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HomeMy WebLinkAboutAgenda Bill 3.A 03/21/2011DATE: March 21, 2011 TO: Honorable Mayor and Members of the City Council through City Manager FROM: Susan Mahoney, Interim Finance Director /City Treasurer SUBJECT: Resolution to Receive and File the City Treasurer's Report for the Period Ending December 31, 2010 RECOMMENDATION It is recommended that the City Council adopt the attached Resolution to Receive and File the City Treasurer's Report dated December 31, 2010. BACKGROUND Pursuant to the Government Code, the City Council delegates the authority to invest or to reinvest funds to the City Treasurer for a one -year period. The City Council approved the City of Petaluma Investment Policy on May 27, 2010 which delegated investment authority to the City Treasurer for the Fiscal Year 2010 -2011. The City Treasurer is required to provide a quarterly investment report to the Council that includes the status of the investment portfolio. This is the second quarterly report for the Fiscal Year 2010 -2011. DISCUSSION It is the policy of the City of Petaluma to manage public funds in a manner consistent with the laws of the State of California pertaining to the investment of public funds; safeguard the principal of funds under its control, meet the daily cash flow requirements and to achieve a reasonable rate of return with the maximum security. The attached quarterly Treasurer's Report contains information on the City's cash activity and ending balances in all City accounts. The report: ® Summarizes total beginning balances of all cash and investments, and total quarterly activity and ending balances ® Provides quarterly activity and ending balances in the City's cash equivalent accounts and information about trustee account activities and ending balances ® Provides information on investment portfolio activity, security type, maturity and value, and book and fair value Agenda Review: City Attorney Finance Director City Manager ® Compares the City's quarterly investment earnings with the City's benchmark FINANCIAL IMPAC'T'S The required action is to receive and file the Treasurer's Report. There is not a financial impact. ATTACHMENTS 1. Resolution to Receive and File the City Treasurer's Report dated December 31, 2010. 2. City Treasurer's Report Dated December 31, 2010 ATTACHMENT I RESOLUTION TO RECEIVE AND FILE THE CITY TREASURER'S REPORT DATED DECEMBER 31, 2010 WHEREAS, the City Investment policy requires the City Treasurer to provide a quarterly investment report to the Council for compliance with the adopted City Investment Policy. NOW, THEREFORE BE IT RESOLVED that the City Council has received the report dated December 31, 2010 and directs the City Clerk to file it. O ATTACHMENT 2 City of Petaluma Quarterly Investment Report October. 1, 2010 - December 31, 2010 q a M This report is presented in- accordance with the City's investment policy and the California Government Code. The policy and Government Code requires "the'Treasurer to certify that sufficient cash flow iIs available for the next six months to meet the expected_ demand or provide an explanation as to why sufficient cash may not be available. The attached report outlines the current investments, weighted average and yields of pooled investments. The month end account statement of assets managed by Public Financial Management, LLC (PFM), the. Local _Agency Investment Funds (LAIF) quarterly statement, and the City's performance summary of portfolio investments as compared to applicable benchmarks are included. The report also includes the Treasurer's certification. of adequate cash flow. We respectfully submit the quarterly investment report