HomeMy WebLinkAboutCity Council Minutes 05/23/1977MINUTES OF MEETING
OF .CITY COUNCIL
PETALUMA, CALIFORNIA
MAY 23, 197
EXECUTIVE SESSION The Petaluma City Council met-in an Executive
Session at 7:00; p.m., Monday, May 23,, 1977, for
the purpose of'discussing employee groups' Memorandums
of Understanding. The Executive Session concluded at
8: 15 p`. m.
ADJOURNED MEETING
ROLL CALL
APPROVAL OF MINUTES
An Adjourned Meeting of the Petaluma City Council was
called to order by Mayor Helen Putnam at the hour of
8:20 p.m.
Present: Councilmen Brunner, Cavanagh, Harberson,
Hilligoss, Mattei, Perry, and Mayor Putnam.
The minutes of May 2,, 1977, were approved as mailed.
The minutes of May 9, 1977, were approved as mailed.
CONSENT CALENDAR Prior to the adoption of the Consent Calendar, a brief
discussion was held on Item #3, relating to hiring the
architectural firm of Anshen & Allen for services for the proposed Public
Safety Facility. Councilman Cavanagh had been unable to attend the meeting
when the matter was discussed and questioned. who would be, the one person as-
signed to work with the architectural firm. Mayor Putnam suggested it should
be channeled through the City Manager. A motion was made by Vice - Mayor Brunner,
seconded by Councilman Perry, 'to file the ABC application, Item #1; and adopt
the resolutions, Items #2 and Motion carried unanimously.
Agenda Item #1
ABC APPLICATION
THE HIGHLAND
HOUSE, INC.
Agenda Item #2
CALL FOR PUBLIC
HEARING: COMMUNITY
DEVELOPMENT BLOCK
GRAN 1977
RE-5 %C(6ANC5
Agenda Item #3
AUTHORIZE AGREEMENT,
ANSHEN & ALLEN,
ARCHITECTS, PUBLIC
SAFET BUILDING
RE5 %o(c%t - J rS
ESTABLISH WAGE & Assistant City Manager David Breninger stated he was t3 7b
FRINGE BENEFITS--- acting in the capacity of City Manager, since Mr. Meyer
UNITS 3, 4, & 5 was ill and unable to attend the meeting. In reporting
RES #76684NCS on t -he negotiations to establish the 1977 -78 employees'
salaries., Mr. Breninger stated the City met and con-
ferred with the recognized employee organizations pursuant to State laws. In
mid - March, letters; of notification were sent to the three recognized employee
organizations .in order to commence the,mutual meet and confer process. -The
time frame for meeting and conferring, sufficient for ,preparation of a final
memorandum of understanding for Council determination by this meeting, had been
established. The City',s; Meet and Confer Team compsised Mr. Breninger, John
Scharer and Mike•Acorne,`held over 20 scheduled.meetings,which entailed 28
hours of conferring with the three organizations in separate meetings. These
organizations included Unit 2, Laborers' International On -ion of North America,
Local 139, Petaluma; Units 3, 4, and 5, represented by the Sonoma County Orga-
nization of Public Employees (SCOPE); and Unit 6, the Petaluma Peace Officers'
Association. Each organization was advised if an agreement was not reached by
the deadline for the adoption of the final budget, i.e., May 23, 1977, the meet
ABC application, The Highland House, Inc., 208 Petaluma
Blvd. North, person -to- person transfer from Fred and
Norma Timby to the Highland House, Inc., Fred Farquar
III, President, was ordered filed.
Resolution calling for public hearing, June 6, 1977, on [���
the 'Housing Assistance Plan for the application for 1
Community Development Block Grant Funds for 1977 was A
adopted ®]
Resolution authorizing Mayor to execute agreement for ��O /
6
architectural services for proposed public safety
facilities was adopted.
and confer process would conclude and'a report would be given to the Council at
that meeting. Mutual- ag- reement was reached on Memoranda of Understanding with
Unit 2 and Unit 6.
