HomeMy WebLinkAboutAgenda Bill 3.A 03/21/2011DATE: March 21, 2011
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: Susan Mahoney, Interim Finance Director /City Treasurer
SUBJECT: Resolution to Receive and File the City Treasurer's Report for the Period Ending
December 31, 2010
RECOMMENDATION
It is recommended that the City Council adopt the attached Resolution to Receive and File the
City Treasurer's Report dated December 31, 2010.
BACKGROUND
Pursuant to the Government Code, the City Council delegates the authority to invest or to
reinvest funds to the City Treasurer for a one -year period. The City Council approved the City
of Petaluma Investment Policy on May 27, 2010 which delegated investment authority to the
City Treasurer for the Fiscal Year 2010 -2011. The City Treasurer is required to provide a
quarterly investment report to the Council that includes the status of the investment portfolio.
This is the second quarterly report for the Fiscal Year 2010 -2011.
DISCUSSION
It is the policy of the City of Petaluma to manage public funds in a manner consistent with the
laws of the State of California pertaining to the investment of public funds; safeguard the
principal of funds under its control, meet the daily cash flow requirements and to achieve a
reasonable rate of return with the maximum security. The attached quarterly Treasurer's Report
contains information on the City's cash activity and ending balances in all City accounts. The
report:
® Summarizes total beginning balances of all cash and investments, and total quarterly
activity and ending balances
® Provides quarterly activity and ending balances in the City's cash equivalent accounts
and information about trustee account activities and ending balances
® Provides information on investment portfolio activity, security type, maturity and value,
and book and fair value
Agenda Review:
City Attorney Finance Director City Manager
® Compares the City's quarterly investment earnings with the City's benchmark
FINANCIAL IMPAC'T'S
The required action is to receive and file the Treasurer's Report. There is not a financial impact.
ATTACHMENTS
1. Resolution to Receive and File the City Treasurer's Report dated December 31, 2010.
2. City Treasurer's Report Dated December 31, 2010
ATTACHMENT I
RESOLUTION TO RECEIVE AND FILE THE CITY TREASURER'S REPORT DATED
DECEMBER 31, 2010
WHEREAS, the City Investment policy requires the City Treasurer to provide a quarterly
investment report to the Council for compliance with the adopted City Investment Policy.
NOW, THEREFORE BE IT RESOLVED that the City Council has received the report
dated December 31, 2010 and directs the City Clerk to file it.
O
ATTACHMENT 2
City of Petaluma
Quarterly Investment Report
October. 1, 2010 - December 31, 2010
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This report is presented in- accordance with the City's investment policy and the California
Government Code. The policy and Government Code requires "the'Treasurer to certify
that sufficient cash flow iIs available for the next six months to meet the expected_ demand
or provide an explanation as to why sufficient cash may not be available. The attached
report outlines the current investments, weighted average and yields of pooled investments.
The month end account statement of assets managed by Public Financial Management, LLC
(PFM), the. Local _Agency Investment Funds (LAIF) quarterly statement, and the City's
performance summary of portfolio investments as compared to applicable benchmarks
are included. The report also includes the Treasurer's certification. of adequate cash flow.
We respectfully submit the quarterly investment report for the quarter ending December 31, 2010
V
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CITY OF PETALUMA, CALIFORNIA
CITY TREASURER'$ QUARTERLY REPORT
For the quarter. ending December 31, 2010
Cash activity for the fiscal year:
Cash and Investments, Beginning of the Fiscal Year, 10/1/2010
Cash Receipts
Cash Disbursements
Cash and Investments, End of the Fiscal Year, 12/31/2010
89,030,696
57,244,018
(50,163,715)
$ 96,110
Cash and Investment Portfolio at
Investments Managed by City Treasurer:
Assessment Districts Bonds
Local Agency Investment Funds (LAIF)
CAMP Pool (CA Asset Management Prog)
PFM Investments Securities **
Certificate of Deposits
Checking Accounts
Subtotal
Investments Managed by Fiscal Agents:
CAMP Debt Issue Accounts
Trustee Money Market Accounts
Subtotal
Total Cash and Investments
December 31, 2010
Percent
Fair Market Par Value of
Value* (Cost) Portfolio
697,873.