for the quarter ending December 31, 2010 V µ CITY OF PETALUMA, CALIFORNIA CITY TREASURER'$ QUARTERLY REPORT For the quarter. ending December 31, 2010 Cash activity for the fiscal year: Cash and Investments, Beginning of the Fiscal Year, 10/1/2010 Cash Receipts Cash Disbursements Cash and Investments, End of the Fiscal Year, 12/31/2010 89,030,696 57,244,018 (50,163,715) $ 96,110 Cash and Investment Portfolio at Investments Managed by City Treasurer: Assessment Districts Bonds Local Agency Investment Funds (LAIF) CAMP Pool (CA Asset Management Prog) PFM Investments Securities ** Certificate of Deposits Checking Accounts Subtotal Investments Managed by Fiscal Agents: CAMP Debt Issue Accounts Trustee Money Market Accounts Subtotal Total Cash and Investments December 31, 2010 Percent Fair Market Par Value of Value* (Cost) Portfolio 697,873. 697,873 0.73% 34,244,602 34,235,388 35.62% 14,985,222 14,985,222 15.59% 24,184,507 24,201,613 25.18% 1,252,026 1,252,026 1.30% 1,573,273 1,573;273 1.64% 76,937,502 76,945,394 80.06% 19,164,403 19,164,403 19.94% 1,202 1,202 0.00% 19,165,605 19,165,605 19.94% 96,103,107 96,110,999 100.00% I certify that this report contains the total amounts of cash and investments at December 31, 2010 The investments are in conformity with the Investment Policy. A copy of the Investment Policy is available for review in the Finance Department. The City Treasurer's cash management program provides sufficient liquidity to meet expenditure requirements for the next six months. Susan Mahoney, Interim Finance Dir *Fair market values are furnished by the State of California, Local Agency Investment Fund and California Assei Management Program. ** See detail attached 5 LAIF LAIF accrued interest Sub -Total LAIF CAMP Pool- Treasurer's Investment Money Market Sub -Total CAMP Pool Managed Account Federal Agency Bonds/Discount Notes Fed Agency accrued interest US Treasury Bonds/Notes US Treasury accrued interest US Gov. Support Corp Debt US Gov. Support Corp Debt interest Corporate Notes Corporate Notes accrued interest Sub -Total PFM Securities Managed Account ** Subtotal Certificate of Deposits: Circle Bank Bank of Marin Bank of Marin accrued interest Sub -Total Certificate of Deposits Checking Accounts: Exchange - General Operating Exchange - Payroll Thomas Lee Charity Trust Police Trust Sub -Total Checking Accounts 38,444,979.79 49,652.32 (4,300,000.00) 34,194,632.11 49;65232 40,756.04 (49,652.32) 40,756.04 38,494,632.11 90,408.36 (4,349,652.32) 34,235,388.15 1,782;924.77 14;366,454.29 (1,164,157.48) 14,985,221.58 1,782;924.77 14,366,454.29 (1,164,157.48) 14,985,221.58 19,384,392.32 CITY OF PETALUMA" CALIFORNIA (1,339;882.00) 18 104,132.79 CITY TREASURER'S °QUARTERLY REPORT (104 102,347.82 3,425,279.68 For the quarter ending December 31, 2010 (144,346.88) 3,425,279.68 20,718.44 25,276.34 (40,575.00) 5 599,442.00 - (40,484,755.74) 599,442.00 6,066.67 3,250.00 (8,125.00) 1,191.67 1,249,187.50 - 1,249,187.50 5,833.33 10,937.50 16,770.83 24,795,052.73 899,550.72 Investments Managed by City Treasurer: 24,201,612.60 65,770,482.52 15,356,413.37 Assessment District Bond (AD) 2000 -01 697,872.91 697,872.91 . ... Sub -Total Assessment Districts Bond (AD) Accounts 697,872.91 697,872.91 LAIF LAIF accrued interest Sub -Total LAIF CAMP Pool- Treasurer's Investment Money Market Sub -Total CAMP Pool Managed Account Federal Agency Bonds/Discount Notes Fed Agency accrued interest US Treasury Bonds/Notes US Treasury accrued interest US Gov. Support Corp Debt US Gov. Support Corp Debt interest Corporate Notes Corporate Notes accrued interest Sub -Total PFM Securities Managed Account ** Subtotal Certificate of Deposits: Circle Bank Bank of Marin Bank of