HomeMy WebLinkAboutMinutes 06/30/19751
MINUTES OF MEETING
OF CITY COUNCIL
PETALUMA, CALIFORNIA
JUNE 30, 1975
COUNCIL MEETING
ATTENDANCE
NOTICE OF CALL
A special meeting of the City Council of the City of
Petaluma was called to order by Mayor Putnam at the
hour of 7:30 p.m.
Present: Councilmen . Brunner; Cavanagh, Daly, Harberson,
Mattei, Perry; and Mayor Putnam.
Absent: None.
Notice of special meeting called for June 9, 1975, the
certificate of the City•Clerk of the delivery of said
notice and the consent of the City Council for holding
said meeting, submitted and filed.
PURPOSE OF MEETING The meeting was called to consider six items on the
Consent Calendar, the results of the bid opening, June
24, 1975, Petaluma River Dredging Spoils Site Prepara-
tion; the approval of claims and bills; the adoption of the City's final 1975-
76 budgets; to hear a report on the status of liability insurance for the
City; to discuss legislation affecting cities, if any; to approve a change
order for chlorination- dechlorination facility, Water Pollution Control
Facility 1972 project; to select a consultant to prepare the Seismic Safety
and Safety. Elements for the City of Petaluma and authorizing the Mayor to sign
the agreement; and, to approve a resolution authorizing the Sonoma County
Housing Authority to apply for Section 8 units for the City of Petaluma.
Prior to starting the meeting, Mayor Putnam advised the audience she was aware
many of the people present this evening were concerned with the rate increases
on the Golden Gate Transit, as well as the increase in tolls on the Golden
Gate Bridge. She explained to them, however, because this was a special
meeting and the item was listed on the agenda, it could not be discussed
at tonight's The item will be scheduled for the regular -
Council meeting July '7, 1975. She further.advised the audience that Supervisor
Charles Hinkle had arranged a meeting for July 9th at 7:30 p.m., in the
Petaluma City Hall, for the purpose of hearing from the Petaluma citizens
regarding the rate increase. She urged those who were interested to make an
effort to attend that meeting. Mayor Putnam said she was not aware of the
date the Golden Gate Bridge authority -would be hearing the complaints, and Mr.
Gerald Stewart in the audience advised the Council a suit had been filed in
Marin County; however -, there had been a change of venue to San Mateo County,
which would give the commuters a-little more time to prepare their complaints.
CONSENT CALENDAR A motion was made by Councilman Cavanagh, seconded by
Councilman approving Items #1 through #6 on
the Consent Calendar. Motion carried unanimously.
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AGENDA ITEM #1
COOPERATIVE AGREE-
MENT-- TRAFFIC SIGNAL
SYSTEM, EAST
WASHINGTON STREET
AT MCDOWELL BLVD.
RES 47021 NCS
AGENDA ITEM #2
CONTRACT WITH
CALIFORNIA HIGHWAY
PATROL -- ABANDONED
VEHICLE PROGRAM
RES 47022 NCS
Resolution 47021 N.C.S. approving cooperative agree-
ment between the City,of Petaluma and the.State of
California re Modification of Traffic Control System
at the'Intersection of East Washington Street and
McDowell Boulevard, was approved. Director of Public
Works David Young explained the agreement is to pro-
vide for a left -turn system off of McDowell onto
Washington Street. It will create a three -phase
signal system, instead of a two -phase system.
Resolution #7022 N.C.S. approving contract with the �0
California Highway Patrol for Abandoned Vehicle /
Abatement Participation, was approved.
June 30, 1975
10� AGENDA ITEM #3 Resolution 1 7023 N.C.S. approving agreement for
tpv/ AGREEMENT FOR EIR preparaton and submission of an Environmental Impact
v 'REP ORT-- MILMEISTER Report re Milmeister Planned Community (North McDowell
PROPERTY - Boulevard at Luchessi:Park) was approved.
