HomeMy WebLinkAboutStaff Report 3.E 04/02/2018TO: Honorable Mayor and Members of the City Council through City Manager
FROM: Dan St. o Director, Public Works & Utilities
Jeff Stutsm4an, E. — Senior Civil Engineer, Public Works & Utilities
SUBJECT: Resolution to Approve the Proposed Project List for Fiscal Year 2018-19, Per the
Requirements of Senate Bill I to Obtain Road Maintenance and Rehabilitation
Account Funds
01 MEN N 1110
It is recommended that the City Council adopt a Resolution to Approve the Proposed Project List
for use of Senate Bill 1, Road Maintenance and Rehabilitation Account funds.
On April 28, 2017, the Governor signed Senate Bill (SB) 1, which is known as the Road Repair
and Accountability Act of 2017, to address basic road maintenance, rehabilitation and critical
safety needs on both the state highway and local streets and road system. SB I raises funds for
this purpose by increasing the per gallon fuel excise taxes, the diesel fuel sales taxes and the
vehicle registration fees and provides for inflationary adjustments to tax rates in future years.
Beginning November 1, 2017, the State Controller will deposit portions of this new funding into
the newly created Road Maintenance and Rehabilitation Account (RMRA). A percentage of this
new RMRA funding will be apportioned by formula to eligible cities and counties pursuant to
Streets and Highways Code (SHC) Section 2032(h) for basic road maintenance, rehabilitation,
and critical safety projects on the local streets and roads system.
Projects eligible for funding include road maintenance and rehabilitation projects, safety ,
projects, railroad grade separation projects, complete streets components, and traffic control
devices. RMRA program funds can also be used as a match for other state or federal funds. SB
emphasizes accountability and transparency in the delivery of transportation programs and
establishes eligibility requirements for cities as follows:
At the beginning of each fiscal year, the City must submit to the California
Transportation Commission a list of proposed RMRA funded projects that are included in
the capital improvement budget as adopted at a City Council meeting. The project list is
not meant to limit the flexibility of the City to fund locally needed projects as long as
they are consistent with the RMRA priorities and may be modified if needs change
during the year. The list of projects must include a description and location, a proposed
schedule for completion and the estimated useful life of the improvements. The Fiscal
Year 18/19 project list is due May 1, 2018. The proposed resolution will satisfy this
requirement.
At the end of each fiscal year, the City is required to submit an expenditure report for
constructed and fully operational projects. The expenditure report is due October I of the
subsequent year. The City will file its first report under SB I this 'October for funds
received in FY 17/18.
The City is required to sustain maintenance of effort (MOE) by spending at least the
annual average of its discretionary street expenditures from the City's General Fund
during the 2009-10, 2010-11 and 2011-12 fiscal years for streets, roads, and highway
There is no use -it or lose -it requirements in SBl, so multiyear projects are eligible, which
allow an agency to "save up" funds from the off years.
The proposed action meets Council Goal: "Plan for and implement priority capital projects as
funding permits."
The City uses the Street Saver:Fm pavement management system to evaluate road conditions and
prioritize maintenance and rehabilitation projects. The system is adopted by the MTC for all
agencies to use and an accepted standard of practice within the industry. Street segments
prioritized by the pavement management system are be cross-referenced with other projects for
maintenance and crack sealing, development and PG&E and outside utility work to assure that
new or nearly new pavement will not be cut-up or impacted. The recommended SB I street list,
included as Attachment 3, are recommendations from the Street Saver:rm pavement management
system based on our project budget. The recommended list has not yet been cross referenced
with other maintenance or utility project. Higher priorities are also given to arterials and
collectors that have higher traffic volume. The recommended list is subject to change as the list
is analyzed and priorities change. Some streets will be added and/or removed during final design.
Projects proposed for FY 18/19 include high volume slurry seal (types 11 and 111) and asphalt
concrete grinding and overlaying. High volume slurry seal treatment is a maintenance measure to
extend the life of a street after sealing cracks that rejuvenates and fills the oxidized and
unraveling surface of the pavement, improving drainage, and providing 'a wearing course to
protect the existing asphalt. High volume slurry seal applications are typically used on roads in
reasonably good condition. The streets receiving surface treatment may not require any
additional maintenance for up to six years, thus reducing future maintenance costs. Asphalt
concrete grinding and overlaying is a maintenance measure that will extend the life of a street by
removing and replacing the top 2 inches of asphalt and using the existing layers as a base.
Grinding and overlaying is typically performed when the road has larger surface cracks, rutting,
and potholes. The proposed streets to receive high volume slurry seal treatments or asphalt
concrete grind and overlays using the RMRA funds for FY 18/19 are listed in Attachment 3.
01
It is recommended that the City submit the proposed project list to the California Transportation
Commission for use of Senate Bill 1, Road Maintenance and Rehabilitation Account (RMRA).
FINANCIAL IMPACTS
RMRA funding for Fiscal Year 18/19 is projected to be $1,023,313. This funding has already
been budgeted in the current Capital Improvement budget for the for the Pavement Restoration
18/19 Project (016101823). It should be pointed out that this amount represents a full 1/3
increase in street funding that previously relied solely on HUT(gas tax), garbage franchise fees
for pavement impacts, and SCTA Measure M funding.
ATTACHMENTS
1. Resolution
2. Location Map
3. Exhibit A — Detailed list of Streets
Attachment I
WHEREAS, on April 28, 2017, the Governor signed Senate Bill 1 (SB 1), which is
known as the Road Repair and Accountability Act of 2017 to address basic road maintenance,
rehabilitation and critical safety needs on both the state highway and local streets and road
system; and
WHEREAS, in accordance with Streets and Highway Code, section 2034, the City shall
submit to the California Transportation Commission (Commission) a list of projects proposed to
be funded with these funds pursuant to an adopted City budget. All projects proposed to receive
funding shall be included in a City budget that is adopted by the City Council at a regular public
meeting; and
WHEREAS, a proposed project list to be submitted to the Commission has been
compiled for the use of $1,023,313 made available by SBI for the current fiscal year and due on
May 1, 2018; and
WHEREAS, the RMRA funds will be combined with the current Capital Improvement
budget for the Pavement Restoration 2017-18 project (CI 6101823) in the FY 18/19 CIP budget.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Petaluma
hereby:
1. Approves the proposed project list for use of RMRA funding for FY 18/19
2. Directs City Manager to submit the proposed project list to the California Transportation
Commission
Eli
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-.101 SM a 51 :1100111 MaIllp Rj
440%,
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Date April 2, 2018
Edge Grind, Fabric & 2" Asphalt Concrete Overlay
Grind & 2" Asphalt Concrete Overlay N City of Petaluma
Microsurface Type 2 w Public Works and Utilities
MIcrosurface Type 3 Department
Attachment 2
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