HomeMy WebLinkAboutStaff Report 4.D 01/22/2018Agenda Item #4.D
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DATE: January 22, 2018
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: Dan St. John, F.ASCE — Director, Public Works & Utilities
Jeff Stutsman, P.E. — Senior Civil Engineer
SUBJECT: Resolution Authorizing the City Manager to Execute Amendment No. 1 to the
Measure M Cooperative Funding Agreement M70604 between the Sonoma
County Transportation Authority and the City of Petaluma
RECOMMENDATION
It is recommended that the City Council adopt the attached Resolution Authorizing the City
Manager to Execute Amendment No. 1 to the Measure M Cooperative Funding Agreement
M70604 between the Sonoma County Transportation Authority and the City of Petaluma.
BACKGROUND
Sonoma County Transportation Authority (SCTA) and the City entered into a Measure M
Cooperative Funding Agreement on May 1, 2006 to enable the two parties to work cooperatively
in allocating funds for Petaluma's River Trail Project from Lynch Creek Trail to E. Washington
Blvd. The original Cooperative Funding Agreement was adopted using SCTA's 2005 Strategic
Plan. The agreement provided Measure M funding to construct a Classl multi -use pathway from
the eastside urban limits to the Historic Downtown Area along the Petaluma River.
The first phase, which extended the Lynch Creek Trail across Washington Creek along the
Petaluma River towards Edith Street, was completed in 2005. The second phase of the project
was completed in 2006, which replaced the floodwalls along the trail adjacent to East
Washington Street. The third phase, which was completed in 2014, completed the gap from
Lakeville Street to Water Street with the installation of a new pedestrian bridge. The fourth phase
is the portion of Water St. north of E. Washington Blvd. to the bridge. It should be noted that the
final section of the River Trail, connecting the class I bike path constructed by the Riverfront
development with the City's Marina, was never included in the original project scope addressed
by the Measure M agreement due to budget needs and is still currently unfunded.
DISCUSSION
The fourth and final phase of the defined Measure M project will complete the multi -use path
along Water Street. In order to be eligible for reimbursement, it is necessary to amend the
original Cooperative Funding Agreement to include the updated 2017 Strategic Plan, project
plan, financial plan and schedule. The proposed amendment reflects these changes.
The updates to the 2017 Strategic Plan incorporated increases in sales tax revenues due to the
economic expansion in the three years following the writing of the 2014 Strategic Plan. The 2017
Strategic Plan also provides an explanation of how the Authority will allocate future resources
based on expectation for the future growth. Although the changes to the 2017 Strategic Plan do
not affect this project, it is necessary to amend the original agreement, as it has been over 11
years since the last update.
The City is slated to receive 100% of the estimated funds needed for the subject project
compared to the current average of 92% for all SCTA approved projects that rely on these funds.
Prior to the economic expansion, it was estimated that only 80% of projected funds would be
available for County agencies. The City is being rewarded for expending the funds early, in
accordance with SCTA's policy, as an incentive for getting the projects done early.
FINANCIAL IMPACTS
There are no fiscal impacts from the proposed action. The 2017 Strategic Plan does not change
the total financial obligation addressed in the original agreement.
ATTACHMENTS
1. Resolution
2. Amendment No. 1 to the Cooperative Funding Agreement M2004 (Measure M) between
the SCTA and City of Petaluma.
