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Home My WebLink AboutOrdinance 2629 N.C.S. 11/06/20171 2 3 4 5 6 7 8 9 10 M EFFECTIVE DATE OF ORDINANCE November 6, 2017 Introduced by Gabe Kearney ORDINANCE NO. 2629 N.C.S. Seconded by Chris Albertson AN URGENCY ORDINANCE AMENDING ORDINANCE NO. 2607 N.C.S. TO CHANGE ENTERPRISE FUND APPROPRIATIONS FOR THE OPERATION OF THE CITY OF PETALUMA FROM JULY 1, 2017 TO JUNE 30, 2018 AND DECLARING THE URGENCY THEREOF, TO TAKE EFFECT IMMEDIATELY Section 1. Ordinance No. 2607 N.C.S. is hereby amended for the fiscal year beginning on July 1, 2017 and ending on June 30, 2018 in the amounts as set forth in the attached Exhibit A, incorporated herein by reference, and distributed to the various funds as set out in said exhibit and shall be expended and used in accordance therewith. Section 2, The City Council hereby finds and determines that the amount of appropriations provided hereby does not exceed the estimated revenue, other sources and available fund balances for the fiscal year ending June 30, 2018. Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed. Section 4. This ordinance is hereby declared to be necessary for the immediate preservation of the public peace, health and safety of the City of Petaluma and its citizens, and shall take effect and be in force from and after its final passage by unanimous vote of the members of the City council present at the time of its adoption. The reason for the urgency is to reflect up -to -date appropriations and true -up fund balances in preparation for the upcoming FY 19 capital improvement budget process. Section 5. Severability. If any section, subsection, sentence, clause, phrase or word of this ordinance is for any reason held to be unconstitutional, unlawful or otherwise invalid by a court of competent jurisdiction or preempted by state legislation, such decision or legislation shall not affect the validity of the remaining portions of this ordinance. The City Council of the City of Petaluma hereby declares that it would have passed and adopted this ordinance and each and all provisions thereof irrespective of the fact that any one or more of said provisions be declared unconstitutional, unlawful or otherwise invalid. Section 6. The City Clerk is hereby directed to post /publish this ordinance or a synopsis of this ordinance for the period and in the manner required by the City Charter. INTRODUCED, ordered posted, and ADOPTED this 6th day of November 2017, by the 44 following vote: Ordinance No. 2629 N.C.S. Page 1 2 3 Ayes: Albertson, Vice Mayor Barrett, Mayor Glass, Healy, Kearney, King, Miller 4 Noes: None 5 Abstain: None 6 Absent: None 7 David Glass, Mayor ATTEST: APPROVED AS TO FORM: Claire Cooper, City Clerk Eric W. Danly, City,�Attorney Ordinance No, 2629 N.C.S. Page 2 :n t x W +Detailed FY 17/18 1st Quarter Budget Adjustments Exhibit A account string project string tef 'fund name Revenue Expenditures amount Fundgroup fund 1 costctr ! object Type; (if applicable) revision purpose A Successor Agency Housing_ 1 210,000 (210,000) Special Revenue 1 5115 51150 54130 i Ordinance 2625 approved increased program costs to pay down sale price of First time homebuyer 210,000 ! (210,000)' property at 1008 Madison St in order to keep properly in the program B Housing In -Lieu Impact Fees 20,650 !; (20,650) Special Revenue 2130, 21300 54130 I Unspent FY 17 funds requested by Petaluma People Services to cover rental assistance, - 20,650: (20,650) 1 1 fair housing issues and a tree re_ moval at 6 Payran St PPSC did not spend all FY 17 funds 61 Risk Management 58,800 I (58,800) Internal Services i 7400; i 74100, _ 51110 _ New 1.0 FTE position allocation for a Human Resources Assistant 1 /11 Confidential - 58.800 (58,800), D SLESF 117,700 (117,700) Special Revenue 2340 23400! 