HomeMy WebLinkAboutStaff Report 4.B 05/21/2018DATE: May 21, 2018
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: Corey Garberolio, Finance Director
SUBJECT: Preliminary FY 2018-2019 City of Petaluma Budget, Adoption of City Budget
Resolution and First Reading of FY 2018-2019 City Appropriations Ordinances
RECOMMENDATION
It is recommended that the City Council Adopt Resolutions authorizing the FY 2018-19 Budget,
Adopt a Resolution updating the Full -Time Authorized and Funded Position Schedule, and
Introduce (First Reading) FY 2018-19 Appropriations Ordinances.
BACKGROUND
The City Charter requires that the annual budget be prepared and submitted by fund, department
and debt repayment and approved at the same time as its appropriations ordinances. The Charter
further requires that the proposed budget be presented to the City Council by the first Monday in
May.
In order to present a balanced budget, departments submitted their requests to the Finance
Department pursuant to strict guidelines and were instructed to maintain budgets for services and
supplies at prior years' levels. Increases were also submitted and justified not only on the basis
of critical need but also on supporting revenues. Salaries, benefits, indirect costs and overhead
were calculated by the Finance Department and provided to departments.
The draft budget was delivered to the City Council on May 7, 2018 and reviewed at a workshop
on May 14, 2018. Staff presented and discussed the proposed fiscal year 2018-19 budget and
sought Council input and direction.
DISCUSSION
The total recommended budget for FY 2018-19, all funds, including the City Acting as Successor
Agency to the Former PCDC and the City Acting as Housing Successor, is $170,696,404. This
amount represents all funds of the City and their major components: operations, capital
improvements, debt service and transfers.
As presented the preliminary General Fund budget for FY 2018-19 is $46,706,167. Overall
General Fund expenditures are projected to increase approximately $1.5 million from FY 2017-
18.
Salaries are expected to be higher by $0.65 million due to previously negotiated cost of living
adjustments. The addition of a fulltime Police Records Clerk and Volunteer Coordinator are also
contributing to the increase.
Benefits are expected to increase by approximately $1.15 million. This is mainly due to an
increase in PERS costs related to increased contribution rates which are slightly offset by savings
from paying down a portion of the PERS Unfunded Liability — Miscellaneous from 21.038% to
20.439% fully offset by an increase in Safety from 48.093% to 52.431%.
Services and supplies are increasing by approximately $0.1 million due mainly to increased costs
in City Clerk Elections budget to cover the cost of the upcoming election cycle. Capital
expenditures are decreasing by $0.2 million due to one-time non-recurring capital purchase in
2017/18 for the Police Department Radio Upgrade Project and two electric gurneys for the Fire
Department. Transfers out are decreasing by $0.2 million due mainly to a non-recurring transfer
to Vehicle Replacement to fund the Fire Department capital asset purchases.
The City Manager's Budget Message and the Summary section of the budget document provide
a comprehensive overview of the proposed budget.
The recommended budget includes the following changes in full-time staff positions:
Additions:
2.0 Water Recycling Plant Operator III
1.0 Mechanical Technician
1.0 Environmental Compliance Inspector
1.0 Police Volunteer Coordinator
Funding for the following previously authorized but unfunded positions:
1.0 Deputy City Clerk
0.5 Police Records Assistant I/II
The following authorized and funded FY 18 position has been left unfunded in FY 19:
1.0 Secretary Confidential
It is recommended that the City Council approve the budget by resolution and provide for the
first reading of the FY 2018-19 City appropriations ordinances. A resolution is required by City
Charter to adopt the City's annual budget. Ordinances presented at the same time are required to
appropriate funds for the fiscal year. The appropriations ordinances, if approved, would have
their first reading and introduction at this, the May 21, 2018 meeting and would be adopted upon
second reading at the next regular Council meeting on June 4, 2018.
FINANCIAL IMPACTS
The estimated beginning fund balance for all funds is $92,641,640. The total budget for the City,
City Acting as Successor Agency and City Acting as Housing Successor, including transfers is
$170,696,404. The budget is balanced by revenues, transfers in and year-end Reserve
adjustments of $161,796,290. This will result in an estimated ending balance, all funds of
$83,741,526.
2
ATTACHMENTS
1. Resolution Adopting FY 2018-2019 General Fund Budget
2. Resolution Adopting FY 2018-2019 Enterprise Funds Budget
3. Resolution Adopting FY 2018-2019 Utilities Funds Budget
4. Resolution Adopting FY 2018-2019 Internal Service Funds Budget
5. Resolution Adopting FY 2018-2019 Special Revenues and Trust Funds Budget
6. Resolution Adopting FY 2018-2019 Capital Projects and Debt Fund Budget
7. Resolution Adopting Updated Full Time Authorized and Funded Position Schedule
8. Ordinance No. N.C.S. Appropriating Funds for FY 2018-2019 General Fund
Including Exhibit A — Appropriation of Funds (First Reading)
9. Ordinance No. N.C.S. Appropriating Funds for FY 2018-2019 Enterprise Funds
Including Exhibit A — Appropriation of Funds (First Reading)
10. Ordinance No. N.C.S. Appropriating Funds for FY 2018-2019 Utilities Funds
Including Exhibit A — Appropriation of Funds (First Reading)
11. Ordinance No. N.C.S. Appropriating Funds for FY 2018-2019 Internal Service
Funds Including Exhibit A — Appropriation of Funds (First Reading)
12. Ordinance No. N.C.S. Appropriating Funds for FY 2018-2019 Special Revenues
and Trust Funds Including. Exhibit A — Appropriation of Funds (First Reading)
13. Ordinance No. N.C.S. Appropriating Funds for FY 2018-2019 Capital Projects and
Debt Funds Including Exhibit A — Appropriation of Funds (First Reading)
14. Exhibit A to the Resolution (Appropriations by Fund)
15. Exhibit B to the Resolution (Authorized and Funded Positions)
16. Exhibit C Authorized Staff/Position Changes 2018-2019
3
Attachment 1
RESOLUTION ADOPTING THE FISCAL YEAR 2018-2019
GENERAL FUND BUDGET
WHEREAS, the City Manager has prepared and submitted to the City Council a
preliminary budget for the period from July 1, 2018 through June 30, 2019, as required by
Section 59 of the City Charter; and
WHEREAS, the preliminary budget for fiscal year 2018-2019 does not exceed the
estimated revenues, other sources and available fund balances; and
WHEREAS, the City Council has reviewed the budget during its scheduled public
budget workshop,
that:
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Petaluma
1. The FY 2018-2019 Preliminary Budget is hereby adopted as the FY 2018-2019
General Fund Adopted Budget.
