HomeMy WebLinkAboutStaff Report 3 04/04/1994I AGENDA ITEM #
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3 KEY WORD: Fitzgerald & Associates
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5 - DATE: April 4, 1994
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8 DEPARTMENT:
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10 Engineering Department
11 Thomas S. Hargis, Director of Engineering
12 Susan Lackie, Associate in Civil Engineering
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14 REQUESTED COUNCIL ACTION:
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16 Authorize a contract with Fitzgerald & Associates to prepare plans and specifications
17 and to provide construction engineering services for the "B" Street and El Rose storm
18 drain conduit.
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20 RECOMMENDATION:
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22 Approve.
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24 BACKGROUND:
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26 The project is located on the west side of Petaluma, within the City limits. One section
27 of conduit extends along "B" Street from 10th Street to Webster Street, where the 18-
28 inch existing conduit will be replaced with a 30 -inch diameter pipe. The other
29 proposed sections (18 -inch diameter pipe) extend along El Rose Drive from "B" Street
30 to Hayes Avenue and approximately 650 feet beyond Hayes Avenue. This will replace
31 a private storm drain system which is caving in due to structural problems.
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33 The proposed project is designed to carry the 30 -cubic feet per second flow anticipated
34 from a 10 -year frequency storm in this 35 -acre watershed. A 10 -year storm is one with
35 a 10 percent chance of occurring in any year.
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37 This project is the most upstream portion of the "B" Street Drainage System proposed
38 in the Agency's 1986 Petaluma River Watershed Master Drainage Plan. This project
39 will improve the drainage system in Belle View Avenue by carrying most of the flow to
40 El Rose Drive. The estimated construction cost for these drainage improvements is
41 $200,000.
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43 Staff prepared a Request for Proposal (RFP) to prepare plans and specifications for the
44 above storm drainage work and mailed the RFP to the following three engineering
45 firms:
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47 MacKay & Somps, Santa Rosa, CA
48 Coastland Civil Engineering, Inc., Santa Rosa, CA
49 Fitzgerald & Associates, Petaluma, CA
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51 All three firms submitted a proposal. They were then interviewed by an oral board.
52 As a result of the written proposal, interview, and experience of the firm, and approach
53 to managing the project, staff selected Fitzgerald & Associates. The staff then
54 negotiated a fee based upon scope of services which include design, construction
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staking and inspection. Total cost for these services are $28,433. These costs plus the
actual construction cost have been funded by Zone 2A. Please refer to Staff report for
SCWA fund transfer to prepare plans and specifications. This process conforms to
State law for solicitation of professional engineering services.
ALTERNATIVES:
1. Negotiate contract with another consultant.
2. Renegotiate contract.
CONSEQUENCES OF NOT ACTING:
Delay storm drain installation.
ACTION FOLLOWING AUTHORIZATION:
Proceed with design.
xc: de ace file
Fitzgerald & Associates
1010 Lakeville Street
Suite 2B
Petaluma, CA 94952
bstelrse /sb /a:4
FI TZGERALD & ASSOCIATES
LAND SURVEYORS CIVIL ENGINEERS
CONSULTING LAND PLANNERS
JOHN J. FITZGERALD, L.S., P.E. 1010 LAKEVILLE STREET., SUITE 2B, PETALUMA, CA 94952 (707) 762 -0667
March 25, 1994
City of Petaluma
Engineering Department
P.O. Box 61
Petaluma, CA 94953
Attn: Susan Lackie
Associate in Civil Engineering
MAR 2 519%
of iR! IC � "1GftKS
SCOPE OF WORK AND PROFESSIONAL SERVICE FEES
I. DESIGN PHASE:
1. Attend meetings with City and Water Agency staff to discuss and
offer input for preliminary and final design concepts. Work
with staff to plan scheduling and plan submittal
dates. (7 hrs) $560
2. Detailed on site inspection of project sites and coordinate
with U.S.A. for marking of utilities. Meet with City D.P.W.
maintenance crew to review drainage system at the intersection
of Belle View Avenue and Linda Vista Terrace. (6 hrs) $48.0
3. Provide necessary vertical control and topographic map-
ping of the project site, including coordination with the
affected utility companies, the City Public Works Dept.
and the Sonoma Water County Water Agency for information on
existing underground utilities and drain pipes. (16 hrs) $2,000
4. Prepare specifications, bid documents and design drawings
including 'Plan' and 'Profile' sheets. The Design will
take into account such things as: abandonment of any
existing storm drain systems not needed; existing in-
frastructure constraints and available right -of -way;
analysis and incorporation within the design drawings
and specifications of any improvements necessary for
the reduction of surface flow from the Hospital drive-
way down Hayes Street to the intersection of Belle View
Avenue and Nob Hill Terrace; review of video tapes
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provided by the City; hydrologic and hydraulic design
calculation checks of new system. Provide legal
description(s) and exhibit(s) as needed for the proposed
storm drain conduit within the hospital property. The
description will be submitted to the City for use in
preparing final easement documents for recording. (128 hrs) $8,064
5. Based on input from City Engineering and Public Works departments
as to the functioning of the existing storm drain system
at the intersection of Belle View and Linda Vista, incorporate
plans for the upgrading and /or replacement of this system.
(40 hrs) $2,520
6. . Submit Plans & Specifications to the S.C.W.A. and City for
review and approval. Make revisions as necessary. (20 hrs) $1,260
7. Attend planning and coordination meetings with the property
owners, their attorneys, S.C.W.A. and City staff. Keep
property owners informed and up —to —date during the design
phase. (Public Relations) (8 hrs) $640
8. Review and determine what drainage improvements, if any,
would be necessary on the Fowlerg&Ad 14esp44a! pNepept4o
ee$ee i+e— greperte- eifner to —ifismre Zeq a:e —dl =B
h&& been pi-evide-4-23pe.n
(6 hrs) $480
DESIGN PHASE SUB —TOTAL $16,004
II. CONSTRUCTION PHASE:
1. Provide construction staking for the new construction and
provide the City with as —built drawings upon completion of
the project. (20 hrs) $2,500
2. Keep property owners up —to —date during construction phase.
(Public Relations) (3 hrs) $240
3. Be available during the bidding process to answer questions
regarding the Plans and Specifications. (10 hrs) $650
4. Attend pre— construction meeting, review contractors
schedule, provide full inspection (not including any
required compaction testing) and conflict resolution
during construction. (63 hrs) $4,000
5. As part of the regular billing submittal process, prepare
cost break down for fair share cost attributed to the
Hospital property, Fowler property and City /S.C.W.A.
(10 hrs) $30
CONSTRUCTION PHASE SUB —TOTAL $7,690
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COST OF SUMMARY
Design Phase Sub -Total
Construction Phase Sub -Total
Total
20% Contingency for unanticipated work
Time and expenses Not To Exceed - Grand Total
FITZGERALD & ASSOCIATES
John J. Fitz erald, Owner
Consulting Civil Engineer
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$16,004
$ 7,690
$23,694
$ 4,739
$28,433
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