HomeMy WebLinkAboutStaff Report 4.E 06/04/2018r85s
DATE:
TO:
FROM:
Agenda Item #4.E
June 4, 2018
Honorable Mayor and Members of the City Council through City Manager
Dan St. John, F.ASCE — Director, Public Works & Utilities
Jeff Stutsman, P.E. — Senior Civil Engineer
SUBJECT: Resolution Authorizing the City Manager to Execute a Professional Services
Agreement with AECOM for Engineering Services for the Rainier Crosstown
Connector Project
RECOMMENDATION
It is recommended that the City Council adopt the attached Resolution authorizing the City
Manager to execute a Professional Services Agreements with AECOM for Engineering Services
for the Rainier Crosstown Connector Project.
BACKGROUND
In 1995, the plan line for the Rainier Crosstown Connector was established by Petaluma
Ordinance No. 1991. The plan line area reserved future right of way through vacant properties
for the crosstown connector which would connect N. McDowell Boulevard on the east side to
Petaluma Boulevard North on the west side.
On May 10, 2010, the City entered into a professional services agreement with URS (previous
company name for AECOM) for the preparation of environmental documents for the Rainier
Crosstown Connector project. The environmental phase included the preparation of preliminary
plans to define the project alternative and preparation of environmental studies to evaluate the
proposed improvements in compliance with the California Environmental Quality Act (CEQA)
requirements. The Draft Environmental Impact Report was completed in July 2014.
DISCUSSION
During the development of the Environmental Impact Report, URS developed a preliminary
design plan using GIS level mapping for the 0.65 -mile long 4 -lane arterial roadway connecting
North McDowell Boulevard with Petaluma Boulevard North. In order to acquire sufficient right
of way for the project, preliminary engineering plans, with an engineering survey, are needed to
allow the City to evaluate and proceed with right of way acquisition.
AECOM will be tasked to advance the preliminary plans to include topographic mapping with
sufficient level of design to accurately identify the footprint of the roadway embankment for
right of way purposes.
AECOM has demonstrated the ability to provide high quality design plans and construction
support on prior City projects of similar complexity and magnitude. Their staff is familiar with
this project, having previously completed the environmental review, and City facilities.
It is anticipated that preliminary design would be completed in 2018
FINANCIAL IMPACTS
The services proposed under the Professional Services Agreement with AECOM include
preliminary design services for $68,256. Funding for this project includes $68,256 from Traffic
Mitigation Impact Fees.
ATTACHMENTS
1. Resolution
2. PSA - AECOM
3. Location Map
2
Attachment 1
RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A
PROFESSIONAL SERVICES AGREEMENT WITH AECOM FOR ENGINEERING
SERVICES FOR THE RAINIER CROSSTOWN CONNECTOR PROJECT
WHEREAS, the City of Petaluma wishes to acquire the necessary property on the west
side of Petaluma for the Rainier Crosstown Connector Project; and
WHEREAS, this project requires the services of a quality professional civil engineering
design firm familiar with similar projects; and
WHEREAS, AECOM has previous work on the project as the firm that completed the
environmental review; and
WHEREAS, because of that experience and knowledge working on the project and other
City facilities, AECOM was selected as the consultant for the project; and
WHEREAS, staff recommends the City execute a Professional Services Agreement with
AECOM for civil engineering design services for the Rainier Crosstown Connector Project.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City hereby
authorizes the City Manager to execute a Professional Services Agreement for civil engineering
design services with AECOM for the Rainier Crosstown Connector Project in the amount not to
exceed $68,256.
3
Attachment 2
Exhibit A to Resolution
PROFESSIONAL SERVICES AGREEMENT
Rainier Cross Town Connector
(Title ofProject)
FY 18/19
Fund #
Cost Center
Object Code
Project # C501204
Amount $68,256.00
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THIS PROFESSIONAL SERVICES AGREEMENT ("Agreement") is entered into and effective
as of 520 ("Effective Date"), by and between the City of Petaluma, a
(city use only)
municipal corporation and a charter city ("City") and AECOM Technical Services, Inc., a
California Corporation ("Consultant') (collectively, the "Parties").
WHEREAS, the Parties enter into this Agreement for the purpose of Consultant providing
professional services to City under the terms and conditions set forth herein.
THEREFORE, in consideration of the mutual covenants contained in this Agreement, the Parties
agree as follows:
1. Services. Consultant shall provide the set -vices as described in and in accordance with
the schedule set forth in Exhibit "A" attached hereto and incorporated herein
("Services"),
2. Compensation; Business Tax Certificate.
A. For the full performance of the Services as described herein, City shall
compensate Consultant in accordance with the rates specified in Exhibit A.
B. Consultant shall submit detailed monthly invoices reflecting all services
performed during the preceding month, and including a revised schedule for
performance and additional documentation requested by City, as applicable,
C. Consultant shall be compensated for services in addition to those described in
Exhibit A, only if Consultant and City execute a written amendment to this
Agreement describing the additional services to be performed and the
compensation to be paid for such services. In no case shall the total compensation
under this Agreement exceed $68,256 without prior written authorization of the
City Manager. Further, no compensation for a section or work program
component attached with a specific budget shall be exceeded without prior written
authorization of the City Manager.