2. The FY 2018-2019 Appropriations, referred to as Exhibit A, which lists
Appropriations by Department and by Fund is to be filed with the City Clerk.
4
Attachment 2
RESOLUTION ADOPTING THE FISCAL YEAR 2018-2019
ENTERPRISE FUNDS BUDGET
WHEREAS, the City Manager has prepared and submitted to the City Council a
preliminary budget for the period from July 1, 2018 through June 30, 2019, as required by
Section 59 of the City Charter; and
WHEREAS, the preliminary budget for fiscal year 2018-2019 does not exceed the
estimated revenues, other sources and available fund balances; and
WHEREAS, the City Council has reviewed the budget during its scheduled public
budget workshop,
that:
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Petaluma
1. The FY 2018-2019 Preliminary Budget is hereby adopted as the FY 2018-2019
Adopted Budget for the following funds:
Airport
Building Services
Marina
Transit
2. The FY 2018-2019 Appropriations, referred to as Exhibit A, which lists
Appropriations by Department and by Fund is to be filed with the City Clerk.
5
Attachment 3
RESOLUTION ADOPTING THE FISCAL YEAR 2018-2019
UTILITIES FUNDS BUDGET
WHEREAS, the City Manager has prepared and submitted to the City Council a
preliminary budget for the period from July 1, 2018 through June 30, 2019, as required by
Section 59 of the City Charter; and
WHEREAS, the preliminary budget for fiscal year 2018-2019 does not exceed the
estimated revenues, other sources and available fund balances; and
WHEREAS, the City Council has reviewed the budget during its scheduled public
budget workshop,
that:
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Petaluma
1. The FY 2018-2019 Preliminary Budget is hereby adopted as the FY 2018-2019
Adopted Budget for the following funds:
Storm Water Utility
Waste Water
Waste Water Stabilization
Water
2. The FY 2018-2019 Appropriations, referred to as Exhibit A, which lists
Appropriations by Department and by Fund is to be filed with the City Clerk.
11
Attachment 4
RESOLUTION ADOPTING THE FISCAL YEAR 2018-2019
INTERNAL SERVICE FUNDS BUDGET
WHEREAS, the City Manager has prepared and submitted to the City Council a
preliminary budget for the period from July 1, 2018 through June 30, 2019, as required by
Section 59 of the City Charter; and
WHEREAS, the preliminary budget for fiscal year 2018-2019 does not exceed the
estimated revenues, other sources and available fund balances; and
WHEREAS, the City Council has reviewed the budget during its scheduled public
budget workshop,
that:
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Petaluma
1. The FY 2018-2019 Preliminary Budget is hereby adopted as the FY 2018-2019
Adopted Budget for the following funds:
Employee Benefits
General Services
Information Technology
Risk Management
Vehicle and Equipment Replacement
Workers' Compensation
2. The FY 2018-2019 Appropriations, referred to as Exhibit A, which lists
Appropriations by Department and by Fund is to be filed with the City Clerk.
7
Attachment 5
RESOLUTION ADOPTING THE FISCAL YEAR 2018-2019
SPECIAL REVENUES AND TRUST FUNDS BUDGET
WHEREAS, the City Manager has prepared and submitted to the City Council a
preliminary budget for the period from July 1, 2018 through June 30, 2019, as required by
Section 59 of the City Charter; and
WHEREAS, the preliminary budget for fiscal year 2018-2019 does not exceed the
estimated revenues, other sources and available fund balances; and
WHEREAS, the City Council has reviewed the budget during its scheduled public
budget workshop,
that:
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Petaluma
1. The FY 2018-2019 Preliminary Budget is hereby adopted as the FY 2018-2019
Adopted Budget for the following funds:
Special Revenues
Trust Funds
2. The FY 2018-2019 Appropriations, referred to as Exhibit A, which lists
Appropriations by Department and by Fund is to be filed with the City Clerk.
E3
Attachment 6
RESOLUTION ADOPTING THE FISCAL YEAR 2018-2019
CAPITAL PROJECTS AND DEBT FUND BUDGET
WHEREAS, the City Manager has prepared and submitted to the City Council a
preliminary budget for the period from July 1, 2018 through June 30, 2019, as required by
Section 59 of the City Charter; and
WHEREAS, the preliminary budget for fiscal year 2018-2019 does not exceed the
estimated revenues, other sources and available fund balances; and
WHEREAS, the City Council has reviewed the budget during its scheduled public
budget workshop,
that:
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Petaluma
1. The FY 2018-2019 Preliminary Budget is hereby adopted as the FY 2018-2019
Adopted Budget for the following funds:
Capital Projects
Debt Fund
2. The FY 2018-2019 Appropriations, referred to as Exhibit A, which lists
Appropriations by Department and by Fund is to be filed with the City Clerk.
