HomeMy WebLinkAboutResolution 2018-046A N.C.S. 04/02/2018Resolution No. 2018-046A N.C.S.
of the City of Petaluma, California
RESOLUTION AMENDING THE CLASSIFICATION AND COMPENSATION PLAN
BY ESTABLISHING THE CLASSIFICATION AND PAY RANGE OF ASSISTANT
PUBLIC WORKS AND UTILITIES DIRECTOR, AUTHORIZING THE POSITION
ALLOCATION OF ASSISTANT PUBLIC WORKS AND UTILITIES DIRECTOR, AND
ELIMINATING THE CLASSIFICATION SPECIFICATION FOR DEPUTY DIRECTOR
OF PUBLIC WORKS AND UTILITIES
WHEREAS, the City wishes to keep its Classification and Compensation Plan current
and amendments or revisions to the Classification and Compensation Plan are effective upon
approval by the City Council; and,
WHEREAS, the City Manager/Personnel Officer has determined that the Deputy
Director of Public Works and Utilities classification specification should be revised and titled
Assistant Public Works and Utilities Director (as attached hereto and marked as Exhibit A); and,
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Petaluma:
1. Approves the amendment to the Classification and Compensation Plan as written in
this Resolution including the amendment in the Competitive Service of the Personnel
System.
2. Takes the action pursuant to Personnel Code 3.04.020 and Personnel Rules and
Regulations (Rule IV — Classification) and that the notice of this action has been
properly posted.
Authorizes the position allocation of Assistant Public Works and Utilities Director
effective with the adoption of this Resolution.
4. Eliminates the classification specification for Deputy Director of Public Works and
Utilities.
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the Approved as to
Council of the City of Petaluma at a Regular meeting on the 2"d day of April f f
2018, by the following vote:
City Attorney
AYES: Albertson, Barrett, Mayor Glass, Kearney, King, Miller
NOES: None
ABSENT: Vice Mayor Healy
ABSTAIN: None
ATTEST:
Deputy City Clerk Pro Tem Mayor
Resolution No. 2018-046A N.C.S. Page 1
Exhibit A
City of Petaluma, California
Class Specification
ti
z Date: 04/02/2018
x 5 g Job Class: 09ENMG
Assistant Public Works & Utilities Director
Summary
To plan, organize, direct and coordinate programs and activities of divisions within the Public Works
and Utilities Department including planning, organization, control, integration, financial
management, and day to day administration; to coordinate assigned activities with other City
departments, divisions, and outside agencies; to provide highly complex administrative support to
the Director of Public Works and Utilities in managing and directing the operations and activities of
the department; and to serve in the absence of the Director of Public Works and Utilities.
Class Characteristics
General direction is provided by the Director of Public Works and Utilities; responsibilities include the
direct and indirect supervision of lower level management, supervisory, professional, technical, and
support services positions; managing a variety of operations, implementation of services, and
policies of the Public Works and Utilities Department.
This position is distinguished from the Senior Civil Engineer and City Engineer positions by its
administrative oversight of department operations, staff, and activities.
Essential Duties, Skills, and Demands of the Position
The duties, skills, and demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable accommodations
may be made to enable individuals with a disability to perform the essential duties, skills, and
demands.
Duties:
Provide administrative and technical assistance to the Director of Public Works and Utilities with
respect to the overall operations of the department; serve in the absence of the Director of Public
Works and Utilities.
Develop and recommend departmental goals, objectives, policies and procedures; assist with the
development and implementation of department -wide goals and objectives; review and report on
effectiveness of established policies and procedures, and recommends improvements and
modifications.
Plan, organize and direct assigned activities including the assignment and management of various
departmental projects; review and evaluate programs and anticipate future needs; assist the
Director of Public Works and Utilities with the overall management of the department.
Direct, oversee and participate in the development of departmental projects; assign work
activities, projects and programs; monitor workloads, work flow, administrative and support systems;
review and evaluate work products, methods, and procedures.
Manage and participate in the development and administration of the department's annual
budget; participate in the forecast of additional funds needed for capital improvements funding,
Resolution No, 2018-046A N.C.S. Page 2
staffing, equipment, materials and supplies; administer approved budgets; identify opportunities to
reduce costs and implements adjustments as necessary.
Recommend the appointment of personnel; provide or coordinate staff training; conduct
performance evaluations; implement discipline procedures as required; maintain discipline and
high standards necessary for the efficient and professional operation of the department.
Review and approve plans and specifications, designs, environmental documents, and reports;
review and oversee the signing of tract maps, parcel maps, finals maps, lot line adjustments and
improvement plans.
Manage professional and technical contracts regarding the operation and maintenance of the
City's facilities and infrastructure; direct the preparation of complex engineering and environmental
studies; direct the application and administration of grant funds for studies and various
departmental projects.
Assemble, organize, and present written and/or oral reports containing alternative solutions and
recommendations regarding specific resources, plans, and policies.
Review policies and operating procedures for conformance to established standards; ensure the
City's compliance with various ordinances, codes, and applicable laws; review operating
conditions in the field.
