HomeMy WebLinkAboutStaff Report 06 02/18/199710
11 DEPARTMENT:
12
13 Parks and Recreation Department
14 Jim Carr, Director of Parks and Recreation
15
16 REQUESTED COUNCIL ACTION:
17
18 Adopt the Resolution approving the plans and specifications, and award a contract to C.G.
19 Builders, Inc., P.O. Box 3603, Santa Rosa, Calif. 95402, to renovate the Petaluma Swim
20 Center Bath House.
21
22 RECOMMENDATION:
23
24 Recommend Approval
25
26 BACKGROUND:
27
28 The Petaluma Swim Center project includes the complete renovation of the shower - restroom
29 facility. The Bathhouse does not comply with the American's with Disabilities (ADA) Act,
30 including access into the building restrooms and shower facilities. The access for spectators
31 and swimmers alike required transit through the showers in order to reach the pool deck.
32 These inadequacies are to be addressed by the renovation project. The restroom facilities
33 were not commercial grade resulting in numerous problems during the swim season,
34 especially during periods of heavy use. The project will increase the size of the sanitation line
35 leaving the building and install commercial grade fixtures.
36
37 In addition, due to the wet environment around the Swim Center, a great deal of dry rot has
38 occurred, especially at the front entry, interior walls and the lifeguards' office. These
39 deficiencies will also be corrected.
40
41 KNE Construction, the third low bidder submitted a letter (exhibit A) stating that both the low
42 and second low bidders had not filled out the bid submittal forms appropriately. Also, in their
43 letter of protest, KNE Construction questioned the subcontractors who would be performing
44 the work. Staff spoke to the low bidder and has received a letter (Exhibit B) from them
45 confirming which subcontractors would be doing the required work. Staff believes that the
46 letter from C.G. Builders adequately identifies who will be doing the various portions of the
47 project and the sloppiness in filling out the bid form does not affect the project bid submittal
48 (see attached memo, Exhibit C, to Rich Rudnansky dated 2/10197). Staff recommends that
49 the City Council waives the minor bid irregularities.
50
51 The project's bid proposal was divided into the base bid, alternates 1,2, and 3, in order to
52 provide for award flexibility in case bids came in high. The base bid includes all minimal work
53 to renovate the bathhouse.
54
55 Alternate one includes running additional hot water lines to the pump room's; Alternate two
56 involves replacement of an existing 4" sanitation line with a 6" line; Alternate three substitutes
57 aluminum doors and frames identified in the specifications with steel doors and frames.
58
59 Staff recommends awarding the project for the base bid, plus alternates two and three.
60
61 The following is a summary of the bids:
62
63 Name Base Bid ALT 1 ALT 2 ALT 3
64
65 C.G. Builders 233,977 8,000 10,900 <8,000>
66 Hamilton Enterprises 250,000 5,875 7,450 <8,500>
67 KNE Construction 257,576 9,800 15,920 < 800>
68 A.E. Nelson 274,400 9,000 9,000 <9,000>
69 J.D. Hershey 289,800 5,445 8,344 <7,554>
70
71 The engineers estimate for the construction was $210,000 including demolition. With staffs
72 recommendation of base bid and alternates two and three, the total contracted amounted
73 would be $233,977.
74
75 To make up the shortfall, staff recommends reallocating $50,000 currently appropriated for
76 Wiseman Park, to the Swim Center Project. The Wiseman Park funds were to be used
77 towards tennis facilities at the park. The Recreation, Music and Parks Commission, as part of
78 their long range plan for the Kenilworth Junior High Athletic Fields, are looking to combine
79 tennis court efforts at both Kenilworth and Wiseman Park as part of their overall master plan.
80 Sufficient funds for this endeavor are appropriated for Wiseman Park next year (1997 -98) to
81 meet this need, so there will be no adverse effect to the Wiseman Park area.
82
83 ALTERNATIVES:
84
85 1. Award the contract to the second low bidder Hamilton Enterprises, in the amount
86 of $250,000.
87
88 2. Not award the contract and rebid the project.
89
90 CONSEQUENCES OF NOT ACTING:
91
92 The renovation of the Petaluma Swim Center Bath House would be delayed, impacting the
93 opening of the Swim Center for the 1997 Swim Season.
94
95 ACTION FOLLOWING AUTHORIZATION:
96
97 The contractor would enter into an agreement with the City of Petaluma, a notice to proceed
98 would be issued, and construction started.
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101 JC /ss / #68:kswimctr
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EXHIBIT "A"
r
Ir
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CONSTRUCTION
IMC•
Lk. No. )YNO6
February 3, 1997
Jim Carr, Director
Department of Park and Recreation
City of Petaluma
320 N. McDowell Street
Petaluma, CA 94954
RE. Remodel of Bath House for Kenilworth Municipal Pool
Project Nos. 9721
Dear Mr. Carr.
This letter is a follow up to our phone conversation on January 31, 1997.
We are protesting the low and second low bidders proposal due to irregularities in their
bid documents.