9
Attachment 7
RESOLUTION ADOPTING THE UPDATED
AUTHORIZED AND FUNDED POSITION SCHEDULE
WHEREAS, the City Manager has prepared and submitted to the City Council a
recommended budget for the period from July 1, 2018 through June 30, 2019, as required by
Section 59 of the City Charter; and
WHEREAS, the recommended budget includes authorized and funded positions; and,
WHEREAS, the schedule has been updated to include positions recommended in the FY
2018-19 Budget; and,
WHEREAS, the City Council has reviewed the authorized and funded position schedule;
NOW, THEREFORE BE IT RESOLVED that:
The City Council of the City of Petaluma hereby adopts the Updated Authorized and Funded
Position Schedule, referred to as Exhibit B.
10
ORDINANCE NO. N.C.S
INTRODUCED
BY COUNCILMEMBER
Attachment 8
SECONDED BY
AN ORDINANCE APPROPRIATING FUNDS FOR THE OPERATION OF THE CITY
OF PETALUMA GENERAL FUND FROM JULY 1, 2018 THROUGH JUNE 30, 2019
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS:
Section 1. There is hereby appropriated for the usual and ordinary expenses of the City
of Petaluma for the period of July 1, 2018 through June 30, 2019, the amounts set in the attached
Exhibit A, incorporated by herein reference, and distributed to the various funds as set out in said
exhibit and shall be expended and used in accordance therewith.
Section 2. Changes with relation to the above appropriations between each respective
department or fund may be made by resolution adopted by the City Council. The City Manager
may administratively make changes within the departmental appropriations as approved, so long
as the total amounts do not exceed, as a result of the change, the amounts set forth in the
approved appropriation.
Section 3. The City Council hereby finds and determines the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund
balances in the amounts set in Exhibit A, which will be on file with the City Clerk for the fiscal
year ending June 30, 2019.
Section 4. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis
of this ordinance for the period and in the manner required by the City Charter.
INTRODUCED, ADOPTED AND ORDERED posted/published this day of
, 2018, by the following vote:
11
Attachment 9
ORDINANCE NO. N.C.S
INTRODUCED
BY COUNCILMEMBER SECONDED BY
AN ORDINANCE APPROPRIATING FUNDS FOR THE OPERATION OF THE CITY
OF PETALUMA ENTERPRISE FUNDS FROM JULY 1, 2018 THROUGH
JUNE 30, 2019
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS:
Section 1. There is hereby appropriated for the usual and ordinary expenses of the City
of Petaluma for the period of July 1, 2018 through June 30, 2019, the amounts set in the attached
Exhibit A, incorporated by herein reference, and distributed to the various funds as set out in said
exhibit and shall be expended and used in accordance therewith.
Section 2. Changes with relation to the above appropriations between each respective
department or fund may be made by resolution adopted by the City Council. The City Manager
may administratively make changes within the departmental appropriations as approved, so long
as the total amounts do not exceed, as a result of the change, the amounts set forth in the
approved appropriation.
Section 3. The City Council hereby finds and determines the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund
balances in the amounts set in Exhibit A, which will be on file with the City Clerk for the fiscal
year ending June 30, 2019.
Section 4. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis
of this ordinance for the period and in the manner required by the City Charter.
INTRODUCED, ADOPTED AND ORDERED posted/published this day of
, 2018, by the following vote:
12
ORDINANCE NO. N.C.S
INTRODUCED
BY COUNCILMEMBER
Attachment 10
SECONDED BY
AN ORDINANCE APPROPRIATING FUNDS FOR THE OPERATION OF THE CITY
OF PETALUMA UTILITIES FUNDS FROM JULY 1, 2018 THROUGH
JUNE 30, 2019
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS:
Section 1. There is hereby appropriated for the usual and ordinary expenses of the City
of Petaluma for the period of July 1, 2018 through June 30, 2019, the amounts set in the attached
Exhibit A, incorporated by herein reference, and distributed to the various funds as set out in said
exhibit and shall be expended and used in accordance therewith.
Section 2. Changes with relation to the above appropriations between each respective
department or fund may be made by resolution adopted by the City Council. The City Manager
may administratively make changes within the departmental appropriations as approved, so long
as the total amounts do not exceed, as a result of the change, the amounts set forth in the
approved appropriation.
Section 3. The City Council hereby finds and determines the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund
balances in the amounts set in Exhibit A, which will be on file with the City Clerk for the fiscal
year ending June 30, 2019.
Section 4. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis
of this ordinance for the period and in the manner required by the City Charter.
INTRODUCED, ADOPTED AND ORDERED posted/published this day of
, 2018, by the following vote:
13
ORDINANCE NO. N.C.S
INTRODUCED
BY COUNCILMEMBER
Attachment 11
SECONDED BY
AN ORDINANCE APPROPRIATING FUNDS FOR THE OPERATION OF THE CITY
OF PETALUMA INTERNAL SERVICE FUNDS FROM JULY 1; 2018 THROUGH
JUNE 30, 2019
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS:
Section 1. There is hereby appropriated for the usual and ordinary expenses of the City
of Petaluma for the period of July 1, 2018 through June 30, 2019, the amounts set in the attached
Exhibit A, incorporated by herein reference, and distributed to the various funds as set out in said
exhibit and shall be expended and used in accordance therewith.