69910 :The Police Dept was awarded $32,000 from the Bay Area Urban Security Infrastructure '.General Fund 117,700 117,700 General Fund 1100! 111001 49910 Agency for the first phase of the Radio system Upgrade project estimated at $140,000. Police Dept 140,000: (140,000) General Fund 11001 15200 62210 SLESF and Asset Seizure funds will also be used to cover the cost of the equipment. The Police Grants i 32,000 32,000 Special Revenue 2250 2250 01 44154 indicated that the dept could seek additional funding next year for the second phase of this project j 149,700 1 257,700 (108,000), _ I E ? Street Maintenance i 3,400 1 (3,400) 1 Special Revenue !; 2411 24110 51110 Upgrade one funded, vacant Street Maintenance I I position to a Street Maintenance l 11. 3,400: (3,400) _ The new position will require a Class A license to transport street equipment E1 Street Maintenance 61,100 ' (61,100) Special Revenue 1 2411 24112 54310 Replacement of failing pedestrian in- ground lighting system at Washington St and Keller St. 61,100 1 (61,100) 1 land two street lights knocked down at Magnolia Ave. and Sonoma Mt. Parkway. F Parks 6,400 (6,400) General Fund 11001 165401 54250 Promotion of one Parks Maintenance Worker II to Parks Leadworker 6,400 '',; (6,400): G Waste Water CIP 456,000 ' 456,000 ICIP 6690 669991 4991011` c66401415 -67100 Resolution 2017 -056 approved a revised budget for the Recycled Water System Water Operating 456,000 « (456,000) 1 Utilities 6100; 61100' 69910 Extension Prop 1A Sonoma Mountain Pipeline project. The project total has been Waste Water CIP 281,000 j 281,000 !CIP 6690; 66999 44210 F Ic66401415 -44210 reduced by $192,000 to $2,777,000. $736,500 in appropriations to be transferred from FY 17 Waste Water CIP 736,500 (736,500) CIP 6690 66999! various E c66401415- various to FY 18 due to project delays. 1 7370001 1,192,5001 (455,500) H Public Works CIP 29,000 1 29,000 ,CIP ! 3160? 316001 49910'1` 06301722- 02155 Resolution 2017 -126 approved a rev sed budget for the Petaluma River Flood Mgmt , (Storm Drainage Fees 29,000 (29,000)'SpeciaLRevenue 2155« 21550, 69910; i Denman Reach 4 project. Appropriations for FY 18 will increase by $132k. The project total Public Works CIP (470,000)1 (470,000) CIP 3160 31600i 44220!F c16301722 -44220 jvvill increase from $2,533k to $2,665k. The project is primarily funded by the State Dept Public Works ClP 763,000 1 763,000 !CIP 1 3160, 31600 49920y1 ;c16301722 -02260 of Water Resources and Agency Zone 2A. ,Public Work Grants 763,000 (763,000) Special Revenue 1 22601 22600 69920` Public Works ClP 132,000 (132,000)ICIP 31601 316001 various;E 1c16301722- various _ I 322,000 1 924,000 (602,000)1 1 ;Facilities CIP 21,885 21,885 ICIP 31101 31100 499101F c1620130402520 !The Community Center Roof /HVAC and Fire Station 2 Roof projects have been completed. !Transient Occupancy Tax _ 21,885 (21,885) Special - Revenue 1 25201 252001 699101 Unused TOT funds, $65,329, to be moved to the Community Center Interior Repair project Facilities ClP 21,885 (21,885) CIP 31101 31100 541511E 1c16201304 -30600 Facilities CIP 43,444 1 43,444 CIP 1 31101 31100' 499101F 1c16201304 -02520 1 (Transient Occupancy Tax 43_,444 _ (43,444)1 Special Revenue 1 252.01 252.001 699101 FacilitiesClP _ 43,444 1 (43,444)ICIP � 31101 31100 i 541511E Ic16201304 -30600 j 65,329 130,658 (65,329)! 1 ld Facilities CIP ( 19,077 ' 19,077 1CIP ? 3110a 31100! 499101F c11201706 -02520 ;Fire Station 2 Roof project completed. Unused TOT funds, $19,077, to be moved to Fire j !Transient Occupancy Tax 19,077 (19,077) (Special Revenue 1 25201 252001 ! 