1aS
May 23, 1977
ESTABLISH WAGE & Mr. Br:eninger reported although the team had an excel -
FRINGE IENEFITS -- lent exchange of information, opinions, proposals, and
UNITS 3, 4,,, &;5 counter,proposaIs the units represented by'SCOPE
RES #768'8A14CS in over a - half dozen scheduled meeting's between April
(Continued) 14 and this morning at 11.,:00 a.m., a mutual agreement
had not been reached. This unit has been advised that
pursuant to the City Charter, Section ;28, the City 'Manager is required and
empowered to make a recommendation to the Council on matt'ers,related to employ-
ees' compensation and would do so if a Memorandum of Understanding is not
reached..
Mayor Putnam asked if there was representative from SCOPE present at the
meeting, to speak to the Council,. Before calling on the representative,, how -
ever, she asked for the advice of the City .Attorney as to the ord'er of pro-
cedure-. City Attorney Larry Klose advised if any deliberations are held Vith
the Council as a whole, they must be held in a public session. A meeting
only be held,in Executive Session if the Council nominated representatives to
meet with the representative from SCOPE and report back to the Council. Mr.
Mark Do staff representative of the Sonoma County Organization of Public
Employees., asked if he could address the Council prior 'to meeting with the
negotiating team. The City Attorney advised the Council if they so desired,
they could 'hear''IKr. Dotta's views,. The Council. concurred they would 'Near Mr.
Dotta''s remarks, but would not comment on the matter until, or if, an ;Executive
Session was called.
Mr. Dotta then addressed the Council stating they did.no.t comet the meeting'.
this evening to negotiate with the Council, but to explain their views as "to
why they could not accept the.last offer °made, by management and where they feel
it falls Mr. Dotta asked the Council to instruct management to continde
negotiations with the. team_ Mr Dotta presented each member'of the Council
with a salary survey they had.compiled:, using cities .in and around Sonoma
County, as well as Sonoma County_ itself. He stated the salary s ructure for
the City of - Petaluma"ran'ks last on the report. He explained some of the pro-
fessional and technical positions are not` listed on the report because they are
comparable with other jurisdictions..' Mr. botta stated it was difficult to
compare clerical positions between jurisdictions and, therefor -e, .each clerical
position was listed under its title and classified as to areas, of: responsi-
bility. Mr., Dotta also suggested a reclassification of the entire City of
Petaluma should be done. The SCOPE organization would be willing to submit
such a classification study to an outside consultant or 'work with the, City.
Mr. Dotta also indicated another area -where they could not reach an e
agrement
with the City was ,where intermediate steno - clerks were working in classifica-
tions which meet the.minimum standards for secretarial positions„ but the
people are presently assuming the responsibiTity of secretaries;. Mr.'Dot -ta
then spoke about two positions in the Planning Department which' he felt „, in
comparing with other jurisdictions,. were not receiving comparable pay, One.was
the As'si'stant Planner, who is being paid lower than Planning.Technicans in
other jurisdictions. The other position about which he spoke wa's the City's
Planning Technician, whom he felt was carrying higher responsibilities than a
Planning Technician. He felt this position fob should be reclassified.
Another area where an agreement has not been reached which. had been contained
in priorr memorandums, was the ability of the professional and technical p -eople
to take vacation one,day at 'a time 'under certain circumstances,. Mr. Dotta said
one of the'last areas which.the City and SCOPE; has not been able to reach an
agreement on is the one -half or one hour optional lunch hour'. Mr. Dotta
indicated these are the main issues and he requested. that negotiations. be
continued, but asked the Council to allow the.management, team some flexibility
to reach an agr:e'ement in these areas.
Mayor Putnam indicated the Council had heard Mr. Dotta's comments,,and it would
not be appropriate for the Council to discuss -the mat -ter. Mr. Dotta then
requested permission for the SCOPE team and the management.inegotiati_ng team to
meet again. Mr., Breninger °suggested the Mayor call a 15'- minute recess. The
City's negotiating_ team comprised of Mr. Breninger, John Scharer and 'Mike
Acore, as well as Mark Dotta Rill Whitten, and Mary Jensen, representing
SCOPE, 'retir'ed to the Conference Room at 8::45 p.m.. for an Execu'tive'Session.
