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HomeMy WebLinkAboutOrdinance 2631 N.C.S. 11/06/201743 EFFECTIVE DATE OF ORDINANCE November 6, 2017 Introduced by Gabe Kearney ORDINANCE NO, 2631 N.C.S. Seconded by Chris Albertson AN URGENCY ORDINANCE AMENDING ORDINANCE NO. 2627 N.C.S. TO CHANGE CAPITAL PROJECT FUNDS APPROPRIATIONS FOR THE OPERATION OF THE CITY OF PETALUMA FROM JULY 1, 2017 TO JUNE 30, 2018 AND DECLARING THE URGENCY THEREOF, TO TAKE EFFECT IMMEDIATELY Section 1. Ordinance No. 2627 N.C.S. is hereby amended for the fiscal year beginning on July 1, 2017 and ending on June 30, 2018 in the amounts as set forth in the attached Exhibit A, incorporated herein by reference, and distributed to the various funds as set out in said exhibit and shall be expended and used in accordance therewith. Section 2. The City Council hereby finds and determines that the amount of appropriations provided hereby does not exceed the estimated revenue, other sources and available fund balances for the fiscal year ending June 30, 2018. Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed. Section 4. This ordinance is hereby declared to be necessary for the immediate preservation of the public peace, health and safety of the City of Petaluma and its citizens, and shall take effect and be in force from and after its final passage by unanimous vote of the members of the City council present at the time of its adoption. The reason for the urgency is to reflect up -to -date appropriations and true -up fund balances in preparation for the upcoming FY 19 capital improvement budget process. Section 5. Severability. If any section, subsection, sentence, clause, phrase or word of this ordinance is for any reason held to be unconstitutional, unlawful or otherwise invalid by a court of competent jurisdiction or preempted by state legislation, such decision or legislation shall not affect the validity of the remaining portions of this ordinance. The City Council of the City of Petaluma hereby declares that it would have passed and adopted this ordinance and each and all provisions thereof irrespective of the fact that any one or more of said provisions be declared unconstitutional, unlawful or otherwise invalid. Section 6. The City Clerk is hereby directed to post /publish this ordinance or a synopsis of this ordinance for the period and in the manner required by the City Charter. INTRODUCED, ordered posted, and ADOPTED this 6th day of November 2017, by the 44 following vote: Ordinance No. 2631 N.C.S. Page 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 Ayes: Albertson, Vice Mayor Barrett, Mayor Glass, Healy, Kearney, King, Miller Noes: None Abstain: None Absent: None David Glass, Mayor ATTEST: APPROVED AS TO FORM: -&J-kk� Claire Cooper, City Clerk f Eric W, Danly, Cit y Attorney Ordinance No. 2631 N.C.S. Page 2 �i X W o-> a� Detailed FY 17/18 1st Quarter Budget Adjustments E)diibit Al IL account strip Project string fund name Revenue Erwenditures ! amount Fundoroup fund cost ctr l obiect Tvoe (if applicable) rev Sion purpose I A , Successor Agency Housing j 9 Y 9 210,000 (290,000)'; Special Revenue 51151 51150! 54130 Ordinance 2625 approved increased program costs to pay down sale price of First- tirr�homebuyer 210,000 (210,000)1 1property at 1008 Madison St in order to keep property in the program B Housing In -Lieu Impact Fees 20,650. (20,650) Special Revenue 2130 21300 54130 Unspent FY 17 funds requested by Petaluma People Services to cover rental assistance, 20,650 ' (20,650) 'fair housing issues and a tree removal at 6 Payran St PPSC did not spend all FY 17 funds 1 131 1 'Risk Management 58,800 (58,800) Internal Services : 7400! 