HomeMy WebLinkAboutStaff Report 3.C 07/02/2018�.sL�r
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DATE: July 2, 2018
TO:
FROM:
• • • •;WIN
Honorable Mayor and Members of the City Council through City Manager
Ken Savano, Chief of Police
SUBJECT: Resolution Authorizing the Purchase of One 2018 Harley-Davidson FLHTP
Electra Glide Police Motorcycle from Oakland Harley-Davidson in the Amount of
$26,240.34 and Authorizing the City Manager to Execute All Documents
Necessary to Complete the Purchase
RECOMMENDATION
It is recommended the City Council approve the attached Resolution Approving the Purchase of
One 2018 Harley-Davidson FLHTP Electra Glide Police Motorcycle from Oakland Harley-
Davidson in the Amount of $26,240.34, and Authorizing the City Manager to Execute all
Documents Necessary to Complete the Purchase.
BACKGROUND
Since the late 1980's, the City of Petaluma has been actively receiving traffic safety grant
funding from the California Office of Traffic Safety (OTS) through the National Highway
Traffic Safety Administration. Grant funding applied for and received by the Police Department
from OTS since that time is approximately $4,500,000.00. A majority of the traffic safety grant
funding has been received to increase traffic safety and reduce the number of fatal and injury
collisions caused by unsafe driving.
DISCUSSION
In October of 2017, the OTS awarded the.Police Department a Selective Traffic Enforcement
Program Grant in the amount of $140,000.00. The grant will help the Police Department reduce
the number of persons killed or injured in collisions involving alcohol and other primary
collision factors. As part of this grant, the Department was awarded grant funds to purchase a
new police motorcycle, which will be assigned to the Traffic Unit. An existing traffic officer
will be assigned to the police motorcycle, to conduct educational and enforcement operations to
help accomplish the grant goals and objectives.
The Police Department currently has Harley-Davidson Police Motorcycles in the Traffic Unit
vehicle fleet. Harley-Davidson was awarded the State of California contract for police
motorcycles in 2017. The State bid was awarded to Oakland Harley-Davidson and purchasing is
available to local agencies under the same contract terms.
Petaluma Municipal Code section 4.04. 100 provides that purchases made through a cooperative
purchasing program with state, county or other public agencies are exempt from provisions of
Chapter 4.04 of the Petaluma Municipal Code which requires the City to conduct its own
competitive bid process. The benefits of cooperative purchasing include better pricing, better
delivery timelines, and the avoidance of the expense and time associated with conducting a bid
process. In this case the vehicle specifications in the State bid will meet the needs of the Police
Department.
FINANCIAL IMPACTS
An OTS grant in the amount of $32,000 was awarded to the Police Department for the purchase
of a police motorcycle that is expected to cost $26,240.34. The grant will cover the cost of the
motorcycle and there will be no expenditures from the General Fund.
ATTACHMENTS
1. Resolution
2. Quote Summary from Oakland Harley-Davidson
3. Excerpt from State of California Contract #1-16-23-30
ATTACHMENT 1
RESOLUTION AUTHORIZING THE PURCHASE OF ONE 2018 HARLEY-DAVIDSON
FLHTP ELECTRA GLIDE POLICE MOTORCYCLE FROM OAKLAND HARLEY-
DAVIDSON IN THE AMOUNT OF $26,240.84 AND AUTHORIZING THE CITY
MANAGER TO EXECUTE All DOCUMENTS NECESSARY TO COMPLETE THE
PURCHASE
WHEREAS, the City of Petaluma Police Department has been awarded a Traffic Safety
Grant from the California Office of Traffic Safety to purchase one 2018 Harley-Davidson
FLHTP Electra Glide Police Motorcycle; and
WHEREAS, the City has determined Oakland Harley-Davidson holds a competitive bid
contract with the State of California for the 2018 Harley-Davidson FLHTP Electra Glide Police
Motorcycle; and
WHEREAS, Petaluma Municipal Code section 4.04. 100 provides that purchases made
through a cooperative purchasing program with the state, county or other public agencies are
exempt from provisions of Chapter 4.04 of the Petaluma Municipal Code, provided there is
documentation as to the advantage of the cooperative purchase; and
WHEREAS, there is an advantage in purchasing the requested police motorcycle
through the state cooperative purchasing program because of better pricing, better delivery
timelines, and the avoidance of the expense and time associated with conducting a bid process,
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL
HEREBY:
(1) Approves the purchase of one (1) 2018 Harley-Davidson FLHTP Electra Glide Police
Motorcycle from Oakland Harley-Davidson in the amount of $26,240.84, subject to the
conditions and specifications contained in the proposal of Oakland Harley-Davidson; and
(2) Authorizes the City Manager, or his designee, to execute any necessary documents to
complete the purchase of the vehicle and related equipment.
