HomeMy WebLinkAboutStaff Report 10 06/03/19911
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JUN 3 1991 10
AGENDA ITEM *
KEY WORD: BS1
Consultants
DATE: 6/3/91
DEPARTMENT:
Engineering Department
Thomas S. Hargis, Director of Engineering
Michael C, Evert, Supervising Civil, Engineer
REQUESTED COUNCIL ACTION:
Authorize a contract to BSI Consultants to provide
construction management services for the construction of
Sonoma Mountain Parkway.
RECOMMENDATION:
Approve
BACKGROUND:
Staff prepared a Request for Proposal (RFP) for construction
management services, and mailed the RFP to four firms. The
four firms were: BSI in Sacramento, MacKay & Sumps in Santa
Rosa, Nolte & Associates in Walnut Creek and Brown &
Caldwell in Pleasant Hill. All four firms submitted a
proposal and were interviewed by an oral board consisting of
Thomas Hargis, Michael Evert and Fleming Nguyen. As a
result of the written proposal, interview, experience of the
firm and management team, approach to managing project,
sensitivity to our situation and cost, staff selected Bn-
Consultants. Then we negotiated a cost ;proposal based upon ,a
detailed Scope of Services to provide construction
management services.
This process conforms to state law for solicitation of
professional engineering services.
The services will include inspecting, coordinating and
managing all aspects of the project including testing,
traffic control, progress payments and resolution of claims.
The attached proposal outlines BSI's services and fee. The
"time and materials not to exceed" will be either $769,600
or $654,550.
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The alternative figures match the alternative of I or 2
contractors that may be constructing Sonoma Mountain
Parkway. In order to receive the lowest construction bids,
the project was divided into two parts. Construction
contractors can either bid on one or the other half, or the
whole project.
The City will award a construction con-tract to the lowest
bid combination. The construction manager's maximum fee
will be determined once we know how the construction bid is-
awarded.
Construction bids are due on Thursday, June 6, 1991.
ALTERNATIVES:
1. Negotiate contact with another of -the four firms
proposing.
2. Renegotiate contract.
3. Hire additional staff to do construction management,
CONSEQUENCES OF NOT ACTING:
Delay construction management of the project.
ACTION FOLLOWING AUTHORIZATION:
city Manager will sign contract with consultant.
xc: acm de sce/evert
ace/nguyen file
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