D. Notwithstanding any provision herein, Consultant shall not be paid any
compensation until such time as Consultant has on file with the City Finance
Department a current W-9 form available from the IRS website (www.irs.aov)
and has obtained a currently valid Petaluma business tax certificate.
PROFESSIONAL SERVICES AGREEMENT
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U
E. City's obligation to pay compensation to Consultant as provided herein is
contingent upon Consultant's performance of the Services pursuant to the terms
and conditions of this Agreement and any amendments thereto.
3. Term. The term of this Agreement commences on the Effective Date, and terminates on
June 31, 2021, unless sooner terminated in accordance with Section 4. Upon termination,
any and all of City's documents or materials provided to Consultant and any and all of
the documents or materials prepared for City or relating to the performance of the
Services, shall be delivered to the City as soon as possible, but not later than fourteen
(14) days after termination of the Agreement.
4. Termination. City may terminate this Agreement without cause upon ten (10) days'
written notice. City may immediately terminate or suspend this Agreement for cause.
Cause for immediate termination or suspension shall include, but not be limited to, any
breach of this Agreement by Consultant or Consultant's bankruptcy or insolvency. Upon
receipt of notice of termination or suspension for cause, Consultant shall immediately
stop all work in progress under this Agreement. In the event of early termination of this
Agreement by City, Consultant shall be entitled to payment for all Services performed to
the date of termination to the extent such Services were performed to the satisfaction of
City in accordance with the terms and conditions of this Agreement. If City terminates
this Agreement for cause, Consultant shall be liable to City for any excess cost City
incurs for completion of the Services.
Consultant's Representation; Independent Contractor. Consultant represents that
Consultant possesses distinct professional skills in performing the Services. City has
relied upon said representation as a material inducement to enter into this Agreement.
Consultant shall, therefore, provide properly skilled professional and technical personnel
to perform all Services under this Agreement. It is expressly understood that Consultant
and its agents and employees, shall act in an independent capacity and as an independent
contractor and not as officers, employees or agents of City. This Agreement shall not be
construed as an agreement for employment.
6. Facilities and Equipment. Consultant shall, at its sole cost and expense, furnish all
facilities and equipment that may be required for furnishing Services pursuant to this
Agreement. City shall furnish to Consultant no facilities or equipment, unless the City
otherwise agrees in writing to provide the same.
7. Licenses, Permits, Etc. Consultant shall, at Consultant's sole cost and expense, keep in
effect at all times during the term of this Agreement any licenses, permits or other such
approvals which are legally required for performing the Services.
8. Time. Consultant shall devote such time to the performance of the Services as may be
reasonably necessary for satisfactory performance of Consultant's obligations pursuant to
this Agreement.
9. Inspection. Consultant shall provide the City every reasonable opportunity to ascertain
that the Services are being performed in accordance with the requirements and intentions
of this Agreement. All work done and materials furnished, if any, shall be subject to
PROFESSIONAL SERVICES AGREEMENT
(609321) Oct 2017
inspection and approval by the City. The inspection of such work shall not relieve
Consultant of any of its obligations pursuant to this Agreement.
10, ProLyress Reports. Upon the City's request, Consultant shall provide, in a form
acceptable to City, written progress reports of all oral and written observations, opinions,
recommendations, analyses, progress and conclusions related to Consultant's
performance of the Services.
It. Confidentialitv. In the course of Consultant's employment, Consultant may have access
to trade secrets and confidential information, disclosure of which is protected or limited
by law. Consultant shall not directly or indirectly disclose or use any such confidential
information, except as required for the performance of the Services.
12. Conflict of Interest. Consultant represents that it presently has no interest, and
covenants that it shall not acquire any interest, direct or indirect, financial or otherwise,
which would conflict in any manner or degree with the performance of the Services
hereunder. Consultant further covenants that, in the performance of this Agreement, it
shall not employ any subcontractor or person having such a conflict of interest.
Consultant represents that no one who has or will have any financial interest under the
Agreement is an officer or employee of City. If such conflict of interest arises during this
Agreement or any extension, Consultant will immediately advise City and City may, at
its sole discretion, immediately terminate this Agreement. Certain Consultants are
subject to the requirements, including the disclosure and reporting requirements, of the
City's Conflict of Interest Code adopted pursuant to the Political Reform Act. Such
Consultants subject to the City's Conflict of Interest Code include those whose work may
involve: making government decisions regarding approval or adoption of rates, rules, or
regulations, action on permits or other applications, authorization to enter into or modify
contracts, or approval of plans, designs, reports, or studies. Consultant agrees to comply
fully with all such requirements to the extent they apply to Consultant's performance of
the Services.
13. Consultant No Ment. Except as City may specify in writing, Consultant shall have no
authority, express or implied, to act on behalf of City in any capacity whatsoever as an
agent. Consultant shall have no authority, express or implied, pursuant to this Agreement
to bind City to any obligation whatsoever.
14. Standard of Performance. Consultant shall perform all the Services in a manner
consistent with the standards of Consultant's profession. All instruments of service of
whatsoever nature, which Consultant delivers to City pursuant to this Agreement, shall be
prepared in a substantial, workmanlike manner and conform to the standards of
Consultant's profession. All such instruments of service shall become the sole and
exclusive property of City upon delivery of the same.