Provide advice and technical assistance to City management and staff, commissions, committees,
and the public; represent the department on various committees; discuss and explain department
plans, programs and projects at public and community meetings, legislative and administrative
hearings, and related functions.
Prepare and review requests for proposal, recommend award of contracts, negotiate contracts
and agreements with consultants, contractors and service providers, other local agencies and
state agencies; negotiate change orders, resolve conflicts and solve problems ensuring the needs
of the City are met.
Attend conferences, meetings, and seminars to keep informed of new developments; confer with a
variety of public and private officials on related issues and may serve as the City's representative to
other governmental agencies.
Monitor and evaluate efficiency and effectiveness of service delivery methods and procedures;
determine organizational needs and functional changes accordingly; identify opportunities for
improvement and review with Director of Public Works and Utilities.
Serve as a member of the department's executive team and participate in discussion and
decisions related to department -wide activities impacting personnel, facilities, goals and budgets.
Build and maintain positive working relationships with co-workers, other City employees and the
public using principles of good customer service.
Represent the division and department to outside agencies and organizations; participate in
outside community and professional groups and committees; provide technical assistance as
necessary.
Respond to and resolve difficult and sensitive citizen inquires and complaints; reviews claims against
the City; review, investigate and settle disputes between developers and the City.
Perform related duties as assigned.
Skills/Abilities:
Resolution No. 2018-046A N.C.S. Page 3
Organize and direct activities associated with the design and implementation of departmental
projects.
Recommend the appointment of personnel and direct, train, and evaluate assigned staff.
Delegate and provide day-to-day administrative direction to management and professional staff.
Analyze problems; identify alternative solutions, project consequences of proposed actions and
implement recommendations in support of goals.
Gain cooperation through discussion and persuasion.
Interpret, explain, and apply federal, state, and local polices, laws, rules, and regulations City and
department policies, procedures, rules and regulations.
Oversee and administer departmental budget.
Ensure departmental compliance with regulatory requirements.
Read, analyze, and interpret common scientific and technical journals, financial reports, and legal
documents.
Write effective reports and explain complex engineering projects and ideas in a manner that is
understandable to those with little or no engineering background.
Apply advanced mathematical concepts and knowledge of engineering principles and
techniques to solutions.
Interpret an extensive variety of technical instructions in mathematical or diagram form and deal
with several abstract and concrete variables.
Respond to inquiries or complaints from customers, outside agencies, or members of the business
community.
Effectively present information to senior management, public groups, and the City Council.
Prepare and present clear and concise administrative and technical reports.
Establish and maintain effective working relationships with those contacted in the course of work.
Communicate clearly and concisely, both orally and in writing.
Physical Demands and Work Environment:
Employee is regularly required to sit at desk and in meetings for long periods of time; talk or hear, in
person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard
office equipment; and reach with hands and arms. Intermittently, twist to reach equipment
surrounding desk; walk to observe department activities; bend and squat to perform file searches;
perform simple grasping and fine manipulation; use telephone and write or use a keyboard to
communicate through written means.
Qualifications
Knowledge of:
Principles and practices of civil engineering and administration.
Methods and techniques used for planning and engineering studies, and the design and
construction of municipal facilities and infrastructure.
Resolution No. 2018-046A N.C.S. Page 4
Current developments and information on facilities and infrastructure management practices,
including principles and practices of sound financial management.
Maintenance and operation of City infrastructure, facilities and equipment.
Federal, state, and local regulatory requirements, including applicable codes, ordinances,
regulations, and guidelines; principles of grant funding application and administration.
Principles and practices of policy development and implementation.
Modern office procedures and computer equipment including engineering applications.
Principles and practices of organization and management practices as applied to analysis and
evaluation of programs, policies and operational needs.
Budgeting procedures and techniques.
Practices and procedures of local government, regulatory agencies, and grant agencies.
Principles and practices of leadership, motivation, team building and conflict resolution.
Principles and practices of supervision, training and personnel management.
Education and Experience
Any combination equivalent to the education and experience likely to provide the required
knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities
would be:
Education:
A Bachelor's degree from an accredited college or university with major course work in civil
engineering, or a closely related field. A master's degree in engineering, public administration, or a
closely related field is highly desirable.
Experience:
Five years of progressively responsible professional civil engineering project management
experience; at least three years of administrative and supervisory experience.
Certifications/Licenses:
Possession of a valid California Class C driver's license with a satisfactory driving record.
Registration as a Professional Civil Engineer in the State of California.
Established:
05/07/1990
Resolution #:
90-147 N.C.S.
Revised:
06/05/2006
Resolution #:
2006-095 N.C.S.
Revised:
11/17/2014
Resolution #:
2014-173 N.C.S.
Revised:
04/2/2018
Resolution #:
2018-046A N.C.S.
Formerly:
Deputy Director of Public Works & Utilities
Department:
Public Works
FLSA Status:
Exempt
Resolution No. 2018-046A N.C.S. Page 5