HomeMy WebLinkAboutResolution 2017-172 N.C.S. 11/20/2017Resolution No. 2017-172 N.C.S.
of the City of Petaluma, California
RESOLUTION AUTHORIZING AWARD OF CONTRACT
FOR THE LED STREETLIGHT RETROFIT PHASE 2 PROJECT
TO D.C. ELECTRIC GROUP, INC.
WHEREAS, the project intends to replace most of the remaining high-pressure sodium
cobrahead streetlight fixtures with LED fixtures;
WHEREAS, LED light fixtures use 60-65% less energy than high-pressure sodium light
fixtures;
WHEREAS; the City of Petaluma initiated this project with the intent to reduce its
energy bills and will also benefit from reduced maintenance requirement on the streetlight
system;
WHEREAS, City staff has prepared construction bid documents and advertised for
construction of this Project; and
WHEREAS, in accordance with the City of Petaluma Charter and Municipal Code,
California Public Contract Code Section 20162 and other applicable law, City staff solicited bids
for the Project; and
WHEREAS, the project was bid on October 12, 2017, and four (4) bids were received
and opened on November 13, 2017 in accordance with applicable law; and
WHEREAS, the lowest responsive bid for the Project was submitted by D.C. Electric
Group, Inc., from Cotati, CA for $704,522.00; and
WHEREAS, staff has determined that the Contractor's bid satisfies the bidding
requirements for the Project; and
WHEREAS, staff has verified that Contractor possesses a valid California Contractor's
License, Class C-10, number 949934 that is appropriate for the work to be performed for the
Project; and
WHEREAS, the Project is categorically exempt pursuant to California Environmental
Quality Act ("CEQA") and Title 14, the California Code of Regulations ("CEQA Guidelines"),
Section 15301, because the project consists of the operation, repair, maintenance or minor
alteration of existing public structures involving negligible or no expansion of use beyond that
previously existing; and
WHEREAS, the FY 17/18 budget for the LED Streetlight Retrofit Phase 2 project
C16501412 has sufficient funds for this project.
Resolution No. 2017-172 N.C.S. Page 1
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Petaluma hereby:
Awards the contract for the LED Streetlight Retrofit Phase 2 Project No. C16501412 to
D.C. Electric Group, Inc. in the amount of $704,522.00, the amount of the lowest
responsive bid, conditioned on D.C. Electric Group, Inc.'s timely executing the project
contract and submitting all required documents, including but not limited to, executed
bonds, certificates of insurance, and endorsements, in accordance with the project bid
documents.
2. Directs staff to issue a Notice of Award to D.C. Electric Group, Inc.
3. Authorizes and directs the City Manager to execute the project contract on behalf of the
City of Petaluma upon timely submission by D.C. Electric Group, Inc., of the signed
project contract and all other required documents, including but not limited to, executed
bonds, certificates of insurance, and endorsements, in accordance with the project bid
documents.
4. Authorizes a construction contract contingency of $130,000.
The amount of the loan and repayment shall not exceed $1,490,000 (one million four
hundred and ninety thousand dollars) and the maximum term of the loan of 11.25 years
(eleven and one-quarter years).
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE:
I hereby certify the foregoing Resolution was introduced and adopted by the
-° Approvdd al to
Council of the City of Petaluma at a Regular meeting on the 20`h day of November,
fora: t
2017, by the following vote:
" '`
City Att6ney
AYES:
Albertson, Vice Mayor Barrett, Mayor Glass, Healy, Kearney, King, Miller
NOES:
None
ABSENT:
None
ABSTAIN:
ATTEST:
None
f
f
City Clerk i
Resolution No. 2017-172 N.C.S. Page 2