The Council reconvened at 9:00 p.m.
Mr. Dotta reported the two groups were unable to reach any agreement or con-
clusion. He stated he - realized the position Mr. Breninger• was.in:, that he had
offered as much as he was authorized to do and Mr. Dotta •felt 'it was fruitless
to meet further without additional instructions from the City Council. Mr.
Dotta suggested the group 'meet with the Council in an Executive Session. Mr.
I .
May 23, 1977
ESTABLISH WAGE & ___: Do.ttareques,ted' the Council to meet with the management
FRINGE BENEFITS -- team and give them a little more latitidue within which.
UNITS 3, 4, & 5 to work. The last alternative Mr. Dotta suggested was
RES #766.8ANCS to submit the facts to an impartial party and go to
(Continued) fact finding.
Mayor Putnam,asked Mr. Breninger for his comments. Mr.
Breninger stated Mr. Dotta had assessed the situation correctly. Unless he has
some further instructions from the Council, it was his opinion they had reached
the conclusion of the meet and confer process. Mr. Breninger- stated he was
prepared to present sgned,memoranda of understanding for Unit 2 and Unit 6 to
the City Council for their approval, and read a letter dated May 20, 1977,
addressed to the Mayor and City Council from the City Manager regarding Units
3, 4 and 5. Mr. Breninger indicated the memorandum was written by the City
Manager for presentation t, the Council only if a memorandum of understanding
could not be reached with Units 3 4 and 5. A copy of the memorandum is on
file with the City Clerk.
There was some further discuss=ion regarding the terms of the contract. Mr.
Dotta expressed concern regarding vacation, sick leave, etc. Mr. Breninger
indicated these items are spelled out in the City's Personnel Rules and Regu-
lations; however„ in view of the fact, an agreement has not been reached with
SCOPE, the " floating" holiday would not become a part of the benefits. City
Attorney Larry Klose,advised since there is no contract, the existing contract
would expire on June 30, and would extinguish any prior benefits allowed under
the present contract.
At the conclusion of the discussion,, Resolution #7668 N,.C..S., reviewing actions
and proceedings in Meet' and.Conf.er Sessions, with'the employee representatives
for employees in Units 3, 4,:'and 5, under the Meyers- Milias -Brown Act was
introduced by Councilman Perry, seconded by Councilman Mattei, and adopted by 7
affirmative votes.
w:
RATIFY MEMORANDUM OF
Resolution #7669 N.C.S ratifying Memorandum
of Under-
r �5
UNDERSTANDING' --
standing executed by the duly authorized representa-
re' /
/
EMPLOYEES UNIT 2
tives of the City of Petaluma and Laborers'
Inter-
_
RES #7669ANCS
national Union of North America, Local 139
(Petaluma)
Councilman
for employees in Unit 2, was introduced by
Councilman
adopted by
Perry, seconded by Councilman Brunner, and
adopted by
7
affirmative votes.
RATIFY MEMORANDUM OF
Resolution
#7670 N.C.S. ratifying Memorandum of Under- F3�76
UNDERSTANDING FOR
standing executed
by the duly authorized
re' /
EMPLOYEES IN UNIT 6
of the City
of Petaluma and the'Petaluma
Peace Officers'
RES #7670ANCS
Association
for employees in Unit, 6 was
introduced by
Councilman
Perry, seconded by Councilman
Hilligoss, and
adopted by
7 affirmative votes.
ESTABLISH SALARY &
SUPPLEMENTAL WAGE
BENEFITS -- EMPOLOYEES
UNIT 1
RES #7671ANCS
ESTABLISH SALARY &
SUPPLEMENTAL WAGE
BENEFITS -- MANAGEMENT
EMPLOYEES
RES #767
Resolution #7671 N.C.S'. approving-salary and supple-
mental ;benefits for employees in Unit 1, was 6
introduced-by Councilman Perry, seconded by Councilman
Hilligoss, and adopted by 7 affirmative votes.
