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HomeMy WebLinkAboutResolution 98-213 N.C.S. 10/05/1998 RESOLUTION NO. ss-zls N.C.S. of the City of Petaluma, California RESOLUTION APPROVING SALARY AND SUPPLEMENTAL WAGE BENEFITS FOR EMPLOYEES IN UNIT 8 (MANAGEMENT) WHEREAS, the employees in Unit 8 are not represented by any recognized employee organization; and, WHEREAS, the City Manager, pursuant to Section 28, City of Petaluma City Charter, is required and empowered top make a recommendation to the City Council on matters related to employee's compensation; and . WHEREAS, the City Manager has recommended that employees in Unit 8 receive salary and supplemental wage benefits, NOW, THEREFORE, BE [T RESOLVED that the supplemental wage and benefits as specified in the attachment for employees in this Unit, being in the best interest of the City, be approved and shall become effective upon adoption. Under the power and authority cronfernd upon this Council by the Charter of said City. REFEREI\'CE: I hemby certify the foregoing Resolution wee introduced and adopted by the Approved as to Council of the City of Petaluma at a (Regular) (]4~a"dijXdiD7) meeting on the .`J.S.h day of ...........O.CL.O.b~I'._......_...................., 19_9>3.., by the - following vote: rt Atto ey_. AYES: Keller, Hamilton, Read, Stompe, Vice Mayor Maguire, Mayor Hilligoss NOES: None f Aggg~:Torlia City Clerk Mayor Cowcil Fi CITY OF PETALUMA COMPENSATION PLAN FOR UNIT 8 FISCAL YEAR 1998 - 1999 TABLE OF'CONTENTS GENERAL Section I . Tctm of Agreement COMPENSATION Section 2. Salary Section 3. Compensation For Clothing Loss Section 4. Vacation; Pa}7nent Of Section 5. Sick Leave, Pa}Tnent Of Section 6. Deferred Compensation Section 7. PERS Employer Paid Contribution Section K. Work During Local Emergency ' Section 9. Uniform Allowance Section 10. Retiree Benefit Pa~anents Section 1 I . Health/Dental Care Cash Back Section 12. Administrative. Leave, PayTnent of INSURANCE Section 13. Health Insurance Section 14. Dental Insurance Section 15. Life Insurance Section 16. Long-Tenn Disability Section 17. Vision Insurance Section 18. Other Health and Welfare Payments LEAVES Section l9. Vacation Section 20. Sick Leave Section 21. Bereavement Leave Section 22. Holidays Section 23. Military Leave Section 24. Leave Of Absence Without Pay Section 25. Jury Leave Section 26. Administrative Leave OTHER Section 27. Family Medical Leave Act Section 28. Retirement GENERAL Section 1. Term o(A¢reement This compensation plan shall 6c for a one (1) year temr for the Fiscal Year commencing July 1, 1998 through June 30, 1999. COMPENSATION Section 2. Salary Effective the.firs[ fill! payperiod ofJnnuarv /999-, the City shall adopt the following salary ranges for each of the employees in die following classifications during the term of this compensation plan. PRINCIPAL.APPOINTIUE CLASSES Director of Public Works $6,533 $6,859 $7;202 $7;563 $7,941 Assistant City Manager $6,405 $6;725 $7,061 $7;414 $7,785 Police Chief $7,228 $7,590 $7,969 $8.368 $8,786 Director of Engineering $6,692 $7,027. $7,378 $7,747 $R, 134 Fire Chief $6,572 $6;901 $7,246 $7,608 $7,988 PlanningDirec[or $5;893 $6,188 $6,497 $6,822 $7,163 Finance Director $5,892 $6,187 $6,496 $6,821 $7,162 Director of Parks & Recreation $5;483 $5,758 $6;045 $6,347 $6,664 Director of Personnel $5,639 $5,921. $6;2] 7 $6,528 .$6,854 Director of Information $5,639 $5,921 $6,217 $6,528 $6,854 Services Parks & Building Maintenance $4,258 $4,471 $4,694 $4;929 $5,175 Su crintendcnt Public Works Superintendent $4,903 $5,14R $5;405 $5,676 $5,959 COUNCIL APPOINTED City Manager $9,029 City Clerk $4,101 $4,306 $4,522 $4,748 $4,985 Gffedive the first,fi~ll pavperiod of April, [here rotes shall be increased 2%. Section 3. Compensation For Clothing Loss The City Manager is authorized to proyidc compensation to City employees for loss or damage to their clothing which occurs during the course of carrying out an official duty. A request for compensation ficrcunder shall be submitted in writing, in detail, to the City Manager via the department head