Loading...
HomeMy WebLinkAboutStaff Report 1.A 02/12/2018�ALU�? j85a DATE: February 12, 2018 Agenda Item #1.A TO: Honorable Mayor and Members of the City Council through City Manager FROM: Corey Garberolio, Acting Finance Director SUBJECT: FY 2018 Mid -Year Budget Adjustments - Adoption of Urgency Ordinances to Change Certain Appropriations for the Operations of the City of Petaluma from July 1, 2017 to June 30, 2018 and Declaring the Urgency Thereof, to Take Effect Immediately, and Resolution Authorizing the Appropriation of Various General Fund Reserves for Specific Uses RECOMMENDATION It is recommended that the City Council adopt the attached urgency ordinances to amend Ordinances 2628, 2629, 2630, 2631, 2632, 2633 N.C.S. to Change Certain Appropriations for the Operations of the City of Petaluma from July 1, 2017 to June 30, 2018 and Declaring the Urgency Thereof, to Take Effect Immediately. It is also recommended that the City Council adopt a Resolution Authorizing the Appropriation of Various General Fund Reserves for Specific Uses. BACKGROUND The City reviews its budget on a continual basis and recommends periodic adjustments. These adjustments take into account unexpected budget changes and provide a more accurate and timely calculation of actual vs. budget comparisons. The proposed Mid -Year Budget Adjustments are to the Adopted Budget for FY 2017 -2018. The reason for the urgency is to avoid, or eliminate, negative appropriation balances. This will more accurately reflect current appropriations and fund balances in preparation for the FY 19 budget process that will soon commence. The proposed mid -year budget adjustments are for the General Fund, Special Revenue Funds, Capital Projects Funds, Enterprise Funds, Utility Funds and the Internal Services Funds for the fiscal year ending June 30, 2018. Department Heads were directed to provide Finance with a list of critical, must -do budget adjustments. The list was then compiled, presented to the City Manager, and screened to the recommended list. The resulting adjustments are herein presented for City Council consideration and approval. Budget adjustments modify previously approved budget appropriations. As such, they must be adopted by ordinance to take effect. Urgency ordinances require a unanimous vote of the Council members present for passage. The proposed changes are categorized as follows: Adjustments — Increases or (decreases) in various funds to update the budget based on current economic conditions, changes to city projects, or changes in work activity. Transfers — Transfers from one fund to another to identify funding sources, facilitate reporting requirements, and true -up fund balances. A Transfer In from one fund is always accompanied by a Transfer Out from another; i.e.: Transfers In = Transfers Out. Encumbrances & Designated Reserves — Encumbrances are appropriations budgeted in the prior fiscal year that were delayed. Additionally, unexpected, critical and one -time expenditures can be paid for from designated reserves. These transactions do not affect fund balances in the current fiscal year. Provided below is a summary of the recommended mid -year budget adjustments. Account details are listed in Exhibit A. • Purchase of a Ladder Fire Truck and Pumper to be funded by an inter -fund loan from the Waste Water fund and reserves from the General Fund. Adjustment to Vehicle Replacement appropriations, $1,800,000; Transfers from Waste Water $1,650,000 and General Fund reserves $125,000. • A portion of the City's PERS unfunded liability to be paid. Adjustment to Employee Benefits appropriations, $7,490,284; Transfers from Waste Water $4,050,198, Water $1,350,066 and Risk $1,350,066. • Vacation Rental Enforcement services to be contracted. Adjustment in the General Fund to Economic Development appropriations, $6,885. • Changes to General Fund revenue estimates resulting from short -term vacancies, one- time large retail sales, expected disaster reimbursements from FEMA and a larger -than- anticipated increase in garbage franchise fees. Adjustment to revenue, $830,515. • Approved and anticipated General Fund Memorandum of Understanding changes to salaries and benefits. Adjustment to General Fund appropriations, $145,505. • Disaster- related overtime for Miscellaneous employees. Adjustment to General Fund appropriations, $85,000. • Budget reduction for the vacant Revenue /Collections Specialist position that will be filled later in the fiscal year. Adjustment to General Fund appropriations, ($82,500). • Increased Planning Cost Recovery budget. Adjustment to Planning appropriations, $140,000. SIN • Purchase of a Fire Command Vehicle. The current command vehicle is eleven years old and has been experiencing a variety of mechanical problems malting it unreliable. Adjustment to the Vehicle Replacement appropriations, $115,000. Transfer from the General Fund, $95,000. • The Water Main Replacements Various Project, c67401008, completed at a cost of $15,268. Excess funds to be refunded. Transfers from the Water CIP to the Water Operating fund, $15,150. • The E. Washington (Edith- River) 18" Water Main project, c67401002, completed at a total cost of $2,027,497. Refund excess Water funds to close