Marin accrued interest Sub -Total Certificate of Deposits Checking Accounts: Exchange - General Operating Exchange - Payroll Thomas Lee Charity Trust Police Trust Sub -Total Checking Accounts 38,444,979.79 49,652.32 (4,300,000.00) 34,194,632.11 49;65232 40,756.04 (49,652.32) 40,756.04 38,494,632.11 90,408.36 (4,349,652.32) 34,235,388.15 1,782;924.77 14;366,454.29 (1,164,157.48) 14,985,221.58 1,782;924.77 14,366,454.29 (1,164,157.48) 14,985,221.58 19,384,392.32 757;463.00 (1,339;882.00) 18 104,132.79 102,623.88 (104 102,347.82 3,425,279.68 - (144,346.88) 3,425,279.68 20,718.44 25,276.34 (40,575.00) 5 599,442.00 - (40,484,755.74) 599,442.00 6,066.67 3,250.00 (8,125.00) 1,191.67 1,249,187.50 - 1,249,187.50 5,833.33 10,937.50 16,770.83 24,795,052.73 899,550.72 (1,492,990.85) 24,201,612.60 65,770,482.52 15,356,413.37 (7,006,800.65) 74,120,095.24 248,203.84 502.43 248,706.27 1,000,000.00 1,000,000.00 1,056.07 2,263.33 3,319.40 1,249,259.91 2,765.76 1,252,025.67 2,781,326.10 33,828,191.82 (34,985,416.46) 1,624,101.46 10,080.50 5,413,999.00 (5,495,115.01) (71,035.51) 2,067.38 144,344.61 (144,346.88) 2,067.38 22,355:99 7.78 (4,224.27) 18,139.50 2,815,829.97 39,242,198.60 (40,484,755.74) 1,573,272.83 Total Cash and Investments Managed by the City Treasurer 69,835,572:40 54,601,377.73 (47,491,556.39) 76,945,393.74 Investments Managed by Trustees Fiscal Agents: CAMP -AD 23, 24, 25 Accounts Money Market CAMP -PFA 2002 ARR Accounts CAMP -2001 B Water Rev, 2003 COP, 2007 TAB Sub -Total CAMP -Debt Issue Accounts ** US Bank -ARR Accounts US Bank First American Treas Wells Fargo Government Money Market Union Bank Blackrock Sub -Total Trustees Money Market Account Total Cash and Investments Managed by Fiscal Agents TOTAL CASH AND INVESTMENTS ^ includes gain/loss on maturity /disposal " accrual basis "" See detail attached 425,795.08 204.70 425,999.78 466,227.62 224.12 466,451.74 18,263,172.23 408,779.25 (400,000.00) 18,271,951.48 19,155,194.93 409,208.07 (400,000.00) 19,164,403.00 38,725.08 (38,724.95) 0.13 1,200.99 1,622,272.53 (1,622,272.53) 1,200.99 2.94 144,344.61 (144,346.88) 0.67 0.02 466,814.92 (466,814:54) 0.40 39,929.03 2;233,432.06 (2,272,158.90) 1,202.19 19,195,123.96 2,642,640.13 (2,672,158.90) 19,165,605.19 89,030,696.36 57,244,017.86 (50,163,715.29) 96,110,998:93 Accrued interest (169,805.54) General Ledger 95,941,193.39 ra an 0 a � N N N c 0 W h O O a � C� u C� O r� N � G,1 ^ GJ ^ CJ bf3 a, MW s a L 0 a� ./J 00 _U ^H 00 M PETALUMA, CALIFORNIA CITY TREASURER'S QUARTERLY REPORT For the quarter ending December 3.1, 2010 Cost vs. Fair Market Value Cost FV Gain /(Loss) US Treasury Bond/Note 3,425,279.68 3,407,084.76 (18,194.92) Federal Agency Bond/Discount Note 18,801,973.32 18,866,556.43 64,583.11 US Gov Support Corp Debt 599,442.00 615,864.60 16,422.60 Corporate Note 1,249,187.50 1,295,001,25 45,813.75 Sub -Total PFM Treasurer's Invest. Securities 24,075,882.50 24,184,507.04 108,624.54 CAMP Pool Money Market Fund 14,985,221.58 14,985,221.58 - Sub -Total CAMP Treasurer's Investments 39,061,104.08 39,169,728.62 108,624.54 Accrued Interest 125,730.10 CAMP Total Investment Managed Securities Held 39,295,458.72 CAMP Debt Issue Managed Accounts 19,164,403.00 19,164,403.00 - PFM CAMP Total Treasurer's Investments ** 58,225,507.08 58,334,131.62 108,624.54 LAIF LAIF amortized cost rate ** See detail attached 34,194,632.11 34,244,601.51 49,969.40 1.00146132300 UN +- o N O � � d N � v O G V G W C O L L_ O LL U L 0/ 3 Y m O Lt Z C 3 C . w N Ln M V LO c* N O Ln O co 00 M Ln Ln 1-4 N Co O tD N M - Ln 1 .0 N ,-4 00 00 v- d- d O Ln M N tD Co O O V t0 O O LPL N T 01 Lf1 r� 01 1.0 O 1-4 O N n � � ID IT a s H C O d O O a) y E w O o z N z � C 00 0 i-+• _0 o o L C. 