HomeMy WebLinkAboutStaff Report 5.A 07/02/2018DATE: July 2, 2018
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: Dail St J SCE — Director, Public Works & Utilities
Jeff Gittings — Parks and Facilities Maintenance Manager
SUBJECT: Public Meeting to Hear Testimony Regarding the Annual Assessments for the
Landscape Assessment Districts; Adopt Resolution Describing Improvements and
Directing Preparation of Engineer's Report for Fiscal Year 2018-2019 Annual
Assessment for Landscape Assessment Districts; Resolution Providing
Preliminary Approval of Engineer's Report for Landscape Assessment Districts,
Fiscal Year 2018-2019; and Resolution Setting a Public Hearing to Order the
Levy and Collection of Assessments Pursuant to the Landscaping and Lighting
Act of 1972 for Landscape Assessment Districts, Fiscal Year 2018-2019
RECOMMENDATION
It is recommended that the City Council adopt the following resolutions:
1. Resolution Describing Improvements and Directing Preparation of Engineer's Report for
Fiscal Year 2018-2019Annual Assessment for Landscape Assessment Districts.
2. Resolution Providing Preliminary Approval of Engineer's Report for Landscape Assessment
Districts, Fiscal Year 2018-2019.
3. Resolution Setting a Public Hearing to Order the Levy and Collection of Assessments
Pursuant to the Landscaping and Lighting Act of 1972 for Landscape Assessment Districts,
Fiscal Year 2018-2019.
BACKGROUND
Each year, as required by the California Streets and Highway Code (SHC) Section 22620
through 22631, the City Council must initiate a process to set the annual assessments for the
Landscape Assessment Districts (LAD) in order to assure sufficient funds are provided for the
necessary landscape maintenance. The process requires a Public Meeting to hear testimony and
approve the three subject resolutions contained herein, which is scheduled for July 2, 2018.
Further, a Public Hearing is required prior to final approval of the assessments and is scheduled
for July 16, 2018. The Public Hearing will allow the City Council to hear any public comment,
confirm or modify the proposed assessments, and approve the Engineer's Report.
The City has LADs established for 47 subdivisions, of which four are inactive. The LADS
feature public landscaped areas, as identified in the conditional tentative map approval prior to
development of the subdivisions. These districts were formed to maintain various amenities on
common landscaped areas and islands, medians and frontage strips, pathways, riparian
mitigations, sound walls, and fences and irrigation systems within the specific sub -division. The
annual maintenance costs are spread among all of the private parcels within each LAD district
and are collected by the County on behalf of the City under their property tax collection process.
The City maintains fund balances for each LAD and manages the expenditures for maintenance
and repairs.
With respect to the proposed actions on July 2nd, the approval legislation will be segmented into
separate resolutions for specific LADs pursuant to Title 2, Cal. Code of Regulations, section
18709, to address the likelihood that Council members may recuse themselves from making
decisions on LAD assessments for properties within 500' of real property in which they have
ownership or other interests.
The proposed action meets Council Goal: "Improve and enhance fiscal stability and
sustainability".
DISCUSSION
The Landscape and Lighting Act of 1972, which is codified in the above referenced section of
the California Streets and Highway Code, requires the following steps, which can be
accomplished by adopting the three recommended resolutions:
• Adopt resolution describing new improvements, which there are none, and order
preparation of engineer report.
• Approve engineer report, consisting of Exhibits A and B, which summarize fund
balances, projected levies, maintenance costs, per parcel assessments including increases
or decreases from last year and expenditure details including number of parcels per LAD.
• Adopt resolution setting a Public Hearing to order the levy and collection of the annual
LAD parcel assessments.
After these steps are completed at the July 2nd Council meeting, the Council may adopt a
resolution confirming the assessments for FY 18/19 at the July 16, 2018 public hearing. This
final step must occur before August 10th to establish the assessments for FY 18/19 based on the
deadline established by the Sonoma County Tax Assessor. Delay in approving the recommended
resolutions would prevent assessment collections by Sonoma County for the fiscal year.
One assessment adjustment is recommended;
• Westview Estates LAD to be reduced from $125.00 to $105.00 due to nominal annual
maintenance costs and sufficient fund reserves.
