HomeMy WebLinkAboutStaff Report 05 06/03/1991JUN 113
AGENDA ITEM # Bid Award Maintenance
Contract: Landscape
Assessment Districts
KEY WORD: Maintenance Contract:
Assessment Districts
DATE: June 3, 1991
DEPARTMENT
Parks and Recreation
REQUESTED COUNCIL ACTION
Consider awarding a landscape maintenance contract to Cagwin and Dorward of
Novato, for maintenance of nine landscape assessment districts.
RECOMMENDATION
The Parks and Recreation Department recommends awarding the two year
landscape maintenance contract to the firm of Cagwin and Dorward of Novato,
California, for a total price of $39,158.00.
BACKGROUND
The current maintenance agreement for nine landscape assessment districts is
about to expire. The Landscape Assessment Districts include:
St. James Estates; Anna's Meadows; Village East #3; Shelter Hills Village;
Village Meadows; Meadow Park 1, 2, 3; Casa Del Oro; Sycamore Heights;
Spring Meadows.
Plans and specifications were prepared, and the two year maintenance contract
bid. The four competitive bids received are as follows:
Cagwin and Dorward
$39,158
Empire Landscaping
$50,362
Crestview Landscape, Inc.
$60,108
Redwood Landscaping
$67,786
In comparison, the current contract which is about to expire was for the amount of
$29,784, for a one year period.
In years past, property owners in the landscape assessment district were assessed
in order to pay for the maintenance. Additional City Council action, which will
occur tonight, will begin the process to assess the annual fees required to pay for
the needed maintenance.
AGENDA ITEM #
KEY WORD:
DATE:
ALTERNATIVES
Bid Award Maintenance
Contract: Landscape
Assessment Districts
Maintenance Contract:
Assessment Districts
June 3, 1991
a) Not award the contract. This option is not recommended since the
existing landscape assessment districts are currently landscaped and
require maintenance.
b) Rebid the project. Currently four bids have been received which are
quite competitive. To rebid the project would not insure better
quotations.
CONSEQUENCES OF NOT ACTING
City staff will have to maintain the landscaped areas, otherwise they will be lost
due to lack of care.
ACTION FOLLOWING AUTHORIZATION
Receive the appropriate insurance certificates and execute an agreement to
provide the necessary maintenance.
#27:CAGWIN
BID REPORT
Assessment
ITEM DESCRIPTION
AWARDED TO:
Agenda Item #: Bid Award Maintenance
Contract For Landscape
Districts
Key Word: Maintenance Contract:
Landscape Assessment
Districts
Date: June 3, 1991
Name: Cagwin and Dorward
Address: 8001 Binford Road
Novato, CA 94948 -1600
Phone No: (415)892 -7710
BUDGET:
Budget Amount: $40,000
Recommended Bid: $39,158
Balance * (+ / -): +842
LIST OF BIDDERS SOLICITED:
Cagwin and Dorward, Novato, California
Empire Landscaping, Petaluma, California
Crestview Landscape, Inc., Rohnert Park, California
Redwood Landscaping, Santa Rosa, California
LIST OF BIDS RECEIVED (ATTACH COPIES OF BID FORMS):
Cagwin and Dorward
$39,158
Empire Landscaping
$50,362
Crestview Landscape
$60,108
Redwood Landscaping
$67,786
RECOMMENDATION:
Cagwin and Dorward, Novato, California for an amount of $39,158 total, for
the two year maintenance contract. -°
epartment Head
*Identify source of funds if over Budget. Includes Sales Tax and installation
unless otherwise noted.
#27 /cagwinbd