15. Assignment/Transfer. No assignment or transfer in whole or in part of this Agreement
shall be made without the prior written consent of City.
16, Subcontractors. Consultant shall directly perform all Services, and shall not subcontract
any portion of performance of the Services without the prior written consent of City.
Any such subcontractors shall be required to comply, to the full extent applicable, with
PROFESSIONAL SERVICES AGREEMENT
(60932 t) Oct 2017
0
the terms and conditions of this Agreement, including but not limited to, procuring and
maintaining insurance coverage as required herein and which shall name City as an
additional insured.
17. Compliance With All Laws. Consultant shall fully comply with all applicable local,
state and federal rules, laws, regulations and ordinances pertaining to the performance of
the Services required hereunder, including but not limited to, the California Building
Standards Code as in effect in the City, the Americans with Disabilities Act, and any laws
and regulations related to any copyright, patent, trademark or other intellectual property
right involved in performance of the Services. Consultant's failure to comply with any
law(s) or regulation(s) applicable to the performance of the Services hereunder shall
constitute a material breach of this Agreement. To the extent that any other government
agency or entity provides compensation for any Services, Consultant shall comply with
all rules and regulations applicable to such fiscal assistance.
18. Living Wage Ordinance. Without limiting the foregoing Section 17, Consultant shall
comply fully with all applicable requirements of Petaluma Municipal Code, Chapter 8.36,
Living Wage (the "Living Wage Ordinance"), as the same may be amended from time to
time. Upon the City's request Consultant shall promptly provide to the City documents
and information verifying Consultant's compliance with the requirements of the Living
Wage Ordinance, and shall within fifteen (15) calendar days of the Effective Date of this
Agreement, notify each of its affected employees as to the amount of wages and time off
that are required to be provided to them pursuant to the Living Wage Ordinance. The
Acknowledgement and Certification Pursuant to City of Petaluma Living Wage
Ordinance, attached to this Agreement as Exhibit C, shall be a part of this Agreement for
all purposes, and Consultants that are subject to Living Wage Ordinance requirements, as
determined by the City, must provide a properly completed Exhibit C in accordance with
the requirements of the Living Wage Ordinance. Consultant's noncompliance with the
applicable requirements of the Living Wage Ordinance shall constitute cause for City's
termination of this Agreement pursuant to Section 4 hereof.
19. Discrimination. During the performance of this Agreement, Consultant shall not
discriminate against any employee or applicant for employment because of race, religion,
creed, color, national origin, ancestry, gender, sexual orientation, age or physical or
mental disability in violation of any applicable law.
20. Notice. Except as otherwise specified in this Agreement, all notices to be sent pursuant
to this Agreement shall be made in writing, and sent to the Parties at their respective
addresses specified below or to such other address as a Party may designate by written
notice delivered to the other Party in accordance with this Section. All such notices shall
be sent by;
(i) personal delivery, in which case notice is effective upon delivery;
(ii) certified or registered mail, return receipt requested, in which case notice shall be
deemed delivered on receipt if delivery is confirmed by a return receipt;
(iii) nationally recognized overnight courier, with charges prepaid or charged to the
sender's account, in which case notice is effective on delivery if delivery is
confirmed by the delivery service; or
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(iv) facsimile transmission, in which case notice shall be deemed delivered upon
transmittal, provided that (a) a duplicate copy of the notice is promptly delivered
by first-class or certified mail or by overnight delivery, or (b) a transmission
report is generated reflecting the accurate transmission thereof. Any notice given
by facsimile shall be considered to have been received on the next business day if
it is received after 5:00 p.m. recipient's time or on a nonbusiness day.
City: City Clerk
City of Petaluma
Post Office Box 61
Petaluma, California 94953
Phone: (707) 778-4360
Fax: (707) 778-4554
Email: cityclerk@ci.petaluma.ca.us
And:
Dan St. John F. ASCE
Department of Public Works & Utilities
202 North McDowell Boulevard
Petaluma. CA 94954
Phone: (707) 778-4546
Fax: (707) 206-6034
Email: Dstioh(a_)ci.petaluma.ca.us
Consultant: David Williams, PE
AECOM
2020L Street Suite 400
Sacramento, CA 95811
Phone: (916) 414-5800
Fax: (916) 414-5850
Email: david.a.williams(i4aecom.com
21. Ownership of Documents. All original papers, documents or computer material on disk
or microfilm, and copies thereof, produced as a result of this Agreement, shall be the
property of City and may not be used by Consultant without the written consent of City.
Copies of such documents or papers shall not be disclosed to others without the written
consent of the City Manager or his or her designated representative.
22. Indemnification. To the maximum extent permitted by law, Consultant shall, at its own
expense, indemnify, defend with counsel acceptable to the City, (which acceptance will
not be unreasonably withheld), and hold harmless City and its officers, officials,
employees, agents and volunteers ("Indemnitees") from and against any and all liability,
loss, damage, claims, suits, actions, arbitration proceedings, administrative proceedings,
regulatory proceedings, civil penalties and fines, expenses and costs (including, without
limitation, claims expenses, attorney's fees and costs and fees of litigation) (collectively,
"Liability") of every nature, whether actual, alleged or threatened, arising out of or in
connection with the Services or Consultant's failure to comply with any of the terms of
this Agreement, regardless of any fault or alleged fault of the Indemnitees.