concerned. The amount of compensation if any, shall be at the discretion of the City Manager. Section 4. Vacation, Payment Employees who terminate employment shall be paid in a lump sum for all accrued vacation Icave earned prior to the effective date of termination. B. Yncation Bank Hoa~rs, Pcryment of Effective the beginning of the pay period following approval by the City Council and the A.gsoication, all existing hours shall be banked and held in the Personnel Department. These amounts shall be pnid to the employee in the nmo:mt of 10% of the banked ho:~rs per year over a ten year period at the base rate of pay ntthe time of payment. Employees leaving City serviee'shall be pnid the balance.remaining at separation. This payment shall be made in the month of October or November. Section 5. Sick Leave, Payment Of In the event of the death or retirement of an employee'who has completed ten (10) or more years of continuous service with the City, the employee shall be paid or shal] receive to his benefit fifty percent (50%) of his accumulated but unused sick Icave not to exceed 480 hours. The employee may elect not o receive this benefit and instead place all sick leave hours into the PERS Sick Leave Conversion. Section 6. Deferred Compensation The City of Petaluma shallmake available to the members of this unit the City's Deferred Compensation Plan. Section 7. PERS Emnlover Paid Contribution The percentage of each employee's PERS contribution prcviouslypaid by the City prior to the adoption of this Compensation Plan as the EmployerPayment of Member Contribution (EPMC) shall instead be paid to the employee who shall then pagthat amount to PERS. For purposes of withholding, the City shall defer that portion of the employce's contribution paid,to,PERS`through:Section 414(h)(2) ofthe fntcrnal Revenue Code pursuant to City of Petaluma Resolution 90-363. Therefore, for calculation of base salary y at retremen;„the employee shall now have an increased base`salary. that will include the -total amountcof the employee's contribution to PERS previously paid`as EPMC, The' employee's conttibution will be withheld from the employee s pay by the City, and the City will make the!employee's payment.of the employee contribution directly io PERS; on behalf of the employee. The employee; may not make an-election to take this amount insalary. and/or to make the payment to PERS. The tax exemption does notapply to FICA/social security. TFic following is an example of the application ofIRC 414(h)(2) as applied to a miscellaneous employee. An employee makes.+$1,000 per month base salary, Under theyprior contractthe employee was not responsible for paying 7% of the required employee,contribution. The City was responsible for. paying'7% ($70:00),-which was a City responsibility Cha[ was in addition to the $1,000 base salary. Under the 414(h)(2) method; the. EPMC will revert to salary and the;employee's base. salary will now 6e $1070, Of this 7% (approximately $75.00) will be paid to PERS from. the $1070. The full 7% will be tax exempt and this means the employee will pay lases on $995.00. Section 8. Work Durinp'Loc:tl Emeraency Members of this. Association who are required to'work when called town activated EOC Local Emergency'shallbe paid at theit regular hourly rate for;all.hours beyond their normal workday. Section 9. Uniform Allowance The classifications of Polica;Chief and Fire Chief shall receive-$300.00 per year as a Uniform Allowance in December. Section 10. Retiree Benefit'Pavments An employee with twenty+(20) years of service and who is=age 50 or older and who ietirees on a service retirement duringacterm of this agreement, will be eligible for a secvicebenefit in the amount equal to $1001ess the amount contributed directly to the PEMCHA premium by the City. This payment will continue;as long as the employee. continues in the PEMCHA plan as. a retiree. Should,thc-retired'employce not continue in the'PEMCHA plan, thatretired einployee,will be eligible foran anrountof $100 as a direct payment"as a retiree service.benefit. It isahe responsibilityof,the