Section 2. Changes with relation to the above appropriations between each respective
department or fund may be made by resolution adopted by the City Council. The City Manager
may administratively make changes within the departmental appropriations as approved, so long
as the total amounts do not exceed, as a result of the change, the amounts set forth in the
approved appropriation.
Section 3. The City Council hereby finds and determines the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund
balances in the amounts set in Exhibit A, which will be on file with the City Clerk for the fiscal
year ending June 30, 2019.
Section 4. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis
of this ordinance for the period and in the manner required by the City Charter.
INTRODUCED, ADOPTED AND ORDERED posted/published this day of
, 2018, by the following vote:
14
ORDINANCE NO. N.C.S
INTRODUCED
BY COUNCILMEMBER
Attachment 12
SECONDED BY
AN ORDINANCE APPROPRIATING FUNDS FOR THE OPERATION OF THE CITY
OF PETALUMA SPECIAL REVENUES AND TRUST FUNDS FROM JULY 1, 2018
THROUGH JUNE 30, 2019
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS:
Section 1. There is hereby appropriated for the usual and ordinary expenses of the City
of Petaluma for the period of July 1, 2018 through June 30, 2019, the amounts set in the attached
Exhibit A, incorporated by herein reference, and distributed to the various funds as set out in said
exhibit and shall be expended and used in accordance therewith.
Section 2. Changes with relation to the above appropriations between each respective
department or fund may be made by resolution adopted by the City Council. The City Manager
may administratively make changes within the departmental appropriations as approved, so long
as the total amounts do not exceed, as a result of the change, the amounts set forth in the
approved appropriation.
Section 3. The City Council hereby finds and determines the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund
balances in the amounts set in Exhibit A, which will be on file with the City Clerk for the fiscal
year ending June 30, 2019.
Section 4. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis
of this ordinance for the period and in the manner required by the City Charter.
INTRODUCED, ADOPTED AND ORDERED posted/published this day of
, 2018, by the following vote:
15
ORDINANCE NO. N.C.S
INTRODUCED
BY COUNCILMEMBER
Attachment 13
SECONDED BY
AN ORDINANCE APPROPRIATING FUNDS FOR THE OPERATION OF THE CITY
OF PETALUMA CAPITAL PROJECTS AND DEBT FUNDS FROM JULY 1, 2018
THROUGH JUNE 30, 2019
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS:
Section 1. There is hereby appropriated for the usual and ordinary expenses of the City
of Petaluma for the period of July 1, 2018 through June 30, 2019, the amounts set in the attached
Exhibit A, incorporated by herein reference, and distributed to the various funds as set out in said
exhibit and shall be expended and used in accordance therewith.
Section 2. Changes with relation to the above appropriations between each respective
department or fund may be made by resolution adopted by the City Council. The City Manager
may administratively make changes within the departmental appropriations as approved, so long
as the total amounts do not exceed, as a result of the change, the amounts set forth in the
approved appropriation.
Section 3. The City Council hereby finds and determines the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund
balances in the amounts set in Exhibit A, which will be on file with the City Clerk for the fiscal
year ending June 30, 2019.
Section 4. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis
of this ordinance for the period and in the manner required by the City Charter.
INTRODUCED, ADOPTED AND ORDERED posted/published this day of
, 2018, by the following vote:
16
Attachment A
CITY OF PETALUMA, CA
PRELIMINARY FY 2018-19 BUDGET
APPROPRIATIONS BY DEPARTMENT AND FUND
SPECIAL REVENUE & TRUST FUNDS
Community Development Block Grant
Budgeted
Appropriations
Budgeted
Transfers Out
Total
Budget
GENERAL FUND
231,401
-
231,401
General Fund Cost Center
82,905
1,140,053
1,222,958
City Council
113,923
-
113,923
City Attorney
1,021,788
-
1,021,788
City Clerk
415,853
-
415,853
City Manager
834,289
-
834,289
Economic Development
411,799
-
411,799
Finance
2,060,677
-
2,060,677
Human Resources
556,931
-
556,931
Non Departmental
1,656,566
-
1,656,566
Planning
684,202
-
684,202
Fire
13,963,046
-
13,963,046
Recreation
1,780,691
-
1,780,691
Police
18,173,598
-
18,173,598
Public Works