out. Transfers from the Water CIP to the Water Operating fund, $53,475. • The River Plan McNear Ph. 1 project, c00400304, was completed in 2007 at a total cost of $734,060. An inception -to -date reconciliation completed in FY 2017 for the Donation Fund found that a transfer of donation funds was double posted to this project. Transfers from the Open Space Impact Fees fund to the Parks CIP fund, $51,400, will correct this and is consistent with the funding sources originally identified for the project. • The Sonoma County Transportation Agency is moving forward with the undercrossing structure of Hwy 101 for the Rainier project. Adjustment to Traffic Mitigation revenue from the 2011 Bonds, $4,700,000. Adjustment to Public Works CIP appropriations, $7,000,000. Transfers from Traffic Mitigation to Public Works CIP, $7,000,000. • The consulting contract for the Airport Layout Plan Update and Terrain Survey project, e61501716, was not finalized at the time the FY 18 budget was developed. These expenses are 90% reimbursable by the Federal Aviation Administration (FAA). Adjustment to Airport CIP appropriations, $108,000. Transfers from Airport Operating, $106,000. • The Traffic Signal Infrastructure Replacement project, 06101301, will be completed by FY 17/18 year end. Additional funds required to closeout. Adjustment to Public Works CIP appropriations and transfers from Street Maintenance, $74,000 each. • Caltrans review of the Channelization Lakeville & Pine View Way project, 06101309, which reduced the project scope, was delayed. Adjustment to Public Works CIP appropriations and transfers from Street Maintenance, ($204,000) each. • The scope of the Pavement Restoration project, c16101823, has been reduced for FY 17/18 and the budget revised accordingly. Adjustment to Public Works CIP appropriations and transfers from Street Maintenance, ($500,000) each. • Crystal Lane & Edith Crosswalks project, 06101827, to be completed by the end of the fiscal year. Additional funds needed. Adjustment to Public Works CIP appropriations and transfer from Street Maintenance, $23,000 each. IRA • Resolution 2017 -181 approved consolidating the CNG Fueling Station, c66501518, and the High Strength Waste Facilities, c66401728, projects at Ellis Creek. This action supports several of the City's goals in protecting the natural environment and will reduce costs by $1,073,000. Adjustment to Waste Water CIP appropriations, and transfers from Waste Water Operating, ($1,775,000) each. • The following Airport capital projects have experienced delays. FY 17/18 budgets to be reduced and the reduction re- budgeted in FY 18/19: • Runway Electrical Improvements, e61501716 • Hangar Drainage Improvements, c61201806 • Monument Sign, c61501907 0 Corresponding adjustment to CIP appropriations and transfers, ($419,000) FINANCIAL IMPACTS General Fund budgeted revenues will increase by $830,515 due to revenue adjustments resulting from short -term vacancies, one -time large retail sales, expected disaster reimbursements from FEMA and a larger- than - anticipated increase in garbage franchise fees. Appropriations will increase by $294,890 due to salary and benefit adjustments agreed during labor negotiations, disaster- related overtime, the contracting out of vacation rental enforcement services and an increase in the Planning Cost Recovery budget. These will be offset somewhat by a budget reduction caused by the delay in filling the Revenue /Collections Specialist position. Transfers Out will increase by a $95,000 for the Fire Command Vehicle. The net financial impact to the General Fund associated with the recommended budget adjustments is an increase in fund balance of $440,625. Special Revenue Funds budgeted revenue to increase by $4,700,000 due to remittance of the 2011 Bonds balance for the Rainier project. Appropriations will remain unchanged. Transfers Out will increase by $6,444,400 due, primarily, to the Rainier project. Several other capital project delays and scope modifications will reduce the transfers slightly. The net impact will be a decrease in fund balance of $1,744,400. Budgeted revenue for Capital Project Funds will remain unchanged. Transfers In will increase by $4,356,400 and appropriations will increase by $4,307,000. The increase is due, primarily to the Sonoma County Transportation Agency's decision to move up the timeline for the Rainier project. The increase will be offset somewhat by delays experienced by several capital projects and the significant savings obtained by consolidating the CNG Fueling Station and the High Strength Waste Facilities projects at Ellis Creek. Transfers Out of $68,625 represent refunds to the Utility Funds for completed projects. The net change to the fund balance is a decrease of $19,225. Enterprise budgeted revenue, Transfers In and appropriations will remain unchanged. Transfers Out will decline by $313,000 due to budget and timeline changes to Airport capital projects. The net financial impact is an increase in fund balance of $313,000. Budgeted revenue and appropriations for the Utility Funds will remain unchanged. Transfers In will increase by $68,625 due to refunds from completed Waste Water capital projects. Transfers Out will increase by $5,275,264 to