PROFESSIONAL SERVICES AGREEMENT
(60932 1) Oct 2017
The Consultant's obligation to indemnify, defend and hold harmless under this provision
shall not be excused because of the Consultant's inability to evaluate Liability, or because
the Consultant evaluates Liability and determines that the Consultant is not or may not be
liable. The Consultant must respond within 30 calendar days to any tender for defense
and indemnity by the City, unless the time for responding has been extended by an
authorized representative of the City in writing. If the Consultant fails to accept tender of
defense and indemnity within 30 calendar days, in addition to any other remedies
authorized by law, so much of the money due or that may become due the Consultant
under this Agreement as shall reasonably be considered necessary by the City, may be
retained by the City until disposition has been made of the matter subject to tender, or
until the Consultant accepts the tender, whichever occurs first. In the event that the City
must file responsive documents in a matter tendered to Consultant prior to Consultant's
acceptance of tender, Consultant agrees to fully reimburse all costs, including but not
limited to attorney's fees and costs and fees of litigation, incurred by the City in filing
such responsive documents.
The Consultant waives any and all rights to express or implied indemnity against the
Indemnitees concerning any Liability of the Consultant arising out of or in connection
with the Services or Consultant's failure to comply with any of the terms of this
Agreement. The defense and indemnification obligations of this Agreement shall no way
be limited by, the insurance obligations that apply to this Agreement pursuant to Section
23.
Notwithstanding the foregoing, to the extent this Agreement is a "construction contract"
as defined by California Civil Code Section 2783, as may be amended from time to time,
Consultant's duty to indemnify under this provision shall not apply when to do so would
be prohibited by California Civil Code Section 2782, as may be amended from time to
time.
Notwithstanding the foregoing, to the extent that the Services include design professional
services subject to California Civil Code Section 2782.8, as may be amended from time
to time, Consultant's duty to indemnify shall only be to the maximum extent permitted by
California Civil Code Section 2782.8.
23, Insurance. Consultant shall comply with the "Insurance Requirements for Consultants"
in Exhibit B-2, attached hereto and incorporated herein by reference.
City reserves the right to review any and all of the required insurance policies and/or
endorsements, but has no obligation to do so. City's failure to demand evidence of full
compliance with the insurance requirements set forth in this Agreement or City's failure
to identify any insurance deficiency shall not relieve Contractor from, nor be construed or
deemed a waiver of, its obligation to maintain the required insurance at all times during
the performance of this Agreement.
24. Amendment. This Agreement may be amended only by a written instrument executed
by both Parties.
PROFESSIONAL SERVICES AGREEMENT
(609321) Oct 2017
25. Litigation. If litigation ensues which pertains to the subject matter of Consultant's
services hereunder, Consultant, upon request from City, agrees to testify therein at a
reasonable and customary fee.
26. Construction. This Agreement is the product of negotiation and compromise on the part
of both Parties and that the Parties agree that, notwithstanding Civil Code Section 1654,
any uncertainty in the Agreement shall not be construed against the drafter of the
Agreement.
27. Governing Law; Venue. This Agreement shall be enforced and interpreted under the
laws of the State of California and the City of Petaluma. Any action arising from or
brought in connection with this Agreement shall be venued in a court of competent
jurisdiction in the County of Sonoma, State of California.
28. Non -Waiver. The City's failure to enforce any provision of this Agreement or the
waiver thereof in a particular instance shall not be construed as a general waiver of any
part of such provision. The provision shall remain in full force and effect.
29. Severabilitv. If any term or portion of this Agreement is held to be invalid, illegal, or
otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of
this Agreement shall continue in full force and effect.
30. No Third Partv Beneficiaries. The Parties do not intend to create, and nothing in this
Agreement shall be construed to create any benefit or right in any third party.
31. Mediation. The Parties agree to make a good faith attempt to resolve any dispute arising
out of this Agreement through mediation prior to commencing litigation. The Parties
shall mutually agree upon the mediator and shall divide the costs of mediation equally.
32. Consultant's Books and Records.
A. Consultant shall maintain any and all ledgers, books of accounts, invoices,
vouchers, canceled checks, and other records or documents evidencing or relating
to charges for services, or expenditures and disbursements charged to the City for
a minimum period of three (3) years or for any longer period required by law,
from the date of final payment to Consultant pursuant to this Agreement.
B. Consultant shall maintain all documents and records which demonstrate
performance under this Agreement for a minimum period of three (3) years or for
any longer period required by law, from the date of termination or completion of
this Agreement.
C. Any records or documents required to be maintained pursuant to this Agreement
shall be made available for inspection or audit, at any time during regular business
hours, upon written request by the City Manager, City Attorney, City Finance
Director, or a designated representative of these officers. Copies of such
documents shall be provided to the City for inspection at Petaluma City Hall
when it is practical to do so. Otherwise, unless an alternative is mutually agreed
upon, the records shall be available at Consultant's address indicated for receipt
of notices in this Agreement.
