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HomeMy WebLinkAboutStaff Report 3.D 06/04/2018Agenda Item #3.D L U�1 aw '� I85$ DATE: June 4, 2018 TO: Honorable Mayor and Members of the City Council through City Manager FROM: Corey Garberolio, Finance Director 4s SUBJECT: Adoption (Second Reading) of FY 20184� Budget Appropriations Ordinances RECOMMENDATION It is recommended that the City Council Adopt the FY 2018-19 Budget Appropriations Ordinances. BACKGROUND The City Charter requires that the annual budget be prepared and submitted by fund, department and debt repayment and approved at the same time as its appropriations ordinances. The Charter further requires that the proposed budget be presented to the City Council by the first Monday in May. DISCUSSION On May 7, 2018, pursuant to the City Charter, the preliminary budget was presented to the City Council. The draft budget was reviewed by the City Council at a comprehensive workshop on May 14, 2018. On May 21, 2018 the FY 2018-19 Budget was adopted by Resolution and the first reading of FY 2018-19 Budget Appropriations Ordinances was completed and approved unanimously. The recommended action will finalize the FY 2018-19 Budget and establish an effective date of 30 days from adoption. FINANCIAL IMPACTS The estimated beginning fund balance for all funds is $92,641,640. The total budget for the City, City Acting as Successor Agency and City Acting as Housing Successor, including transfers, is $170,756,404. The budget is balanced by revenues, transfers in and year-end Reserve adjustments of $161,796,290. This will result in an estimated ending balance, all funds, of $83,681,526. ATTACHMENTS 1. Ordinance No. 2649 N.C.S. Appropriating Funds for FY 2018-2019 General Fund Including Exhibit A _ Appropriation of Funds (Second Reading) 2. Ordinance No. 2650 N.C.S. Appropriating Funds for FY 2018-2019 Enterprise Funds Including Exhibit A — Appropriation of Funds (Second Reading) 3. Ordinance No. 2651 N.C.S. Appropriating Funds for FY 2018-19 Utilities Funds Including Exhibit A — Appropriation of Funds (Second Reading) 4. Ordinance No. 2652 N.C,S. Appropriating Funds for FY 2018-19 Internal Service Funds Including Exhibit A — Appropriation of Funds (Second Reading) 5. Ordinance No. 2653 N.C.S. Appropriating Funds for FY 2018-2019 Special Revenues and Trust Funds Including Exhibit A — Appropriation of Funds (Second Reading) 6. Ordinance No. 2654 N.C.S. Appropriating Funds for FY 2018-2019 Capital Projects and Debt Funds Including Exhibit A — Appropriation of Funds (Second Reading) 7. Exhibit A to the Ordinances — Appropriation of Funds ORDINANCE NO. 2649 N.C.S INTRODUCED Attachment 1 BY COUNCILMEMBER SECONDED BY AN ORDINANCE APPROPRIATING FUNDS FOR THE OPERATION OF THE CITY OF PETALUMA GENERAL FUND FROM JULY 1, 2018 THROUGH JUNE 30, 2019 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS: Section 1. There is hereby appropriated for the usual and ordinary expenses of the City of Petaluma for the period of July 1, 2018 through June 30, 2019, the amounts set in the attached Exhibit A, incorporated by herein reference, and distributed to the various funds as set out in said exhibit and shall be expended and used in accordance therewith. Section 2. Changes with relation to the above appropriations between each respective department or fund may be made by resolution adopted by the City Council. The City Manager may administratively make changes within the departmental appropriations as approved, so long as the total amounts do not exceed, as a result of the change, the amounts set forth in the approved appropriation. Section 3. The City Council hereby finds and determines the amount of appropriations provided hereby does not exceed the estimated revenue, other sources and available fund balances in the amounts set in Exhibit A, which will be on file with the City Clerk for the fiscal year ending June 30, 2019. Section 4. All ordinance or parts of ordinances in conflict herewith are hereby repealed. Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this ordinance for the period and in the manner required by the City Charter. INTRODUCED, ADOPTED AND ORDERED posted/published this day of June, 2018, by the following vote: Attachment 2 ORDINANCE NO. 2650 N.C.S INTRODUCED BY COUNCILMEMBER SECONDED BY AN ORDINANCE APPROPRIATING FUNDS FOR THE OPERATION OF THE CITY OF PETALUMA ENTERPRISE FUNDS FROM JULY 1, 2018 THROUGH JUNE 30, 2019 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS: Section 1. There is hereby appropriated for the usual and ordinary expenses of the City of Petaluma for the period of July 1, 2018 through June 30, 2019, the amounts set in the attached Exhibit A, incorporated by herein reference, and distributed to the various funds as set out in said exhibit and shall be expended and used in accordance therewith. Section 2. Changes with relation to the above appropriations between each respective department or fund may be made by resolution adopted by the City Council. The City Manager may administratively make changes within the departmental appropriations as approved, so long as the total amounts do not exceed, as a result of the change, the amounts set forth in the approved appropriation. Section 3. The City Council hereby finds and determines the amount of appropriations provided hereby does not exceed the estimated revenue, other sources and available fund balances in the amounts set in Exhibit A, which will be on file with the City Clerk for the fiscal year ending June 30, 2019. Section 4. All ordinance or parts of ordinances in conflict herewith are hereby repealed. Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this ordinance for the period and in the manner required by the City Charter. INTRODUCED, ADOPTED AND ORDERED posted/published this day of June, 2018, by the following vote: 4 Attachment 3 ORDINANCE NO. 2651 N.C.S INTRODUCED BY COUNCILMEMBER SECONDED BY AN ORDINANCE APPROPRIATING FUNDS FOR THE OPERATION OF THE CITY OF PETALUMA UTILITIES FUNDS FROM JULY 1, 2018 THROUGH JUNE 30, 2019 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS: Section 1. There is hereby appropriated for the usual and ordinary expenses of the City of Petaluma for the period of July 1, 2018 through June 30, 2019, the amounts set in the attached Exhibit A, incorporated by herein reference, and distributed to the various funds as set out in said exhibit and shall be expended and used in accordance therewith. Section 2. Changes with relation to the above appropriations between each respective department or fund may be made by resolution adopted by the City Council. The City Manager may administratively make changes within the departmental appropriations as approved, so long as the total amounts do not exceed, as a result of the change, the amounts set forth in the approved appropriation. Section 3. The City Council hereby finds and determines the amount of appropriations provided hereby does not exceed the estimated revenue, other sources and available fund balances in the amounts set in Exhibit A, which will be on file with the City Clerk for the fiscal year ending June 30, 2019. Section 4. All ordinance or parts of ordinances in conflict herewith are hereby repealed. Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this ordinance for the period and in the manner required by the City Charter. INTRODUCED, ADOPTED AND ORDERED posted/published this day of June, 2018, by the following vote: 5 Attachment 4 ORDINANCE NO. 2652 N.C.S INTRODUCED BY COUNCILMEMBER SECONDED BY AN ORDINANCE APPROPRIATING FUNDS FOR THE OPERATION OF THE CITY OF PETALUMA INTERNAL SERVICE FUNDS FROM JULY 1, 2018 THROUGH JUNE 30, 2019 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS: Section 1. There is hereby appropriated for the usual and ordinary expenses of the City of Petaluma for the period of July 1, 2018 through June 30, 2019, the amounts set in the attached Exhibit A, incorporated by herein reference, and distributed to the various funds as set out in said exhibit and shall