69910 1 Station 1 Roof Replacement project Facilities CIP 19077' (19,077)CIP 31101 311001 5415VE 1c11201706-30600 1 19 077: 38 154 1 (19,077 ) . m tl N U Z a cV 10 CV O Z N U C O C N Detailed FY 17/18 1st Quarter Budget Adjustments account string project string Ref fund name Revenue Expenditures , amount Fundgroup fund cost ctr I object Type i (if applicable) revision r Exhibit A J1 Facilities CIP 5,675 I ; 5,675 ;CIP { 3110; 1 31 100] 499101` c11201706 -02520 iCity Hall West Wing Roof project completed. Unused TOT funds, $5,675, to be moved to Fire Transient Occupancy Tax_ 5,675 (5,675) Spec_ ial Revenue 2520 252001 69910 1Station 1 Roof Replacement project. Facilities CIP _ 5,675 I (5,675) CIP 3110; 31100 54151 E jc11201706 -30600 5,675 11,350 (5,675), J2 i Facilities CIP i 4,000 4,000 CIP 31101 31100 49910 F c11201706 -02520 Fire Station 3 Roof project completed. Unused TOT funds, $4,000, to be moved to Fire Transient Occupancy Tax 4,000 I (4,000)!,Special Revenue_ 2520 25200 69910 Station 1 Roof Replace_ ment pro_ ject. Facilities CIP i 4,000 1 (4,000)1CIP 3110; 311001 5415111E c11201706 -30600 J 4,000 8,000 (4,000) K: ;Airport CIP (37,000) (37,000), CIP 6190 61999i 49910 F c61501604 -61100 Reso 2017 -147 approved a revised budget for the Airport's Ramp Crack Seal project originally Airport CIP (62,400). (62,400)1 CIP 6190 61999 49920: F c61501604 -44310 j budgeted in FY 16-17 for $54k. The project was not undertaken and was emitted from the FY 18 Airport CIP (99,400) 99,400 CIP 61901 61999 54151 E c61501604 -30600 budget. The revised appropriations equal $99,400 and will be funded by a transfer from the Airport Operating (37,000)1 37,000 Enterprise 6100 611001 69910E Runway Electrical Improvements project that has been delayed. Federal Grants (62,400); 62,400 Enterprise 1 61001 61100 49920E Airport Operating 99,400 (99,400) Enterprise 61001 61100 69910 E Airport CIP _ _ 99,400 99,400 tCIP _ 6190i 61999 49910,E c61501705 -61100 Airport CIP 99,400 (99,400) CIP 61901 619991 various E c61501705- various L ;Public Works CIP 79,300 79,300 CIP I 31601 31600, 44150 F c16101827 -44150 Reso 2017 -125 approved a budget for the Crystal Lane & Edith Crosswalks project. Public Works CIP 27,700 27,700 CIP 31601 31600: F c16101827-49910 !The FY 18 project budget, and appropriations, $107,000. Street Maintenance 27,700 (27,700)', Special Revenue 1 2411 24110' 69910 Public Works CIP i 107,000 1 (107 000)'iCIP I 3160; 31600! various E c16101827- various 107,000 1 134,7001 (27,700)1 M! Public Works CIP 98,800 98,800 CIP 3160 316001 44220 F c00500208 -44154 ;Completion of River Plan - Denman Phase 3 project delayed. Roll forward remaining budget to Public Works CIP 282,000 1 (282,000)'CIP 3160: 54151 E c00500208- 3.0600 jFY 17/18. Appropriations $282,0.0.0. 98,800 i 282,000 { _ (183,200), � 1 N; ;Water CIP 122,000 122,000 CIP 6790 67999 49910::F c67501304-67100 Reso 2017 -118 accepted completion of the Petaluma Bl. 12" Water Main (B St - Lakeville) Water Operating_ 122,000 (122,000) Utilities 1 6700, 67100 699101 project, c67501304. Savings reduced the total project budget by $822,000 to $3,814,000. Water CIP 122,000 (122,000) CIP 6790' 679991, 54151 E c67501304 -30600 Construction was completed in Aug 2017. Roll forward $122,000 in appropriations from FY 17 122,000 244,000 (122,000)' !for project closure expenditures. i O' i Public Works CIP 342,350 1 342,350 CIP 3160 3160011 69920 F c16101416- 0.2260 Petaluma Complete Streets project wrapping up. Roll forward budget balance to FY 17/18. Public Works Grants 342,350 1 (342,350) Special Revenue 1 2260 226001 49920 Appropriations $162,750; Transfers $342,350. Public Works CIP _ L 162,750 I (162,750), CIP_ 31601 316001 54151!E c16101416- 30600 342,350 505,100) (162,750)1 P lWasteWater CIP 152,000 152,000 CIP 1 6690; 669991 499%F c66501501 -66100 Reso 2017 -140 accepted completion of the Copeland Lift Station Rehabilitation project. WasteWater Operating 152,000 j (152,000) Utilities 66001 661001 69910E Savings reduced the total project