Resolution #7672 N.C.S. approving salary and supple-
mental wage benefits for management employees, was. 3,75-
introduced by Councilman Mattei, seconded by Councilman
Perry, and adopted by 7 affirmative votes.
DESIGNATE TEN Resolution X67673 N -C.S. designating ten fixed -date
FIXED -DATE HOLIDAYS holidays. for City employees for fiscal year 1977 -78 was F37d
FY 1977 -78 introduced by Councilman Perry, seconded by Councilman
RES #7673ANCS Harber-son, and adopted by 7 affirmative votes.
ro
May 23, 1977
JOINT POWERS Finance Director John Scharer stated the proposed Joint
AGREEMENT - - PENNGROVE Exercise of Powers Agreement carries out the next step
O� SEWER toward the completion of the installation of Wastewater
(� RES #76,74AN,CS Collection Facilities for County Service Area NO,. 19,
which•is- located in Penngrove. The agreement has been
reviewed by the City Engineer, the City Manager, and City Attorney, and found
to be in order.. Under the terms.o'f the agreement the County will b`e,responsi-
ble for the specifications, p;lans', construction, inspections, etc.; however,
the City will have approval of the in The County will pay to the
City Tany reasonable inspection fees and other expenses incidental to the pro-
ject.. Mr. Scharer then reviewed the rema -index of the terms of the contract.
He 510dicat, the contract protects the City and also stipulates the Wastewater
Collection Facility will serve a maximum population of 3,000.;
At the conclusion of the discussion, Resolution #7674.N._G.S., authorizing Mayor
to sign Joint Exercise, of Powers Agreement for 'Installation -of Was;tgwa- -ter
Collection Facilities, County:Service Area No. 19 (Penngr.ove), was introduced
by Councilman Brunner, seconded by Councilman Perry, and adopted by 7 .aff irma-
tive votes.
n ADOPT 19.77 -78 BUDGET Finance Director John Scharer stated the Budget had
RES #7675ANCS been submitted to the legislative body on April 25.
The Council had spent two full days reviewirig": the
document in detail. The first day was devoted to the
various departments' operating budgets.. The second was
concerned with Capital Outlay and Revenue Sharing. At
the` second hearing -, the Council heard from the various .
public organizations which were requesting Revenue Sharing .funds from the City.
At that session, the Council`tentatively• allocated a total of $644,891 of the
$669,843 available. This leaves a balance to be allocated of $24,952 public
agencies. Mr. Scharer then ,reviewed the requests from the various agencies and
the amounts requested.
Councilman Harberson ind cated,he regretted he was unable to stay for the
complete hearing on the Revenue Sharing funds, and at this time would like to
request that $20:,000 be taken from the amount stipulated for the study of the
interchange on-North McDowell Blvd. and add i.t to the $24,952 to be allocated
to the various public agencies.. The- Coun 911 concurred with Mr'. Harbers,on'.s
recommendation.
There were seven requests from service agencies for Revenue. Sharing ,funds.. The
Council reaffirmed their policy of not distributing Revenue Sharing funds to
agencie's supported by the United Way; therefore, the request from t.e Boy
Scouts of America, the Family Service and Catholic Community Services,
and the Petaluma Boys' Club would not be considered in the division of`,the
$45;000 stipulated for. revenue "sharing. Councilman Mattei asked to.have the
$2,700 request by the Petaluma Girls' Club approved. Councilman Harberson: felt
since the City had participated in :funds with the Petaluma Peo;ple'S.ervices
Center for the past three years, and it was an ongoing project, he would like
to have funds allocated to the Center. In addition, the Ad Hoc Committee for
the S'eni'or Citizens is an ongoing committee, and he felt some funds should be
allocated to this group. Mr. Harberson also. indicated he - would like to 'see "a
certain amount' of money put aside from Revenue Sharing funds for the Hill Opera
House Preservation Committee to be used toward the purchase, only of the struc-
ture, and not for staff, office supplies,, or personnel.
Councilman'Hillgoss indicated it would be a while.before, the Hili Opera House
could be purchased. It was her: suggestion that the City match funds with a
non- prof'it.organization to help acquire the building.. Sheifel:t it.would not
necess funds from this year; however, additional Revenue Sharing funds
will be available January 1, 1978.
