HomeMy WebLinkAboutStaff Report 3.A 02/26/2018Agenda Item #3.A
. F
DATE: February 26, 2018
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: Dan St. John, RASCE — Director, Public Works and Utilities
Kent Carothers, P.E. — Operations Manager
SUBJECT: Resolution Approving a Cooperative Purchase with the National Joint Powers
Alliance of a Vactor Truck from Owen Equipment in the Amount of $382,567.58
and Authorizing the City Manager to Execute all Documents Necessary to
Complete the Purchase
RECOMMENDATION
It is recommended that the City Council adopt the attached Resolution Approving a Cooperative
Purchase with the National Joint Powers Alliance of a Vactor Truck from Owen Equipment in
the Amount of $382,567.58 and Authorizing the City Manager to Execute all Documents
Necessary to Complete the Purchase.
BACKGROUND
The Public Works and Utilities Department currently utilizes a Vactor truck to perform
excavation and repair activities related to water leaks, emergency dig outs, and replacement of
water mains. The existing Vactor truck is fifteen years old and is at the end of its useful life.
Repair parts are no longer available since the supplier is no longer in business and parts need to
be custom fabricated or purchased from salvage companies. Current needed repairs include the
water pump, door handles, float arms to operate the boom, and air screening. The drive train has
become increasingly problematic and is not able to be repaired. The budget request to purchase a
replacement Vactor truck was approved in the 17/18 budget.
DISCUSSION
The Department developed specifications for the replacement Vactor truck. Vendors
demonstrated various Vactor types of equipment for the department over a 1 -month period. The
new Vactor truck will be a 2100 Plus model with a 12 -Yard debris container and combination
cleaner positioned on a 2019 heavy -duty tandem Kenworth truck chassis. The truck comes with a
separate hydraulic pump and motor with a positive displacement vacuum system.
Purchase of the specified equipment has been considered under the Petaluma Municipal Code,
Section 4.04.100, (Cooperative purchasing programs) which supports the purchases of supplies
and equipment made under a cooperative purchasing program with the state, county or other
public agencies that have been competitively bid and awarded. The City of Petaluma is a
member of the National Joint Powers Alliance (NJPA), which allows the City the opportunity to
access competitively awarded nationally leveraged cooperative purchasing contracts. Purchase of
specialized equipment provides better prices on state cooperative lists since local vendors do not
sell specialized equipment of this type. The price for the Vactor truck is $382,567.58 under the
NJPA cooperative purchasing program and is based on competitive bidding conducted by the
NJPA with a bid award to Owen Equipment. Owen Equipment has met all the specifications for
the vehicle under the NJPA cooperative purchasing program
FINANCIAL IMPACTS
The purchase price of the Vactor Truck is $382,567.58. This equipment was approved in the FY
17/18 Water Transmission and Distribution Budget for $380,500 based on a preliminary quote.
No budget adjustment is necessary as there are available uncommitted funds that can cover the
short fall.
ATTACHMENTS
Resolution
2
Attachment 1
RESOLUTION APPROVING A COOPERATIVE PURCHASE WITH THE NATIONAL
JOINT POWERS ALLIANCE OF A VACTOR TRUCK
FROM OWENS EQUIPMENT IN THE AMOUNT OF $382,567.58 AND AUTHORIZING
THE CITY MANAGER TO EXECUTE ALL DOCUMENTS NECESSARY TO
COMPLETE THE PURCHASE
WHEREAS, the City of Petaluma seeks to purchase a replacement Vactor truck to
provide a needed maintenance platform for the Public Works and Utilities Department; and
WHEREAS, the City is a member of the National Joint Powers Alliance (NJPA) that
supports cooperative purchasing, which allows the City the opportunity to access competitively
awarded and nationally leveraged cooperative purchasing contracts; and
WHEREAS, the lowest NJPA cooperative price meeting specifications for the Vactor
truck was submitted by Owen Equipment for $382,567.58; and
WHEREAS, the purchase price for the equipment is as a result of a competitive bidding
and award process; and
WHEREAS, the Public Works and Utilities Department has funds budgeted in fiscal
year 17/18 to purchase the vehicle.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Petaluma hereby approves the cooperative purchase of the Vactor truck from Owen Equipment,
and authorizes the City Manager to execute all necessary documents to complete the purchase.
3