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D. Where City has reason to believe that such records or documents may be lost or
discarded due to dissolution, disbandment or termination of Consultant's
business, City may, by written request by any of the above-named officers,
require that custody of the records be given to the City and that the records and
documents be maintained in Petaluma City Hall. Access to such records and
documents shall be granted to any party authorized by Consultant, Consultant's
representatives, or Consultant's successor in interest.
33. Headings. The headings used in this Agreement are for convenience only and are not
intended to affect the interpretation or construction of any provisions herein.
34. Survival. All obligations arising prior to the termination or expiration of this Agreement
and all provisions of this Agreement allocating liability between City and Consultant
shall survive the termination or expiration of this Agreement.
35. Entire Agreement. This Agreement, including the exhibits attached hereto and
incorporated herein, constitutes the entire agreement between the Parties with respect to
the Services, and supersedes all prior agreements or understandings, oral or written,
between the Parties in this regard.
IN WITNESS WHEREOF, the parties hereto have executed this document the day, month and
year first above written.
CITY OF PETALUMA
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
CONSULTANT
By
Name Thomas R. Barnard
Vice President
Title
2020 L Street, Suite 400
Address
Sacramento, CA 95811
City State Zip
95-2661922
Taxpayer I.D. Number
L-0947893
Petaluma Business Tax Certificate Number
file name: S:\CIP\Projects\CrossTONnConnectorRainierC501204\Design\140 CnsltntUtility&OtherOutsideAgrmnts\AECOM\Preliminary Design
PROFESSIONAL SERVICES AGREEMENT
(60932 t) Oct 2017
ll
AECOM 916.414.5800 tel
2020 L Street 916.414.5850 fax
Suite 400 www.aecom.com
Sacramento, CA 95811
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Exhibit A scope of work
Rainier Cross Town Connector
March 16, 2018
Mr. Jeff Stutsman
City of Petaluma
Department of Public Works & Utilities
202 North McDowell Boulevard
Petaluma, CA 94954
Re: Cost and Scope of Services Proposal for Advanced Engineering Studies for the Rainier Avenue
Cross -Town Connector Project
Dear Mr. Stutsman:
AECOM Technical Services, Inc. (AECOM), is pleased to submit our cost and scope of services proposal to the
City of Petaluma to undertake advanced engineering studies for the Rainier Avenue Cross -Town Connector
project.
The following attachments are included with this letter:
Scope of Services that includes our major assumptions
Cost Proposal
F -j AECOM 2018 Rate Schedule
Upon acceptance of our cost and scope of services, execution of an agreement with the City and issuance of
notice to proceed, we assume the work would take no longer than four (4) months to complete. We look forward
to working with the City on this important project. Please contact David Williams by phone (916.414.1580) or via
e-mail (david.a.williams@aecom.com) if you have any questions regarding our submittal.
Sincerely,
AECOM Technical Services, Inc.
4 --
Ramsey Hissen, PE
Principal -in -Charge
DO -MA W JJAt Y aw'J
David Williams, PE
Project Manager
12
Rainier Avenue Cross -Town Connector Project
Advanced Preliminary Engineering Studies
Prepared by AECOM
Last Updated March 16, 2018
13
Rainier Avenue Cross -Town Connector Project
Advanced Preliminary Engineering Studies
TaskI Project Management.................................................................................................................1
Conduct Project Management and Control............................................................................................. 2
Develop & Maintain a Qualio) Control / Quality Assurance Plan.......................................................... 2
ConductProject Administration.............................................................................................................. 2
Task 2 Advanced Preliminary Engineering Studies............................................................................ 3
2.1 RevietivProjectInformation............................................................................................................3
2.2 Aerial Topographic Mapping......................................................................................................... 3
2.3 Advanced Preliminary Geometrics................................................................................................. 4
Assumptions................................................................................................................................................ 4
Prepared by AE COM '
Last Updated March 1G, 2018
14
Rainier Avenue Cross -Town Connector Project
Advanced Preliminary Engineering Studies
SCOPE OF SERVICES
This scope of services is specifically based on AECOM Technical Services, Inc. (AECOM)
providing advanced preliminary engineering studies to the City of Petaluma (City) to allow the
City to evaluate and proceed with right of way acquisition for the future Rainier Avenue Cross -
Town Connector project (Project). The Project limits for the future connector roadway are
approximately 0. 84 miles north of the East Washington Interchange Overcrossing (PM 4.76) on
Route 101 between Petaluma Boulevard North (west of Route 101) and North McDowell
Boulevard (east of Route 101), See Attachment A for a project vicinity map and roadway
concept exhibit.
Project Description
AECOM previously provided support to the City for the environmental phase of the Project that
included preliminary engineering studies (roadway and bridge), environmental technical studies
and preparation of an Environmental Impact Report (EIR). The City certified the EIR for the
Project on 8/3/2015. Since that time, the City has begun to evaluate right of way needs for the
project, and in particular, right of way that will be needed from properties on the west side of
Route 101 where the future connector roadway would connect with Petaluma Boulevard North.