697,873
0.73%
34,244,602
34,235,388
35.62%
14,985,222
14,985,222
15.59%
24,184,507
24,201,613
25.18%
1,252,026
1,252,026
1.30%
1,573,273
1,573;273
1.64%
76,937,502
76,945,394
80.06%
19,164,403 19,164,403 19.94%
1,202 1,202 0.00%
19,165,605 19,165,605 19.94%
96,103,107 96,110,999 100.00%
I certify that this report contains the total amounts of cash and investments at December 31, 2010
The investments are in conformity with the Investment Policy. A copy of the Investment Policy is
available for review in the Finance Department. The City Treasurer's cash management program provides
sufficient liquidity to meet expenditure requirements for the next six months.
Susan Mahoney, Interim Finance Dir
*Fair market values are furnished by the State of California, Local Agency Investment Fund and California Assei
Management Program.
** See detail attached
5
LAIF
LAIF accrued interest
Sub -Total LAIF
CAMP Pool- Treasurer's Investment Money Market
Sub -Total CAMP Pool Managed Account
Federal Agency Bonds/Discount Notes
Fed Agency accrued interest
US Treasury Bonds/Notes
US Treasury accrued interest
US Gov. Support Corp Debt
US Gov. Support Corp Debt interest
Corporate Notes
Corporate Notes accrued interest
Sub -Total PFM Securities Managed Account **
Subtotal
Certificate of Deposits:
Circle Bank
Bank of Marin
Bank of Marin accrued interest
Sub -Total Certificate of Deposits
Checking Accounts:
Exchange - General Operating
Exchange - Payroll
Thomas Lee Charity Trust
Police Trust
Sub -Total Checking Accounts
38,444,979.79 49,652.32 (4,300,000.00) 34,194,632.11
49;65232 40,756.04 (49,652.32) 40,756.04
38,494,632.11 90,408.36 (4,349,652.32) 34,235,388.15
1,782;924.77 14;366,454.29 (1,164,157.48) 14,985,221.58
1,782;924.77 14,366,454.29 (1,164,157.48) 14,985,221.58
19,384,392.32
CITY OF PETALUMA" CALIFORNIA
(1,339;882.00)
18
104,132.79
CITY TREASURER'S °QUARTERLY REPORT
(104
102,347.82
3,425,279.68
For the quarter ending December 31, 2010
(144,346.88)
3,425,279.68
20,718.44
25,276.34
(40,575.00)
5
599,442.00
-
(40,484,755.74)
599,442.00
6,066.67
3,250.00
(8,125.00)
1,191.67
1,249,187.50
-
1,249,187.50
5,833.33
10,937.50
16,770.83
24,795,052.73
899,550.72
Investments Managed by City Treasurer:
24,201,612.60
65,770,482.52
15,356,413.37
Assessment District Bond (AD) 2000 -01
697,872.91
697,872.91 . ...
Sub -Total Assessment Districts Bond (AD)
Accounts 697,872.91
697,872.91
LAIF
LAIF accrued interest
Sub -Total LAIF
CAMP Pool- Treasurer's Investment Money Market
Sub -Total CAMP Pool Managed Account
Federal Agency Bonds/Discount Notes
Fed Agency accrued interest
US Treasury Bonds/Notes
US Treasury accrued interest
US Gov. Support Corp Debt
US Gov. Support Corp Debt interest
Corporate Notes
Corporate Notes accrued interest
Sub -Total PFM Securities Managed Account **
Subtotal
Certificate of Deposits:
Circle Bank
Bank of Marin
Bank of Marin accrued interest
Sub -Total Certificate of Deposits
Checking Accounts:
Exchange - General Operating
Exchange - Payroll
Thomas Lee Charity Trust
Police Trust
Sub -Total Checking Accounts
38,444,979.79 49,652.32 (4,300,000.00) 34,194,632.11
49;65232 40,756.04 (49,652.32) 40,756.04
38,494,632.11 90,408.36 (4,349,652.32) 34,235,388.15
