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Home My WebLink AboutOrdinance 2630 N.C.S. 11/06/20171 2 3 4 5 6 7 8 EFFECTIVE DATE ORDINANCE NO. 2630 N.C.S. OF ORDINANCE November 6, 2017 Introduced by Seconded by Gabe Kearney Chris Albertson AN URGENCY ORDINANCE AMENDING ORDINANCE NO. 2626 N.C.S. TO CHANGE SPECIAL REVENUE AND TRUST FUNDS APPROPRIATIONS FOR THE OPERATION OF THE CITY OF PETALUMA FROM JULY 1, 2017 TO JUNE 30, 2018 AND DECLARING THE URGENCY THEREOF, TO TAKE EFFECT IMMEDIATELY Section 1. Ordinance No. 2626 N,C.S, is hereby amended for the fiscal year beginning on July 1, 2017 and ending on June 30, 2018 in the amounts as set forth in the attached Exhibit A, incorporated herein by reference, and distributed to the various funds as set out in said exhibit and shall be expended and used in accordance therewith. Section 2. The City Council hereby finds and determines that the amount of appropriations provided hereby does not exceed the estimated revenue, other sources and available fund balances for the fiscal year ending June 30, 2018, Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed. Section 4. This ordinance is hereby declared to be necessary for the immediate preservation of the public peace, health and safety of the City of Petaluma and its citizens, and shall take effect and be in force from and after its final passage by unanimous vote of the members of the City council present at the time of its adoption. The reason for the urgency is to reflect up -to -date appropriations and true -up fund balances in preparation for the upcoming FY 19 capital improvement budget process. Section 5. Severability. If any section, subsection, sentence, clause, phrase or word of this ordinance is for any reason held to be unconstitutional, unlawful or otherwise invalid by a court of competent jurisdiction or preempted by state legislation, such decision or legislation shall not affect the validity of the remaining portions of this ordinance. The City Council of the City of Petaluma hereby declares that it would have passed and adopted this ordinance and each and all provisions thereof irrespective of the fact that any one or more of said provisions be declared unconstitutional, unlawful or otherwise invalid. Section 6. The City Clerk is hereby directed to post /publish this ordinance or a synopsis of this ordinance for the period and in the manner required by the City Charter, 43 INTRODUCED, ordered posted, and ADOPTED this 6th day of November 2017, by the 44 following vote: Ordinance No. 2630 N.C.S. Page 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 Ayes: Albertson, Vice Mayor Barrett, Mayor Glass, Healy, Kearney, King, Miller Noes: None Abstain: None Absent: None David Glass, Mayor ATTEST: APPROVED AS TO FORM: k � Claire Cooper, City Clerk Eric W. Danly, City Attorney Ordinance No. 2630 N.C.S. Page 2 r X W {Detailed FY 17/18 list Quarter Budget Adjustments i _- i Exhibit, account string project string f 'fund name Revenue i Expenditures amount Fundgroup fund cost ctr ! object Type's (if applicable) revision purpose A Successor Agency Housing 210,000 , (210,000)!Special Revenue 5115' 51150 54130 ; 'Ordinance 2625 approved increased program costs to pay down sale price of First - time - homebuyer 210,000 ! (210,000)1 property at 1008 Madison St in order to keep property in the program B Housing In -Lieu Impact Fees 20,650 (20,650) Special Revenue 21301 21300 54130 Unspent FY 17 funds requested by Petaluma People Services to cover rental assistance, 20,650 ! (20,650) fair housing issues and a tree removal at 6 Payran St PPSC did not spend all FY 17 funds B1 Risk Management 58,800 ! (58,800) Internal Services 7400, 74100 51110 New 1.0 FTE position allocation for a Human Resources Assistant I!I I Confidential 58,800 1 (58,800) DSLESF 117,700 (117,700) Special Revenue 2340. 