retiree to notify the City irrwritingtliat'he/she is not being coveredby the PEMCHA plan and.the Gity ~;nll commence payment of;the $100.00 at the beginning ofthemonth following.the receipt of written notice by the retiree 2. For employess:retiring after September 1, 1997 and who meet the service. reggirements listed'in,paragraph 1 above, those employees,shall recejve an additional $20 per-monthas a retiree service-benefit. Should the=retired employee not continue inthe PEMCHA plan, that retired employee will be eligible for an amount of $120 as a direct payment as a retiree service benefit. It is the responsibility of the retiree to notify the City in writing that heJshe is not being covered by the PEMCHA-plan and the City will commence paymenYOf the $120:OO;at the beginning of the month following the receipt. of KTitten notice by the retiree: Section 11. Health/Dental Care Cash Back Aneligible employcemay requcsf.cancellation of the employees City paid medical and/or dental insurance coverage under Section 125 of the_IRS Tax Codes upon presentation to thc,City of'satisfactorypoofthdt he/she has medical and/or dental insurance coverage from another source. Such a•request maybe made during the-open enrollment for PEMCHA medicalelections`but-will be, in all cases, subject to the terms and conditions and cancellationzequirements,of the particularplan. When the employee has dcmopstrated such coverage to the City'ssatisfaction, the City will request cancellation of the employee's medical and/or dental coverage, subject to the terms and conditions of the-.particular policy. Upon actualcancellation,of the employees' medical coverage; and commencing on the;date of cancellation of suclrpolicy, the City will instead payto the eligible employee, on a-monthly basis, amamount equal to 50% of the "equivalent monthly cost", as defined herein, of insurance coverage of said employee. in determining,the "equivalent montlily cost"rof suchcovcrage; the City shall calculate the monthly premium amount which wouldbe.paid by the City on the employee's behalf under the Healtfi Plan of the Redwoods,plan, based on the employee's "coverage level (e.g. self, self plus.spouse, self plus=spouse:plus children) at the Time of such cancellation. However, if the actual monthly cost of the employee's curent plancoverage is less than the monthly HPR cost, then the lowerfigure shall, be used. In the event;coverage is cancelled only for the employee's spouse or dependent children, the reimbursement ic-i11 be 50% of the cost difference beriveen the old andhew levels of coverage (as calculated using the HPR plan). Upon such canecllation of the employee's dentalcoverage, the City will instead pay to the eligible employce, on a monthly basis, an amount equal to 50% of the City's fixed monttily payroll' charge for this program. .Any employee cancelling coverage wdl be.required to meet. all rules and conditions of the particular plan, including; but not limited'to, all rules and wnditions governing admirristration; cancellation, and re-enrollment eligibility by requesting a cash payment pursuant to thisisection, such.employee understands and agrees as a condition of receipt of this payment, that re-enrollment eligibility into any plan is notguaranteed. Section IZ: 'Pau for Unused Administrative Leave 'L'he Cih~ shell=pay.offdny unased Administrative leave as of Jame 30th-to a maximum of 4Uhours. Payment shall beat the employee's base pnv rate as gfJune 30th. This payment shall be made on the lass payperiod for the Fiscal Year. INSURANCE Section 13. Health`Insurance 1. ACTIVE Employees The Ciq~ shall participate in-the Public Employees'MedicaLHealth Gare Act (PEMCHA) for members of this Unit. The designatcdpremium paid'by theCity toward this program shall be in the amount of $100.00 per month per employee. 