1,782;924.77 14;366,454.29 (1,164,157.48) 14,985,221.58
1,782;924.77 14,366,454.29 (1,164,157.48) 14,985,221.58
19,384,392.32
757;463.00
(1,339;882.00)
18
104,132.79
102,623.88
(104
102,347.82
3,425,279.68
-
(144,346.88)
3,425,279.68
20,718.44
25,276.34
(40,575.00)
5
599,442.00
-
(40,484,755.74)
599,442.00
6,066.67
3,250.00
(8,125.00)
1,191.67
1,249,187.50
-
1,249,187.50
5,833.33
10,937.50
16,770.83
24,795,052.73
899,550.72
(1,492,990.85)
24,201,612.60
65,770,482.52
15,356,413.37
(7,006,800.65)
74,120,095.24
248,203.84 502.43
248,706.27
1,000,000.00
1,000,000.00
1,056.07 2,263.33
3,319.40
1,249,259.91 2,765.76
1,252,025.67
2,781,326.10
33,828,191.82
(34,985,416.46)
1,624,101.46
10,080.50
5,413,999.00
(5,495,115.01)
(71,035.51)
2,067.38
144,344.61
(144,346.88)
2,067.38
22,355:99
7.78
(4,224.27)
18,139.50
2,815,829.97
39,242,198.60
(40,484,755.74)
1,573,272.83
Total Cash and Investments Managed by the City Treasurer 69,835,572:40 54,601,377.73 (47,491,556.39) 76,945,393.74
Investments Managed by Trustees Fiscal Agents:
CAMP -AD 23, 24, 25 Accounts Money Market
CAMP -PFA 2002 ARR Accounts
CAMP -2001 B Water Rev, 2003 COP, 2007 TAB
Sub -Total CAMP -Debt Issue Accounts **
US Bank -ARR Accounts
US Bank First American Treas
Wells Fargo Government Money Market
Union Bank Blackrock
Sub -Total Trustees Money Market Account
Total Cash and Investments Managed by Fiscal Agents
TOTAL CASH AND INVESTMENTS
^ includes gain/loss on maturity /disposal
" accrual basis
"" See detail attached
425,795.08 204.70 425,999.78
466,227.62 224.12 466,451.74
18,263,172.23 408,779.25 (400,000.00) 18,271,951.48
19,155,194.93 409,208.07 (400,000.00) 19,164,403.00
38,725.08
(38,724.95)
0.13
1,200.99
1,622,272.53
(1,622,272.53)
1,200.99
2.94
144,344.61
(144,346.88)
0.67
0.02
466,814.92
(466,814:54)
0.40
39,929.03
2;233,432.06
(2,272,158.90)
1,202.19
19,195,123.96 2,642,640.13 (2,672,158.90) 19,165,605.19
89,030,696.36 57,244,017.86 (50,163,715.29) 96,110,998:93
Accrued interest (169,805.54)
General Ledger 95,941,193.39
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PETALUMA, CALIFORNIA
CITY TREASURER'S QUARTERLY REPORT
For the quarter ending December 3.1, 2010
Cost vs. Fair Market Value
Cost FV Gain /(Loss)
US Treasury Bond/Note 3,425,279.68 3,407,084.76 (18,194.92)
Federal Agency Bond/Discount Note 18,801,973.32 18,866,556.43 64,583.11
US Gov Support Corp Debt 599,442.00 615,864.60 16,422.60
Corporate Note 1,249,187.50 1,295,001,25 45,813.75
Sub -Total PFM Treasurer's Invest. Securities 24,075,882.50 24,184,507.04 108,624.54
CAMP Pool Money Market Fund 14,985,221.58 14,985,221.58 -
Sub -Total CAMP Treasurer's Investments 39,061,104.08 39,169,728.62 108,624.54
Accrued Interest 125,730.10
CAMP Total Investment Managed Securities Held 39,295,458.72
CAMP Debt Issue Managed Accounts 19,164,403.00 19,164,403.00 -
PFM CAMP Total Treasurer's Investments ** 58,225,507.08 58,334,131.62 108,624.54
LAIF
LAIF amortized cost rate
** See detail attached
34,194,632.11 34,244,601.51 49,969.40
1.00146132300
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r.
As of 01 /14/2011, your Local Agency Investment Fund account has been directly credited
with the interest earned on your deposits for the quarter ending '12/31/2010.