RES #7023 NCS
The E.I.R. is to be prepared by Del Davis, Associates.
The contract price is not to exceed $5,700, and is to
be paid by the developer.
(� AGENDA ITEM #'4 .' Resolution authorizing Mayor to execute an agreement
AGREEMENT;-- PUBLTC with Malcom E;,'Burnett and.Susan G.. Burnett, his wife,
IMPROVEMENTS, re.certain•public improvements- -Lot #1 of the Gaultney,
GAULTNEY PARCEL MAP Parcel Map, located at the end of Amber Way, °was
RES #1024 NCS approved.
AGENDA ITEM- Resolution #7025 N..G.S.�authorizing the Mayor to sign
A SIGN WITH a permit with the Bay Conservation and Development
BCDC RE DREDGING Commission regarding Dredging Spoils Site, was
SPOILS SITE The BCDC permit is No. M75 -45.
RES #7025 NCS
AGENDA ITEM- #6
UPDATE VARIOUS
POSITION
CLASSIFICATIONS
RES #7026 NCS
Resolution #7026 N.C.S. establishing, revising and
abolishing certain position classifications by -.
amending Resolution #6118 N.C.S., as amended, was
approved.
BID OPENING -- PETALUMA Director of Public Works David Young advised the
3 RIVER SPOILS SITE Council nine bids had been received on the Petaluma
/ PREPARATION River Dredging Spoils Disposal Area and Dike Con -
RES #7027 NCS struction, Project No_ RS 3 -73. The bids ranged from
a low bid of $39,668 from Stephen.Tyler Corporation,
to a high bid $99 -,700 from Ghilotti Brothers. Mr.
Young.advised the Council he had received a letter from the Stephen Tyler
Corporation asking to be relieved from the bid bond and contract obligations
on -the project. The letter addressed to the City Engineer was read by Mr.
Young and is on file with the City Clerk.
The letter from Mr. Tyler, President of the.Corporation, indicated he did not
feel they could perform the included work.in the specified time alloted,'due
to their limited resources. Mr. Young advised the City Council the Corps of
Engineers has awarded their contract and would expect to take possession of
the spoils site by -August 25th. He further explained that time is very
critical and only enough time has been allowed the contract to complete the
work before the Corps of Engineers.would ' need.to utilize the spoils site area.
Mr: Young further indicated if the legal problems could be resolved, the
Engineering Division would recommend the.bid be awarded to the firm of McGuire
& Hester, Oakland, California, in the amount of $58,000.
Mr. Young advised the Council that both he and the City Attorney had talked
personally with one of the members of the firm and had reached a mutual
agreement to permit the withdrawal of the bid if it was legally ; possible. Mr.
Young also indicated the engineer's estimate for the job was $105,500, and
they originally had estimated quite.a b lower; however, the Corps of Engineers
returned specifications with the requirement of a 95% compaction and, at that
time, the Engineering Division increased the bid estimate because they felt to
reach that degree of compaction would require the importation of materials.
City Attorney 'Matt Hudson advised the Council the key to the matter is•the
time element. The Tyler Corporation indicated they could not perform in the
alloted time and it -would be the Council's.responsibility to award the con-
tract to the lowest responsible bidder which, in this case, appears to be
McGuire & Hester.
June 30, 1975,
Upon conclusion of the discussion, Resolution #7027 N.C.S. awarding bid for
the Petaluma River Dredging Spoils Disposal Area and Dike Construction,
Project No. RS 3 -73,. to McGuire & Hester,'for a total bid of $58,000, and
declaring the apparent low bidder, Stephen Tyler- Corporation to be not re-
sponsible within the meaning of the City Charter, was introduced by Councilman
Harberson, seconded by Councilman Perry, and approved by 7 affirmative votes.
ADOPTION OF CITY'S City Manager Robert Meyer reported to the Council the /?'1111
FINAL 1975 -76 BUDGETS Director of Finance, John Scharer, had presented them
RES 47029 NCS with an updated summary by function for all of the
City's budgets for the 1975 -76 fiscal year. The total
amount for the General Fund in the budget, is $3,491,587.