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'i N N Ifl , O1 00 N .-i N N U co 0+.. a O O M In '1 N N IN 00 O ti w N O' Io "! n n t N �i vi en w 0 N tD N co co M O O M N '4 0 Li 0 0 et O �-1 to O 01 M N n 00 Ln at 01 [V' Q1 A01 I a F-� y'a C 3 a a: a I-� .G w L' d C 0 .a 1 Z t a � E o In : N C M 7 L N 0 o o 0. : Co, LT of Coco In O O N, N N O O . ' .� N'.. N o In Ln ; %o co rn In o o - . . n N . %D O1 ' b N ei M I a F-� y'a C 3 a a: a I-� .G w L' d C 0 .a 1 I� a 0 E o In : N C M 7 L N Yf Q F I� r. As of 01 /14/2011, your Local Agency Investment Fund account has been directly credited with the interest earned on your deposits for the quarter ending '12/31/2010. Earnings Ratio .00001248725439840 Interest Rate 0.46 % Dollar Day Total $ 3,263,8'10,028.18 Quarter End Principal Balance $ 34,194,621.31 Quarterly Interest Earned $ 40 ,756.03 Page 1 oft http' / /la Psco.ca.gov/Result.aspx `� _ `>J X2/5/2011 Untitled Page Page 1 of 1 JOIN CHIANG California State Controller LOCALAGENCY INVESTMENT FUND REMITTANCE ADVICE Agency Name PETALUMA COMMNTY DEVELOP COMMN Account Number 65 -49 -001 As of 01/14/2011, your Local Agency Investment Fund account has been directly credited with the interest earned on your deposits for the quarter ending 12/31/2010. Earnings Ratio .00001248725439840 Interest Rate 0.46% Dollar Day Total $ 993.46 Quarter End Principal Balance $ 10.80 Quarterly Interest Earned $ .01 .- tp : / /laif:sco.ca.gov/Result.aspx 2/5/2011 State o$ California Pooled Money 9nv.estment Account Market, Valuation 12/31/2010, e Crap roi �Caryt pst Acc usr11e es a . h Amort�xed`Cos aluu irr .,,» +.. i:� NOR ue 1 etest United States Treasu Bills` $ 28,364,376,187.46 $ 28,408,843,569.29' ;$. 28,419,103;250.00 NA Notes $ 8 $ 8,221;733,046:70 4" "- '8 $ 1.1,806;745.50 Federal.A enc' `. • SBA � 7,846,490;24 $ 51 $' , 517;846,490:24° $ 563,435.06 MBS- REMICs $ .551,100,126.40 $ 551 ; 100,126140 , $ - 589;802;912.68 $ 2,605,664.61 Debentures $ :649,989742:00 $ 649,985;57534 $ 650,578,500.00 $ 434,160.50 Debentures FR $ 200,000,000.00 $' 200,000 ..$ 200,084,00'6.00 $ 63,136.22 Discount Notes $ 8,476,700;748:50 $ 8,491,660;406x87 $ 8,499,337,560.00 NA GNMA $ 58,979:86 _$ 58,979:86 $ 60;455.24 $ 583.20 IBRD Deb FR $ 300,000;000:00 $ 300,000,000.06 :$ 300;729,000.00 $ 290,949.33 CDs and YCDs FR $ 800,000,000'.00 800 $ 800,000,000.00 $ 388,559.88 Bank,Notes $ 800,000,000'00. $ 800;000,000.00' ,$ 800;047,796:24 $ 155,000.00 CDs and YCDs $ 6,400,003 &:60 $ 6,400;003 -$ 6;399 $ 1,266,250.01 Commercial Paper $ 6,721,371,90.6:90 ' $ 6,722;615,090.31. $, 6722,.185,694,43 NA Corporate: Bonds; FR $ $ $ - $ - Bonds; $ _ $ $ - $ - Repurchase Agreements $ - $ $ - $ - Reverse Repurchase $ - $ $. - $ - Time Deposits $ 3,937,640,000:00 $ 3,937,640,000.00 .$ 3,937,640,000.00 NA , AB-5 5 & GF Loans $' 8,517,897!503.96 $ 8,517,897,503:96 $ 5,51,7,897,503.96 NA TOTAL $' 74 " $ 74,51!9,384;537:57: $. 74;628,281,440.15 $ 1.7;574,484.31 a Fair Value Including Accrued Interest $ 74,645;855;924.46 Repurchase Agreements, Time AB 55 "& General, Fund loans, and Reverse Repurchase agreements are carried at portfolio book value (carrying cost). The value of each participating dollar equals the fair valuedivided by the amortized cost (1.001461323). As an example: if an agency has an account balance of';$20,000,000.00, then the agency would report its participation in the LAIF valued, .at $20,029,226.46 or $20,000,000.00 x 1.001461323. A�) Notes: 1. Merrill Lynch Indices provided by Bloomberg Financial =Markets.. 2. CAMP Cash Reserve;Pool holdings excluded from performance, yield and.duration calculations. I Performance numbers are presented.on an; annualized`basis. 4. Inception date is 12 /31/01. 6 