Earnings Ratio .00001248725439840
Interest Rate 0.46 %
Dollar Day Total $ 3,263,8'10,028.18
Quarter End Principal Balance $ 34,194,621.31
Quarterly Interest Earned $ 40 ,756.03
Page 1 oft
http' / /la Psco.ca.gov/Result.aspx `� _ `>J X2/5/2011
Untitled Page
Page 1 of 1
JOIN CHIANG
California State Controller
LOCALAGENCY INVESTMENT FUND
REMITTANCE ADVICE
Agency Name PETALUMA COMMNTY DEVELOP COMMN
Account Number 65 -49 -001
As of 01/14/2011, your Local Agency Investment Fund account has been directly credited
with the interest earned on your deposits for the quarter ending 12/31/2010.
Earnings Ratio .00001248725439840
Interest Rate 0.46%
Dollar Day Total $ 993.46
Quarter End Principal Balance $ 10.80
Quarterly Interest Earned $ .01
.- tp : / /laif:sco.ca.gov/Result.aspx 2/5/2011
State o$ California
Pooled Money 9nv.estment Account
Market, Valuation
12/31/2010,
e Crap roi
�Caryt pst
Acc usr11e es a . h
Amort�xed`Cos
aluu irr
.,,» +.. i:�
NOR
ue 1 etest
United States Treasu
Bills`
$ 28,364,376,187.46
$ 28,408,843,569.29'
;$. 28,419,103;250.00
NA
Notes
$ 8
$ 8,221;733,046:70
4" "- '8
$ 1.1,806;745.50
Federal.A enc' `.
• SBA
� 7,846,490;24
$ 51
$' , 517;846,490:24°
$ 563,435.06
MBS- REMICs
$ .551,100,126.40
$ 551 ; 100,126140 ,
$ - 589;802;912.68
$ 2,605,664.61
Debentures
$ :649,989742:00
$ 649,985;57534
$ 650,578,500.00
$ 434,160.50
Debentures FR
$ 200,000,000.00
$' 200,000
..$ 200,084,00'6.00
$ 63,136.22
Discount Notes
$ 8,476,700;748:50
$ 8,491,660;406x87
$ 8,499,337,560.00
NA
GNMA
$ 58,979:86
_$ 58,979:86
$ 60;455.24
$ 583.20
IBRD Deb FR
$ 300,000;000:00
$ 300,000,000.06
:$ 300;729,000.00
$ 290,949.33
CDs and YCDs FR
$ 800,000,000'.00
800
$ 800,000,000.00
$ 388,559.88
Bank,Notes
$ 800,000,000'00.
$ 800;000,000.00'
,$ 800;047,796:24
$ 155,000.00
CDs and YCDs
$ 6,400,003 &:60
$ 6,400;003
-$ 6;399
$ 1,266,250.01
Commercial Paper
$ 6,721,371,90.6:90 '
$ 6,722;615,090.31.
$, 6722,.185,694,43
NA
Corporate:
Bonds; FR
$
$
$ -
$ -
Bonds;
$ _
$
$ -
$ -
Repurchase Agreements
$ -
$
$ -
$ -
Reverse Repurchase
$ -
$
$. -
$ -
Time Deposits
$ 3,937,640,000:00
$ 3,937,640,000.00
.$ 3,937,640,000.00
NA
, AB-5 5 & GF Loans
$' 8,517,897!503.96
$ 8,517,897,503:96
$ 5,51,7,897,503.96
NA
TOTAL
$' 74 "
$ 74,51!9,384;537:57:
$. 74;628,281,440.15
$ 1.7;574,484.31
a
Fair Value Including Accrued Interest $ 74,645;855;924.46
Repurchase Agreements, Time AB 55 "& General, Fund loans, and
Reverse Repurchase agreements are carried at portfolio book value (carrying cost).
The value of each participating dollar equals the fair valuedivided by the amortized cost (1.001461323).
As an example: if an agency has an account balance of';$20,000,000.00, then the agency would report its
participation in the LAIF valued, .at $20,029,226.46 or $20,000,000.00 x 1.001461323.
A�)
Notes:
1. Merrill Lynch Indices provided by Bloomberg Financial =Markets..
2. CAMP Cash Reserve;Pool holdings excluded from performance, yield and.duration calculations.
I Performance numbers are presented.on an; annualized`basis.
4. Inception date is 12 /31/01.
6 