3,809,846
-
3,809,846
TOTAL GENERAL FUND
45,566,114
1,140,053
46,706,167
SPECIAL REVENUE & TRUST FUNDS
Community Development Block Grant
314,728
50,000
364,728
Housing Successor Agency
231,401
-
231,401
Mobile Home Rent Program
3,000
13,500
16,500
Commercial Linkage Fees
142,329
48,000
190,329
Housing In -Lieu Fees
284,992
88,500
373,492
Parkland Acquistion Impact Fees -08
5,152
-
5,152
Parkland Development Impact Fees -08
18,892
2,410,000
2,428,892
Open Space Acquisition Impact Fees - 08
1,359
-
1,359
Quimby Act Dedication and In -Lieu -08
665
-
665
City Facilities Development Impact Fee
20,030
-
20,030
Storm Drainage Impact Fees
103,000
103,000
Traffic Mitigation Impact Fees
7,000
7,000
Traffic Mitigation Impact Fees -08
64,711
-
64,711
Public Art Fees
186,930
-
186,930
17
Attachment A
CITY OF PETALUMA, CA
PRELIMINARY FY 2018-19 BUDGET
APPROPRIATIONS BY DEPARTMENT AND FUND
INTERNAL SERVICE FUNDS
Employee Benefits
Budgeted
Appropriations
Budgeted
Transfers Out
Total
Budget
3% Admin Impact Fees
1,410
-
1,410
Police Grants
365,922
-
365,922
Public Works Grants
-
1,589,000
1,589,000
Gas Tax
38,202
2,491,057
2,529,259
Landscape Assessment Districts
537,237
-
537,237
Abandoned Vehicle Abatement
102,248
-
102,248
Asset Seizures
35,982
90,000
125,982
Street Maintenance Gas Tax
3,126,070
2,288,824
5,414,894
Transient Occupancy Tax
648,550
2,664,012
3,312,562
Haz Mat Fines
32
-
32
SLESF
-
100,000
100,000
Donations
18,676
285,000
303,676
Prince Park Trust
-
56,500
56,500
TOTAL SPECIAL REVENUE & TRUST FUNDS
6,148,518
12,284,393
18,432,911
ENTERPRISE FUNDS
Airport Operations
1,820,410
355,000
2,175,410
Building Services
1,632,815
-
1,632,815
Marina
209,816
-
209,816
Public Transportation
3,652,305
-
3,652,305
TOTAL ENTERPRISE FUNDS
7,315,346
355,000
7,670,346
UTILITIES
Waste Water Utility
21,465,561
15,614,000
37,079,561
Water Utility
14,848,964
3,697,000
18,545,964
Storm Utility
481,193
-
481,193
TOTAL UTILITY FUNDS
36,795,718
19,311,000
56,106,718
INTERNAL SERVICE FUNDS
Employee Benefits
1,493,488
- 1,493,488
General Services
221,817
- 221,817
Information Technology -
1,855,253
- 1,855,253
Risk Management (Liability)
1,339,755
50,000 1,389,755
Vehicle and Equipment Replacement
570,276
- 570,276
Workers' Compensation
1,681,224
- 1,681,224
TOTAL INTERNAL SERVICE FUNDS
7,161,813
50,000 7,211,813
18
CITY OF PETALUMA, CA
PRELIMINARY FY 2018-19 BUDGET
APPROPRIATIONS BY DEPARTMENT AND FUND
CAPITAL PROJECT FUNDS
Facilities CIP
Parks and Recreation CIP
Public Works/Surface Water CIP
Airport CIP
Marina CIP
Transit CIP
Waste Water/Recycled Water CIP
Water CIP
TOTAL CAPITAL PROJECT FUNDS
Successor Agency Debt
Successor Agency Admin
TOTAL SUCCESSOR AGENCY FUNDS
Attachment A
Budgeted Budgeted Total
Appropriations Transfers Out Budget
1,129, 000
- 1,129, 000
2,410,000
- 2,410,000
7,052,000
- 7,052,000
355,000
355,000
18
- 18
1,444
- 1,444
15,272,000
- 15,272,000
2,947,000
- 2,947,000
29,166,462
- 29,166,462
5,165, 359 - 5,165, 359
236,628 - 236,628
5,401,987 - 5,401,987
GRAND TOTAL $ 137.665.958 $ 33.140.446 170.696.404
19
POSITION
Clerk
uty City Clerk
retary Confidential
d City Clerk
(ATTORNEY
Attorney
stant City Attorney
ri Assistant
at Ctty Attorney
(MANAGER
Manager
;, City Manager
for Planner
c. Asst, to City Manager
retary
it City Manager
)NOMIC DEWREDEVELOPP
nomic Development Manager
al Econ. DevJRedev.
44N RESOURCES
ctor Human Resources
ian Resources Analyst Will
ian Resources Asst. II Conf
ian Resources Specialist
ai Human Resources
:REATION
eum Coordinator
reation Coordinator
reation Specialist
reation Supervisor
Tots Program Coordinator
Tots Teacher
retary
al Recreation
NCE DEPARTMENT
ctor of Finance
cipal Financial Analyst
for Accountant
Duntant
Duntant Analyst
bunting Assistant VII
bunting Technician
iinistrative Technician
enue/Collections Specialist
imercial Services Mgr.
ince and Acct Mgr.
Service Assistant
:e Assistant II
at Finance
Exhibit B
FULL TIME POSITIONS - AUTHORIZED AND FUNDED
1.00
1.00
FY 2018-19 ALLOCATION BY HOME DEPARTMENT
140
1.00;
FY 1617
0.00
FY 17-18
1.00
FY 1819
1.00
-----------
General
Allocation-------- --
Enterprise Other
Authorized
Funded
Authorized
Funded'
Authorized
Funded:
Fund
Funds Funds
1.00
1.00
1.00
1.00;
1,00
1.00:
1.00
1.00
1.00
0.00
1.00
0.00
1:00
100'
1.00
1.00
1.00
1.00
1.00
1.00'
1.00
0.00
4.00
3.00
2.00
3.00
2.00.
3.00
2.00'
2.00
0.00 1
1.00
1.00
1.00
1.00;
1.00
1.00:
1.00
2.00
2.00
2.00
2.00`
2.00
2.00'
2.00
3.00
1.00
1.00
1.00
1.00`
1.00
1.00`
1.00
0.65
4.00
4.00
4.00
4,00:
4.00
4.00:
4.00
0.00
1.00
1.00
1.00
1.00'
1100
1.00's
1.00
0.60
1.00
1.00
1.00
1.00
1,00
1100!