be expended and used in accordance therewith. Section 2. Changes with relation to the above appropriations between each respective department or fund may be made by resolution adopted by the City Council. The City Manager may administratively make changes within the departmental appropriations as approved, so long as the total amounts do not exceed, as a result of the change, the amounts set forth in the approved appropriation. Section 3. The City Council hereby finds and determines the amount of appropriations provided hereby does not exceed the estimated revenue, other sources and available fund balances in the amounts set in Exhibit A, which will be on file with the City Clerk for the fiscal year ending June 30, 2019. Section 4. All ordinance or parts of ordinances in conflict herewith are hereby repealed. Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this ordinance for the period and in the manner required by the City Charter. INTRODUCED, ADOPTED AND ORDERED posted/published this day of June, 2018, by the following vote: 9 Attachment 5 ORDINANCE NO. 2653 N.C.S INTRODUCED BY COUNCILMEMBER SECONDED BY AN ORDINANCE APPROPRIATING FUNDS FOR THE OPERATION OF THE CITY OF PETALUMA SPECIAL REVENUES AND TRUST FUNDS FROM JULY 1, 2018 THROUGH JUNE 30, 2019 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS: Section 1. There is hereby appropriated for the usual and ordinary expenses of the City of Petaluma for the period of July 1, 2018 through June 30, 2019, the amounts set in the attached Exhibit A, incorporated by herein reference, and distributed to the various funds as set out in said exhibit and shall be expended and used in accordance therewith. Section 2. Changes with relation to the above appropriations between each respective department or fund may be made by resolution adopted by the City Council. The City Manager may administratively make changes within the departmental appropriations as approved, so long as the total amounts do not exceed, as a result of the change, the amounts set forth in the approved appropriation. Section 3. The City Council hereby finds and determines the amount of appropriations provided hereby does not exceed the estimated revenue, other sources and available fund balances in the amounts set in Exhibit A, which will be on file with the City Clerk for the fiscal year ending June 30, 2019. Section 4. All ordinance or parts of ordinances in conflict herewith are hereby repealed. Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this ordinance for the period and in the manner required by the City Charter. INTRODUCED, ADOPTED AND ORDERED posted/published this day of June, 2018, by the following vote: 7 Attachment 6 ORDINANCE NO. 2654 N.C.S M ► li�l MY01116j" BY COUNCILMEMBER SECONDED BY AN ORDINANCE APPROPRIATING FUNDS FOR THE OPERATION OF THE CITY OF PETALUMA CAPITAL PROJECTS AND DEBT FUNDS FROM JULY 1, 2018 THROUGH JUNE 30, 2019 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS: Section 1. There is hereby appropriated for the usual and ordinary expenses of the City of Petaluma for the period of July 1, 2018 through June 30, 2019, the amounts set in the attached Exhibit A, incorporated by herein reference, and distributed to the various funds as set out in said exhibit and shall be expended and used in accordance therewith. Section 2. Changes with relation to the above appropriations between each respective department or fund may be made by resolution adopted by the City Council. The City Manager may administratively make changes within the departmental appropriations as approved, so long as the total amounts do not exceed, as a result of the change, the amounts set forth in the approved appropriation. Section 3. The City Council hereby finds and determines the amount of appropriations provided hereby does not exceed the estimated revenue, other sources and available fund balances in the amounts set in Exhibit A, which will be on file with the City Clerk for the fiscal year ending June 30, 2019. Section 4. All ordinance or parts of ordinances in conflict herewith are hereby repealed. Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this ordinance for the period and in the manner required by the City Charter. INTRODUCED, ADOPTED AND ORDERED posted/published this day of June, 2018, by the following vote: 8 Exhibit A CITY OF PETALUMA, CA PRELIMINARY FY 2018-19 BUDGET APPROPRIATIONS BY DEPARTMENT AND FUND SPECIAL REVENUE & TRUST FUNDS Community Development Block Grant Budgeted Budgeted Total Housing Successor Agency Appropriations Transfers Out Budget GENERALFUND 3,000 13,500 16,500 General Fund Cost Center 82,905 1,140,053 1,222,958 City Council 113,923 - 113,923 City Attorney 1,021,788 - 1,021,788 City Clerk 415,853 - 415,853 City Manager 834,289 - 834,289 Economic Development 411,799 - 411,799 Finance 2,060,677 - 2,060,677 Human Resources 556,931 - 556,931 Non Departmental 1,656,566 - 1,656,566 Planning 684,202 - 684,202 Fire 13,963,046 - 13,963,046 Recreation 1,780,691 - 1,780,691 Police 18,173,598 - 18,173,598 Public Works 3,809,846 - 3,809,846 TOTAL GENERAL FUND 45,566,114 1,140,053 46,706,167 SPECIAL REVENUE & TRUST FUNDS Community Development Block Grant 314,728 50,000 364,728 Housing Successor Agency 231,401 - 231,401 Mobile Home Rent Program 3,000 13,500 16,500 Commercial Linkage Fees 142,329 48,000 190,329 Housing In -Lieu Fees 344,992 88,500 433,492 Parkland Acquistion Impact Fees -08 5,152 - 5,152 Parkland Development Impact Fees -08 18,892 2,410,000 2,428,892 Open Space Acquisition Impact Fees - 08 1,359 - 1,359 Quimby Act Dedication and In -Lieu -08 665 - 665 City Facilities Development Impact Fee 20,030 - 20,030 Storm Drainage Impact Fees 103,000 103,000 Traffic Mitigation Impact Fees 7,000 7,000 Traffic Mitigation Impact Fees -08 64,711 - 64,711 Public Art Fees 186,930 - 186,930 E CITY OF PETALUMA, CA PRELIMINARY FY 2018-19 BUDGET APPROPRIATIONS BY DEPARTMENT AND FUND Airport Operations Budgeted Budgeted Total 1,632,815 Appropriations Transfers Out Budget 3% Admin Impact Fees 1,410 - 1,410 Police Grants 365,922 - 365,922 Public Works Grants - 1,589,000 1,589,000 Gas Tax 38,202 2,491,057 2,529,259 Landscape Assessment Districts 537,237 - 537,237 Abandoned Vehicle Abatement 102,248 - 102,248 Asset Seizures 35,982 90,000 125,982 Street Maintenance Gas Tax 3,126,070 2,288,824 5,414,894 Transient Occupancy Tax 648,550 2,664,012 3,312,562 Haz Mat Fines 32 - 32 SLESF - 100,000 100,000 Donations 18,676 285,000 303,676 Prince Park Trust - 56,500 56,500 TOTAL SPECIAL REVENUE & TRUST FUNDS 6,208,518 12,284,393 18,492,911 Airport Operations 1,820,410 355,000 2,175,410 Building Services 1,632,815 - 1,632,815 Marina 209,816 - 209,816 Public Transportation 3,652,305 - 3,652,305 TOTAL ENTERPRISE FUNDS 7,315,346 355,000 7,670,346 UTILITIES Waste Water Utility 21,465,561 15,614,000 37,079,561 Water Utility 14,848,964 3,697,000 18,545,964 Storm Utility 481,193 - 481,193 TOTAL UTILITY FUNDS 36,795,718 19,311,000 56,106,718 INTERNAL SERVICE FUNDS Employee Benefits 1,493,488 - 1,493,488 General Services 221,817 - 221,817 Information Technology 1,855,253 - 1,855,253 Risk Management (Liability) 1,339,755 50,000 1,389,755 Vehicle and Equipment Replacement 570,276 - 570,276 Workers' Compensation 1,681,224 - 1,681,224 TOTAL INTERNAL SERVICE FUNDS 7,161,813 50,000 7,211,813 m CITY OF PETALUMA, CA PRELIMINARY FY 2018-19 BUDGET APPROPRIATIONS BY DEPARTMENT AND FUND Budgeted Budgeted Total Appropriations Transfers Out Budget CAPITAL PROJECT FUNDS Facilities CIP 1,129,000 - 1,129,000 Parks and Recreation CIP 2,410,000 - 2,410,000 Public Works/Surface Water CIP 7,052,000 - 7,052,000 Airport CIP 355,000 355,000 Marina CIP 18 - 18 Transit C IP 1,444 - 1,444 Waste Water/Recycled Water CIP 15,272,000 - 15,272,000 Water CIP 2,947,000 - 2,947,000 TOTAL CAPITAL PROJECT FUNDS 29,166,462 - 29,166,462 Successor Agency Debt 5,165,359 - 5,165,359 Successor Agency Admin 236,628 - 236,628 TOTAL SUCCESSOR AGENCY FUNDS 5,401,987 - 5,401,987 GRAND TOTAL $ 137.615.958 $ 33.140.446 $ 170.756.404 11