cover a loan for the purchase of a Ladder Fire Truck and Pumper and to pay down a portion of the City's PERS unfunded liability. This increase will be offset somewhat by the $1,775,000 decrease in the transfer for the CNF Fueling Station and High Strength Waste Facilities projects at Ellis Creek that have been combined into one capital project. The net financial impact associated with these recommended budget adjustments is a decrease in fund balance of $5,206,639. Internal Service Funds budgeted revenue will remain unchanged. Transfers In will increase by $8,620,330 and appropriations will increase by $9,405,284. These are for the purchase of a Ladder Fire Truck and Pumper, a Fire Command Vehicle and the pay down of a portion of the City's PERS unfunded liability. Transfers Out from Risk, $1,350,066, will contribute to the PERS payment. General Fund reserves will contribute $125,000 to the purchase of the Fire Truck. The net financial impact to the Internal Service Funds is a decrease in fund balance of$2,010,020. Committed Reserves: The City Council has provided direction that 15% of General Fund expenditures be maintained in a committed reserve to be used for contingencies. Those contingencies would include economic downturns and emergencies including natural disasters, catastrophic events, and emergency capital projects and purchases. In addition to the reserve for urgent contingencies, funds have been committed for other specific uses. Governmental Accounting Standards Board (GASB) number 54 requires that fund balances committed and released for specific purposes be authorized by resolution of the City Council. The following FY 18 appropriations are recommended from these committed reserves: • Released (Used) Committed Reserves - $400,000 Employee Compensation ATTACHMENTS 1. FY 2017 -18 Mid -Year Budget Adjustment Summary 2. Appropriations Ordinance Amendment, General Fund 3. Appropriations Ordinance Amendment, Enterprise Funds 4. Appropriations Ordinance Amendment, Special Revenue Funds 5. Appropriations Ordinance Amendment, Capital Projects Funds 6. Appropriations Ordinance Amendment, Utilities Funds 7. Appropriations Ordinance Amendment, Internal Service Funds 8. Resolution appropriating General Fund Reserves for Specific Uses 9. Exhibit A — Detailed FY 17 -18 Mid -Year Budget Adjustments V41 Attachment 1 CityofPetaluma General Special Revenue Capital Proje FY 2017 -I8 Mid -Year Budget Adjustment Summary Fund Funds Funds Funds Funds Funds ALL FUNDS REVENUE Adiustments General Fund revenue adjustments 830,515 Successor Agency 2011 Bonds for Rainier, project c00501204 4,700,000 Total Revenue Adjustments 830,515 4,700,000 5,530,515 Transfers In Transfer from WW interfund loan for purchase of a Ladder Fire Truck and Pumper 1,650,000 Transfer from General Fund reserve for purchase of a Ladder Fire Truck and Pumper 125,000 Transfers from WW, Water and Risk forthe City's PERS unfunded liability payment 6,750,330 Transferfrom General Fund excess revenues for Fire Command Vehicle 95,000 Refund excess Water funds from Water Main Replacements Various project c67401008 15,150 Refund excess Water funds from E. Washington 18" Water Main project c67401002 53,475 Transfer from Open Space Impact fees for River Plan McNear project c00400304 51,400 Transfer from Traffic Mitigation for the Rainier project, c00501204 7,000,000 Transfers from Airport Operating and FAA grant for Airport Layout Plan, project e61501716 106,000 Traffic Signal project to be completed by year -end FY 17/18; additional Street funds needed 74,000 Channelization Lakeville /Pine View project scope reduced. FY 17/18 transfer revised (204,000),' Pavement Restoration project scope reduced. FY 17/18 transfer reduced (500,000)'. Crystal Ln & Edith Crosswalks project to be completed. Transfer of addti Street funds needed 23,000 Reso 2017 -181 approved consolidating projects c66401728 and c66501518 at Ellis Creek (1,775,000); Runway Electrical Improvements project delayed; FY 17/18 transfers reduced (310,000)', Airport Hangar Drainage Improvements project moved to FY 18/19; FY 17/18 transfers reduced ! (51,000), Transfer for the Airport Monument Sign reduced and partially moved to FY 18/19. (58,000)JI Total Transfers In - - 4,356,400 68,625 8,620,330 13,045,355 TOTAL REVENUES 830,515 4,700,000 ! 4,356,400 68,625+ 8,620,330 18,575,870 City of Petaluma General Special Revenue Capit al Project FY2017 -18 Mid -Year Budget Adjustment Summary Fund Funds Funds Funds Funds Funds EXPENSES Adjustments Purchase of a Ladder Fire Truck and Pumper 1,800,000 Pay down a portion of the City's PERS unfunded liability 7,490,284 Host Compliance contract for vacation rental enforcement services 6,885 Purchase of a Fire Command Vehicle 115,000 General Fund MOU changes to salaries and benefits 145,505 Disaster- related overtime for Misc employees. 