HomeMy WebLinkAboutStaff Report 3.B 05/07/2018Agenda Item #3.B
DATE: May 7, 2018
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: Dan St. J1ohn"F ASCE — Director, Public Works & Utilities
Jeff Stutsman, P.E. — Senior Civil Engineer, Public Works & Utilities
SUBJECT: Resolution Accepting Completion of Crystal Lane and Edith Street Crosswalk
Improvements Project
RECOMMENDATION
It is recommended that the City Council approve the Resolution Accepting the Completion of
Crystal Lane and Edith Street Crosswalk Improvements Project
BACKGROUND
On April 3, 2017, the City Council adopted a resolution approving the request for Transportation
Development Act Article 3 (TDA3) Pedestrian/Bicycle project funding. The project included the
construction of improved bicycle and pedestrian traffic warning devices at two locations: Crystal
Lane roundabout on Petaluma Boulevard South, and the crossing on Edith Street at East
Washington Street. The in -pavement lighting system had not functioned reliably at those
locations and was expensive to repair and maintain. Installed in March 2015, it required
significant repairs by the City including numerous visits from the manufacturer to trouble shoot
the problem. The existing flashing signs at the Crystal Lane roundabout had been hit by vehicles
numerous times due to inadequate spacing from the travel way.
The City used TDA3 funds managed by Sonoma County Transportation Authority (SCTA) that
included a specific amount set aside for Petaluma. The available FY 17/18 TDA3 funding for the
subject project was $79,283. On March 1, 2017, the Pedestrian and Bicycle Advisory Committee
recommended Council approval for the use of TDA 3 funds for the project. On May 8, 2017, the
application was approved by SCTA Board and the allocation was approved by Metropolitan
Transportation Commission (MTC) on June 27, 2017.
The proposed action meets Council Goal: "Plan for and implement priority capital projects as
funding permits."
DISCUSSION
The bid was awarded to DC Electric Inc. for the Crystal Lane and Edith Street Crosswalk
Improvements Project. Construction occurred from October 20 through March 20, 2018. The
final construction contract is $92,500, which includes one change order totaling $12,800 for
additional Rectangular Rapid Flashing Beacon equipment. There are no disputed claims and the
project was completed satisfactorily without any significant incidents.
FINANCIAL IMPACTS
The total cost for the project is summarized below:
Expenses
Approved Budget Actual Project Costs
Construction Contract
$ 79,700
$
79,700
Design (City Staff)
$ 0
$
0
Administration
$ 1,000
$
1,000
Construction Management & Inspection
$ 5,000
$
5,000
CIP Overhead
$ -
$
-
Contract Contingency
$ 21,300
$
12,800
Total
$107,000
$
98,500
Funding Sources
TDA Article 3 FY17/18
$ 79,283
$
79,283
Street Maintenance Fund (2411)
$ 27,717
$
19,217
Total
$107,000
$
98,500
Note: City staff salary and benefits costs are included in
appropriate project phases
Unused funds of approximately $8,500 will be returned to the Street Maintenance Fund for use
on future projects.
ATTACHMENTS
1. Resolution
2. Location Map
2
Attachment 1
RESOLUTION ACCEPTING COMPLETION OF
CRYSTAL LANE AND
EDITH STREET CROSSWALK IMPROVEMENTS PROJECT
WHEREAS, in accordance with Section 68 of Article X of the City of Petaluma Charter,
Section 20162 of the California Public Contract Code and other applicable law, the City of
Petaluma solicited bids for the Crystal Lane and Edith Street Crosswalk Improvements project
("Project"); and
WHEREAS, bids for the Project were opened on February 22, 2017, in accordance with
California Public Contract Code Section 4104.5 and other applicable law; and
WHEREAS, the apparent low bid for the Project was the bid of DC Electric Group Inc.;
and
WHEREAS, by Resolution No. 2017-047 N.C.S. adopted March 20, 2017, the City
Council of the City of Petaluma found the bid of $79,700 for the Project to be the lowest
responsive bid and awarded the construction contract to DC Electric Group Inc. conditioned on
their timely executing the Project contract and submitting all required documents, and authorized
and directed the City Manager to sign the Project contract on behalf of the City; and
WHEREAS, the following change orders affecting the Project amount have been
approved:
Change Description Amount
Order #1 Additional Rectangular
Rapid Flashing Beacon Equipment $ 12,800
Total Change Orders $ 12,800; and
WHEREAS, the contractor performed satisfactorily with no outstanding claims or
performance issues, and final construction contract amount as amended including all change
orders, overruns, under7uns is $98,500; and
WHEREAS, City staff have inspected the Project and determined that it has been
completed in substantial accordance with the contract requirements subject to the Contractor's
continuing warranty and other obligations pursuant to the contract; and
WHEREAS, based on the foregoing, staff recommends acceptance of the Project on
behalf of the City.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Petaluma
as follows:
1. The contract entitled Crystal Lane and Edith Street Crosswalk Improvements, Project No.
C16101827 with a final construction contract amount of $98,500 is accepted as complete
subject to the Contractor's continuing warranty and other obligations pursuant to the
contract.
2. The City Clerk is hereby authorized and directed to file a Notice of Completion
concerning the Project with the Sonoma County Clerk's Office within ten (t 0) days of
the date of this Resolution.
3. Staff is hereby authorized and directed to release all undisputed retention not subject to
pending change orders within sixty (60) days of the date of this Resolution and in
accordance with the terms of the Project contract, the Petaluma City Charter, California
Public Contract Code Section 7107 and applicable law.
M
Attachment 2
CROSSWALK IMPROVEMENTS
CRYSTAL LANE ROUNDABOUT AND EDITH STREET AT
EAST WASHINGTON STREET
LOCATION MAP
C
�X
Date :April 3, 2017
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N City of Petaluma
PROJECT SITE wE Public Works and Utilities
S Department
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