2. RETIRED Employees Employees who retircfrom the Cit}~ of:Petalurna will receive contributions to their medical premium while under the PEMCHA.plan. This payment evil] increase in the amount. of $5.00 per year until it reached3he amount of $100.00 aslisted in paragraph 1 above. Section 14. Denfa4 Eroaram The City shall provide;for a group Delta Dental Program forCity employee and dependents in this Unit. Additionally,=the City~shall iionfiibute toward an Orthodonture plan $ I;OQO per child at a 50% co-payment rate.. The Gity'sliall pay;.. during3he period of this Compensation Plan the fulLcostaoward the City group dental coverage program. Section 15: Life Insurance A. The'City=shall provide fora group term life program•for City employees th this Uiiit. The City shall pay; during tfie"course of the Compensation Plan, the insurance premium towards employee only-coverage for sucli:insurance ih the principlesum of $25,000 per employee. B. Management Life Insuranceshall.be in the amountof one and one-half (1-1/2) times tbaica~inual salaiy rounded to'the,nearest even dollar, i.e., $12,000, $13,000, etc. not to•excecd $125,000. Section 16. Long-Terrri:Disability The City sfiall provide`for a long-term disability plan. The premium to be paid for by the City. Section 17. Vision Program The Ciry shall provide a Vision Plan for empbyees!and dependents. The shall be paid for by the City,, Section 18. Other Health and'Welfare Eavments The :City shall provide to the active members of Unit8'>additional monttily health and welfare payments equal the PEMCHA Health Plan of the Redwoods premium amounts less $100.00. LEAVE Section 19: Vacation A. Amounts. All regular employees of the..Gity ~f Petalzmta, after working,onerfull year are entitled to the egiiivalerrt of'eighty {80) hours of vaeatiorz-with pay nz the. year follo>7~ing the year irz'whicli. Vacation is earned. All~regularverrtployees of the City of Petalzrma, afterfrve (S) years of corztinnous set~~ice with the City, and. beginning with"'the=sixth year, shall be entitled;to the equivalent of one hundred twenty (L20) hours of Gdcatiaz per year. After ten (10) yecirs of contimcrnrs service-with. the "City, eight (8) hours of vacation s4ta11 be added for,each.year of contirmotrs sen~ice to a maximum of two hundred (200)' hours of vdcation. B. SchedultrzQ. The,limes daring a calendar yecn•;in which arz employee may take h`s/her vacation shall be.deternzined by the:~leparimern.head with clue respect for the wishes of 1he`employee and particular regard for lhe~neecfsof the service.,lfthe requirements"of;the service are such that an employee camzot take part.or a1Cof his/her anrrzzpl vacation in apcrrticlzlar cdlettdcrr year, such vacation shall be taken during the following calendar year. Banked Hours. Hours that are bankedtinder Section "Vacation, Payment"of" nzay be usedEupoir submittal of a nzeino to.~the•Pensoiuzel Depw•tment firr Vacation purposes. These hours shall he dedrelec/ from the existing bank. C. Vacation Adjuslmerzt. Employees who are grmned_time off for sctiedzr/ed'holidays shalCnot hcmeszrch holidays chm'ged as vacation lecn~e when the vacation leave and holiday(s) coincide. U. Accrual Gimits_ Vacation accruals shall be capped at three (3) times the, amount listed in paragr~ap'lrs A. Section'-20. Sick Leave A. General Sick-leave zc~th pay shall be granted to all employees as set forth in his section: Sick leave is not aright which an employee may use. at his"discretion, but rather, shall be used only in cases of personal illness; disability or the serious illness.or injury of an employee's familymemberwhich tequires the employee's attention. The teim family member shall include ;spouse, children; parents; spouse's parents, brotheis, sisters or other individuals whose relationship to he employee is.that of a dependent or near dependent. B. Accrual Sick;leade shall accrue to all full-timeemployees at the rate of eight (8) hours for each montti'ofcontinuous service. No employee shall accumulate more sick leave in any year than provided. C. Relationship To Workers' Compensation Benefits shall be payable in situations wfiere miscellaneous employee's absence is due to industrial injury as providei3 jn California State Workers' Compensation Law. During the first three (3) work days when the employee's absence from work has been occasioned by