74100 51110, New 1.0 FTE position allocation for a Human Resources Assistant 1 /11 Confidential 58,800 4 (58,800); D SLESF 117,700 (117,700) Special Revenue 2340 23400 69910! The Police Dept was awarded $32,000 from the Bay Area Urban Security Infrastructure General Fund 117,700 117,700 General Fund 1100~ 111001 49910' 1Agency for the first phase of the Radio system Upgrade project estimated at $140,000. Police Dept 140,000 (140,000) General Fund 1100: 152001 62210 1SLESF and Asset Seizure funds will also be used to cover the cost of the equipment. The Police Grants 32,000 32,000 Special Revenue 2250'. 22500' 44154. I indicated that the dept could seek additional funding next year for the second phase of this project 149,700 257,700 (108,00 i E Street Maintenance 3,400 (3,400)'1 Special Revenue 1 2411 i 241101 51110 Upgrade one funded, vacant Street Maintenance 11 position to a Street Maintenance 111. - 3,400: (3,400) i The new position will require a Class A license to transport street equipment E1 ` Street Maintenance 61,100 1 (61,10W, Special Revenue P� 24111 24112 54310, Replacement of failing pedestrian in- ground fighting system at Washington St and Keller St. j 61,100 (61,100)1 1 ',and Mo street lights knocked down at Magnolia Ave. and Sonoma W. Parkway. F Parks 6,400 ' (6,400)14 General Fund 110.01 16540 542501 1 ! P_ romotion of one Parks Maintenance Worker II to Parks Leadworker 6,400: (6,400) G Waste Water CIP 456,000 j 456,000 CIP 6690 66999, 49910`F c6640141 5 -671 00 Resolution 2017 -056 approved a revised budget for the Recycled Water System _ Water Operating 456,000 (456,000) Utilities 61001 611001 69910` Extension Prop lA Sonoma Mountain Pipeline project. The project total has been Waste Water CIP 281,000 281,000 licip 6690; 66999, 44210'1` ic66401415 -44210 ,reduced by $192,000 to $2,777,000. $736,500 in appropriations to be transferred from FY 17 _ Waste Water CIP 1 736,500 (736 500) CIP 66901 6699.91 various E 1c66401415- various ito FY 18 due to project delays. 737.000 1,192,500 (455,500)1 H Public Works CIP i 29,000 1 29,000 ;CIP 3160i 316001 49910,F c16301722 -02155 Resolution 2017 -126 approved a revised budget for the Petaluma River Flood Mgmt ;Storm Drainage Fees ! 29,000 (29,000) ;Special Revenue 2155 215501 69910' Denman Reach 4 project Appropriations for FY 18 will increase by $132k. The project total Public Works CIP (470,000) j (470,000)1CIP I 3160 316001 44220+ c16301722 -44220 will increase from $2,533k to $2,665k. The project is primarily funded by the State Dept Public Works ClP 763,000 763,000 !CIP 3160, 316001 499201F c16301722 -02260 !of Water Resources and Agency Zone 2A. Public Work Grants i 763,000 , (763,000); Special Revenue 2260i 226001 69920` Public Works CIP _ _ 132,000 j _ (132,000)ICIP - 3160 31600' various;E c16301722- various _ 322000 924,000 (602,000); it (Facilities CIP 21,885 21,885 !CIP I 3110; 311001 49910 F c16201304 -02520 IThe Community Center Roof /HVAC and Fire Station 2 Roof projects have been completed. Transient Occupancy Tax P Y 21,885 Special Revenue 2520 25200 69910 Unused TOT funds, $65, 329, to be moved to the Community Center Interior Repair project '_ Facilities CIP 21,885 (21,885),S 21,885) ;CIP 3110' 311001 541511E c16201304 -30600 Facilities CIP 43,444 [ 43,444 ICIP 31101 311001 49910 F c16201304 -02520 Transient Occupancy Tax 1 43,444 1 (43,444) !Special Revenue ! 25201 252001 69910' IFacilities ClP _ _ _ 43,444 43444 !CIP 31101 3110.01 54151E c16201304 -30600 65,329 130,658 (65 329) 1J Facilities CIP 19,077 19,077 !CIP 3110, 311001, 49910;1 c11201706 -02520 I Fire Station 2 Roof project completed. Unused TOT funds, $19,077, to be moved to Fire ;Transient Occupancy Tax 19,077 (19,077) 1 Special Revenue 25201 25200! 