23400, 69910 The Police Dept was awarded $32,000 from the Bay Area Urban Security Infrastructure !General Fund 117,700 117,700 ;General Fund 1100+ 11100 49910 ;Agency for the first phase of the Radio system Upgrade project estimated at $140,000. Police Dept 140,000 (140, 000) General Fund 1100 15200 62210 SLESF and Asset Seizure funds will also be used to cover the cost of the equipment The Police Grants 32 000 1 32 000 Special Revenue 225.0 22500, 44154 ;indicated that the dept could seek additional funding next year for the second phase of this project 149,700 257,700 i (108,000), E Street Maintenance 3,400 ! (3,400) i Special Revenue 2411 24110 51110 Upgrade one funded, vacant Street Maintenance 11 position to a Street Maintenance 111. 3,400 ! (3,400)' The new position will require a Class A license to transport street equipment E1 Street Maintenance_ 61,100 (61,100) Special Revenue 241.1 24112 54310 Replacement of failing pedestrian in- ground lighting system at Washington St and Keller St. a 61,100 ; (61,100)1 and two street lights knocked down at Magnolia Ave. and Sonoma Mt. Parkway. F Parks 6,400 (6,400) !General Fund 11001 16540 °, 54250; Promotion of one Parks Maintenance Worker I I to Parks Leadworker 6,400 1 (6,400)1 G Waste Water CIP 456,000 i 456,000 ''CIP 66901 66999; 499101F 1c66401415 -67100 Resolution 2017 -056 approved a reused budget for the Recycled Water System _ Water Operati ng 1 456,000 (456,000) Utilities 61001 611001 699101 Extension Prop 1A Sonoma Mountain Pipeline project. The project total has been ;Waste Water CIP 281,000 i 281,000 CIP 6690, 66999 44210 F Ic66401415 -44210 Ieeduced by $192,000 to $2,777,000. $73.6,500 in appropriations to be transferred from FY 17 Waste Water CIP 736,500 (736,500)1 CIP 6690 66999 various. E c66401415- various to FY 18 due to project delays. j 737,000 i 1,192,500 (455,500)1 H Public Works CIP 29,000: s 29,000 .CIP 3160 31600 49910,F c16301722- 02155 !Resolution 2017 -126 approved a revised budget for the Petaluma River Flood Mgmt Storm Drainage Fees 29,000: (29,000) jSpecial Revenue 21551 215501 69910 Denman Reach 4 project Appropriations for FY 18 will increase by $132k. The project total Public Works CIP (470,000)1 (470,000)!CIP 3160' 31600 44220; F c16301722 -44220 will increase from $2,533k to $2,665k. The project is primarily funded by the State Dept _ Public Works CIP 763,000 763,000 !CIP 31601 31600 i 499201 F ;c16301722 -02260 of Water Resources and Agency Zone 2A, ;Public Work Grants 763,000 ', (763,000) 1 Special Revenue 2260, 226001 69920. Public Works CIP I 132,000 ' (132,000)!CIP 3160, 316001 various E jc16301722- various I 322,000 924,000 i (602,000)1 1 Facilities CIP 21,885 j 21,885 ,CIP 3110; 311001 49910 F c16201304 -02520 1The Community Center Roof /HVAC and Fire Station 2 Roof projects have been completed. ;Transient Occupancy Tax ! 21,885 (21,885) Special Revenue 2520E 252001 69910 ! !Unused TOT funds, $65, 329, to be moved to the Community Center Interior Repair project ;Facilities CIP 21,885 (21,885)ICIP 3110p 31100; 54151E c16201304 -30600 !Facilities CIP j 43,444 43,444 CIP 31101 311001 499101F c16201304 -02520 .Transient Occupancy Tax 43,444 (43,444) Special Revenue 25201 252001 69910 !Facilities ClP 43,444 (43,4144)ICIP 3110; 31100; 54151(E c16201304 -30600 65,329 j 130 658: (65 329)! i ,J ;Facilities CIP ! 19,077 j i 19,077 !CIP 3110! 31100) 499101F X11201706 -02520 Fire Station 2 Roof project completed. Unused TOT funds, $19,077, to be moved to Fire !Transient Occupancy Tax _ 19,077 j (19,077) (Special Revenue ! 25201 25200! 