HomeMy WebLinkAboutStaff Report 3.E 03/19/2018DATE: March 19, 2018
Agenda Item #3.
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: Dan St. John, F.ASCE — Director, Public Works & Utilities
Jeff Stutsman, P.E. — Senior Civil Engineer, Public Works & Utilities
SUBJECT: Resolution Accepting Completion of Coastside Concrete and Construction Inc.,
Contract for the Deer Creek Improvements Project
RECOMMENDATION
It is recommended that the City Council approve the Resolution Accepting the Completion of
Coastside Concrete and Construction Inc. Contract for the Deer Creek Improvement Project.
BACKGROUND
In 2012, the Petaluma Neighborhood Association (PNA) filed an appeal to the City Council with
respect to the approvals for the Friedman's-anchored Deer Creek Village Shopping Center. PNA
raised concerns that the developer did not adequately address the traffic impacts and pedestrian
safety around the development. The PNA withdrew its appeal in exchange for additional traffic
mitigations and charitable contributions to organizations that serve the Petaluma community.
Mitigation measures that were suggested included pedestrian improvements to make the project
more accessible to the community. Prior to construction, the traffic calming measures were
discussed with a representative of the PNA to ensure consistency with the intent of the settlement
agreement. The project plans were reviewed and approved by the PNA.
The mitigations consist of traffic calming measures that include the construction of three new
curb ramps and the installation of a marked crosswalk with rectangular rapid flashing beacons on
Professional Drive at Rushmore Avenue, the installation of two radar feedback signs on Rainier
Avenue and installing new continental style crosswalk markings at Rainier Avenue at Maria
Drive crosswalks.
The proposed action meets Council Goal: "Plan for and implement priority capital projects as
funding permits."
DISCUSSION
The bid was awarded to Coastside Concrete and Construction Inc. for the Deer Creek
Improvements Project. Construction occurred from January 15 through January 31, 2018. The
final construction contract is $86,482.25. All overruns and underruns of estimated unit quantities
added up to a total contract overage of $6,697.25 based on the quantities that were actually used.
There are no disputed claims and the project was completed satisfactorily without any significant
incidents.
FINANCIAL IMPACTS
Council approved a project budget of $95,000, which was funded by developer contributions and
Street Maintenance funds (2411).
The following is a breakdown of the budget for the project:
Expenses
Contract Award
Revised Total
Project Cost
Construction Contract
$ 79,785.50
$ 86,482.25
Design (City Stafo
$ 2,717.50
$ 2,717.50
Administration
$ 1,000.00
$ 1,000.00
Construction Management & Inspection
$ 4,800.00
$ 4,800.00
CIP Overhead
$ -
$ -
Contract Contingency
$ 6,697.00
$ 0.25
Total `
$ 95,000.00
$ 95,000.00
Developer Contributions
$ 80,000
$ 80,000
Street Maintenance Fund — 2411
$ 15,000
$ 15,000
Total
$95,000.00
$ 95,000.00
Unused funds will be returned to the Street Maintenance fund upon project closeout.
ATTACHMENTS
1. Resolution
2. Location Map
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Attachment 1
RESOLUTION ACCEPTING COMPLETION OF
COASTSIDE CONCRETE AND CONSTRUCTION INC., CONTRACT FOR
THE DEER CREEK IMPROVEMENT PROJECT
WHEREAS, in accordance with Section 68 of Article X of the City of Petaluma Charter,
Section 20162 of the California Public Contract Code and other applicable law, the City of
Petaluma solicited bids for the Petaluma Complete Streets project ("Project"); and
WHEREAS, bids for the Project were opened on April 27, 2017, in accordance with
California Public Contract Code Section 4104.5 and other applicable law; and
WHEREAS, the apparent low bid for the Project was the bid of Coastside Concrete Inc.
in the amount of $79,785.50; and
WHEREAS, by Resolution No. 2017-100 adopted July 3, 2017, the City Council of the
City of Petaluma found the bid of $79,785.50 for the Project to be the lowest responsive bid and
awarded the Project to Coastside Concrete Inc. in the amount of 79,785.50 conditioned on
Coastside Concrete Inc. timely executing the Project contract and submitting all required
documents, and authorized and directed the City Manager to sign the Project contract on behalf
of the City; and
WHEREAS, there were no change orders affecting the Project amount; and
WHEREAS, the final construction contract amount as amended including all change
orders, overruns, and underruns is $86,482.25 and is within the approved project budget; and
WHEREAS, City staff have inspected the Project and determined that it has been
completed in accordance with the contract requirements subject to the Contractor's continuing
warranty and other obligations pursuant to the contract; and
WHEREAS, based on the foregoing, staff recommends acceptance of the Project on
behalf of the City.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Petaluma
as follows:
1. The contract entitled Deer Creek Improvements, Project No. C1610721 with a final
construction contract amount of $86,482.25 is accepted as complete subject to the
Contractor's continuing warranty and other obligations pursuant to the contract.
2. The City Clerk/Recording Secretary is hereby authorized and directed to file a Notice of
Completion concerning the Project with the Sonoma County Clerk's Office within ten
(10) days of the date of this Resolution.
3. Staff is hereby authorized and directed to release all undisputed retention not subject to
pending change orders within sixty (60) days of the date of this Resolution and in
accordance with the terms of the Project contract, the Petaluma City Charter, California
Public Contract Code Section 7107 and applicable law.
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Attachment 2
DEER CREEK IMPROVEMENTS
PROFESSIONAL DR AT RUSHMORE AVE AND RAINIER DR
LOCATION MAP
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