injury suffered during his/her employmenfand''he/she-receives Workers' Compensation, he(she shall receive full pay. Following,this period, sick leave may be a supplementto the Workers' Compensation benefits.provided'the employee. Compensation is at his/her regular rate for a period not to exceedsix months; or until sick leaveis exhausted, or the disability js abrogated, or thafemployee is certified "permanent and stationary" by a competent medical authority. The City.shall jiayhim/her the regular salary, based on the combination of the Workers' Compensation'benefit plus sick leave. All public safery'employces r8eeiving full salaries m lieu of temporary disability payments pursuant to Section 4850 of the Labor Gode are entitled to accumulate sick leave during such periods of sick Leave. Sick leave for industrial;injury-shall not be allowed for a disability resulting from sickness, self-inflicted injury orwillful misconduct. The Gitymay retire any employee'prior to the exhaustion ofaccumulated sick leave, atwhich time allaccruedbut unused sick leayeghati be abrogated, subject only to the limitations provided under this;Memorandum of Understanding. D. Sick Leave Transfer Policv An employee cti~shing' odonate hours ofsick'leave;to another employee may do so by sending a written request, approved by his/her departmenthead, to the Personnel Office naming the: individual to receive the sick leave and,the amount donated, with the following restrictions: 1. .Employees who wish to transfer sick leave must retain,a minimum of one hundred-sixty (160) hours of sick leave to be eligible to transfer sick leave. 2. All such transfers~ofsick ieavc are irrevocable. 3. The employee receiving,the sick leave transfer must have zero (0) hours of accrued sick leave, vacation and.CTA leave on,thc books'. 4. Employees may not buy or sell sick leave. Only the time may be transferred. 5. Employees may not transfer sick leave upon separation of service. 6. Siek Leave TransfeYshall be allowed between'aIl Units. 7. No more than ninety (90) workdays of Sick Leave may be received by an employee forany one illness or injury. Section.21. Bereavement Leave In the event;of the death of an emplo}'ee's spouse, mother,'stcp-mother, mother-in-law, father, step father, father-in-law; brother, sister, child, including an adopted child, grandchild and grandparent, an employee who attend's the:'funeral shall be granted time off work v«th',pay. The amount of timeoff work.with pay shallbe only that which is required to attend the funeral and makdnecessary fiineral,arrangements; but.in no event shall it exceed three (3) working days. These three (3)'days shall notlic chargeable to sick leave. An,additional:two (2) days required-for necessaryfuneral arrangements may be charged to the erriployees' sick leave"and any additional time beyond these hvo days,may be charged to accumulated vacation or leave without pay; Such bereavement-leave shall not be accruable from fiscal year to fiscaLyear,,nor shall it have any monetary value if unused. Section 22. Holidays A. FIXED HOLIDAYS: The ,City shall observe twelve'(12) fixed-date holidays. These holidays shall be established;forthe city's fiscal yearas determined'by CityCouncil resolution. B, FLOATING HOLIDAY:- During the Fiscal Year the,Ctywill authorize,one (1) "Floating Holiday" per employee;-which maybe taken by the Employee at a time.selected by"the Employee, subject to op8rationaLrequirements~and approval determined by the City. Employeeshired between July 1; and'Dccember 31, will be eligible fora "Floating Holiday"during the courscofthc Fiscal Year. Section 23. Military Leave Military leave shall be arranged-in accordance with tfie provisions of State Law. All employeescentitledao military leave shall give the appointing'power,anopportumty within the limits of military regulations to determine whenauch leave shall be taken. Section'24. Leave Of Absence Without Pav The City'Managcrmay grarib;a+regular or probationary employee-leave of absence without pay pursuant to he State;and Federal Law. Good cause being shown by a written