Mr. Meyer stated, however, still to be considered were some budget items
requiring further review for the 1975 -76 fiscal year: These included, for the
Planning Department, $3,200 for room dividers, $17,677 for the General Plan to
include personal services, materials, supplies., and capital equipment; $3,800
for a polygraph machine for the Police Department; $9,075 for equipment for
the Animal Control Center; and, $2,725 for the Corporation Yard, or a total
$28,377.
In reviewing the items, the Council agreed to permit the inclusion of the
$3,200 for the Planning-room dividers, $17,677 for-the General Plan; they
deleted the $3,800 for the polygraph machine; reduced the amount for.the
Animal Control Center to and, permitted the inclusion of the $2,725 for
the Corporation Yard.. This reduced the total amount, requiring further
review, to $23,832, and increased the total General Fund budget to $3,515,419.
Discussion was held on how the $17,677 allocated for the General Plan would be
utilized. Mr.. Gray indicated there.are several areas which should be reviewed,
including the Petaluma Boulevard:North, area, as,well as other areas in the
City. He also reminded the City Council the Environmental Design.Plan,.under
which the City is currently working, will expire next year, and would need to
be updated.
City Manager Robert Meyer suggested to the Council the amount be left in the
budget, and a .specific program be brought back to..the Council for their
approval. Mr. Gray`'ind Gated he would prepare such a program for the Council's
review. .
In deleting the $3,800 for the polygraph machine; -..the Council felt the City
should be able to take advantage of County services in this respect. Mr.
Scharer also reported the reduction in.the amount of the Animal Control could
be achieved by refurbishing the desk at the center by placing a glass top on
it, installing a cash drawer rather than purchasing a cash register. Mr.
Scharer did agree they needed an adding machine to total their cash receipts
daily, but felt this could be purchased for approximately $150.
Upon conclusion.of the discussion Resolution 47029 N.C.S. approving and
adopting a final Maintenance and-Operations Budget for the estimated amounts
required to pay the maintenance and operations expenses for conducting the
business of the City government, for the fiscal year July 1, 1975, to and
including, June 30, 1976, was introduced.by Councilman Harberson, seconded by
Councilman Perry,.and approved by 7 affirmative votes.
At the conclusion of the adoption of the 1975 -76 fiscal year budget, City
Manager Robert Meyer indicated he felt the Council spent more time on the
budget this year, and became more involved, than in any previous year to his
knowledge. Councilman Mattei. suggested for next.year, the Program of Service
be presented somewhat earlier to them for their review, and that rather than
CLAIMS AND BILLS
Resolution #7028 N.C.S.
approving claims and bills
RES #7028 NCS
#4471 to 44479, inclusive,
and #4686 to #4229, in-
elusive; #4480 to #4685,
inclusive, regarding Muni-
cipal Election, General
City Funds; 42915 to 42931,
inclusive,.Water
Department Funds, approved for
payment by the City Manager,
was introduced by
Councilman Mattei, seconded by
Councilman Perry, and approved
by 7 affirmative
votes.
ADOPTION OF CITY'S City Manager Robert Meyer reported to the Council the /?'1111
FINAL 1975 -76 BUDGETS Director of Finance, John Scharer, had presented them
RES 47029 NCS with an updated summary by function for all of the
City's budgets for the 1975 -76 fiscal year. The total
amount for the General Fund in the budget, is $3,491,587.
Mr. Meyer stated, however, still to be considered were some budget items
requiring further review for the 1975 -76 fiscal year: These included, for the
Planning Department, $3,200 for room dividers, $17,677 for the General Plan to
include personal services, materials, supplies., and capital equipment; $3,800
for a polygraph machine for the Police Department; $9,075 for equipment for
the Animal Control Center; and, $2,725 for the Corporation Yard, or a total
$28,377.