69910' j Station 1 Roof Replacement project Facilities ClP _ 19,077 (1 9,077 CIP 1 31101 311001 54151E c11201706 _ 19,077 38,154 (19,077) _30600 vi U z c� CV O Z N U C O C rel Detailed FY 17/18 1st Quarter Budget Adjustments account strip project string Ref sfund name Revenue Expenditures amount ' Fundgroup fund cost ctr object Type' (if applicable) J1 +Facilities CIP I I 5,675 ! 5,675 CIP 3110', I 31100, 49910 F c11201706 -02520 (,City Hall West Wing Roof project completed. Unused TOT funds, $5,675, to be moored to Fire Transient Occupant_ y Tax 5,675 (5,675) Special Revenue 2520 25200 69910 Station 1 R_ oof Replacement project. Facilities CIP 5,675 (5,675)?CIP 3110 31100; 54151E c11201706-30600 j 5,675 11,350 (5,675) J2 Facilities CIP 4,000: 1 4,000 ;CIP j 3110 31100 49910 F c11201706 -02520 Fire Station 3 Roof project completed. Unused TOT funds, $4,000, to be moved to Fire Transient Occupancy Tax 4,000 j (4,000) Special Revenue 1 2520 252001 69910 Station 1 Roof Replacement project. Facilities CIP 4,000 (4,000); CIP 31% 311001 5415VE 1c11201706 -30600 4,000 1 8,000 (4,000)', i K Airport CIP (37,000) (37,000)' CIP 6190 61999 499%F c61501604 -61100 Reso 2017 -147 approved a revised budget for the Airports Ramp Crack Seal project originally _ Airport CIP (62,400) (62,400); CIP 6190 61999 49920:F c61501604 -44310 budgeted in FY 16.17 for $54k. The project was not undertaken and was omitted from the FY 18 Airport CIP (99,400); 99,400 CIP 6190 61999 54151,E jc61501604 -30600 budget. The revised appropriations equal $99,400 and will be funded by a transfer from the Airport Operating (37,000)': 37,000 ;Enterprise 6100 61100i 69910E 'Runway Electrical Improvements project that has been delayed. _ 'Federal Grants (62,400), 62,400 ;Enterprise 610011 611001 49920 E Airport Operating 99,400 (99,400) Enterprise 6100 61100' 69910 E Airport CIP 99,400 99,400 CIP I 6190 61999 499101` c61501705 -61100 1 Airport CIP 99,400 I (99,400)'CIP 6190 61999 various E X61501705- various j L'; i Public Works CIP 79,300 I 79,300 +CIP 3160 31600 44150 F c16101827 -44150 Reso 2017 -125 approved a budget for the Cry stal Lane & Edith Crosswalks project. _ Public Works CIP 27,700 1 27,700 !CIP i 31601 316001 49910E c16101827-49910 ,The FY 18 project budget, and appropriations, $107,000. Street Maintenance 27,700 (27,700)i Special Revenue ! 2411 24110: Public Works CIP _ 107,000 1 (107,000)1CIP 3160, 31600', various!E 1c16101827- various 107,0001 134,700: (27,700); M Public Works CIP 98,800 1 98,800 'CIP 31601 316001 44220 F c00500208 -44154 Completion of River Plan - Denman Phase 3 project delayed. Roll forward remaining budget to Public Works CIP 282,000 (282,000)1,CIP 3160 316001 54151 E c00500208 -30600 FY 17/18. Appropriations $282,000. 98,800 i 282,000 i (183,200); i N. Water CIP 122,000 122,000 !CIP 1 67901 67999' 49910 F c67501304 -67100 Reso 2017 -118 accepted completion of the Petaluma Bl. 12" Water Main (B St- Lakeville) Water Operating 122,000 (122,000) Utilities 6700; 67100' 69910 project, c67501304. Savings reduced the total project budget by $822,000 to $3,814,000. Water CIP 122,000 _' (122,000)!CIP 1 67901 679991 54151 `E X67501304 -30600 'Construction was completed in Aug 2017. Roll forward $122,000 in appropriations from FY 17 122,000 1 244,000 (122,000) j for project closure expenditures,_ O !Public Works CIP , 342,350 ! I 342,350 1CIP 3160 I 31600; 69920 F c16101416-02260 Petaluma Complete Streets project wrapping up. Roll forward budget balance to FY 17/18. . !Public Works Grants 342,350 (342,350) Special Revenue 2260, 22600, 49920 Appropriations $162,750; Transfers $342,350. Public Works CIP 162,750 1 (162,750)'iCIP j 3160; 31600 54151E c16101416 -30600 342,350: 505,100 (162,750) 1 P' j WasteWater CIP ' 152,000 152,000 CIP , 6690 669991, I 49910' F c66501501 -66100 Reso 2017 -140 accepted completion of the Copeland Lift Station Rehabilitation project. WasteWaler Operating 152,000 (152,000)1 Utilities 6600 6610011 69910E Savings