ATTACHMENT 2
N A 0 d[ V— 0 A U 1 it S 0 N
1 Note Pad Holder, Mfg# PAD -HOLD
1 Heated Hand Grips, Mfg,# 56100034
1 Off Angle Emergency Lights -RED, Mfg,# 01-268042254
1 I Five Year Extended Service Plan (NON-TAXABLE)
2 California Tire Fee ($1.75 x 2 tires) NON-TAXABLE
1 �DMVProcesslng NON-TAXABLE
Payment
Net 30 days
Comments
Any question please call Mike Genthner
510-377-3786
$ 71.96
$
71.96
(QUOTE
$
179.96
$ 503.92
17013
Customer
$ 1,332.00
Mise
1,332.00
ame
Peta uma Police Department
Date
1/4/2018
Address
969 Petaluma Boulevard North
Contract #
1-16-23-30
City
Petaluma State Ca. ZIP 94952
Purch,Order#
Phone
707-778-4372
FOB
Qty
Description
Unit Price
TOTAL
1
2018 Motorcycle, Enforcement Type
$ 21,747.00
$ 21,747.00
Harley-Davidson, Electra Glide, MFG# FLHTP
1 Note Pad Holder, Mfg# PAD -HOLD
1 Heated Hand Grips, Mfg,# 56100034
1 Off Angle Emergency Lights -RED, Mfg,# 01-268042254
1 I Five Year Extended Service Plan (NON-TAXABLE)
2 California Tire Fee ($1.75 x 2 tires) NON-TAXABLE
1 �DMVProcesslng NON-TAXABLE
Payment
Net 30 days
Comments
Any question please call Mike Genthner
510-377-3786
$ 71.96
$
71.96
$ 179,96
$
179.96
$ 503.92
$
503,92
$ 1,332.00
;$
1,332.00
$ 1.75 $ 3.50
$ 29.00 $ 29.00
SubTotal $ 23,867.34
Shipping $ -
Document Fee
Sales Tax $ 1,828.36
TOTAL $ - 25,695.70 1
Office
151 1-iegenberger Road, Oakland, California 94621 1 Phone 510 635 0100 • Rix 510 635 1.900 1 m"voaklandh-d.com
69 A R L E Y - 0 A U 1 0 3 0 N'
1 Siren upgrade systems installed on the following motorcycles
1 Kit Siren Amp Mounting Bracket
1 Siren Amp
Payment
Not 30 days
Comments
Any question please call Mike Genthner
610-3773786
$ 59,95 $ 59,95
$ 439.95 $ 439.95
SubTotal $ 499,90
Shipping $
Document Fee
Sales Tax $ 45,24
TOTAL $ 545,14
Office
151 Hegenberger Road, Oakland, California 911.621 • Phone 510 635 0100 • Fix 510 635 1900 ^ www,oaklandh-d,com
_ _I
QUOTE
17014
Customer
Mis, �
Name
Petaluma Police Department
Date
1/4/2018
Address
969 Petaluma Boulevard North
Contract #
City
Petaluma State _Ca, ZIP 94962
T
Purch,Order#
Phone
707778-4372
FOB
flhi
rlacrrPntinit
Unit Price
TOTAL
1 Siren upgrade systems installed on the following motorcycles
1 Kit Siren Amp Mounting Bracket
1 Siren Amp
Payment
Not 30 days
Comments
Any question please call Mike Genthner
610-3773786
$ 59,95 $ 59,95
$ 439.95 $ 439.95
SubTotal $ 499,90
Shipping $
Document Fee
Sales Tax $ 45,24
TOTAL $ 545,14
Office
151 Hegenberger Road, Oakland, California 911.621 • Phone 510 635 0100 • Fix 510 635 1900 ^ www,oaklandh-d,com
w
ATTACHMENT 3
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