budget by $429,625 to $1,620,375. Construction was WasteWater CIP 144,000 j (144,000)11 CIP 1 6690' 669991 5415111E ;c66501501 -30600 (completed in Sep 2017. Roll forward $144k in appropriations and $152k in transfers from FY 17 _ 152,000 296,000 (144,000)' !for project closure expenditures. Q Public Works CIP 508,000 508,000 'CIP 1 31601 316001 499101 F c16101303-02411 Completion of Various Street Maintenance & Overlays project delayed. FY 17 budget balance Street Maintenance 508,000 1 (508,000) Special Revenue 1 24111 2411011 69910E of $508k to be re- appropriated in FY 18. Public Works CIP ! 508,000 1 (508,000)1CIP 316.01 316.00, 541511E c16101303 -30600 508,000 1,016,000 i (508,000) 1 i i I I a� CL N U z 01 N 10 N O Z N U C U C X LO m 0) i3 Detailed FY 17118 1st Quarter Budget Adjustments Exhibit A', account string project string Ref ';fund name Revenue Expenditures I amount Fundgroup ! fund ! cost ctr ! object Type 1 (if applicable) rev sion purpose R I Water CIP 483,000 483,000 CIP 6790 67999 49910 F !c67501714-67100 Completion of Park Place Water Service Replacement project delayed. FY 17 budget balance !Water Operating 483,000 (483,000) Utilities 6700 671001 69910 of $483k to be re- appropriated in FY 18. Water CIP 483,000 ! (483,000)',CIP 6790' 67999; 54151E lc67501714 -30600 483,000 !; 966,000 (483,000) S � WasteWater CIP 250,000: 250,000 CIP ! 6690 66999 49910:F ;c66401626 -66100 Sewer Main Replacement 2016 -2017 project in completion phase. $250k from FY 17 to be WasteWater Operating 250,000 ! (250,000) Utilities 6600 66100 69910 re appropriated in FY 18. Original project budget of $2,847k reduced to $945k. Ongoing 'WasteWater CIP 250,000 (250,000)CIP 6690 669991 541511E c66401626- 30600 `expenditures to be posted to the Sewer Main Replacement 2017 -2018 project. i 250000: 500,0001 (250,000)1 S1 Facilities CIP 47,000 47,000 CIP 3110 31100 499101F ; c11201709- 02520 Keller Street Garage LED Retrofit project delayed. FY 16/17 budget rolled forward to FY 17118, TOT 47,000 (47,000) Special Revenue 2520 25200 69910 Facilities Cl P 47,000! (47,000)CIP 3110. 31100 54151E c11201709-30600 47,000 94,000 (47,000) T ;,Water CIP 689,300 689,300 :CIP 6790i 67999 49910 F j (c00500101 -36799 I Paula Lane Reservoir project experiencing delays. Roll forward budget balance to FY 17/18.. Water Operating 689,300 j (689,300) Utilities 6700i 67100i 69910 ] Water CIP 675,300E (675,300) CIP _ _ ! 6790 679991 541511E X00500101 -30600 689,300 ' 1,364,600 ! (675,300) V Water CIP 5,300 i (5,300) CIP 6790i 679995 699301F 1c67401003- 36700 E. Washington St. 18" Watermain project completed. Refund remaining Water operating funds. Water Operating 5,300 _ 5,300 Utilities 6700 67100 49930 !Water CIP 8,865 1 8,865 3 CIP i 67901 67999 499101 F 1c67401201 -36799 Well Construction & Repair project completed. Transfer Water Operating funds to close Water Operating 8,865 (8,865) Utilities 6700 67100 699101 out. _ Water CIP 2,662 , 0' 67999, 69930:F c67501406 67100 Water Service Replacement project completed. Refund Water operating funds. Water Operating 2,662 2,662 Utilities _ 67004 67100 49930 !WasteWater CIP 81,375 j 81,375 ;CIP 6690' 4994F X66501004- 66100 Lift Stations Upgrade completed. Transfer budgeted WasteWater operating funds to WasteWater Operating 81,375 j (81,375) Utilities 6600 66100 69910 close out. ;WasteWater CIP 29,050 ! 29,050 CIP 6690 669991 49910 F c66401417 -66100 Sewer Main Replacement& Rehabilitation project completed. Transfer budgeted WasteWater Operating 29,050 , (29,050) Utilities 6600 66100i WasteWater operating funds to close out !WasteWater CIP _ 18,050 (18,050) CIP _ 6690 66999 69930 F 'c66401301 -36699 ;Brown's Lane Recycled Water Main Lining project completed. Refund outstanding ;WasteWater Operating 18,050 j 18,050 Utilities ! 