HomeMy WebLinkAboutResolution 2017-163 N.C.S. 10/16/2017Resolution No. 2017 -163 N.C.S.
of the City of Petaluma, California
RESOLUTION AMENDING THE CLASSIFICATION AND
COMPENSATION PLAN BY REVISING THE CLASSIFICATION,
SPECIFICATION, AND PAY RANGE OF
HUMAN RESOURCES ASSISTANT I/II AND
AUTHORIZING THE POSITION ALLOCATION OF
HUMAN RESOURCES ASSISTANT I/II
WHEREAS, the City wishes to keep current its Classification and Compensation Plan;
and
WHEREAS, amendments and /or revisions to the Classification and Compensation Plan
are effective upon approval by the City Council; and
WHEREAS, the City Manager /Human Resources Director has determined that certain
duties and responsibilities are appropriately allocated to the classification of Human Resources
Assistant I /II, attached hereto and marked as Exhibit A, and compensated at the rates attached
hereto and marked as Exhibit B.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Petaluma:
Approves the amendment to the Classification and Compensation Plan as written in
this Resolution, including the amendment in the Competitive Service of the Personnel
System; and
2. Takes this action pursuant to Personnel Code 3.04.020 and Personnel Rules and
Regulations (Rule IV — Classification and Rule V — Compensation) and that the
notice of this action has been properly posted; and
3. Authorizes the position allocation of Human Resources Assistant I /II.
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the Approved as
Council of the City of Petaluma at a Regular meeting on the 161h day of October, # fore=
2017, by the following vote: g
City Att6rnqy-
AYES: Albertson, Vice Mayor Barrett, Healy, Kearney, King, Miller
NOES: None
ABSENT: Mayor Glass,
ABSTAIN:
ATTEST:
None
Resolution No. 2017 -163 N.C.S. Page I
EXHIBIT A
L
CITY OF PETALUMA
CLASS SPECIFICATION
c
A Date: 10/16/17
z17 Job Class: 01HACI /2
Human Resources Assistant I/II
Summary
Perform a variety of routine to complex human resources and risk management office support duties in
recruitment, examination and selection, classification and compensation, employer compliance,
employment data and records, benefits administration, investigation and claims management.
Class Characteristics
General supervision is provided by the Human Resources Director and the Risk and Safety Officer;
responsibilities may include the indirect supervision of support staff. This classification of Human
Resources Assistant I /II may be filled at the I or II level.
Human Resources Assistant I
The entry -level class of this series that initially under close supervision, incumbents learn office and
City human resources and risk management practices and procedures. The Human Resources Assistant I
is expected to advance to the higher level after gaining experience, demonstrating proficiency, and
initiating and performing work independently.
Human Resources Assistant II
The journey -level class of this series, fully competent and able to perform variety of complex human
resources and risk management office support duties independently.
Essential Duties, Skills, and Demands of the Position
The duties, skills, and demands described here are representative of those that must be met by an employee
to successfully perform the essential functions of this job. Reasonable accommodations may be made to
enable individuals with a disability to perform the essential duties, skills, and demands.
Duties:
Process employment transactions including the Personnel Action Form, enter data into the human
resources database, and prepare documents for the bi- weekly payroll.
Process claims and assist with investigations and the resolution of claims.
Provide assistance to City employees, supervisors, and managers, in a variety of areas related to human
resources and risk administration.
Resolution No, 2017 -163 N.C.S. Page 2
Originate, compose, and prepare letters, action forms, and other correspondence.
Type job announcements, place job advertisements, and schedule the examination process; screen entry -
level applications for selected recruitments, organize and coordinate the selection process for candidates,
notify applicants as to the status and the timing of the selection process.
Conduct a variety of research and surveys in support of human resources and risk management programs.
Processes check requests and other reimbursements and payments.
Gather and research data on the department's budget.
Track and notify managers of employee step increases and ensures employee step increases and other
required employment transactions are accomplished within established guidelines.
Coordinate and oversee the human resources and risk management records management program.
Monitor and record the City's employee performance appraisal records.
Assist and prepare data for the negotiation process.
Arrange for temporary employees.
Respond to questions and requests for assistance and information from employees, supervisors, managers,
and the general public.
Provide orientation for new employees.
Perform related duties as assigned.
Skills /Abilities:
Accurately process employee records, claims and employment transactions.
Organize work, set priorities, meet deadlines, and follow up on assignments.
Organize and maintain files, records, reports, and data.
Understand and explain human resources policies and procedures.
Initiate work activity and use independent judgment.
Work well under pressure with competing demands.
Continuously improve upon work procedures, practices, and methods.
Proof documents for accuracy and completeness.
Type accurately at a rate that will result in a timely work product.
Enter, update, and maintain the human resources and risk management database system and generate
reports from the system.
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Enter and update the City's payroll software system.
Learn, use, and apply new software applications to work activities.
Problem -solve minor computer problems and /or state problems clearly to Information Technology.
Use employee identification software to create identification cards for employees.
Communicate effectively both verbally and in writing.
Establish and maintain effective working relationships with those contacted in the course of the work.
Physical Demands and Work Environment:
While performing the duties of this job, the employee is regularly required to sit, use the computer
keyboard and mouse, use hands to finger, handle, or feel, reach with hands and arms, talk or hear, stand,
walk, and stoop, or crouch. Occasionally lift and /or move up to 25 pounds. Specific vision abilities
required by this job include close vision, distance vision, color vision, peripheral vision, depth perception,
and ability to adjust focus. Requires the ability to work in an office environment where the noise level is
usually moderate.
Qualifications
Knowledge of:
Basic principles and practices of public administration.
Principles, practices, and procedures of human resources and risk management.
Microsoft Office software knowledge at the intermediate level.
Experience with methods and techniques of investigation and the settlement of personal injury property
damage and subrogation claims is highly desirable.
Knowledge of California tort law and the development and management of employee safety programs is
highly desirable.
Education and Experience
Any combination equivalent to the education and experience likely to provide the required knowledge
and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:
Education:
A Bachelor's degree in public or business administration, human resources, or a related field.
Human Resources Assistant I
Experience:
One year of progressively responsible experience performing assistant or support duties.
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Human Resources Assistant II
Experience:
One year of progressively responsible experience performing a variety of assistant or support duties in
human resources in the public sector.
Certificates /Licenses:
Possession of a valid California Class C driver's license.
Must be willing to administer examinations outside normal working hours.
Revised: 10/16/2017 — Resolution #: 2017 -163 N.C.S.
Reformatted: 07/13/2017
Established: 01/24/2005 - Resolution #: 2005 -014 N.C.S.
Department: Human Resources /Risk Management
FLSA Status: Non - Exempt
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