699101 ;Station 1 Roof Replacement project iFacilities CIP 19,077 19 077 CIP 1 31101 311001 54151E c11201706-30600 19,077 38,154 (19,077) Cl) CLN CL N U Z 0 ch �o N O Z N U C O C X u Detailed FY 17118 1st Quarter Budget Adjustments account stun project string Ref fund name Revenue Emendilures amount Fundarouo i fund cost ctr I obiect Tvice (if aDDlicablel revision Durr J1 ?Facilities CIP 5,675 5,675 ;CIP 31101 31100; 49910;F c11201706 -02520 i I, City Hall West Wing Roof project completed. Unused TOT funds, $5,675, to be moved to Fire Transient Occupancy Tax 5,675 ; (5,675) Special Revenue 2520 25200 69910 j Station 1 Roof Replacement project. Facilities CIP 5,675 (5,675)!CIP 3110 31100 541511E c11201706 -30600 5,675 11,350 (5,675) J2 Facilities CIP 4,000 4,000 ,CIP J1,10I 31100= 49910 F c11201706 -02520 1Fire Station 3 Roof project completed. Unused TOT funds, $4,000, to be moped to Fire ;Transient Occupancy Tax ' 4,000 ; (4,000) ; Special Revenue 1 2520 25200; 699101 I Station 1 Roof Replacement project. Facilities CIP 4,000 (4 000) CIP , 3110 31100, 541511E c11201706 -30600 4,000 8,000 (4,000) K', !Airport CIP (37,000) I I (37,000) CIP 61901 l 61999 49910T c61501604 -61100 i Reso 2017 -147 approved a revised budget for the Airports Ramp Crack Seal project originally Airport CIP (62,400) ; (62,400) I CIP 1 61901 61999 49920 F c61501604 -44310 budgeted in FY 16-17 for $54k. The project was not undertaken and was omitted from the FY 18 _ Airport CIP (99,400)1 99,400 !CIP 6190 61999 54151E c61501604- 30600 budget. The revised appropriations equal $99,400 and will be funded by a transfer from the Airport Operating (37,000); 37,000 1 Enterprise 6100 61100 69910E Runway Electrical Improvements project that has been delayed. Federal Grants (62,400)! 62,400 Enterprise_ 6100 611001 49920,E Airport Operating _ _ 99,400 ' _ (99,400) Enterprise 6100 611001 69910;E Airport CIP 99,400 j 99,400 ;CIP j 6190 61999 49910 F c61501705- 61100 Airport ClP 99,400 (99,400) iCIP _ _ 6190 61999; variouslE c61501705- various; L Public Works CIP 79,300, 79,300 1CIP i 31601 31600 441501T c16101827 -44150 Reso 2017 -125 approved a budget for the Crystal Lane & Edith Crosswalks project. Public Works CIP 27,700 27,700 'CIP 3160 316001 49910 F c16101827 -49910 The FY 18 project budget, and appropriations, $107,000. Street Maintenance 27,700 1 (27,700) Special Revenue 24111 24110 699101 "Public Works CIP _ 107,000 (107,000),CIP 3160' various E c16101827-various f 107,000 1 134,700 t (27,700), i M 11,1 'Public Works CIP 98,800 98,800 ,CIP 3160 316001 44220 F !c00500208-44154 Completion of River Plan -Denman Phase 3 project delayed. Roll forward remaining budget to Public Works CIP 282,000 (282,000)1CIP 3160 31600; 541511E c00500208 -30600 IFY 17/18. Appropriations $282,000. _ 98,800: 282,000 i (183,200) (I' Water CIP 122,000 122,000 ICIP 67901 i 67999; 1 49910iF c67501304 -67100 jReso 2017 -118 accepted completion of the Petaluma BI. 12" Water Main (B St- Lakeville) Water Operating 122,000 (122,000) UBlities ; 67001 69910 1 project, c67501304. Savings reduced the total project budget by $822,000 to $3,814,000. 'Water CIP 122,000 (122,000)ICIP 67901 679991 541511E c67501304 -30600 Construction was completed in Aug 2017. Roll forward $122,000 in appropriations from FY 17 122,000 j 244,000) (122,000) j 1 Ifor project closure expenditures. O Public Works CIP I I 342,350 342,350 j CIP ( 31601 316001 699201 F c16101416 -02260 I Petaluma Complete Streets project wrapping. up. Roll forward budget balance to FY 17/18. Public Works Grants 342,350 1 (342,350) Special Revenue 1 2260 226001 49920 Appropriations $162,750; Transfers $342,350. Public Works CIP 162,750 j (162,750)1CIP 3160 316001 541511E X16101416 -30600 342,350 505,100 1 162,750)1 P WasteWater CIP , 152,000 i 152,000 ICIP 6690: 499101F c66501501 -66100 jReso 2017 -140 accepted completion of the Copeland Lift Station Rehabilitation project. WasteWater Operating 152,000 1 (152,000)jUBlities 66001 661001 699101E _ ,Savings reduced the total