Finance Director John Scharer, responded to a request by Councilman Har"berson
for funds for 'the Ad Hoc Committee to use the old library. 'During the hearings
on Revenue Sharing,, when, Mr. Harbers'on was not present at all of the hearings,
the Council had committed $75,000 from Revenue ;Sharing money. There has been
$20,000 in Community Development Block Grants funded for the Library for ramps
and barriers,, as well as funds for an architect and some operating budget. In
all,. a total of from $95,0.00 to $100,000 has been al- located. In response to
Councilman Hi•lligoss' request for funds to be set aside on a matching 'basis for
May 23, .1977
ADOPT 1977 -78 BUDGET the purchase of the Hill, Opera House, Mr. Scharer
RES #7675ANCS indicated there is no guarantee the City of Petaluma
(Continued) will receive Revenue Sharing funds in 1978 -79. There
are certain technic:alitlesl which would deny the funds
to the City. City Attorney Larry Klose, indicated at one time under the Revenue
Sharing Act, it would be possible for. the City to precommit funds from the
following year's allocation; however., the Act has changed and this is.no longer
an available option.
There was a lengthy discussion, regarding Petaluma People: Services Center and
the Ad. Hoc Committee for Senior Citizens and the amount which should be allo-
cated to these two organizations. The matter was comp- licated by the fact the
Petaluma People Services Center indicated they wanted.to rent the former Hanna
Boys' Center located at 'Sixth Street for some of their activities, as well
as keep their present location. The discussion at the prior Revenue Sharing
Hearing was that the senior citizens might take.a portion of 'the building for
their activities. Mr. Scharer pointed out the City has been paying rent and
utilities and some - insurance for the Petaluma People Services Center. Council -
man Mattei indicated he would like to continue in this manner; however, the
Council was not sure whether the Petaluma People Services Center would acquire
the former Hanna Boys' Center. Mr. Scharer advised the Ad Hoc Committee had
forwarded a letter that they would be interested in using the first floor of
the building on Sixth Street for their activities. Mayor Putnam advised she
could appoint members of the Council to meet with representatives from both
organizations and the Committee could workout the disbursement of the funds.
Mr. Scharer stated he would like to set a date prior to June 30 to meet in
order for the matter to be resolved and the two groups to know what their
fiscal funding would be from the City.
Councilman Harberson stated it was his understanding the 'senior citizens wanted
to use the old library as their center, and act as curators .for the museum. He
questioned whether or'not the two centers would be competing against each
other. Councilman Harberson indicated he would prefer to allocate the money
separately to the Petaluma People Services Center and to the Ad Hoc Committee
for Senior Citizens.
Mayor Putnam asked Mr. Scharer if it would be possible to earmark a certain
amount of money without precisely designating how it was going to be spent and
have a committee,.including members of the Council, work out the details. Mr.
Scharer indicated this could be a possibility. Councilman Perry suggested the
matter be brought up for the Council's review June 20.
Councilman Mattei made a motion to allocate $45,000, $2•,700 of which is to be
given to the Girls' Club; t'he balance, $42,300, to be allocated by Council and
the Committee to the Hill `Opera House Preservation Committee, the Petaluma
People Services Center, and.the Ad Hoc Committee for Senior Citizens. Motion
carried unanimously.
Mayor Putnam asked Councilman Hilligoss and Councilman Cavanagh to work with a
representative from the Petaluma People Services Center and the Ad Hoc Com-
mittee for the Senior Citizens, Finance Director John Scharer and Assistant
City Manager David Breninger working with the group.
Mr. Scharer advised the Council they have before 'them a resolution approving
and adopting a final budget for, the fiscal year 1,977 =,78. The budget, after
having been reviewed by the .Council in great detail, and the wage increases and
supplemental benefits granted by .the Council at this meeting, the General Fund
Budget will total $4,132,746. The budget:is to be financed.from existing
sources of revenues, including the prior year's surplus,.and' maintaining the
tax rage of $1.30, plus $.29 for debt service. An actual tax rate will not be
set until'August; however; the budget is predicated on maintaining the present
tax level.