For the EIR phase of the project, GIS level mapping for existing right of way and topography
mapping provided by the City was utilized byAECOM in the preliminary engineering studies. In
order for the City to proceed with accurate evaluation of right of way needs for the project and
begin negotiations with affected property owners, the existing right of way and topography
mapping needs to be accurately mapped and the preliminary roadway geometrics proposed
from the EIR phase advanced to conform to the accurately delineated right of way and
topographic mapping.
The City will utilize their on-call survey consultant to accurately tie down the existing right of
way in the project area to the current Caltrans coordinate system. AECOM will provide support
services to the City that will include preparation of the topographic mapping and advanced
preliminary engineering studies for the connector roadway building upon the geometrics
developed in support of the EIR.
The key project components of the scope of services are as follows:
TASK 1: PROJECT MANAGEMENT
TASK 2: ADVANCED PRELIMINARY ENGINEERING STUDIES
The technical approach for the key project components is described below.
TASK 1 PROJECT MANAGEMENT
AECOM will provide project management for each task for the assumed 4 month duration of
the schedule from, Notice to Proceed (NTP) to completion of the preliminary engineering
studies.
Management activities will consist of administration, coordination, attending meetings and
quality control as stated in the following:
Prepared by AE COM t of 4
Last Updated March 16, 2018
15
Rainier Avenue Cross -Town Connector Project
Advanced Preliminary Engineering Studies
Conduct Project Management and Control
• Supervise, coordinate and monitor activities and product development for conformance with
City standards and policies.
• Coordinate in-house design staff and sub -consultants to assure free and timely flow of
information for each task activity.
• Develop and maintain project files
• Prepare for and attend the following meetings:
➢ Kick-off and monthly coordination meetings with City. AECOM will attend meetings,
and provide as needed agendas, discussion material and meeting notes (up to 4
meetings assumed)
➢ Monthly project coordination conference calls (up to 4 conference calls)
• Prepare and submit monthly invoices with progress reports.
Develop & Maintain a Quality Control / Quality Assurance Plan
AECOM shall develop and establish a Quality Control / Quality Assurance (QC/QA) Plan and
Procedures and conduct independent Quality Review of all deliverables. AECOM shall.
• Assure promulgation of and strict adherence to the QC/QA Plan and Procedures in the
conduct of the work.
• Convene and document Quality Reviews, and make findings and corrective actions
available for City review. Documentation of compliance with Project QA/QC plan is provided
to City upon request or during project audits.
• Assure quality control procedures are strictly adhered to and properly documented
throughout the entire course of the work.
• Assure widest dissemination of information to all affected disciplines and individuals.
• Perform a thorough review and verification of corrections by an Independent Reviewer
Conduct Project Administration
AECOM will perform the following project administrative duties:
• Prepare a monthly summary of total charges made to each task. This summary shall
present the contract budget for each task, reallocated budget amounts, prior billing amount,
current billing, total billed to date, and a total percent billed to date.
• Provide a summary table indicating the amount of firm participation each month based upon
current billing and total billed to date.
• Provide a monthly invoice by task that will present charges by staff members at agreed to
hourly rates, expense charges, and sub -consultant charges. Support documentation for
Consultant direct expenses and sub -consultant charges will be attached.
Task 1 Deliverables
• Meeting agendas and draft/final meeting notes ("pdf" format)
• Monthly invoices and progress reports
Prepared by AECOM 2 of 4
Last Updated March 16, 2018
Rainier Avenue Cross -Town Connector Project
Advanced Preliminary Engineering Studies
TASK 2 ADVANCED PRELIMINARY ENGINEERING STUDIES
Advanced preliminary engineering study activities shall consist of the following:
2.1 Review Project Information
AECOM shall obtain and review available data and information necessary for providing support
to the City for the Project. The information may be obtained from City, other local agencies,
utility companies, and other agencies and organizations. Data to be reviewed includes the
following:
• Previous plans, report(s) or documents related to the proposed project area from the
environmental phase of the project
• As -built plans
• Utility information
• Right-of-way information provided by City on-call survey consultant
• Photographic records
2.2 Aerial Topographic Mapping
The AECOM Team will facilitate the delivery of an overall project aerial base map including
standard aerial color ortho-rectified imagery. The aerial survey details are as follows:
The topographic base map to be in production of 1 "=40' scale, 1 -foot contour topographical
information and planimetric detail including Civil 3D Digital Terrain Model (DTM) covering the
approximate 150 acres located in Petaluma, California. The aerial mapping limits are indicated
in magenta on the exhibit in Attachment B. The photography will consist of 1 flight line and 7
exposures utilizing a 5cm Digital Flight. The general limits are from Petaluma Boulevard North
to North McDowell Boulevard near the Rainier Avenue intersection. The length and width of the
strip survey is approximately 3400 feet long by 1700 feet wide.
Project accuracy to conform to generally accepted photogrammetric standards established by
the American Society of Photogrammetry and Remote Sensing (ASPRS).
It is assumed that the City's on-call survey consultant will establish the aerial ground control for
the aerial survey and stake aerial targets. A total of 8 aerial targets are needed for this Project
as shown on Attachment B. The aerial target sizes will be in the order of 6 inches wide and
measure 6 feet in total length, tip to tip. Based on access and location issues, all aerial targets
have approximately 100 feet of flexibility to move and re -locate if necessary.