project budget by $429,625 to $1,620,375. Construction was WasteWater CIP _ I 144,000 1 (144,000)1 CIP 66901 66999 54151E c66501501 -30600 'completed in Sep 2017. Roll forward $144k in appropriations and $152k in transfers from FY 17 152,000 1 296,000 1 (144,000); 1for project closure expenditures. Q Public Works CIP 508,000 508,000 ;CIP j 3160 316001 49910,F X16101303-02411 (Completion of Various Street Maintenance & Overlays project delayed. FY 17 budget balance Street Maintenance 508,000 (508,000)1 Special Revenue l 2411 241101 69910,E of $508k to be re- appropriated in FY 18. Public Works CIP - (508,000)ICIP 1 3160 316001 541511E c16101303 -30600 508,000 1508,000 ,016,000 (508,000) j a� 0 U) U z O (Y) 10 N O Z N U C O C 9 u Detailed FY 17/18 1st Quarter Budget Adjustments 1 Exhibit A account strin project string Ref ''fund name Revenue Expenditures amount Fundgroup fund I cost ctr object Type; (if applicable) revision purpose R Water CIP 483,000 ' 483,000 :CIP 6790 67999 49910, F c6750171467100 Completion of Park Place Water Service Replacement project delayed. FY 17 budget balance Water Operating 483,000 j (483,000) Utilities 6700 671001 69910 of $483k to be re- appropriated in FY 18. Water CIP 483,000 (483000)ICIP 6790 67999; 54151;E c67501714 -30600 483.000 I 966,000 j (483,000) I S l WasteWater CIP 250,000 j 250,000 CIP 6690: 66999 49910 F 'c66401626 -66100 Sewer Main Replacement 2016 -2017 project in completion phase. $250k from FY 17 to be WasteWater Operating 250,000 (250,000) Utilities 1 6600 66100 69910 re- appropriated 1n FY 18. Original project budget of $2,847k reduced to $945k. Ongoing :WasteWater CIP 250,000 (250,000);CIP 6690i 66999; 54151 IE ;c66401626 -30600 expenditures to be posted to the Sever Main Replacement 2017 -2018 project. 250,000 j 500,000 (250,000) S1 Facilities CIP 47,000 i 47,000 CIP 3110 31100 49910 F c11201709 -02520 Keller Street Garage LED Retrofit project delayed. FY 16/17 budget rolled forward to FY 17!18. TOT 47,000; (47,000) Special Revenue 2520 1 25200L 69910 Facilities CIP 47,000 j (47,000)ICIP 31101 31100', 541511E Ic11201709 -30600 47,000E 94,000 (47000) T i Water CIP 689,300 689,300 ;CIP 6790 679991 499101F i X00500101 -36799 Paula Lane Reservoir project experiencing delays. Roll forward budget balance to FY 17/18. Water Operating _ 689,300.1 (689,300) Utilities 6700i 671001 69910 Water CIP 675,300 1 (675,300) CIP 6790; 67999 54151E c00500101 -30600 689.300: 1,364,600 ! (675,300) r U i Water CIP I 5_,300 (5,300); CIP 6790 67999; F X67401003 -36700 E. Washington St. 18" Watermain project completed. Refund remaining Water operating funds. Water Operating 5,300 5,300 Utilities 6700 67100 49930, jWater CIP 8,865 8,865 llclp _ 6790i 67999 499%1F 'c67401201 -36799 'Well Construction & Repair project completed. Transfer Water Operating funds to close Water Operating 8,8651 (8,865)'Utilities_ 6700 671001 69910] out. ;Water CIP 2,662 1 (2,662); CIP 6790 67999 699301F ;c67501406 -67100 Water Service Replacement project completed. Refund Water operating funds. jwater Operating 2,662 2,662 Utilities 6700 67100 49930 WasteWater CIP 81,375 ; j 81,375 iclp 6690 669991 49910 F jc66501004 -66100 Lift Stations Upgrade completed. Transfer budgeted WasteWater operating funds to WasteWater Operating _ 81,375 _ (81,375) Utilities 66001i 661001 69910 ;close out. WasteWater CIP 29,050 29,050 ;CIP j 6690; 66999; 49910E jc66401417 -66100 Sewer Main Replacement &Rehabilitation project completed. Transfer budgeted IWasteWater Operating 29,050 1 (29,050)'t Utilities I 6600' 66100 69910 'WasteWater operating funds to close out WasteWater CIP 18,050 (18,050) CIP 6690, 66999i 699301F c66401301 -36699 Brown's Lane Recycled Water Main Lining project completed._ Refund outstanding !WasteWater Operating 18,050 i 18,050 Utilities 6600 66100 49930 WasteWater operating funds. 