reduced the total project budget by $429,625 to $1,620,375. Construction was Wastewater CIP % 144,000 (144 000); CIP ; 66901 66999 54151'E c66501501 -30600 ;completed in Sep 2017. Roll forward $144k in appropriations and $152k in transfers from FY 17 152,000 296,000 1 (144,000)1 i for project closure expenditures. Q; + Public Works CIP 508,000 508,000 ICIP 31601 316001 49910!F c16101303 -02411 Completion of Various Street Maintenance & Overlays project delayed. FY 17 budget balance !street Maintenance 1 508,000 (508,000) !Special Revenue 1 24111 241101 69910E 'of $508k to be re- appropriated in FY 18. ;Public Works CIP 508,000 (508,000) !CIP 1 31601 316001 541511E c16101303 -30600 508,000 1 1,016,000 ! (508,000) �r C3 a- v) U Z 10 N O Z N U C O C XF u Detailed FY 17/18 1st Quarter Budget Adjustments j Ref fund name Revenue Expenditures amount Fundgroup I project string R Water CIP 483,000 ' 483,000 1CIP ' 67901 67999 499101 F c67501714 -67100 Completion of Park Place Water Service Replacement project delayed. FY 17 budget balance Water Operating 483,000 (483,000) Utilities 6700 67100 69910 of $483k to be re- appropriated in FY 18. :Water CIP 483,000 j (483,000)ICIP 6790; 679991 54151.E X67501714- 30600 483.000 ! 9661000 (483,000) _i ;S WasteWater CIP 250,000 250,000 CIP 66901 669991 49910:117 lc66401626 -66100 Seeder Main Replacement 2016 -2017 project in completion phase. $250k from FY 17 to be !WasteWater Operating 250,000 (250,000) Utilities 66001 66100 69910 re-appropriated in FY 18. Original project budget of $2,847k reduced to $945k, Ongoing WasteWater CIP 250,000 (250,000) CIP 6690JI 66999i 541511E c66401626 -30600 expenditures to be posted to the Sever Main Replacement 2017 -2018 project 250,000 i 500,000 (250,000) S1 ;Facilities CIP 47,000 ; 47,000 CIP 31101 31100' 49910 F c11201709- 02520 'Keller Street Garage LED Retrofit project delayed. FY 16/17 budget rolled forward to FY 17/18. TOT 47,000 (47,000) 1 Special_ Revenue 2520 252001 69910 Facilities CIP 47,000 (47,000)1CIP ; 3110; 311001 541511E c11201709- 30600 47.000 94,000 (47,000) T k ?Water CIP 689,300 689,300 CIP 6790, 67999 49910T I X00500101 -36799 I Paula Lane Reservoir project experiencing delays. Roll forward budget balance to FY 17/18, 'Water Operating _ 689,300 _ (689,300) Utilities 6700 671001 69910 :Water CIP i i 675,300 (675,300) CIP 6790! 54151E 1c00500101 -30600 689,3001 1,364,6001 (675,300),' U :Water CIP 5,300 j (5,300),CIP 6790' 67999, 69930F c67401003-36700 E. Washington St. 18" Watermain project completed. Refund remaining Water operating funds. ;Water Operating 5,300 ; 5,300 Utilities 6700 671001i 49930, Water CIP _ 8,865 8,865 'CIP 6790' 679991 499101iF c67401201 -36799 Well Construction & Repair project completed. Transfer Water Operating funds to close Water Operating 8,865 (8,865) Utilities 6700i 67100 69910, out. Water CIP 2,662 (2,662) CIP 6790; 679991 69930 F c67501406- 67100 Water Service Replacement project completed. Refund Water operating funds. Water Operating 2,662 2,662 Utilities 6700 67100 49930 WasteWater CIP 81,375 i 81,375 CIP _ 6690 669991 49910T c66501004 -66100 ;Lift Stations Upgrade completed. Transfer budgeted WasteWater operating funds to WasteWater Operating 81,375 1 (81,375) Utilities 66001 66100i 69910 ;close out. WasteWater CIP 29,050 i 29,050 CIP 6690, 66999 499101LF Ic66401417 -66100 Sever Main Replacement & Rehabilitation project completed. Transfer budgeted _ WasteWater Operating 29,050 (29,05.0) Utilities j 6600 661001 699101 WasteWater operating funds to close out WasteWater CIP 18,050 (18,050) CIP 6690 66999i 699301F ic66401301 -36699 Brown's Lane Recycled Water Main Lining project completed. Refund outstanding WasteWater Operating 18,050 18,050 Utilities_ 66001i 661001 499301 WasteWater operating funds. WasteWater CIP 2,965 ; (2,965)�CIP 66901 699301,F c66501633-66100 Recycled Water System Ext- Oakmead project completed. Refund remaining WasteWater Operating 2,965 � 2,965 Utilities 6600' 661001 49930' WasteWater operating funds. WasteWater CIP 60,000 (60,000) CIP 6690 669991 699301F c66401625-671 00 ;East D. St. Sewer and Water Replacement project completed. Refund outstanding Water Operating 60,000 i 60,000 Utilities 67001 671001 9930 499301' j Water and WasteWater operati ng funds.. WasteWater CIP 46,300 (46,300) CIP 6690' 669991 69930'F ;c66401625 -66100 WasteWater Operati ng 46,300 1 i 46,300 Utilities 6600' 661001 49930 Public Works CIP _ 2,500 1 (2,500) CIP 3160 69930'F c16101006 -02411 Protected Left -Turn Signal Upgrade project completed. Refund remaining Street Street Maintenance 2,500 ? 2,500 Special Revenue 2411 24110 49930 ,Maintenance funds. Public Works CIP 350 (350) CIP j 31601 316001 6993017 X00501 1 08 -024 1 0 jCrinella Street Rehabilitation project completed. Refund remaining Street Street Maintenance 350 350 Special Revenue 241111 24110; 499301 Maintenance funds. Public Works CIP 14,700 14,700 CIP 31601 316001 499101F c16301415 -02133 Surface Water project closed. Additional funds needed to close out Storm Drainage p act Fees 14,700 (14,700) !Special Revenue % 21551 215501 69910 publ c Works CIP 1,000 1 1,000 1CIP I 31601 316001i 499101F 1e16042012-02411 Safe Routes to School project completed. Additional funds needed to close out Street Maintenance _ 1,000 (1,000) ISpecial Revenue 1 24111 241101 699101 _ _ 1 273,117 273,117 1 1 m d U Z M N O Z U C O C R Detailed FY 17/18 1st Quarter Budget Adjustments Exhibit A account strip project string Ref ;fund name Revenue Expenditures ''1 amount Fu ndgroup fund cost ctr object Type'' (if applicable) revsion purpose U tWasteWater CIP 53,000 53,000 CIP 6690 669991 499101` ;c66501517 -66100 Primary Influent Pump Station Odor Control project wrapping up. Roll forward remaining WasteWater Operati ng 53,000 1 (53,000) Utilities 66001 66100 69910 budget to FY 17/18. Total project budget remains unchanged at $533k WasteWater CIP 200,000 ` 200,000 iCIP 66901 66999 49920 F c66501517 -02270 Developer Contributions 200,000 (200,000) Special Revenue 22701 22700 69920 iWasteWaterClP 257,000 (257,000); CIP 66901 66999 54151,E c66501517 -30600 - - 253.000 510,000 _f (257,000) W ? PW CIP 184,350 184,350 CIP + 31601 316001 499101E c16101301 Increased appropriations for the Traffic Signal Infrastructure project, c16101301, for the Garbage Franchise Fees j 184,350 ' (184,350) 24111 24112 699101 replacement of a high - voltage circuit on Petaluma Blvd S from F St to Mountain View Ave. This (PW CIP 184,350 1 (184,350) CIP 3160 31600 54151E c16101301 -36000 will allow the restoration of 13 streetlights. Funding to be provided by Garbage Franchise fees. 184,350 1 368,700 l (184,350) 1 l I ? NET CHANGE TO FUND BALANCES 4,812,698 1 9,476,929 (4,664,231) (Encumbrances. i _ 1 1 I ' i Transit Paratransit 60,000 (60,000) Enterprise 1 6500' 65300 62220 - FY 2017 encumbrance for purchase of a replacement paratransit van - 60,000 1 (60,000)1 Transit City Routes 250,000 ; (250,000) Enterprise j 65001 65200 62220, ; FY 17 encumbrance for the rehabilitation of a 40' Fixed Route bus _ U I 250,000 ; (250,000) Z General Fund - Ci Clerk City 12,000 (12,000) General Fund 11001 11320 54110' FY 17 encumbrance for the Microfilrn/Fiche Conversion project � 12, 000 _ (12,000) - CV General Fund - City Clerk 13,250 (13,250) General Fund 11001 11320 54110 FY 17 encumbrance for the Records Retention agreement with Gladwell Govt Systems Z 13,250 1 (13,250) N General Fund - Police Dept 1 17,730 (17,730)1 General Fund 11001 15600 530201 FY 17 encumbrance for secure Evidence Storage unit shelving. t3 17.730 (17,730)!, C i ENCUMBRANCES 352,980 ' (352,980)