request, the City Manager may.extend tfie leave,of absence witfioaLpay or seniority or benefits for an additional"period notto exceedsix (6) months. No.such Icave'shall be granted except upon written reques8of the employeesetting forthahe rcasosfor the request, and the approval will be'in writing. Ujon expiration of a regularly approved leave or within a reasonable period oftime after notice to return to'dury; the employee shall be reinstated in the position field at the time]eave was granted. Failure on the part of an employee on leave to report promptly at its expiration; or cc~thin a reasonable time after notice to return to duty, shall because;for discharge. Section 25. Jun Leave Every classified employee of the City who is called or required to serve as a trial juror shall be entitled to absent himself from his duties with the City during the period of such sorvice or while necessarily being present in court as a result,of such call. Under such circumstances, the employee shall be paid the difference between his full salary and any pa}~nent ieceived by him, except iaJcl pay, for such duty. This compensation shall not extend beyond twenty (20) working daus. Section 256 Administrative Leave Members of this Unrt are eligible for administrative leane. Days me(y be granted by the Czty Manager upon written re guest, not to.exceed eighty (80) hours per f Fiscal Year. Section 27. Family Medical Leave Act Pursuant 4o he Fanilly and Medical Leave Act of 1993, FMLA leave may be granted to an employee who has.been'emploved font least rivelve (12)'nionths by the City and who has providedat least 1,250 hours of serviceduring the twelve (12) months before the Ieaye is requested. The leave may be granted up to a total of rivelve (12) weeks for the following reasons: A. Because of the birth of a child or placement fot adoption or foster care of a child:• B. In order. to care for"the spouse, son; daughter, parent, or one. who stood in place of a parent of the employee; if such spouse, son; daughter;,parent, or "in loco parentis" has aserious health condition; C. Because of a,serioirs health condition tliaYmakes the employee unablexo perform his employment.ffinetions. The employee must provide the employer with thirty (30) days -advance notice of the leayc, orsuch notice as is practicable, if thirty(30 days notice'is not possible. The employee must provide the employer witlrcertification of the condition from a health care provider. The employer, atemployerexpense; may requircasewnd opinion.on the validity of the certification. Should a.conflicTarise 6eriveen healthproviders, athird andbinding opinion, at employer expense will be sought. ' An employee seeking FMLA leave mustfirst gsepaid sick time (if applicable) and vacation before,going on.unpaid eave. The total amount of family leave paid and unpaid ~i~ll not exceed a'total of rivelva (12) weeks. In any case in which a husband and wife entitled to family leave are both employed by the employer, the aggregate number of tc-orkweeks of leave to which both maybe entitled maybe limited to twelve (12) weeks if such leave isaakcn because of thebirth ofa child or placement fob adoption or foster care of a child. The employee ec~ll'besresponsiblefor his share of the health`insurancc cost during the leave. If the employee does not >•etum,from the eave, he is responsible foi the total insurance premiumpaid by the employer: OTHER Section 28. Retirement The City of Petaluma's retirement plan under the Public Employees' Retirement System shall consist of the follovti~ng items: Options: Miscellaneous 2%~ 199 Survivors Bcncfi[ (Level 1). One Year Final Compensation. ~ Unused Sick Leave Credit. Military Service Credit as Public Service. Options: Fire 2% cr, 50 1989 Survivors Benefit (Level 3) Section 21382.4. One Year Final Compensation. Unused Sick Leave Credit. ' MilitaryServicc Credit as Public Service (Section 20930.3. Post Retirement Survivors Allowance (Sections 2 (263, 21263.1 and 21263.3. Options: Police 2% [t, 50 199 Survivors Benefit (Level 4). One Year Final Compensation. Unused Sick Leave Credit.