In reviewing the items, the Council agreed to permit the inclusion of the
$3,200 for the Planning-room dividers, $17,677 for-the General Plan; they
deleted the $3,800 for the polygraph machine; reduced the amount for.the
Animal Control Center to and, permitted the inclusion of the $2,725 for
the Corporation Yard.. This reduced the total amount, requiring further
review, to $23,832, and increased the total General Fund budget to $3,515,419.
Discussion was held on how the $17,677 allocated for the General Plan would be
utilized. Mr.. Gray indicated there.are several areas which should be reviewed,
including the Petaluma Boulevard:North, area, as,well as other areas in the
City. He also reminded the City Council the Environmental Design.Plan,.under
which the City is currently working, will expire next year, and would need to
be updated.
City Manager Robert Meyer suggested to the Council the amount be left in the
budget, and a .specific program be brought back to..the Council for their
approval. Mr. Gray`'ind Gated he would prepare such a program for the Council's
review. .
In deleting the $3,800 for the polygraph machine; -..the Council felt the City
should be able to take advantage of County services in this respect. Mr.
Scharer also reported the reduction in.the amount of the Animal Control could
be achieved by refurbishing the desk at the center by placing a glass top on
it, installing a cash drawer rather than purchasing a cash register. Mr.
Scharer did agree they needed an adding machine to total their cash receipts
daily, but felt this could be purchased for approximately $150.
Upon conclusion.of the discussion Resolution 47029 N.C.S. approving and
adopting a final Maintenance and-Operations Budget for the estimated amounts
required to pay the maintenance and operations expenses for conducting the
business of the City government, for the fiscal year July 1, 1975, to and
including, June 30, 1976, was introduced.by Councilman Harberson, seconded by
Councilman Perry,.and approved by 7 affirmative votes.
At the conclusion of the adoption of the 1975 -76 fiscal year budget, City
Manager Robert Meyer indicated he felt the Council spent more time on the
budget this year, and became more involved, than in any previous year to his
knowledge. Councilman Mattei. suggested for next.year, the Program of Service
be presented somewhat earlier to them for their review, and that rather than
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June 30, 1975
holding a series of meetings on the Program of Service and on the budget, they
spend one or two complete days to go through the complete Program of Service
and the budget, and wind it up in a two -week period. He brought the
matter up at time just for consideration for next year's work on the
budget. Mayor Putnam also spoke regarding the Council's involvement in the
budget and felt our own Council probably became. more involved in the actual
preparation-of the final budget than many cities. She did not feel that other
communities had the advantage of the background given to the Petaluma City
Council in the.preparation of the budget.
LIABILITY INSURANCE Director of Finance John Scharer.advised the Council
that during the budget discussions he indicated there
would be approximately a.50% increase in the cost of
liability insurance for the City. Since that time, the Committee of the
Independent Insurance Agents had been working.trying to obtain coverage
identical to.what the.City had in previous years. They contacted forty
companies and received three bids for the City. The highest bid was $151,477.,
and the lowest was $92,032. The $92,032 a 100% increase over the
cost for the 1974 -75 policies.
Mr. Don Smith spoke to the Council advising that his staff and management had
worked on this until late this evening, and had searched every area of.the
market in order to obtain a package of insurance under one.policy. However,
they were unable to do so and the City would now have six different policies.
There would be no gaps. The coverage would be the same as the City had previously
enjoyed.
Councilman Brunner, when asked to comment, felt the insurance would double and
there was not much the City could do about it.
A memo dated June 17, 1975, from.the City Attorney, advised the Council the
Argonaut Insurance Company and Gulf would cancel the City's insurance effec-
tive in June 1975. Mr. Hudson's memo is on file with the City Clerk.
In addition, a telegram from Flamer & Company of Los Angeles, was read by the
City Clerk to the Council, and is on file in the City Clerk's office.