6600 66100 49930 ]WasteWater operating funds. ,WasteWater CIP 2,965 (2,965),CIP 6690 66999' 69930T c66501633 -66100 Recycled Water System Ext- Oakmead project completed. Refund remaining WasteWater Operating 2,965 2,965 Utilities 6600!; 661001 49930 WasteWater operating funds. WasteWater CIP j 60,000 (60,000) CIP 6690 66999 69930! F c66401625-671 00 East D. St. Sewer and Water Replacement project completed. Refund outstanding 'Water Operating 60,000 3 60,000 Utilities 6700! 67100; 499301 iWater and WasteWater operating funds, _ WasteWater CIP 46,300 (46,300) CIP 669011 66999 699301F 'c66401625 -66100 ;WasteWater Operating _46,300 ' 46,300 Utilities i 6600 661001 499301 Public Works CIP 2,500 ( (2,500)1 CIP 3160 316001 699301F c16101006 -02411 Protected Left -Turn Signal Upgrade project completed. Refund remaining Street ;Street Maintenance 2,500 ' 2,500 ;Special Revenue ; 2411 ! 24110' 49930 ]Maintenance funds. !Public Works CIP ; 350 (350)'CIP 31601 31600i 699301F ic_00501108 -02410 Crinella Street Rehabilitation project completed. Refund remaining Street Street Maintenance 350 's 350 Special Revenue j 2411 ji 241101 49930 Maintenance funds. Public Works CIP _ 14,700 14,700 CIP 31601 31600 499105F c16301415_ -02133 Surface W_ ater project closed. Additional funds needed to close out Storm Drainage Impact Fees 14,700 ! (14,700) Special Revenue 21551 21550] 69910] Public Works CIP 1,000 ; 1,000 CIP 3160; 31600 499101E �e16042012-02411 Safe Routes to School project completed. Additional funds needed to close out Street Maintenance 1,000 j (1,000) Special Revenue 24111 241101 69910' 273,117 1 273,117 vi U z rn N N O Z N U C O C L Detailed FY 17/18 1st Quarter Budget Adjustments Exhibit A' account string project string Ref fund name Revenue Expenditures amount Fundgroup 1 fund cost ctr ! object !Type', (if applicable) revision purpose __ O a- U WasteWater CIP 53,000 53,000 CIP 6690' 669991 49910;F c66501517- 66100 Primary Influent Pump Station Odor Control project wrapping up. Roll forward remaining WasteWater Operating 53,000 j (53,000) Utilities 6600i 661001 69910 budget to FY 17/18. Total project budget remains unchanged at $533k. WasteWater CIP 200,000 200,000 CIP 66901 66999 49920 F c66501517 -02270 Developer Contributions 200,000 (200,000) Special_ Revenue 2270 22700J 69920 WasteWater CIP 257,000 (257,000) CIP 6690; 66999: 54151,E c66501517- 30600 253,000 510,000 ! (257,000) W 184,350 184,350 CIP 3160 31600 49910 F X16101301 1Increased appropriations for the Traffic Signal Infrastructure project, c16101301, for the Garbage Franchise Fees 184,350 (184,350)' 1 2411 24112 69910 replacement of a high - voltage circuit on Petaluma Blvd S from F St to Mountain View Ave. This PW CIP 184,350 (184,350)'Cl P 3160 31600 54151;E _ X16101301 -36000 Wl allow the restoration of 13 streetlights. Funding to be provided by Garbage Franchise fees. 184,350 368,700 _ (184,350) 1 :NET CHANGE TO FUND BALANCES 4,812,698 i 9,476,929 j I (4,664,231)'; Encumbrances: 1 Transit Paratransit 60,000 (60,000) Enterprise 6500 65300 622. 20 FY 2017 encumbrance for purchase of a replacement paratransit van _ 60,000 Transit City Routes 250,000 (250,000) Enterprise 6500 65200 62220 FY 17 encumbrance for the rehabilitation of a 40' Fixed Route bus U 250,000 (250,000) � Z I General Fund - City Clerk 12,000 (12,000) General Fund 11001 11320 541101 FY 17 encumbrance for the Microfiln✓Fiche Conversion project N 1 12,000 (12,000) 1 N General Fund -City Clerk 13,250 (13,250) General Fund 1100 _ 11320 54110' FY 17 encumbrance for the Records Retention agreement with Gladwell Govt Systems z 13,250 i (13,250) N - U General Fund - Police Dept 17,730 1 (17,730) General Fund 11001 15600 53020 1 FY 17 encumbrance for secure Evidence Storage unit shelving. O 17,730 1 (17,730)1 I � ENCUMBRANCES 352,980 L _ (352,980) 1 0