85,000 Budget reduction for vacant Revenue /Collections Specialist (82,500)!, "Increased Planning Cost Recovery budget 140,000 SCTA construction work on the Rainier project, c00501204 7,000,000 Consulting contract for Airport Layout Plan Update and Terrain Survey project, e61501716 108,000 Traffic Signal project to be completed by year -end FY 17/18; additional Street funds needed 74,000 Channelization Lakeville /Pine View project scope reduced. FY 17/18 budget revised (204,000): Pavement Restoration project scope reduced. FY 17/18 budget reduced (500,000)! Crystal Ln & Edith Crosswalks project to be completed. Addtl Street funds needed 23,000 Reso 2017 -181 approved consolidating projects c66401728 and c66501518 at Ellis Creek (1,775,000), Runway Electrical Improvements project delayed; FY 17/18 budget reduced (310,000)! Airport Hangar Drainage Improvements project moved to FY 18/19; FY 17/18 budget reduced (51,000)' Budget for the Airport Monument Sign reduced and partially moved to FY 18/19. (58,000)' Total Expense Adjustments 294,890 4,307 000 ! 9,405,284 ! ►� City of Petaluma General Special , FY 2017 -18 Mid -Year Budget Adjustment Summary Fund Funds Funds Funds Funds Funds ALL FUNDS Transfers Out I Transfer out from WW interfund loan for purchase of a Ladder Fire Truck and Pumper 1,650,000 c Transfers Out from WW, Water and Risk for City's to Employee Benefits for PERS liability 5,400,264 1,350,066 'I! Transfer from General Fund to Vehicle Replacement for Fire Command Vehicle 95,000 Refund excess Water funds from Water Main Replacements Various project c67401008 15,150 Refund excess Water funds from E. Washington 18" Water Main project c67401002 53,475 Transfer from Open Space Impact fees for River Plan McNear project c00400304 51,400 i Transfer from Traffic Mitigation for the Rainier project, c00501204 7,000,000 Transfers from Airport Operating and FAA grant for Airport Layout Plan, project e61501716 106,000 L Traffic Signal project to be completed by year -end FY 17/18; additional Street funds needed 74,000 Channelization Lakeville /Pine View project scope reduced. FY 17/18 transfer revised (204,000) o Pavement Restoration project scope reduced. FY 17/18 transfer reduced (500,000); P Crystal Ln & Edith Crosswalks project to be completed. Transfer of addtl Street funds needed 23,000 Reso 2017 -181 approved consolidating projects c66401728 and c66501518 at Ellis Creek (1,775,000) Runway Electrical Improvements project delayed; FY 17/18 transfers reduced (310,000)! Airport Hangar Drainage Improvements project moved to FY 18/19; FY 17/18 transfers reduced + (51,000)! Transferfor the Airport Monument Sign reduced and partially moved to FY 18/19. (58,000); Total Transfers Out 95,000 6,444,400 68,625 (313,000) ! 5,275,264 ! 1,350,066 12,920,355 TOTAL EXPENSES 389,890 6,444,400 4,375,625 (313,000); 5,275,264 ! 10,755,3501 26,927,529 NET CHANGE TO FUND BALANCES ., 440,625 (1;744,400 (19,225) 313,000 (5,205639) ,' (2,135,020) ' (8,351,659)'; Reserves cA Purchase of a Fire Engine - 125,000 Total Reserves: 125,000 !! 125,000 ATTACHMENT 2 AN URGENCY ORDINANCE AMENDING ORDINANCE NO. 2628 N.C.S. TO CHANGE GENERAL FUND APPROPRIATIONS FOR THE OPERATION OF THE CITY OF PETALUMA FROM JULY 1, 2017 TO JUNE 30, 2018 AND DECLARING THE URGENCY THEREOF, TO TAKE EFFECT IMMEDIATELY: Section 1. Ordinance No. 2628 N.C.S. is hereby amended for the fiscal year beginning on July 1, 2017 and ending on June .30, 2018 in the amounts as set forth in the attached Exhibit A, incorporated herein by reference, and distributed to the various funds as set out in said exhibit and shall be expended and used in accordance therewith. Section 2. The City Council hereby finds and determines that the amount of appropriations provided hereby does not exceed the estimated revenue, other sources and available fund balances for the fiscal year ending June 30, 2018. Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed. Section 4. This ordinance is hereby declared to be necessary for the immediate preservation of the public peace, health and safety of the City of Petaluma and its citizens, and shall take effect and be in force from and after its final passage by unanimous vote of the members of the City council present at the time of its adoption. The reason for the urgency is to reflect up -to -date appropriations and true -up fund balances. Section 5. Severability. If any section, subsection, sentence, clause, phrase or word of this ordinance is for any reason held to be unconstitutional, unlawful or otherwise invalid by a court of competent jurisdiction or preempted by state legislation, such decision or legislation shall not affect the validity of the remaining portions of this ordinance. The City Council of the City of Petaluma hereby declares that it would have passed and adopted this ordinance and each and all provisions thereof irrespective of the fact that any one or more of said provisions be declared unconstitutional, unlawful or otherwise invalid. Section 6. The City Clerk is hereby directed to post /publish this ordinance or a synopsis of this ordinance for the period and in the manner required by the City Charter. INTRODUCED and ordered posted /published this day of , 2018, by the following vote: I ATTACHMENT 3 'AN URGENCY ORDINANCE AMENDING ORDINANCE NO. 2629 N.C.S. TO CHANGE ENTERPRISE FUNDS APPROPRIATIONS FOR THE OPERATION OF THE CITY OF PETALUMA FROM JULY 1, 2017 TO JUNE 30, 2018 AND DECLARING THE URGENCY THEREOF, TO TAKE EFFECT IMMEDIATELY: Section 1. Ordinance No. 2629 N.C.S. is hereby amended for the fiscal year beginning on July 1, 2017 and ending on June 30, 2018 in the amounts as set forth in the attached Exhibit A, incorporated herein by reference, and distributed to the various funds as set out in said exhibit and shall be expended and used in accordance therewith. Section 2. The City Council hereby finds and determines that the amount of appropriations provided hereby does not exceed the estimated revenue, other sources and available fund balances for the fiscal year ending June 30, 2018. Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed. Section 4. This ordinance is hereby declared to be necessary for the immediate preservation of the public peace, health and safety of the City of Petaluma and its citizens, and shall take effect and be in force from and after its final passage by unanimous vote of the members of the City council present at the time of its adoption. The reason for the urgency is to reflect up -to -date appropriations and true -up fund balances. Section 5. Severability. If any section, subsection, sentence, clause, phrase or word of this ordinance is for any reason held to be unconstitutional, unlawful or otherwise invalid by a court of competent jurisdiction or preempted by state legislation, such decision or legislation shall not affect the validity of the remaining portions of this ordinance. The City Council of the City of Petaluma hereby declares that it would have passed and adopted this ordinance and each and all provisions thereof irrespective of the fact that any one or more of said provisions be declared unconstitutional, unlawful or otherwise invalid. Section 6. The City Cleric is hereby directed to post /publish this ordinance or a synopsis of this ordinance for the period and in the manner required by the City Charter. INTRODUCED and ordered posted /published this day of , 2018, by the following vote: 91 ATTACHMENT 4 AN URGENCY ORDINANCE AMENDING ORDINANCE NO. 2630 N.C.S. TO CHANGE SPECIAL REVENUE AND TRUST FUNDS APPROPRIATIONS FOR THE OPERATION OF THE CITY OF PETALUMA FROM JULY 1, 2017 TO JUNE 30, 2018 AND DECLARING THE URGENCY THEREOF, TO TAKE EFFECT IMMEDIATELY: Section 1. Ordinance No. 2630 N.C.S. is hereby amended for the fiscal year beginning on July 1, 2017 and ending on June 30, 2018 in the amounts as set forth in the attached Exhibit A, incorporated herein by reference, and distributed to the various funds as set out in said exhibit and shall be expended and used. in accordance therewith. Section 2. The City Council hereby finds and determines that the amount of appropriations provided hereby does not exceed the estimated revenue, other sources and available fund balances for the fiscal year ending June 30, 2018. Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed. Section 4. This ordinance is hereby declared to be necessary for the immediate preservation of the public peace, health and safety of the City of Petaluma and its citizens, and shall take effect and be in force from and after its final passage by unanimous vote of the members of the City council present at the time of its adoption. The reason for the urgency is to reflect up -to -date appropriations and true -up fund balances. Section 5. Severability. If any section, subsection, sentence, clause, phrase or word of this ordinance is for any reason held to be unconstitutional, unlawful or otherwise invalid by a court .of competent jurisdiction or preempted by state legislation, such decision or legislation shall not affect the validity of the remaining portions of this ordinance. The City Council of the City of Petaluma hereby declares that it would have passed and adopted this ordinance and each and all provisions thereof irrespective of the fact that any one or more of said provisions be declared unconstitutional, unlawful or otherwise invalid. Section 6. The City Clerk is hereby directed to post /publish this ordinance or a synopsis of this ordinance for the period and in the manner required by the City Charter. INTRODUCED and ordered posted /published this day of , 2018, by the following vote: ATTACHMENT 5 AN URGENCY ORDINANCE AMENDING ORDINANCE NO. 2631 N.C.S. TO CHANGE CAPITAL PROJECTS FUNDS APPROPRIATIONS FOR THE OPERATION OF THE CITY OF PETALUMA FROM JULY 1, 2017 TO JUNE 30, 2018 AND DECLARING THE URGENCY THEREOF, TO TAKE EFFECT IMMEDIATELY: Section 1. Ordinance No. 2631 N.C.S. is hereby amended for the fiscal year beginning on July 1, 2017 and ending on June 30, 2018 in the amounts as set forth in the attached Exhibit A, incorporated herein by reference, and distributed to the various funds as set out in said exhibit and shall be expended and used in accordance therewith. Section 2. The City Council hereby finds and determines that the amount of appropriations provided hereby does not exceed the estimated revenue, other sources and available fund balances for the fiscal year ending June 30, 2018. Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed. Section 4. This ordinance is hereby declared to be necessary for the immediate preservation of the public peace, health and safety of the City of Petaluma and its citizens, and shall take effect and be in force from and after its final passage by unanimous vote of the members of the City council present at the time of its adoption. The reason for the urgency is to reflect up -to -date appropriations and true -up fund balances. Section 5. Severability. If any section, subsection, sentence, clause, phrase or word of this ordinance is for any reason held to be unconstitutional, unlawful or otherwise invalid by a court of competent jurisdiction or preempted by state legislation, such decision or legislation shall not affect the validity of the remaining portions of this ordinance. The City Council of the City of Petaluma hereby declares that it would have passed and adopted this ordinance and each and all provisions thereof irrespective of the fact that any one or more of said provisions be declared unconstitutional, unlawful or otherwise invalid. Section 6. The City Clerk is hereby directed to post /publish this ordinance or a synopsis of this ordinance for the period and in the manner required by the City Charter. INTRODUCED and ordered posted /published this day of , 2018, by the following vote: U ATTACHMENT 6 AN URGENCY ORDINANCE AMENDING ORDINANCE NO. 2632 N.C.S. TO CHANGE UTILITIES FUNDS APPROPRIATIONS FOR THE OPERATION OF THE CITY OF PETALUMA FROM JULY 1, 2017 TO JUNE 30, 2018 AND DECLARING THE URGENCY THEREOF, TO TAKE EFFECT IMMEDIATELY: Section 1. Ordinance No. 2632 N.C.S. is hereby amended for the fiscal year beginning on July 1, 2017 and ending on June 30, 2018 in the amounts as set forth in the attached Exhibit A, incorporated herein by reference, and distributed to the various funds as set out in said exhibit and shall be expended and used in accordance therewith. Section 2. The City Council hereby finds and determines that the amount of appropriations provided hereby does not exceed the estimated revenue, other sources and available fund balances for the fiscal year ending June 30, 2018. Section 3. All ordinance or pants of ordinances in conflict herewith are hereby repealed. Section 4. This ordinance is hereby declared to be necessary for the immediate preservation of the public peace, health and safety of the City of Petaluma and its citizens, and shall take effect and be in force from and after its final passage by unanimous vote of the members of the City council present at the time of its adoption. The reason for the urgency is to reflect up -to -date appropriations and true -up fund balances. Section 5. Severability. If any section, subsection, sentence, clause, phrase or word of this ordinance is for any reason held to be unconstitutional, unlawful or otherwise invalid by a court of competent jurisdiction or preempted by state legislation, such decision or legislation shall not affect the validity of the remaining portions of this ordinance. The City Council of the City of Petaluma hereby declares that it would have passed and adopted this ordinance and each and all provisions thereof irrespective of the fact that any one or more of said provisions be declared unconstitutional, unlawful or otherwise invalid. Section 6. The City Clerk is hereby directed to post /publish this ordinance or a synopsis of this ordinance for the period and in the manner required by the City Charter. INTRODUCED and ordered posted /published this day of , 2018, by the following vote: i ATTACHMENT 7 AN URGENCY ORDINANCE AMENDING ORDINANCE NO. 2633 N.C.S. TO CHANGE INTERNAL SERVICES FUNDS APPROPRIATIONS FOR THE OPERATION OF THE CITY OF PETALUMA FROM JULY 1, 2017 TO JUNE 30, 2018 AND DECLARING THE URGENCY THEREOF, TO TAKE EFFECT IMMEDIATELY: Section 1. Ordinance No. 2633 N.C.S. is hereby amended for the fiscal year beginning on July 1, 2017 and ending on June 30, 2018 in the amounts as set forth in the attached Exhibit A, incorporated herein by reference, and distributed to the various funds as set out in said exhibit and shall be expended and used in accordance therewith. Section 2. The City Council hereby finds and determines that the amount of appropriations provided hereby does not exceed the estimated revenue, other sources and available fund balances for the fiscal year ending June 30, 2018. Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed. Section 4. This ordinance is hereby declared to be necessary for the immediate preservation of the public peace, health and safety of the City of Petaluma and its citizens, and shall take effect and be in force from and after its final passage by unanimous vote of the members of the City council present at the time of its adoption. The reason for the urgency is to reflect up -to -date appropriations and tine -up fund balances. Section 5. Severability. If any section, subsection, sentence, clause, phrase or word of this ordinance is for any reason held to be unconstitutional, unlawful or otherwise invalid by a court of competent jurisdiction or preempted by state legislation, such decision or legislation shall not affect the validity of the remaining portions of this ordinance. The City Council of the City of Petaluma hereby declares that it would have passed and adopted this ordinance and each and all provisions thereof irrespective of the fact that any one or more of said provisions be declared unconstitutional, unlawful or otherwise invalid. Section 6. The City Clerk is hereby directed to post /publish this ordinance or a synopsis of this ordinance for the period and in the manner