Task 2.2 Deliverables:
• Topographic Mapping (AutoCAD format)
• Existing DTM (Civil 3D format)
• Color Ortho -rectified Photo (TIFF Format)
Prepared by AECOM 3 of 4
Last Updated March 16, 2018
17
Rainier Avenue Cross -Town Connector Project
Advanced Preliminary Engineering Studies
2.3 Advanced Preliminary Geometrics
AECOM will use the four lane connector roadway preliminary geometric design developed
previously to support the EIR as the basis for the connector roadway geometrics and advance
the preliminary design based on the new right of way mapping and topographic mapping. It is
understood that the City's focus for right of way acquisition is the right of way that will be
needed from properties on the west side of Route 101 where the future connector roadway
would connect with Petaluma Boulevard North. As part of the geometric refinements, AECOM
will coordinate with the City to refine the future intersection area at Petaluma Boulevard North
and identify right of way needs for the connector road to account for the roadway itself as well
as adjacent improvements that could include roadside ditches, water quality treatment areas,
and planting opportunities.
AECOM will advance the typical cross sections developed to support the EIR.
Task 2.3 Deliverables:
Refined preliminary geometric design mapping for four lane connector roadway (AutoCAD
format)
a Refined preliminary layout plans (1'�--50scale) ("pdf"format, 5 hardoopies)
AssumpnoNs
The estimate of labor hours and time scheduled to perform the work by AECOM is limited by
the following assumptions and as may be noted elsewhere.
Citv Precise Plan Line
The precise plan line adopted by the City on 101211995 will be accurately tied to the existing
right of way mapping prepared by the City's on-call survey consultant.
Preliminary Drainaae Desicin
The preliminary drainage developed to support the EIR will not be further evaluated as part of
this scope of services
Preliminary Bridae Design
The preliminary bridge and retaining wall design (type, location, length) developed to support
the EIR will not be further evaluated as part of this scope of services
Title Blocks and Units
All project deliverables will be prepared using City provided title blocks. All project deliverables
will be prepared in English units.
Computer Aided Desiqn software
The Civil 3D computer aided design software will be used by AECOM to aid in the preliminary
design of the project All plans and exhibits will be developed using AutoCAD.
Prepared by AECOM 4 of 4
Last Updated March 16, 2018
In
ATTACHMENT I
VICINITY MAP AND ROADWAY CONCEPT EXHIBIT
19
IN SONOMA COUNTY
IN PETALUMA
0.85 MILES NORTH OF THE EAST WASHINGTON STREET OVERCROSSING
IN
AECOM 2018 RATE SCHEDULE
The services under this Agreement will be compensated in accordance with the following consultant
rate schedule and adjusted annually
Nam
Principal `- ' ' '� �
Fully -Burdened Hourly Rates**
proreoxmooyPr�ec Director
$279'$373
/SeniorProject Manager |
$224'$324
Project Manager '
$204-$264
Lead Project Professional/Engineer '
$213'$352
Senior Project Professional/Engineer
' �1GO-�2S1
. v
|Sr. Designer/Lab, Lub,F�e|d,orCADD� �
/ Supervisor /
$139'$192
|S:Techn|dan* `
/ /
� �
'126',176
|lr. CADDTechnidan/Sr. U|usLrator/Designer* `
$1Z6-�1G8
I Project ProfossionoyEngineer /
'
$126''192
JProject Administrator/Controller '
�113-~l63
�
Purfexs}unuyEngineer /
$113'$1S8
I3tnffProfexxonaVEmgineer `
$82'$145
lVVun1 Processor/PnojeotAas|sbant/E6|tor* `
$72-$130
Technician* `
|
$64-$143
|CADDTech n|o)on/|Uustretor* `
$72-$117
|(]er dm|n|simtoV1ntern �
/ w* �
�
,38'SlO4
Overtime premium charged at cost where required by law for non-exempt employees
Bill rates are computed as actual pay rate at time of service plus current FAR multiplier
plus 1O%fee (raw labor +13S.D9%for FY2U16plus 10%fee =25O.68%)
Salaries are adjusted each January 1, but individual merit or promotional increases
may occur at any time,
Reimbursable items to be Billed
|�ubcontmctedSon�ceo
�
| Cost
/ In-house printing (per page)
Cu|or$1,00B/W $.1lnnmarkup
lVeh|deo
'CuneotIRS rate, no markup
Peomna\vehicles (milea8o)
10ther miscellaneous Expenses
Cunant|R3mte no markup
i at cost
NAI
EXHIBIT C
ACKNOWLEDGEMENT AND CERTIFICATION PURSUANT TO
CITY OF PETALUMA LIVING WAGE ORDINANCE
PETALUMA MUNICIPAL CODE CHAPTER 8.36
The City of Petaluma Living Wage Ordinance ("Ordinance"), Petaluma Municipal Code Chapter
8.36, applies to certain service contracts, leases, franchises and other agreements or funding
mechanisms providing financial assistance (referred to hereafter as an "Agreement") between
the City of Petaluma ("City") and/or the Petaluma Community Development Commission
("PCDC") and contractors, lessees, franchisees, and/or recipients of City and/or PCDC funding
or financial benefits ("covered entities"),
Pursuant to Petaluma Municipal Code Section 8.36.120, as part of any bid, application or
proposal for any Agreement subject to the Ordinance, the covered entity shall:
• Acknowledge that the covered entity is aware of the Ordinance and intends to comply
with its provisions.