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Attachment 1
RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT
NO. I TO THE MEASURE M COOPERATIVE FUNDING AGREEMENT M70604
BETWEEN THE SONOMA COUNTY TRANSPORTATION AUTHORITY AND THE
CITY PETALUMA
WHEREAS, Sonoma County Transportation Authority and the City of Petaluma entered
into a cooperative funding agreement on May 1, 2006 to enable two parties to work
cooperatively in allocating funding for the Petaluma River Trail project as described in the 2005
Strategic Plan; and
WHEREAS, the City completed phase I, II and III of the Petaluma River Trail Project;
and
WHEREAS, SCTA adopted the 2017 Strategic Plan, which updated the project
implementation policies with regard to the use of funds; and
WHEREAS, the City requested advancement of the design funds of $32,000 to start
phase IV; and
WHEREAS, City Council authorization is necessary to amend the existing agreement to
include the updated contact information, and the revisions to the 2017 strategic plan, project
plan, financial plan and schedule for the completion of phase IV of the Petaluma River Trail
project; and
WHEREAS, the City Council approval to amend the agreement allows the City to
continue working on the Petaluma River Trail project that is funded by Measure M and allows
reimbursement for the work performed on phase IV of the Petaluma River Trail Project, and
NOW THEREFORE, BE IT RESOLVED, that the Petaluma City Council authorizes
the City Manager to execute Amendment No. 1 to the Measure M Cooperative Funding
Agreement M70604 between the City of Petaluma and Sonoma County Transportation
Authority.
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Attachment 2 — Exhibit A
AMENDMENT NO. 1 TO COOPERATIVE AGREEMENT M70604
BETWEEN
THE SONOMA COUNTY TRANSPORTATION AUTHORITY
AND
THE CITY OF PETALUMA
This Amendment (the "Amendment ") is made and entered into as of 2018
(Effective Date) by and between the CITY OF PETALUMA, hereinafter referred to as "CITY" and the
SONOMA COUNTY TRANSPORTATION AUTHORITY, hereinafter referred to as "AUTHORITY."
RECITALS
1. AUTHORITY adopted that certain 2017 Strategic Plan that sets forth AUTHORITY's program and
project implementation policies with regard to the use of funds provided under the 2004 Traffic
Relief Act for Sonoma County Expenditure Plan and Ordinance approved by the voters of
Sonoma County on November 2, 2004 (hereinafter referred to as "Measure M "). The 2017
Strategic Plan, as such plan may be amended from time to time, is hereinafter referred to as the
"Strategic Plan."
2. Consistent with Measure M and the Strategic Plan, AUTHORITY and CITY previously entered into
Cooperative Funding Agreement No M70406 (the "Original Agreement ").
3. CITY and AUTHORITY desire to amend the recitals, project information (Exhibit A), financial plan
and schedule (Exhibit B) in order to update terms and reflect programming changes.
NOW, THEREFORE, in consideration of the foregoing, AUTHORITY and CITY do hereby agree as
follows:
AGREEMENT
I. AMENDMENTS
Paragraph 7 of Recitals is amended to read as follows:
7. Pursuant to the Strategic Plan and Measure M, Authority is committed to make
available up to $2,000,000 (two million dollars) to assist with the Project.
Paragraph 1 of Section II is amended to read as follows:
1. Reimbursement of City Expenses. Consistent with its Strategic Plan, to make
available Measure M funds, currently set at $2,000,000 in 2004 dollars to assist
with the Project. Authority shall process City invoices within forty -five (45) days of
receiving an invoice in a form reasonably acceptable to Authority's Executive
Director.
Paragraph 1 of Section III to read as follows:
1. Funding Availability and Needs. The funding available to the Project for
expenditure is limited by the funds identified in Exhibit B -1 and to the approved
appropriation by the SCTA Board. If additional funds beyond those identified in
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Exhibit B -1 are necessary to complete the Project, Authority will cooperative with
CITY to identify and secure new or increased fund commitments; however,
completion of the Project remains the responsibility of City.
Paragraph 5 of Section III is amended to read as follows:
5. Notices. Any notice which may be required under this Agreement shall be in
writing, shall be effective when received, and shall be given by personal service, or
by certified or registered mail, return receipt requested, to the addresses set forth
below, or to such addresses which may be specified in writing to the parties
hereto.
To CITY: Dan St. John
Public Works Director
City of Petaluma
202 North McDowell Blvd
Petaluma, CA 94954
707 -778 -4467
dstjohn @ci.petaluma.ca.us
To AUTHORITY: Suzanne Smith
Executive Director
Sonoma County Transportation Authority
490 Mendocino Ave, Suite 206
Santa Rosa, CA 95401
707 - 565 -5373
suzsmith @scta.ca.gov
Exhibits.