required by the City Charter. INTRODUCED and ordered posted /published this day of , 2018, by the following vote: l57 ATTACHMENT 8 RESOLUTION AUTHORIZING THE APPROPRIATION OF VARIOUS GENERAL FUND RESERVES FOR SPECIFIC USES WHEREAS, the City Council has provided direction that 15% of General Fund expenditures be held in a designated reserve for emergency contingencies; and, WHEREAS, in addition, one time General Fund monies have been accumulated for specific uses; and, WHEREAS, those specific uses include employee compensation, General Plan update, street repairs and maintenance, sidewalk repairs and maintenance, artificial turf replacement; and, NOW, THEREFORE, BE IT RESOLVED that: 1. The City Council hereby approves appropriation of committed General Fund reserves in the amount of $400,000 for employee compensation ZIP Detailed FY 17118 Ntid -Year Budget Adjustments Exhibit A accountstrin project string Ref !fund name Revenue Expenditures ! amount Fund group fund cost ctr object :T if a Gcable revision purpose Vehicle_ Replacement Fund 1,800,000 (1,800,000); Internal Services 7500 75100 62220 Purchase of a Ladder Fire Truck and Pumper funded by the Waste Water interfund loan and reserves Waste Water 1,650,000 (1,650.000)! Utilities 6600 66100 69910 from the General Fund. Vehicle Replacement Fund 1,650,000 1,650,000 'Internal SeMces 7500' 75100' 49910 Vehicle Replacement Fund 125,000 125,000 internal Services 7500' 75100' 49910; 1,775,000 3,450,000 (1,675,000) C Employee Benefits 7,490,284 (7,490,284)! Internal Services 7100 71300 52530 Pay down a portion of the City's PERS unfunded liability. Employee Benefits 6,750,330 6,750,330 Internal Services 7100 71300' 49910 Waste Water 4,050,198 (4,050,198)! Utilities 6600 66100' 69910 Water 1,350,066 ! (1,350,066) Utilities 6700 67100: 69910 Risk 1.350,066 ! (1,350,066)' Internal Services 7400 74100` 69910 6,750,330 14,240,614 (7,490,284) D Economic Development 6,885 ! (6,885) General Fund 1100 ! 11340 54110 Host Compliance contract for vacation rental enforcement services. 6,885 (6,885)' EE General Fund 548,765 548,765 General Fund 1100! 11100 41220 General Fund revenue adjustments resulting from short -term vacancies, one time large retail sales,disaster General Fund (48,750); (48,750) General Fund 1100 11100' 41230 reimbursement from FEMA and larger than anticipated increase in garbage franchise fees. General Fund 80,000 80,000 (General Fund 1100' _ 11100 41240 General Fund 50,000 50,000 General Fund 1100 11100 41320 General Fund 85,000 85,000 General Fund 1100; 11100` 45010 Police Dept (48,750) (48,750) :General Fund 1100 15100 42710 Fire Dept 24,250 24,250 General Fund 1100 136001 44320✓ Planning 140,000 140,000 General Fund 11001 12700 45230 830,515 830,515 F City Council 1,207 (1,207)! General Fund 11001 11300 51110 General Fund Memorandum of Understanding changes to salaries and benefits. City Attorney 2,208 (2,208); General Fund 1100 " 11310 51110: ;City Clerk 4,403 ! (4,403)' General Fund 1100 11320 51110 City Manager 2,877 (2,877) General Fund 1100' 11330, 51110 Economic Development 2,868 !, (2,868) General Fund 1100' 113401 51110'. Finance 29,973 ! (29,973) General Fund 1100! 11400! 51110 `Human Resources 5,879 (5,879) General Fund 1100! 11600' 51110 !Fire Dept 19,666 (19,666) General Fund 1100 13100: 51110 Parks Dept 10,476 ! (10,476)! General Fund 1100: 14100` 51110 Police Dept 30,387 (30,387) (General Fund 1100; 15100' 51110 Public Works 35.561 (35561)' General Fund 1100' 16100! 51110 145.505 i (145,505)' F General Fund 85,000 (85,000):General Fund 1100( various 51210 Disaster- related overtime for Misc errprloyees. Corresponding increase in anticipated FEMA reimbursement revenue. 85,000 (85,000) F Finance (82,500)' 82,500 General Fund 1100' 11400 51110 Budget reduction for vacant Revenue/Collections specialist that is expected to be filled later in the year. (82,500) ; 82,500 The position was budgeted for the entire year. Offset by a cooresponding reduction in collection revenue, F Planning Cost Recovery 140,000 (140,000): General Fund 1100 12700 54160 Increased Planning Cost Recovery. Cooresponding increase in Planning Revenue. 140,000 (I 4Q 000) G Vehicle Replacement Fund 115,000 ! (115,000)! Internal Services 7500: 75100 62220 Budget for Fire Command Vehicle funded from excess revenues. Vehicle Replacement Fund 95,000 95,000 f Internal Services 7500 75100' 49910 General Fund 95,000 (95,000) General Fund 1100 111001 69910 95,000 210,000 !, (115,000) H Water CIP 15,150: (15,150) iCIP 67901; 67999 69930 F c67401008 -36700 Water Main Replacements Various project completed. Total cost $15,268. Refund excess Water funds to Water Operating 15,150 15,150.UtiGties 67001, 67100 49930 close out project. 15,150 ! 15,150 1 FY 17118 Mid -Year Budget Adjustments Water CIP Ic66401728 -30600 53,475! (53,475) CIP 6790( 67999! Water Operating 53,475 and will reduce costs by $1,073,000. 53,475 Utilities 6700 67100! 49910,1 53,475 ! 53,475 69910; Parks CIP 51,400 .Runway Electrical Improvements project experiencing delays. FY 17/18 budget reduced. 