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HomeMy WebLinkAboutStaff Report 4.D 06/04/2018DATE: June 4, 2018 TO: Honorable Mayor and Members of the City Council through the City Manager FROM: y Reeve, Director of Human Resources SUBJECT: Resolution Amending the Classification and Compensation Plan by Establishing the Classification and Pay Range of Airport Maintenance Worker RECOMMENDATION It is recommended that the City Council adopt the attached Resolution Amending the Classification and Compensation Plan by Establishing the Classification and Pay Range of Airport Maintenance Worker. BACKGROUND The Petaluma Municipal Airport is a 24-hour operation, offering users numerous benefits such as a 24-hour self -fueling island, aircraft and pilot services, and rentable hangers and tie -downs. The Airport is staffed by one full-time Airport Division Manager and up to four part-time Ramp Attendants. Historically, the Airport has utilized part-time Ramp Attendants, however, this has posed a continuous challenge by causing high turnover and the constant need for training new employees. The proposed Airport Maintenance Worker classification will help establish stability and drive down turnover within the division. DISCUSSION Airport staffing consists of one full-time benefited employee, the Airport Division Manager, and up to four non -benefited part-time employees. Part-time Ramp Attendants work different hours based on City needs and personal schedules but roughly average 16 hours a week each. The constant change in part-time employees has created a persistent cycle of recruiting and re- training, negatively impacting the overall operation of the Airport. Establishing a full-time benefited Airport Maintenance Worker position will support long-term employment by incentivizing part-time incumbents. The proposed Airport Maintenance Worker classification has been evaluated by Bargaining Unit 2, American Federation of State, County and Municipal Employees ("AFSCME"). AFSCME has reviewed the job description and salary recommendation and supports the establishment of this new classification. The attached position classification summarizes major responsibilities and sets minimum qualifications. The attached resolution establishes a salary range for the position. In setting a salary range, both the external market and the internal pay structure were considered. Regarding the external market, a survey was conducted of comparator public agencies. Private airport operators were not surveyed. With respect to internal parity, comparable positions, such as Parks and Street Maintenance Worker I, are paid between $45,427.20 — 55,182.40 annually. The hourly wage for the part-time Ramp Attendant is $16.80 or $34,944.00 per year. The hourly rate of $21.84 - $26.53 and an annual salary range of $45,427.20 — 55,182.40 is recommended for the Airport Maintenance Worker, and the recommended salary is comparable to similar maintenance positions within the Unit. Hiring a second regular full-time position for the airport will allow seven days per week coverage during normal operations and will allow a reduction in hours needed for a part-time Ramp Attendant. It is anticipated that the Airport Division Manager will continue to work Monday through Friday while the Airport Maintenance Worker will work Wednesday through Sunday. A part-time Ramp Attendant will be kept on for approximately 16 hours per week to provide backup during busier operating times and to provide coverage in the absence of regular full-time employees. The proposed action has been recommended by the Airport Commission. FINANCIAL IMPACTS The total annual compensation for this position, including salary and benefits, is approximately $85,334.71 — $97,573.24. The recommended salary range for the Airport Maintenance Worker is $45,427.20 — 55,182.40 annually, which is below the labor market average. The Public Works and Utilities Department anticipates decreasing the number of part-time Ramp Attendants, which will account for approximately $34,250 in costs savings per year. The initial net increase to the Airport budget is approximately $51,084.71, and funding for the position is included in the FY 18/19 Budget. ATTACHMENTS 1. Resolution and Exhibit A 2 Resolution No. 2018 -XXX N.C.S. of the City of Petaluma, California RESOLUTION AMENDING THE CLASSIFICATION AND COMPENSATION PLAN BY ESTABLISHING THE CLASSIFICATION AND PAY RANGE OF AIRPORT MAINTENANCE WORKER WHEREAS, the City wishes to keep its Classification and Compensation Plan current and amendments or revisions to the Classification and Compensation Plan are effective upon approval by the City Council; and, WHEREAS, the City Manager/ Personnel Officer has determined that certain duties and responsibilities are appropriately allocated to the classification of Airport Maintenance Worker (as attached hereto and marked Exhibit A); and, WHEREAS, the pay range for the classification of Airport Maintenance Worker as listed below is hereby recommended, effective with the adoption of this Resolution. Classification Title Pay Range Per Month Airport Maintenance Worker $3,785.60 - $4,598.53 NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Petaluma: 1. Approves the amendment to the Classification and Compensation Plan as written in this Resolution including the amendment in the Competitive Service of the Personnel System. 2. Takes this action pursuant to Personnel Code 3.04.020 and Personnel Rules and Regulations (Rule N- Classification and Rule V — Compensation) and, that the notice of this action has been properly posted. EXHIBIT A ALU CITY OF PETALUMA CLASS SPECIFICATION ,s. Date: 06/04/2018 r $ 5 $ Job Class: 02APMW Airport Maintenance Worker Summary Perform activities, tasks, and functions involved in the maintenance, repair, cleaning, operation, administration, and security of the Petaluma Municipal Airport and related City owned facilities to support a 7 -day per week operation. Class Characteristics General supervision is provided by the Airport Division Manager; responsibilities may include the indirect supervision of support staff and/or contract operations, repair and maintenance services; may serve as the Airport Manager in his/her absence. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Perform a variety of operations and maintenance activities and functions involved in the safe, efficient, and orderly operation of the Petaluma Municipal Airport, including related City assets and facilities. Meet with airport users and interested parties and provide information regarding fuel operations, tie -downs, hangars, airport facilities, parking, and related information governing airport facilities, use, and service, including Federal Aviation Administration (FAA) regulations and local policies and procedures regarding ground traffic, air traffic patterns, and safety rules and regulations. Enforce safety and operating rules and regulations. Maintain transient aircraft ramp; direct aircraft parking; tag transient aircraft; collect fees and issue receipts for airport charges; check parked aircraft for proper tie -down and chocks; conduct ramp checks for overdue aircraft. Inspect airport property regularly to ensure cleanliness, orderly function, and overall good appearance of grounds and facilities, including removal of obstacles and debris from runways, taxiways, and approaches. 0 Perform routine and preventative maintenance and repair tasks for airport facilities, buildings, equipment, and landscape such as weed and grass control, painting, trash pickup, electric bulb replacement, concrete repair, and minor electrical, mechanical and plumbing tasks. Perform routine janitorial and cleaning tasks for City facilities and restrooms. Perform pest control operations using Integrated Pest Maintenance (IPM) techniques in accordance with direction of City's IPM coordinator. Operate and perform maintenance of light equipment such as tractors, pickup trucks, mowing equipment, hand tools, pavement sweeper, and other related equipment; prepare work orders and coordinate repairs with City fleet shop for more complex maintenance tasks. Inspect runways, taxiways, lights, and other airport facilities to identify potential hazards, items needing repair or replacement, or for inappropriate activities and uses of airport property including leased/licensed space; notify Airport Division Manager immediately of potential hazards to airport operations or other irregularities to ensure corrective action is completed in a timely manner. Fuel various types of aircraft including helicopters, propeller -driven, and jet aircraft, with either aviation gasoline (AVGAS) or jet fuel; operate mobile fueling truck and stationary fueling station within the airport property; perform daily safety inspections, testing, and documentation of fueling systems, including fuel quality and equipment operation to ensure safe and reliable fuel operations. Maintain accurate records and files regarding work performed and airport activities; maintain records on airport supplies, facilities, services, and equipment utilization including traffic, hangar rentals, fees, and airport supplies. Maintain equipment, supply, and material inventory; pickup and restock supplies as needed. Receive and resolve complaints from the public or airport users regarding noise and operational issues when able; provide information to public and airport users and maintain accurate customer service records. Notify proper emergency response organizations and Airport Division Manager in the event of an emergency and provide assistance as directed; operate fire extinguishers during aircraft emergencies; assist in locating source of Emergency Locator Transmitter (ELT) signals. Assist with stormwater monitoring and reporting. May serve as the acting Airport Manager as required. Perform related duties as assigned. Skills/Abilities: Operate equipment including tractor, rigid mower, and fueling truck as required. Operate airport communication equipment such as hand-held radios. Conduct routine maintenance and repair activities on buildings, equipment and landscaping items at a sub journeyman level. Read and interpret documents such as FAA regulations, safety rules, operating and maintenance instructions, and procedural manuals. Understand and follow oral directions and complete work with minimal supervision. Develop routine reports and correspondence through various means such as a computer. Communicate effectively both verbally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Physical Demands and Work Environment: While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arras; and talk and hear. The employee is frequently required to stand, walk, and sit. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl; and smell. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required for this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to focus. While performing the duties of this job, the employee is occasionally exposed to outside weather conditions, wet and/or humid conditions, moving mechanical parts, fumes or airborne particles, toxic and/or caustic chemicals, and vibrations. The noise -level in the work environment is usually moderate, but at times may be very high. Qualifications Knowledge of: Principles of safe and proper operation and maintenance of tools and equipment used for airports or for building and grounds. Principles of effective irrigation systems, airport policy and other related operational, safety, and security rules and regulations. Principles of safe and proper handling of hazardous materials and aircraft fuels, and of safe and efficient airport maintenance procedures. Airport first aid techniques to assist in emergency situations. Principles of safe traffic movement of ground vehicles and equipment, and aircraft on the runways, tarmacs, and taxiway. Terminology used in the aviation industry. 0 Software programs (e.g. Word and Excel) to prepare correspondence and reports. Methods and techniques of maintaining records, including the use of a computerized work order system. Stormwater monitoring reporting guidelines. Education and Experience Any combination equivalent to the education and experience likely to provide the required knot -pledge and abilities would be qualifying. A typical lvay to gain the knowledge and abilities would be.- Education: e: Education: Equivalent to graduation from high school. College or technical level coursework is desirable. Experience: One year of experience in the operation, maintenance, or security of an airport facility and at least one year of experience performing repairs on equipment, building, and landscaping. Certifications/Licenses: Possession of a valid California Class C driver's license. Additional Requirements: Must be available to work holidays and weekends as needed, outdoors in various weather conditions, and afterhours for fuel callouts. Established: 06/04/2018 Resolution #: Department: Public Works and Utilities FLSA Status: Non-exempt 7