1.00
0.60
1.00
1.00
1.00
1.00-
1.00
1.001
1.00
2.00
1.00
1.00
1.00
1,00
1.00
1100'
1.00
8.95
1.00
0.00
1.00
0.00'
1.00
0.00+
0.00
0100
5.00
4.00
5.00
4.00,
6.00
4.00,
4.00
0.00
1.00
1.00
1.00
1.005
140
1.00;
1.00
0.00
0.00
1.00
1.00
1.00
1.00'.
1.00
1,00;
1.00
1.00
1.00
1.00
1.00
1.00
1.00;
1.00
1.00
0.60
1.00
0.60;
1.00
0.60`.
0.60
1.00
1.00
1.00
1.00;
1A0
1.00'
1.00
4.00
3.60
4.00
3.607
4.00
3.60;
3.60
0.00
0.00
0.60
0.50
0.50
0.50'
0.50
0.60.
0.50
3.00
3.00
3.00
3.W,
3.00,
3,00,
3.00
1.25
1.25
0.65
0.65'
0.85
0.65
0.65
1.00
1.00
1.00
1.00'
1.00
1.%
1.00
0.60
0.60
0.60
0.60
"0.60
0.60,
0,60
0.60
0.60
0.60
0.60'
0,60
0.80;
0.60
2.00
2.00
2.00
2.002,
2.00
2.00'
2.00
8.95
8.95
8.35
8.35;
8.36
8.36:
8.35
0.00
0100
1.00
1.00
1.00
1.00;
1,00
1,00;
1.00
1.00
1.00
1.00
1.00`
1,00
1,00:
1.00
1.00
1.00
1.00
1.00;
1,00
1,00E
1.00
2.00
2.00
2.00
2.00;
200
2.00E
2.00
1.00
1.00
1.00
1.00
1.00
1.00;
1.00
6.00
6.00
6.00
6.00>
6.00
6,00'
6,00
1.00
1.00
1.00
1.001
s 1,00
1.00'
1.00
1.00
0.00
1.00
0,00
1.00
0100;
0.00
0.00
1.00
1.007
1100
1.00;
1.00
1.00
1.00
1.00
1.00;
1.00
1,00!
1.00
1.00
0.00
1.00
0.00
1.00
0.00
1.00
1.00
1.00
1.00=
1.00
1.00€
1.00
1.00
1.00
1.00
1.00'.
1,00
1.00`
1.00
18.00
16.00
19.00
17.00;
19.00
17.00,
15,00
0.00
2.00
20
Exhibit B
21
FULL TIME POSITIONS - AUTHORIZED AND FUNDED
FY 2018-19 ALLOCATION BY HOME
DEPARTMENT
-----------Allocation----------
FY 16-17
FY 17-18
FY 18-19!
General
Enterprise Other
DEPARTMENT POSITION
Authorized
Funded
Authorized
Funded
Authorized
Funded"
Fund
Funds Funds
INFORMATION TECHNOLOGY
Info Tech Specialist 1/2/3
4.00
4.00
4.00
4.00
4,00
4,00(
4.00
Information Technology Manager
1.00
1.00
1.00
1.00;
1.00
1.OR
1.00
Geographic Info Systems Mgr.
1.00
1.00
1.00
1.00
1.00
1,00
1.00
Programmer Analyst
1.00
1.00
1.00
1.00-
1.00
Coo i"
1.00
Total Information Technology
7.00
7.00
7.00
7.00.
7.00
7.00
0.00
0.00 7.00
FIRE
Administrative Assistant Conf
1.00
1.00
1.00
1.00;
1,00
1,00;
1.00
Fire Chief
1.00
1.00
1.00
1.001
1.00
1.00;:
1.00
Assistant Fire Chief ,
0.00
0.00
1.00
1.00
1.00
1,00
1.00
Fire Battalion Chief - EMS Mgr
1.00
1.00
0.00
0.00
0.00
0.00'
0.00
Fire Battalion Chief
3.00
3.00
3.00
3.00,
3,00
3,0V
3.00
Fire Captain
9.00
9.00
9.00
9.00
9.00
9.00:
9.00
Fire Engineer
3,00
3.00
3.00
3.00
3.00
3.00;
3.00
Fire Engineer/Paramedic
6.00
6.00
6.00
6.00'
6,00
6.00`,
6.00
Fire Inspector
2.00
2.00
2.00
2.00;
2,00
2,00
2.00
Fire Marshal
1.00
1.00
1.00
1.00`
1.00
1,N,
1.00
Firefighter
9.00
9.00
9.00
9.00'
9.00
9.00!
9.00
Firefighter/Paramedic
21.00
21.00
21.00
21.00'
21.00
21.00,
21.00
Secretary
1.00
1.00
1.00
1.00
1,00
1,00::
1.00
Total Fire
58.00
58.00
58.00
58.00:
58,00
58.00
58.00
0.00 0.00
POLICE
Police Chief
1.00
1.00
1.00
1.00:
1,00
1.00':
1.00
Deputy Police Chief
1.00
1.00
1.00
1.00`
1.00
1.00"
1.00
Administrative AssistantConf
1.00
1.00
1.00
1.00;
1.00
1,00
1.00
Abandoned Vehicle Abatement Office
1.00
1.00
1.00
1.00'
s 1.00
1,00;
1.00
Community Service Officer
5.00
3.00
5.00
3.00
5100
3,00'
3.00
Evidence Technician
0.50
0.50
0.50
0.505
0,50
0.50;
0.50
Property Technician
1.00
1.00
1.00
1.00;
1.00
1.001
1.00
Police Lieutenant
4.00
4.00
4.00
4.00=
4.00
4,00'
4.00
Police Officer
60.00
50.00
60.00
50.00,
60,00
50.00'
49.00
1.00
Police Records Assistant VII
5.50
4.50
5.50
4.50,
5,50
5,001
5.00
Paridng Enforcement Officer
2.00
2.00
2.00
2.00:2,00
2,DO;i
2.00
Police Records Supervisor
1.00
1.00
1.00
1.00
1.00
1.00;
1.00
Police Sergeant
10.00
9.00
10.00
9.00;
10,00
9.00
9.00
Public Safety Dispatcher
12.00
10.70
12.00
10.60?