BID SCHEDULE;
CG Builders Inc.'s Bid Schedule is not completely filled out in the Total Bid category, per
Addendum # 1, item 7. "The Bid Schedule (Bid Form 13ID -6A) provides a line for Lump
Sum and a second line, Total Bid: under the heading of Base Bid. Both of these lines
should have the some amount when filled .4Vi ,," The upper lime was left blank in the CG
Builders, Inc. Bid Schedule.
M
LIST OF SUBCONTRACTORS
CG Builders Inc. has missed labeled their entire list. The names of the Subcontractors are
incomplete, no addresses or phone numbers are provided and are placed in the wrong
category.
1030 Second St. • Santa Rosa. CA 95404 • (707) 576.7434
CG Builders Inc did not list the following Classifications
I. Excavation
2 Paving
3. Striping
4. Concrete forming, steel placement, finishing and sealing.
5. Cabinetry
G. Carpentry, Rough or Finish
We would expect that CG Builders Inc. would provide their own forces to complete these
phases of the work, i.e. paid on CG Builders Inc. payroll, at the Prevailing wage for each
category and not be paid as a Subcontractor via a 1099 payment, this includes the owner
CG Builders Inc., as well.
Hamilton Enterprises' Subcontractor's list is also incomplete and did not list the following
Subcontractor Classifications:
I. Concrete demolition and Soft demolition.
2. Excavation
3. Concrete forming, steel placement, finishing and sealing.
4. Masonry
5. Carpentry Rough or Finish
6. Tile Setting
7. Roofing, cleaning or repairs
8. HVAC and sheetmeal
9. Plumbing
10. Electrical
Again, we would expect that Hamilton Enterprises would provide their own forces to
complete these phases of the work. i.e. paid on Hamilton Enterprises payroll, at the
Prevailing wage for each category and not be paid as a Subcontractor via a 1099 payment.
Thank you for your time and consideration in the validity of the above referenced
Proposals.
Sincerely,
Keith Norman
Estimator /Superintendent
Karon
CC: Bonne Gaebler, Federal Project Coordinator
11 English Street
Petaluma, CA 94952
EXHIBIT "B"
C.G. BUILDERS, Inc.
GENERAL CONTRACTOR
Lic. No. 381360
February 5, 19976
Jim Carr
City of Petaluma
Parks and Recreation
RE: Remodel of -Bath House for Kenilworth -park
Per your request of -this date please be advised, that the
following categories will be completed as follows:
1. Excavation- plumber to their portion, pacific coast cutters
(demolition) to do their portion, C.G. Builders
will complete the remainder.
2. Paving- The cost for this item does not exceed the .5% of
total contract price requirement for me to list a
subcontractor for this portion. of work.
3. Striping- same as above
4. Concrete forming, steel placement, finishing and sealing will
be performed by C.G. Builders.
5. Cabinetry- Installation by C.G. Builders.
6. Carpentry, rough and finish to be performed by C.G. Builders.,
I hope this answers* your questions regarding this matter. If I
can be of further assistance please don't hesitate to contact me.
Cordially yours,
CG NILDIRS, INC.
Cr'6 ' Gregory
Pre iden
FEB 6 ;
CRAIG A. GREGORY • P.O. BOX 3603 • SANTA ROSA, CALIFORNIA 95402 a TELEPHONE (707) 528.3246
EXHIBIT "C"
DATE: February 10, 1997
TO: Rich Rudnansky, City Attorney
FROM: Jim Carr, Director of Parks and
SUBJECT:
My office has received the attached letter from KNE Construction, asserting that the bid
proposal by C.G. Builders (low bid) was non - responsive for not properly filling out the bid
documents.
I have met with Fleming Nguyen, Associate City Engineer with the City of Petaluma regarding
the allegation. Fleming and I concur that the irregularities are inconsequential, and do not
affect the overall bid proposal. I have listed each allegation below with our findings.
Allegation
A) The bid schedule provides a line for lump sum and a second line, "Total Bid ".
Comment: Addendum No. 1 specifies that; "Both of these lines should have the same
amount when filled out."
Since the line item is for the base bid, and C.G. Builders did fill out the "total bid"
item, staff believes this omission is inconsequential.
Allegation
B) C.G. Builders missed label their entire bid list.
Comment: C.G. Builders did list description of work under the heading "Name of
Subcontractor; names of subcontractors under "Address of office Mill or shop;"
address under "Description of work..." Again, staff finds this point
inconsequential to the bidding of the project.
-.. I .
C) C.G. Builders did not list a number of job classifications required for the project:
1) Excavation
2) Paving
3) Striping
4) Concrete forming, steel placement, finishing and sealing.
5) Cabinetry
6) Cabinetry, rough or finish
Comment: On the advice of Mr. Nguyen, I have obtained a letter (attached) from C.G.
Builders where they identify each task area and their response regarding
responsible party, as required by law.
With the letter Mr. Nguyen and I believe the City has enough clarification to award the contract
to C.G. Builders.
I notified Mr. Keith Norman of KNE Construction of my recommendation, and upon his
receiving a copy of the C.G..Builders letter regarding job categories, Mr. Keith indicate "I will
not be hearing from him again regarding this subject."
I have placed this item on the February 18, 1997 City Council Agenda. If you believe I am in
error with my findings, please notify me by Friday, February 14th, 1997.
JC /ss / #68:sclet