The following Exhibits in the Original Agreement are replaced by the Exhibits attached hereto:
Exhibit A is replaced with Exhibit A -1; and Exhibit B is replaced with Exhibit B -1. All references in the
Original Agreement to Exhibit A shall be read to refer to Exhibit A -1, and all references in the
Original Agreement to Exhibit B and shall be read to refer to Exhibit B -1.
Except to the extent the Agreement is specifically amended or supplemented by the
Amendment No 1, the Agreement, together with exhibits and schedules, is and shall continue to be,
in full force and effect as originally executed, and nothing contained herein shall be construed to
modify, invalidate or otherwise affect any provision of the Agreement or any right of AUTHORITY or
CITY arising thereunder.
COOPERATIVE FUNDING AGREEMENT NO. M70604
Between the SONOMA COUNTY TRANSPORTATION AUTHORITY
And CITY OF PETALUMA
EXHIBIT A -1: PROJECT INFORMATION
DESCRIPTION
The Petaluma River Trail, when completed, will be a Class 1 multi -use pathway from the Eastside urban
limits to the Historic Downtown Area utilizing the creek and River natural corridors, including
approximately 2 miles of the Petaluma River. This project carries out a portion of the Petaluma River
Access and Enhancement Plan approved by City Council in 2000.
Phase I
In the summer of 2005, the first phase of this project was completed which extended the Lynch Creek
Trail across Washington Creek, with a new ADA accessible prefabricated bike /pedestrian bridge,
continuing downstream along the Petaluma River to just past Edith Street. Quarry fines were used on
top of base rock for the pathway surface, which have proven to hold up very well. Lighting was installed
along this portion as well as access points at main streets. This portion of the project was entirely
funded by the Petaluma Community Development Commission (PCDC, the Economic Development and
Redevelopment Agency).
Phase II
This phase replaced two failing retaining walls along the River near Washington Street to support the
River Trail. The replacement wall was a sheetpile wall to match the floodwalls the Army Corps of
Engineers installed upstream. Construction was completed in 2006.
Phase III
This phase of the project utilized Measure M Grant to continue the River Trail from Lakeville Street
towards Washington Street. The work included the construction of an ADA accessible prefabricated
bike /pedestrian across the Petaluma River. The project did not complete the pathway to Washington
Street on the west side of the river due to access issues.
Phase IV
The final phase will utilize Measure M Grant to complete the River Trail from the prefabricated bridge at
the Petaluma River to Washington Street. The work will include the installation of a new retaining wall,
handrail, asphalt pathway and striping.
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COOPERATIVE FUNDING AGREEMENT NO. M70604
Between the SONOMA COUNTY TRANSPORTATION AUTHORITY
And CITY OF PETALUMA
EXHIBIT B -1: PROJECT PLAN
Phase I Completed Prior to Measure M
Phase II Completed Prior to Measure M
Phase III
Project Development Phase
Prior
17/18
18/19
19/20
20/21
Totals
Phase I
December 2004
Right of Way
April 2006
March 2012
Plans Specs, Estimates (PSE)
July 2005
Measure M
Construction
June 2012
September 2013
Local
Match
Phase II
Measure M
Local
Match
Phase 111
$1,637,000
$1,637,000
Measure M
Local
Match
Phase IV
$32,000
$331,000
$363,000
Measure M
Local
Match
Totals
$1,637,000
$32,000
$331,000
$2,000,000
Phase I Completed Prior to Measure M
Phase II Completed Prior to Measure M
Phase III
Project Development Phase
Begin
End
Scoping
July 2002
December 2004
Project Approval /Env Doc (PAED)
July 2002
December 2004
Right of Way
April 2006
March 2012
Plans Specs, Estimates (PSE)
July 2005
March 2012
Construction
June 2012
September 2013
Phase IV
Project Development Phase
Begin
End
Scoping
June 2017
September 2017
Project Approval /Env Doc
(PAED)
September 2017
July 2018
Right of Way
September 2017
June 2018
Plans Specs, Estimates (PSE)
September 2017
June 2018
Construction
September 2018
December 2018
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