12.00
10.60;
10.60
Public Safety Dispatch Supervisor
1.00
1.00
1.00
1.00;
1100
1100;
1.00
Neighbor. Pres. Coord.
1.00
1.00
1.00
1.00
1A0
1.00
0.55
0.45
Volunteer Coordinator
0.00
0.00
0.00
0.001
1.00,
1.00;
1.00
Public Safety Comm Mgr
1.00
0.00
1.00
0.00'
1.00
0.00;
Secretary
1,00
0.00
1.00
0.00?
1.00
0.00:'.
Total Police
109,00
91.70
109.00
91.60;
110.00
93.10;
90,65
0.45 2.00
HOUSING
Housing Administrator
1.00
1.00
1.00
1.00°
1,00
1.00:
1.00
Housing Program Specialist
1.00
0.00
1.00
0.00z
1.00
0.00_
Total Housing Division
2.00
1.00
2.00
1.00
Z.00
1.00
0.00
0.00 1.00
21
Exhibit B
22
--_..........
FULL TIME POSITIONS - AUTHORIZED AND FUNDED
FY 2018-19 ALLOCATION BY HOME
DEPARTMENT
------- Allocation ---------
FY 16-17
FY 17-18
FY 16-19
General
Enterprise
Other
DEPARTMENT POSITION
Authorized
Funded
Authorized
Funded'.
Authorized
Funded
Fund
Funds
Funds
BUILDING SERVICES
Building Inspector Vll
2.00
2.00
2.00
2.001
2.00
2.00'
2.00
Permit Processing Tech
2.00
2.00
2.00
2.00
2.00
2.00`
2.00
Chief Bldg Official
1.00
1.00
1.00
1.00"
1.00
1.00:
1.00
Plans Examiner
1.00
1.00
1.00
1.001
1,00
1.00',
1.00
Senior Building Inspector
1.00
0.00
1.00
1.00.'
1.00
11.00'
1.00
Total Building Services
7.00
6.00
7.00
7.00 =
7.00
7.00:
0.00
7.00
0.00
RISK MANAGEMENT
Risk and Safety Officer
1.00
0.00
1.00
1.00,'
1100
1.00?
1.00
Risk Manager
1.00
0.00
1.00
0.00;
1,00
MOO
Secretary
1.00
0.00
1.00
0.00:''
1.00
0,00`:
HR Assistant VII Conf
0.00
0.00
1.00
1.00:
1.00
1.0o'
1.00
Total Risk Management
3.00
0.00
4.00
2.00;
4.00
2,OQ
0.00
0.00
2,00
PUBLIC WORKS & UTILITIES
Administrative Assistant
2.00
1.00
2.00
2.00<
2.00
2,001
0.10
0.80
0.10
Administrative Technician
1.00
0.00
1.00
0.001,_`
1.00
0,00;
Airport Manager
1.00
1.00
1.00
1.00
1.00
1.00
1.00
rport Maintenance Worker
1.00
1.00
1.00
1 A0.'
1.00
1.00'1
1.00
Associate Civil Engineer
3.00
3.00
3.00
3.00:
3.00
3.00;
1.05
1.95
Asst. Operations Manager
2.00
2.00
2.00
2.00,
2.00
2.00;
0.20
1.00
0.80
Asst. Utility System Operator
1.00
1.00
1.00
1.00;
1.00
1.00'.
1.00
Dir. Public Works & Utilities
1.00
1.00
1.00
1.00:1
1100
1.00'.
0.07
0.83
0.10
Assistant. PW & Utilities Director
0.00
0.00
0.00
0.00,';
1,00
1.00:
0.08
0.20
0.72
Deputy Director DP&U
1.00
1.00
1.00
1.00;'
0.00
Budget Grants/Project Manager
1.00
0.00
1.00
0.00''-
1,00
O,OD
City Engineer
1.00
1.00
1.00
1.00,',
1100
1100
0.70
0.20
0.10
Electrical Maintenance Supervisor
0.00
0.00
1.00
1.00',
1.00
1.00;
1.00
Electrical Maintenance Worker II
1.00
1.00
1.00
1.00:1
1.00
1.00;
1.00
Engineering Tech II
3.00
2.00
3.00
2.00:1
3.00
2.00
0.10
1.05
0.85
Environmental Compliance Inspector
1.00
1.00
1.00
1.001
2.00
2,00';
2.00
Environmental Services Manager
1.00
1.00
1.00
1.00,'
1.00
1.00`
1.00
Environmental Services Supervisor
1.00
1.00
1.00
1.00'1
1.00
1.00'
1.00
Environmental Services Analyst
1.00
1.00
1.00
1.00;'
1.00
1.00'.
1.00
Environmental Services Tech
3.00
3.00
3.00
3.00'::
3.00
3.00;
3.00
Equipment Mechanic
1.00
1.00
1.00
1.00`11
1.00
1.00,
0.70
0.20
0.10
Equipment Maintenance Lead Works
1.00
1.00
1.00
1.00?