Upon the conclusion of the discussion, Resolution. #7030 N.C.S., authorizing
change in liability insurance carriers was introduced by Councilman Daly,'
seconded by Councilman Brunner, and approved by 7 affirmative votes.
The insurance carriers who will carry the liability insurance for the City of
Petaluma include Admiral Insurance Company, California Casualty Indemnity
Exchange, Imperial Insurance Company, Central National Insurance Company and
the Insurance Company-of the State of Pennsylvania: The John J. King Agency
will continue to represent the City of Petaluma.
CITY MANAGER'S REPORTS
BICYCLE LANES Mr. Meyer :reported to the Council that on January 13,
1975, the Council passed Resolution #679;7 N.G.S.,
approving the implementation of certain bicycle lanes.
A problem has now arisen near the California Cooperative Creamery on Western
Avenue because of the width-of thect -rucks parked along the street.. He is
asking the Council to make a determination on whether or not the lanes should
be painted or a different route suggested. He would like to bring the matter
back to the Council on Monday, July 7th, for discussion and ask the Council to
review the site if possible.
SMOKING /NON- SMOKING City Manager Robert Meyer asked the Council to give
AREAS IN COUNCIL some consideration to designating certain areas in the
CHAMBERS Council Chambers as areas for smoking, and others for
non- smokers. No decision was reached.
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CAPITAL PROJECT FUNDS City Manager Robert Meyer reported the discussion on
capital projects would be held July 14, 1975.
June 30, 1975
k
WATER POLLUTION Director of Public Works David Young referred to the
CONTROL PROJECT 1972 resolution approved by the City Council on June 2nd,
CHLORINATION /.DECLORI Resolution #6988 N:C:•S., which authorized $230,000 for
NATION FACILITIES additional work at the Water Pollution Control Facilities
RES #7031 NCS in the 1972 project, if the additional cost would be
100% grant eligible tout least the same extent as the
main Water Pollution Control Facilities, or a total of
87 -1/2% from the Federal and State governments, with the City paying 12 -1/2%.
Mr. Young advised the Council that in the negotiations with the State, they
are willing to fund up to 79 %. The refined estimate on the contract drawings
are now $192,000, and if the State picks up 79 %, this would work out to $133,000
in grant eligibility, with the City's share being $59,000, or an increase of
approximately $35,000 to $36,000.
Mr. Young further explained the State is not willing to extend further grant
eligibility to fund the extra storage for the chlorine cylinders and the
sulfur dioxide cylinders. The City feels it is necessary to store the extra
material in case of a-strike, either in our own community, or if the the
manufacturers or transportation industries should go on strike. Mr. Young
advised the Council the Regional Water Quality Control Board holds the City
responsible for a contingency plan to keep the Plant operating in the event of
a strike, either in the City, or in a related industry. However, the State
Water Quality Control Board is not willing to fund the extra storage of
materials.
Councilman Mattei questioned whether or not this would be the last addition to
the project to meet the Water Quality Control standards, and.-Mr. Young replied
new standards are being imposed all the time and he is doubtful whether or not
the installation of the chlorination /dechlorination facility and the diffuser
would be the last requirement from the State Water Qaulity Control Board.
When asked what the time schedule would be on the completion of the dechlorin-
ation facility, Mr. Bill Richards of Y.T.O., and Associates, anticipated 100
calendar days, and felt the plant would be in operation somewhere around
October 1st. He did state it would take 30 to 45 days to fill the ponds.
Upon the conclusion of the discussion, Resolution X67031 N.C.S., approving
construction of chlorination and dechlorination facilities, and agreeing the
funding shall be in part by grant funds and in part by the City funds, was
introduced by Councilman Perry, seconded by Councilman Brunner, and approved
by 7 affirmative votes. The grant fundable amount will be 79% for the chlorin-
ation/ dechlorination facilities.
