HomeMy WebLinkAboutResolution 2018-105 N.C.S. 06/18/2018Resolution No. 2018-105 N.C.S.
of the City of Petaluma, California
ACCEPTING COMPLETION OF THE PETALUMA COMMUNITY
SPORTS FIELDS RESTROOM IMPROVEMENTS PROJECT
WHEREAS, the City of Petaluma has prepared construction bid documents and
advertised for construction of the Petaluma Community Sports Fields Restroom Improvements
Project, Project Number C14501604, ("the Project"); and
WHEREAS, in accordance with the City of Petaluma Charter and Municipal Code,
California Public Contract Code Section 20162 and other applicable law, City staff solicited bids
for the Project; and
WHEREAS, the Project was bid on July 28, 2016, and four bids were received and
opened on September 1, 2016 in accordance with applicable law; and
WHEREAS, the lowest responsible bid for the base bid was submitted by Coastside
Concrete & Construction Inc. from Santa Rosa, CA for $354,640; and
WHEREAS, by Resolution No. 2016-158 N.C.S., adopted on October 3, 2016, the City
Council found the bid of $354,640 for the Project to be the lowest responsive bid, awarded the
Project to Coastside Concrete & Construction Inc. in the amount of $354,640, conditioned on
Coastside Concrete & Construction Inc. timely executing the Project contract and submitting all
required documents and authorized and directed the City Manager to sign the Project contract on
behalf of the City; and
WHEREAS, the following contract change orders (CCO) affecting the project amount
have been approved;
Change Order Number
Description
Amount
CCO#1
Additional labor and materials to remove two
$26,218.68
courses of block and cut/grind the remaining
courses at proper slope for roof pitch.
CCO#2
Additional labor and subcontractor costs to
$34,805.87
install fire sprinklers in building.
CCO#3 Reconciliation of differences in bid item ($6,965.87)
quantities
Total Change Orders $54,058.68
and
WHEREAS, the final contract amount, as amended, including reconciliation of final
quantities, is $408,698.68; and
WHEREAS, the Project has been inspected and determined that it has been completed in
substantial accordance with the contract requirements and is subject to the Contractor's
continuing warranty and other obligations pursuant to the contract; and
Resolution No. 2018-105 N.C.S. Page 1
WHEREAS, the Project has been placed into beneficial use on behalf of the City.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Petaluma hereby:
1. The contract entitled Petaluma Community Sports Fields Restroom Improvement Project,
City project Number C14501604 with a final contract amount of $408,698.68, is accepted
as complete subject to the Contractor's continuing warranty and other obligations
pursuant to the contract.
2. The City Clerk is hereby authorized and directed to file a Notice of Completion
concerning the Project with the Sonoma County Clerk's Office within ten (10) days of
the date of this Resolution.
3. Staff is hereby authorized and directed to release all undisputed retention not subject to
pending change orders within sixty (60) days of the date of this Resolution and in
accordance with the terms of the Project contract, the Petaluma City Charter, California
Public Contract Code Section 7107 and applicable law.
4. Staff is directed to submit a budget adjustment during the year end budget amendment
action to add $28,500 in funding from the Housing and Parks Related Grant to offset
costs incurred that are related to fire sprinklers.
Under the power and authority conferred upon this Council by the Charter of said City
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the}prov as to
Council of the City of Petaluma at a Regular meeting on the 18`h day of June 2018, r
by the following vote: `0-
-
City A orney
AYES: Albertson, Barrett, Mayor Glass, Vice Mayor Healy, King, Miller
NOES: None
ABSENT: None
ABSTAIN: Kearney ✓
x
ATTEST:
City Clerk layor
Resolution No. 2018-105 N.C.S. Page 2