HomeMy WebLinkAboutStaff Report 3.A 01/08/2007CITY OF PFTALUMA, CALIFORNIA
AGENDA BILL
Agenda Title:
Resolution accepting the Claims and Bills from November, 2006
&A
January 8, 2007
Meeting Date:
January 8, 2007
Meeting Time: N 3:00 PM
❑ 7:00 PM
Category: ❑ Presentation ® Consent Calendar ❑ Public Hearing ❑ Unfinished Business ❑ New Business
Department: 1 Director: Contact Person: Phone Number:
Administrative Services I Steven Carmichael Cinde Rubaloff 707-778-4357
Cost of Proposal:
None
Amount Budgeted:
None
1 Account Number:
Various
Name of Fund:
Various
Attachments to Agenda Packet Item:
Resolution to Accept the Claims and Bills
City of Petaluma Check Register from November, 2006
Summary Statement:
The City of Petaluma pays claims and bills on a biweekly (or more frequent) basis, by means of checks or
electronic funds transfers. The City's monthly check register lists disbursements in date order, then by check
number (5 digit number), followed by electronic funds transfer number ("E" plus 4 digits).
Each payment shows a vendor name, the City's vendor number, the City's cost center name, the cost center
number, an expenditure account number, plus a project number, if applicable, the disbursement amount and a
brief description of the expenditure.
Information on the expenditure account numbers is included in the City's chart of account, which is available in
the Finance department.
Recommended City Council Action/Suggested Motion:
Review and accept the City of Petaluma check register for November, 2006
RVvi�ew\ed by Admin.
Svcs. Dir:
Date: 1-2111 ( f04,
Reviewed by City Attorney:
0
Date:
Approved by City Manager:
Date: P&
CITY OF PETALUMA, CALIFORNIA
January 8,2007
AGENDA REPORT
FOR
RESOLUTION ACCEPTING CLAIMS AND BILLS
1. EXECUTIVE SUMMARY:
The City presents all paid Claims and Bills to the City Council for review and acceptance. The
City's check register lists checks first, and a five -digit number identifies them. The payments
made by electronic fund transfers are listed next, and an `B" followed by a four -digit number
identifies them.
2. BACKGROUND:
The City Charter requires that all Claims and Bills are examined by the City Auditor and
approved by the City Manager. Section 64 (Office and Duties of the City Clerk and Auditor) of
the Petaluma Charter states:
The Auditor (Finance Director) is appointed by the City Manager and approved by the City
Council. Payments by the City shall be made only upon approval by the City Auditor, by means
of warrants on the City Treasury issued by the Auditor and countersigned by the City Manager,
or by persons designated by the City Manager. The Auditor shall examine all payrolls, bills and
other claims and demands against the City, and shall issue no warrant or check for payment
unless he finds the claim is in proper form, correctly computed and duly certified; that it is justly
and legally due and payable; that a budget appropriation has been made therefore which has not
been exhausted, or that the payment has been otherwise legally authorized; and that there is
money in the City Treasury to make payment. (Reso. No. 101, ch. 204, 6-23-51; Reso. No.l,
6-13-61).
ALTERNATIVES:
A. Adopt the resolution accepting the Claims and Bills.
B. Do not adopt the resolution; however, all checks have been issued.
4. FINANCIAL IMPACTS:
None
5. CONCLUSION:
The City Council is required to approve all Claims and Bills.
6. OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY SUCCESS OR
COMPLETION:
RECOMMENDATION: Adopt the Resolution accepting the Claims and Bills
O
CITY OF PETALUMA, CALIFORNIA
RESOLUTION TO REVIEW AND APPROVE CLAIMS AND BILLS
WHEREAS, the City Charter requires that the City Auditor shall examine all Claims and Bills
and the City Manager shall approve them for payment, the following Claims and Bills are hereby
approved:
Check Numbers: 69496-70161
Electronic Fund Transfer Numbers: E4268—E4312
NOW, THEREFORE BE IT RESOLVED that the City Council has reviewed said Claims and
Bills and hereby accepts them as paid.
s:/aeenda/clnims billslnov06.doc
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