HomeMy WebLinkAboutResolution 2018-074 N.C.S. 05/21/2018Resolution No. 2018-074 N.C.S.
of the City of Petaluma, California
RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A LEASE
PURCHASE WITH KEY GOVERNMENT FINANCE, INC. IN THE AMOUNT OF
$125,764.22 INCLUDING MAINTENANCE AGREEMENTS AND EXECUTE ALL
OTHER DOCUMENTS NECESSARY TO PURCHASE THE EQUIPMENT,
SOFTWARE, INSTALLATION AND MAINTENANCE SERVICES
FROM AMS.NET TO UPGRADE THE VOICE SYSTEM SERVERS
WHEREAS, the City of Petaluma utilizes a functioning, integrated telephone and
voicemail system for the performance of all business and administrative functions; and
WHEREAS, the existing system is no longer supported by the manufacturer; and
WHEREAS, the continued use of the existing phone system is required to accomplish
the necessary administrative and business functions; and
WHEREAS, the existing Master Agreement between the City and Cisco Capital / Key
Government Finance allows for additional lease purchase equipment acquisition; and
WHEREAS, Petaluma Municipal Code section 4.04. 100 provides an exception to City
competitive bidding for purchases of supplies and equipment made under a cooperative
purchasing program with the state, county or other public agencies; and
WHEREAS, cooperative purchases joined will have been competitively awarded, and
documentation as to the advantage of the cooperative purchase will be retained; and
WHEREAS, the acquisition of replacement voice servers from AMS Net is being made
through cooperative purchasing and a competitive bid awarded by the County of Merced; and
WHEREAS, among the advantages of this cooperative purchase is that the City is able to
maintain equipment and software compatibility and limit maintenance expenses otherwise
experienced in a diverse system; and
Resolution No. 2018-074 N.C.S. Page 1
WHEREAS, utilizing cooperative purchasing assures competitive pricing, and saves
valuable staff time and expense that would otherwise be used in preparation of specifications and
bid documents.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Petaluma authorizes the City Manager to execute lease purchase documents to replace the voice
system servers in the amount of $125,764.22, including maintenance agreement, and to execute
all other documents necessary to purchase the equipment, software, installation and
maintenances services from AMS.Net.
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the ppro ed s to
Council of the City of Petaluma at a Regular meeting on the 215' day of May 2018, t f rm:
by the following vote:„
City A orney
AYES: Barrett, Mayor Glass, Vice Mayor Healy, King, Miller
NOES: None
ABSENT: Albertson, Kearney
ABSTAIN: NoneLI
rt ,.
ATTEST:
City Clerk Mayor
Resolution No. 2018-074 N.C.S. Page 2