1.00
1.00'
0.70
0.20
0.10
Facilities Maintenance Worker LAI
2.00
2.00
2.00
2.00.'
2.00
2.00;:
1.85
0.15
Laboratory Analyst
1.00
1.00
1.00
1.00
1.00
1.00,
1.00
Management Analyst II
1.00
1.00
1.00
1.00'
1,00
11.00:
0.05
0.80
0.15
Mechanical Technician
2.00
2.00
2.00
2.00
3100
3.00:
3.00
Office Assistant 11
3.00
2.00
3.00
0.00
3,00
0100:
0.00
Operations Manager
1.00
1.00
1.00
1.00;;
1.00
1,00'
0.80
0.20
Parks & Facilities Manager
1.00
1.00
1.00
1.w
190 '
1,00;'
0.70
0.30
Parks Maintenance Foreworker
1.00
1,00
1.00
1.00;'
1.00
1.00;
1.00
Parks Maintenance Lead Worker
3.00
0.00
3.00
1.0q!
3.00
1.00;
1.00
Parks Maintenance Worker lnl
10.00
7.00
10.00
6.00'p
10.00
6.00-
6.00
Project Manager
1.00
1.00
1.00
1.001',
1.00
1,00:
0.20
0.80
Public Works Crew Supervisor
2.00
1.00
2.00
1.00=:
2.00
1.00'
0.10
0.90
Public Works Inspector 1
1.00
0.00
1.00
0.00'
1.00
0.00.
Public Works Inspector it
3.00
3.00
3.00
3.00 '
3.00
3.40`
1.30
1.70
Public Works Supervisor
1.00
0.00
1.00
0.00.
1,00
0,00£
Secretary
3.00
3.00
3.00
3.00;;
'U0
3.00
0.55
3.15
0.30
Senior CMI Engineer
3.00
3.00
3.00
3.001'!
3.00
3.00,'
0.30
0.30
2.40
Senior Engineering Technician
3.00
3.00
3.00
3.001t"
3.00
3.06,
0.75
1.20
1.05
Senior Laboratory Analyst
1.00
1.00
1.00
1.00-
1.00
1.00'
1.00
22
Exhibit B
23
FULL TIME POSITIONS - AUTHORIZED AND FUNDED
FY 2018-19 ALLOCATION BY HOME
DEPARTMENT
----
Allocation -------
FY 16-17
FY 17-18
FY 18-19
General
Enterprise
Other
DEPARTMENT POSITION
Authorized
Funded
Authorized
Funded
Authorized
Fundedi
Fund
Funds
Funds
Senior Wchanical Technician
1.00
1.00
1.00
1.00
1100
1.00`_
1.00
Street Maintenance Lead Wkr
2.00
2.00
2.00
2.00
2;00 !
2.00'
2.00
Street Maintenance Worker II
9.00
8.00
8.00
7.00."
8;00
7.00';
7.00
Street Maintenance Worker III
0.00
0.00
1.00
1.00
1.00
1.00:
1.00
Traffic Signal Light Technician II
3.00
2.00
3.00
2.00
3100
2.00:
2.00
Senior Transit Specialist
0.50
0.50
0.50
0.50;
0;50
0.50::
0.50
Transit Marketing Coordinator
1.00
1.00
1.00
1.00;;
1:00
1.001
1.00
Transit Manager
1.00
1.00
1.00
1.00„
1.00
1.00;
1.00
Utility Manager
1.00
0.00
1.00
0.00`'
1.00
0.00=:
Utility Services Crew Foreworker
1.00
1.00
1.00
1.M
1100
1.00:
1.00
Utility Service Lead Worker
4.00
4.00
4.00
4.M
400
4.00`
4.00
Utility Service Worker VII
11.00
11.00
11.00
11.00.':
11;00
11.00;
11.00
Utility Service Worker III
2.00
2.00
2.00
2.00:
2.00
2.00`
2.00
Utility System Operator
1.00
1.00
1.00
1.M
1:00
1.00;
1.00
Utility Technician
2.00
2.00
2.00
2.00^
2.00
2.00;:
2.00
Water Recycling Lead Operator
2.00
2.00
2.00
2,M
2.00
2.00`
2.00
Water Recycling Operator IVIII
5.00
5.00
5.00
5.00 j
7.00
7.00;
7.00
Water Recycling Operator Superviso
1.00
1.00
1.00
1.00 ,
1.00
1,00;
1.00
Water Resources Tech
1.00
1.00
1.00
1.00:
1100
1.00;
1.00
Water Service Rep Lead Worker
1.00
0.00
1.00
0.00,
1:00
0.00',.
Water Service Representative
2.00
2.00
2.00
2.00`'
2;00
2.00;
2.00
Total Public Works & Utilities
122.60
104.50
123.50
104.50=
12760
106.50
16.45
67.43
24.62
Total Position Summary
352.45
307.75
354.85
311.05
359.86
316.55:
203.05
74.88
38.62
23
Exhibit C
Authorized Staff/Position Changes 2018/2019
Additions:
2.0 Water Recycling Plant Operator III
1.0 Mechanical Technician
1.0 Environmental Compliance Inspector
1.0 Police Volunteer Coordinator
The recommended budget also includes funding for the following previously authorized but
unfunded staff/positions:
1.0 Deputy City Clerk
0.5 Police Records Assistant I/II
The following authorized and funded FY 18 position has been left unfunded in FY 19:
1.0 Secretary Confidential
24