Complete the Report of Charges, Complaints, Citations and/or Findings contained in this
Acknowledgement and Certification by providing information, including the date, subject
matter and manner of resolution, if any, of all wage, hour, collective bargaining,
workplace safety, environmental or consumer protection charges, complaints, citations,
and/or findings of violation of law or regulation by any regulatory agency or court
including but not limited to the California Department of Fair Employment and Housing,
Division of Occupational Safety and Health (OSHA), California Department of Industrial
Relations (Labor Commissioner), Environmental Protection Agency and/or National
Labor Relations Board, which have been filed or presented to the covered entity within
the ten years immediately prior to the bid, proposal, submission or request.
Pursuant to Petaluma Municipal Code Section 8.36.120, before the beginning of the term of any
covered Agreement, or prior to the execution of said Agreement by the City or the PCDC, each
covered entity shall certify that its employees are paid a living wage that is consistent with
Petaluma Municipal Code Chapter 8.36.
By executing this Acknowledgement and Certification, the covered entity (i) acknowledges that
it is aware of the Ordinance and intends to comply with its provisions, (ii) attests to the accuracy
and completeness of information provided in the Report of Charges, Complaints, Citations
and/or Findings contained herein, (iii) certifies that it pays its covered employees a Living Wage
as defined in Petaluma Municipal Code Chapter 8.36 and (iv) attests that the person executing
this Acknowledgement and Certification is authorized to bind the covered entity as to the matters
covered in this Acknowledgment and Certification.
Page 1 of 3
LIVING WAGE ACKNOWLEDGEMENT
AND CERTIFICATION
(1638697.2) Nov 2012
22
SO ACKNOWLEDGED and CERTIFIED:
Project or Contract I.D: Project # C501204 - Rainier Cross Town Connector,
AECOM Technical Services, Inc Date: April 17, 2018
(Print Name of Covered Entity/Business Capacity)
By Thomas R. Barnard
(Print Name)
/s/
(Signature)
Its Vice President
(Title /Capacity of Authorized Signer)
Page 2 of 3
LIVING WAGE ACKNOWLEDGEMENT
AND CERTIFICATION
(1638697.2) Nov 2012
23
REPORT OF CHARGES, COMPLAINTS, CITATIONS AND/OR FINDINGS
PURSUANT TO PETALUMA MUNICIPAL CODE SECTION 8.36.120
FOR EACH WAGE, HOUR, COLLECTIVE BARGAINING, WORKPLACE SAFETY, ENVIRONMENTAL OR
CONSUMER PROTECTION CHARGE, COMPLAINT, CITATION, AND/OR FINDING OF VIOLATION OF LAW
OR REGULATION BY ANY REGULATORY AGENCY OR COURT, INCLUDING BUT NOT LIMITED TO THE
CALIFORNIA DEPARTMENT OF FAIR EMPLOYMENT AND HOUSING, DIVISION OF OCCUPATIONAL
SAFETY AND HEALTH (OSHA), CALIFORNIA DEPARTMENT OF INDUSTRIAL RELATIONS (LABOR
COMMISSIONER), ENVIRONMENTAL PROTECTION AGENCY AND/OR NATIONAL LABOR RELATIONS
BOARD, WHICH:
• AFFECTS YOU AS A PROSPECTIVE CONTRACTOR, SUBCONTRACTOR, LESSEE, FRANCHISEE
AND/OR PARTY TO ANY CITY OF PETALUMA AND/OR PETALUMA COMMUNITY
DEVELOPMENT COMMISSION -FUNDED AGREEMENT OR BENEFIT SUBJECT TO PETALUMA
MUNICIPAL CODE CHAPTER 8,36 (LIVING WAGE ORDINANCE), AND
• HAS BEEN FILED OR PRESENTED TO YOU WITHIN THE TEN YEARS IMMEDIATELY PRIOR TO THE
BID, PROPOSAL, SUBMISSION OR REQUEST FOR WHICH THIS ACKNOWLEDGEMENT AND
CERTIFICATION IS MADE,
PLEASE PROVIDE THE DATE, THE REGULATORY AGENCY OR COURT MAKING THE CHARGE
COMPLAINT, CITATION OR FINDING, THE SUBJECT MATTER AND THE MANNER OF RESOLUTION, IF
ANY, FOR EACH SUCH CHARGE COMPLAINT, CITATION OR FINDING.
IF NONE, PLEASE STATE "NONE": None
ATTACH ADDITIONAL PAGES IF NEEDED.
Date:
Regulatory Agency or Court:
Subject Matter:
Resolution, if any:
Expected resolution, if known:
Page 3 of 3
LIVING WAGE ACKNOWLEDGEMENT
AND CERTIFICATION
(1638697.2) Nov 2012
i
RAINIER CROSS TOWN CONNECTOR
PETALUMA, CA
LOCATION MAP
Attachment 3
Date :April 17, 2017
N City of Petaluma a�L�
PROJECT SITE
Public Works and Utilities
s Department
x858
25