'WasteWater CIP 2,965 (2,965) CIP 66901 66999 69930 F ;c66501633 -66100 Recycled Water System Ext- Oakmead project completed. Refund remaining OpPerating 2,965 WasteWater operating funds. WasteWater 60,000 60,000 I CIPes ( ) 6690 66999 699301F I c66401625 -67100 East D. St. Sewer and Water Replacement project completed. Refund outstanding Water Operating 60,000 60,000 1 Utilities 6700�1 67100E 499301 j ( Water and WasteWater operating funds._ iWasteWater CIP 46,300 ( (46,300): CIP 6690] 66999; 69930jF I c66401625-661 00 �WasteWaterOperating 46,300 f 46,300 'Utilities 6600; 66100 49930 Public Works CIP 2,500 (2,500) ICI 3160; 316001 699301F c16101006-02411 Protected Signal Upgrade project completed. Refund remaining Street Street Maintenance 2,500 2,500 Special Revenue 2411 24110i 49930 i_ _Left-Turn !Maintenance funds. Public Works CIP 350 j (350) CIP I 3160, 316001 699301F ic00501 1 08 -0241 0 Crinella Street Rehabilitation project completed. Refund remaining Street Street Maintenance 350 350 1 Special Revenue 2411E 241101 499301 Maintenance funds. Public Works CIP 14,700 14,700 CIP 31601 316001 4991011` c16301415 -02133 i Surface Water project closed. Additional funds needed to closeout. ;Storm Drainage Impact Fees { 14,700 (14,700) Special Revenue 21551 215501 69910 j Public Works CIP 1,000 1,000 ;CIP ! 3160 31600 49910:F 1e1604201 2- 0241 1 Safe Routes to School project completed. Additional funds needed to close out Street Maintenance 1,000 (1,000) Special Revenue 2411i 24110 69910' 273,117 1 273,117 1 - L0 m C) a- vi U z 0 M 10 N O Z O U C O C E9 u ;Detailed FY 17/18 1st Quarter Budget Adjustments Exhibit A' account strip project string O) Ref 'fund name Revenue Expenditures amount ' Fundgroup fund cost ctr object Type' (if applicable) revision purpose IL U WasteWater CIP 53,000: 53,000 CIP 6690 66999 499101F ic66501517 -66100 1 Primary Influent Pump Station Odor Control project wrapping up. Roll forward remaining 'WasteWater Operating 53,000 (53,000) Utilities 6600 661001 69910' budget to FY 17/18. Total project budget remains unchanged at $533k. 'WasteWater CIP 200,000 200,000 ;CIP 6690; 669991, 49920 F c66501517- 02270 Developer Contributions 200,000 (200,000) Special Revenue I 22701 227001 699201 WasteWater Cl P 257,000 ! (257,000) CIP 66901 66999, 54151;E c66501517- 30600 253,000 ; 510,000 1 (257,000)1 W I PW CIP 184,350 184,350 CIP 3160 31600 49910,E c16101301 I Increased appropriations for the Traffic Signal Infrastructure project, c16101301, for the Garbage Franchise Fees 184,350 (184,350) 2411 24112 69910 replacement of a high - voltage circuit on Petaluma Blvd S from F St to Mountain View Ave. This PW CIP 184,350 '; (184,350) 1 CIP 31601 31600 54151E c16101301 -36000 Iwill allow the restoration of 13 streetlights. Funding to be provided by Garbage Franchise fees. 184,350: 368,700 ! (184,350) , NET CHANGE TO FUND BALANCES 4,812,698 9,476,929 Encumbrances: Transit Paratransit i � 60,000 C (60,000) Enterprise 65001 6530.0 622201 1 FY 2011 encumbrance for purchase of a replacement paratransit van 60,000 (60,000), i Transit City Routes i 250,000 (250,000) Enterprise 6500 65200 62220; FY 17 encumbrance for the rehabilitation of a 40' Fixed Route bus U 250,000 (250000) , General Fund - City Clerk 12,000 (12,000) General Fund 11001 11320 541101 1 FY 17 encumbrance for the McrofilrrdFi_che Conversion project (Y) 12,0001 (12,000) _ N General Fund -City Clerk I 1 13,250 ; (13,250), Genera) Fund I 1100 11320 541101 1 FY 17 encumbrance for the Records Re_ t_ention agreement with Gladwell Govt Systems Z i I 13,250 (13,250)1 U General Fund Police Dept 17,730 (17,730)1 General Fund � 11001 156001 53020 FY 17 encumbrance for secure Evidence Storage unit shelving. 0 1 17,730 I (17,130); I 1 ENCUMBRANCES 352,9801 (352,980); i_