SEISMIC SAFETY_ Director of Community Development Frank Gray reported
f/
ELEMENT OF THE to the Council the request before them tonight is to
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GENERAL PLAN expend the funds under RS 7 -75, to hire a
RES X67032 NCS consultant to prepare the Seismic Safety Element of
the General Plan. The City has been waiting for the
County of Sonoma to get their material prepared so
that Petaluma's work could dovetail with the County's and not create an over-
lapping or repetition of work.
The Director of Community.Development advised the Council his department had
contacted three firms, and after reviewing the proposals, recommend the
Envicom Corporation and Comarc Design Systems to prepare the Seismic Safety
and Safety Elements of the Petaluma General Plan. The Plan is outlined in a
memorandum forwarded to the City Council dated June 27th, by Dennis Boehlje,
Senior Planner, which is on file with the City Clerk.
Mr. Gray explained the program is mandated by the State; however, he does feel
it is in the best interest of the community to have the Safety Element prepared.
Upon conclusion of the discussion, Resolution. #7032 N.C.S., selecting Envicom
Corporation and Comarc Design Systems to prepare the Seismic Safety Element of
the General Plan, and authorizing the Mayor to sign the agreement, was intro-
duced by Councilman Harberson, seconded by Mayor Helen Putnam, and approved by
6 affirmative, and 1 negative vote. Councilman Perry voted "no ".
494
June 30, 1975
HUD HOUSING ASSISTANCE Senior Planner Dennis advised the Council I he
PAYMENT PROGRAM attended two meetings regarding the allocation of
SECTION EIGHT housing .units within the County of Sonoma. The County
RES 47033 NCS has been alloca -ted 350 units for a leased housing
program; 70 units to be.allocated to Santa Rosa; and
the remaining 280 units for the rest of the County..
Petaluma was not.invited to participate because they did not have an established
housing authority. Mr Boehlje advised the Council Petaluma would be:eligible,
however, for 35 units. It appears the City has three alternatives. One would
be to prepare a lengthy application by July 7th to obtain the 35 units; however,
the City would have to have an established housing authority and administer
the units. The second alternative would be to apply for units and contract
with the County of Sonoma, and have them administer the units. The third
alternative is to ask the County to apply for the 280 units, administer them,
and ask them to direct a certain number - toward Petaluma.
Mr. Boehlje also advised the Council the County is reluctant to award 35 units
to the City of Petaluma because they feel 25 units are all that are needed by
our community.
Mr. Gray then reviewed a memo dated June'20., 1975, directed to -the City Council,
which is on file with the City Clerk. Mr. Boehlje further indicated.that in
our housing assistance plan we indicated 25 units were all that were needed
for Petaluma.
Director of Community Development Frank Gray recommended to the Council they
adopt a - resolution requesting the County to' participate for this year on
behalf of Petaluma,, and try to- direct at least 25 units to the Petaluma area.
Upon conclusion the discussion, Resolution 47033 N.C.S. authorizing County
of Sonoma Housing Authority to apply for and administer Section Eight units in
behalf of the City of Petaluma, was introduced by Councilman Harberson,
seconded by 'Councilman Perry. and approved by 7 affirmative votes.
CITIZENS
PARTICIPATION IN
BOARDS - & COMMISSIONS
Mayor Putnam reminded the members of the Press the
City would still entertain applications from citizens
to serve on various boards and commission for the City
of Petaluma, and would appreciate receiving letters
through Wednesday, July 2, 1975.
COUNCILMAN DALY Mayor Putnam recognized -the fact this would be the
last meeting Councilman Robert E. Daly would be attending
as a City Councilman, and on behalf of the City Council
and the community,.thanked him for his service on.the
City Council and the various Commissions.
Mayor Putnam further reminded the Press and the audience the swearing in of
the new members of the Council, i.e., Councilman Cavanagh, Councilman Hilligoss,
and Councilman Perry, would-be held at 12:00 noon, July 1, 1975.
ADJOURNMENT There being no further business to come before the.
Council, the meeting was adjourned at 9 °15 p.m.
r>
Mayor
Attest:
"City Clerk