51,400 ;CIP 3140: 31400'. Open Space Impact Fees e61501716 -44310 51.400 (51,400) Special Revenue ' 2143 21430 69920 51.400 51,400 1 !Traffic Mitigation 4,700,000 4,700,000 'Special Revenue 2161, 21610 ". Traffic Mitigation 7,000,000 ! (7,000,000) Special Revenue 2161 21610!. Public Works CIP 7,000,000 7,000,000 Capital Projects 3160 31600! Public Works CIP 7,000,000 "' (7,000000), Capital Projects 3160; 31600! 11.700,000 14,000,0001 (2,300,000); Airport CIP 105,000 (105,000) CIP 6190! 61999 Airport CIP 3,000 (3,000) CIP 6190' 61999. Airport CIP 95,000' 95,000 'CIP 6190' 61999 AirportClP 11,000 11,000 CIP 6190' 61M FAA Grant 95,000 (95,000) Enterprise 6100' 61100 '. Airport Operating 11,000' (11,000); Enterprise 61001 61100: (106,000)' (214,000) 108,000 Public Works CIP 74,000 ! (74,000) CIP 3160' 31600. Public Works CIP 74,000 "I 74,000 :CIP 31601 31600' Street Maintenance 74,000 (74,000):SpecialRevenue ! 2411, 24110!. 74.000 148,000 (74,000) A Public Works CIP (204,000); 204,000 ;CIP 3160 31600 Public Works CIP (204,000)' (204,000)'CIP 3160 31600'. Traffic Mitigation Fees (204,000)! 204 000 Special Revenue 2160' 21600'. (204,000) (408,000)': 204,000 Public Works CIP (500,000) 500,000 CIP 3160! 31600'. Public Works CIP (50Q00<J) (500,000) CIP 3160; 31600' Street Maintenance (500.000) 500,000 !Special Revenue 2411 ! 24110 (500,000), (11000.000)' 500.000 Public Works CIP 23,000 ! (23,000) CIP 3160 31600!. Public Works CIP 23,000 23,000 CIP 3160! 31600'. Street Maintenance 23.000 ! (23,000) - Special Revenue 2411 ! 24110! 23,000 46,000 (23000)' l WasteWater CIP (2,605,000); 2,605,000 !CIP 6690 66999 WasteWater CIP (2,605,000) (2,605,000) CIP 6690 66999'. !WasteWaterCapital (2,605,000), 2,605,000 Utilities 6600 66100' Wastewater CIP 830,000 (830,000) !CIP 6690 669% WasteWater CIP 830,000 830,000 ICIP 6690` 66999!. WasteWaterCapital 830.000 (830000) Utilities 6600! 66100; (1,775,000)- (3.550,000)' 1.775 000 Airport CIP (31Q000), 310,000 %CIP 6190; 61999 IAirport CIP 16,000 16,000 :Enterprise 6190' 61999'" Airport CIP (326,000): (326,000)( Enterprise 6190: 619% State, AlP Grant 16,000 % (16,000). Enterprise 6100` 61100'. FAA Grant (326,000)! 326,000 !CIP 6100 61100! (310,000)' (620,000) 310,000 i 69930 F 49930; 49910 F 69910:, 4xxxx 69910 49910 R 54151 E 54110:E 54152 E 49920 F 49910.F 69920 69910 54151 E 49910 69910 54151 E 49910,1` 69910 54151 E 49910 69910 54151 E 49910 69910, project string c67401002 -36799 E. Washington (Edith - Riker) 18" Water Main project completed. Total cost $2,027,497. Refund excess Water funds to close out .00400304 -02143 River Plan McNear phase 1 completed. Funds to be transferred from the Open Space Impact Fees fund to close out. Total cost $7,34,060. Sonoma County Transportation Agency moving forward with the undercrossing structure of" 101 for the Rainier project. e61501716 -30300 FY 18 budget for the Airport Layout Plan Update and Terrain Survey project. The consulting contract e61501716 -30700 was not finalized at the lime the FY 18 budgetwas developed. These expenses are 90% reimbursable e81501716 -49920 by the FAA grant e61501716 -61100 .16101301 -30600 Traffic Signal Infrastructure Replacement project to be completed by year-end FY 17/18. Additional Street c16101301 -02411 Maintenance funds needed. FY 17/18 budget revised. c16101309 -30600 Caltrans review of the Channelization Lakeville & Pine View Way project was delayed and project scope was c16101309 -02160 reduced. FY 17/18 budget revised. .16101823 -30600 The scope of the Pavement Restoration project has been reduced for FY 17/18. Budget reduced accordingly. .16101823 -02411 X16101827 -30600 Crystal Lane & Edith Crosswalks to be completed this fiscal year. Additional Street Maintenance funds c16101827 -02411 needed. 54151 E Ic66401728 -30600 :Resolution 2017 -181 approved consolidating the CNG Fueling Station and the Hgh Strength Waste Facilities 49910 F c66401728 -66100 projects at Ellis Creek This action supports several of the City's goals in protecting the natural environment 69910- and will reduce costs by $1,073,000. 54151,E c66501518 -30600 49910,1 c66501518 -66100 69910; 54110E e61501716- various .Runway Electrical Improvements project experiencing delays. FY 17/18 budget reduced. 49920 F e61501716 -44210 Most of the work will be completed in FY 18/19. 49920,F e61501716 -44310 69920 69920 Detailed FY 17/18 Mid -Year Budget Adjustments E)hb!tA account strin project string Ref fund name Revenue E enditures amount Fund group fund cost ctr ! object T If applicable' revision purpose S Airport CIP (51,000) 51,000 CIP 6190 61999 E c61201806- various The Airport Hangar Drainage Improvements project has been moved to FY 18/19. FY 17/18 budget reduced. Airport CIP (51,000) (51,000) CIP 6190 61999' 49910 F X6120180661100 Airport Operating !... (51.000). 51.000 (Enterprise 6100. 61100! 69910: (51,000)! (102,000)( 51,000 T Airport CIP (58,000)', 58,000 CIP 6190' 61999! E c61501907- various 'Budget for the Airport Monument Sign has been reduced and moved to FY 18/19. FY 17/18 budget reduced. Airport CIP (58,000) (58,000) CIP 6190' 61999' 49910 F c61501907 -61100 Airport Operatinq (58,000) 58,000 Enterprise 6100 61100! 69910 (58,000), (116,000)i 58,000 NET CHANGE TO FUND BALANCES 18,576,870 26,927,629 (8 351 659) Reserves General Fund 125,000 (125,000) iGeneral Fund 1100 11100' 69910 Purchase of a Fire Engine partially funded by General Fund reserves.