Resolution 47675 N.C.S. approving and adopting a :final budget of the estimated
amounts required to pay the expenses of conductirig• the business of the City
government for the fiscal year, July 1, 1977, to and including June 30, 1978,
was introduced by Councilman Perry, seconded by Councilman Brunner, and adopted,
by 7 affirmative votes.
LEGISLATION AFFECTING CITIES.
PROPERTY TAX Councilman Cavanagh reviewed the League's Legislative
RELIEF BILLS Bulletin relative to the three bills being considered
for property tax relief'.
May 23, 1977'
SB ,12 Council had previously taken a stand in opposition; no
further action to be taken.
SB 154 Petris Bilh is the one favored by the League of Cali-
fornia Cities.
AB 999 Councilman Cavanagh reported the -League feels this is
the bill which may become law; however the League
opposes the measure unless it is amended.
Councilman Cavanagh reported most of- the above bills
will probably - change many times within the next 30 days
and bear close watching' by local agencies.
SB 164 Bill has been passed by the Senate Committee on Revenue
BINDIN
� g "r:- nger G ARBITRATION and Taxation.. Assistant Cit Manager . D avid B en
was requested to telephone to reaffirm.the City's
opposition to this bill.
AB 1815 Hearing set for May 31, 1977. David B+reniriger was
AGENCY SHOP requested to write letter reaffirming'the City's op-
position to the bill.
APPROVE MAP Planning Commission Resolution-No. 16 -77, adopted May
® HOLIDAY VIEW ESTATES 1.7, 1977, submitted and filed; letter dated May 12,
RES # 676ANCS 1977, from the Planning Director to the :Planning Com
mission and City Engineer, certifying that 'the final
map for Holiday View Estates .Subdivision conforms to the re "gulations of the.
Zoning Ordinance and:Subdivision Ordinance;, and meets all the conditions of
approval of the . tentative map, submitted and filed; letter dated May '12.,, 19'77,
to the Planning Commission from-City Engineer David A. Yo:ung,• transmitting the
final map for Planning Commission's approval, submitted and filed
Director Ronald Hall described the subject s"ubdivision-as being lo-
cated between West Street and Schumaq.Lane., and having 15 lots. Councilman
Cavanagh commented on the similarity names wherein ,Elm Drive becomes Elm
Court. Mr. Hall advised the name has been changed from Elm Court to Earls
Court..
A brief discussion was held regarding Lot #9 which at the Tentative.Map stage,
required the installation of a steel guard rail to prevent ,runaway cars.
Councilman Mattei : questioned the advisability of, this as this may set a prec-
edent for any structures built on a hillside; however, Mr. Hall explained this,
is not merely a hillside.. The residents on Larch Avenue directly underneath
were concerned, and it is more of a cliff than a slope.
Planning Director• Ronald Hall advised the Planning Commission has taken action
to eliminate review of the final map at the Planning Commission level,.'because
it is not required by the State Map Act. The City's requirement for review by
the.Planning Commission adds ad'ditional.constxaints for the-developer. If the
subdivider fails to all approved conditions of the Tentative Subdivision
Map, the final map will not be accepted by the- Planning Director or City
Engineer.
Resolution #1676 U.C.S'.. approving final subdivision map of Holiday 'View Estates
was introduced by Councilman Mattei, seconded by Councilman Brunner,, and
adopted by , 7 affirmative votes.
AUTHORIZE MAYOR ID Resolution authorizing the Mayor to execute a Subdivi-
O SIGN SUBDIVISION sion Agreement with Royal H. and Patricia D. Earls, and
AGREEMENT - - HOLIDAY Edwin and Frances J. Couch, regarding Holiday View
VIEW ESTATES- Estates Subdivision., was, introduced by Councilman
RE S #7677ANCS Brunner, seconded :by Councilman Matttei, and adopted by
7 affirmative Votes.
May 23, 1977
ADJOURNMENT
There being no further business to come before the City
Council, the meeting was; adjourned at 10:50 p.m.'
Mayor
1
Attest
City lerk