Assessments for LADs with a built-in 2% annual escalator will be increased accordingly.
Several LADs with healthy fund reserves are scheduled for landscape renovations and
improvements for FY 18/19 which will spend down these reserves for projects that have been on
hold during the recent drought. Irrigation repairs and water conservation improvements are
2
currently taking place to reduce water and electricity costs. The special projects will expend
LAD reserves for weed prevention, mulch maintenance activities associated with water
conservation improvements, tree maintenance, lighting, pathways and trails.
FINANCIAL IMPACTS
There is no unanticipated impact of the proposed action on the approved budget for FY 18/19.
The proposed action is necessary to fund LAD maintenance and operations for the fiscal year.
ATTACHMENTS
1. Resolution Describing Improvements and Directing Preparation of Engineer's Report for
the Fiscal Year 2018/2019 Annual Assessment for Landscape Assessment Districts.
2. Resolution of Preliminary Approval of Engineer's Report for Landscape Assessment
Districts for FY 2018/2019.
3. Resolution Setting a Public Hearing to Order the Levy and Collection of Assessments
Pursuant to the Landscaping and Lighting Act of 1971 for Landscape Assessment
Districts, Fiscal Year 2018/2019.
4. Exhibit A of Engineer's Report: Subdivision Landscape Assessment Districts FY 18/19
Assessment Summary/Expenditures and Revenues
5. Exhibit B of Engineer's Report: LAD Descriptions and Maps
6. Map: Conflict of Interest Boundaries with LAD Boundaries
Attachment 1
RESOLUTION DESCRIBING IMPROVEMENTS AND DIRECTING PREPARATION
OF ENGINEER'S REPORT FOR FISCAL YEAR 2018-2019
ANNUAL ASSESSMENT FOR LANDSCAPE ASSESSMENT DISTRICTS
WHEREAS, pursuant to the provisions of the Landscaping and Lighting Act of 1972,
Streets and Highways Code sections 22500 et seq., the City Council has established Landscape
Assessment Districts and authorized levy and collection of assessments, listed in Exhibit A of the
Engineer's Report, on file with the City Clerk.
NOW, THEREFORE, BE IT RESOLVED THAT:
The public interest, convenience and necessity require, and it is the intention of said Council to
undertake proceedings for the levy and collection of assessments upon the several parcels of land
in said districts, for Fiscal Year 2018-2019 maintenance.
The improvements to be constructed or installed, including the maintenance thereof, are more
particularly described for each district in Exhibit B of the Engineer's Report, Descriptions
and Maps.
2. The maintenance costs or expenses of said improvements are to be made chargeable upon
said districts; the exterior boundaries of each district are the composite of each consolidated
area, as more particularly shown on a map thereof on file in the office of the City Clerk, to
which reference is hereby made for further particulars. Said maps for each district indicate by
a boundary line the extent of the territory included in said district and of any zone thereof and
shall govern for all details as to the extent of each assessment district. The boundary lines are
also generally depicted in Exhibit B of the Engineer's Report, Descriptions and Maps.
3. The City Engineer of the City of Petaluma shall be the Engineer of Work, and is hereby
directed to prepare and file with the City Clerk a report on the districts specifying the fiscal
year to which the report applies, and, with respect to that year, presenting the following:
a) Description of the existing improvements and proposed new improvements, if any, to be
made within the assessment district or within any zone thereof;
b) An estimate of the costs of said proposed new improvements, if any to be made; the costs
of maintenance of any existing improvements, together with the incidental expenses in
connection therewith;
c) A diagram showing the exterior boundaries of the assessment district and the lines and
dimensions of each lot or parcel of land within the district as such lot or parcel of land is
shown on the County Assessor's map for the fiscal year to which the report applies, each
of which lots of parcels of land shall be identified by a distinctive number on said
diagram; and
M
d) A proposed assessment of the total amount of the estimated costs and expenses of the
proposed new improvements, if any, including the maintenance of any existing
improvements upon the several parcels of land in said district in proportion to the
estimated benefits to be received by such parcels of land from said improvements,
including the maintenance, and of the expenses incidental thereto.
4. The Director of Public Works and Utilities and the Director of Finance of Petaluma are
hereby designated as the persons to answer inquiries regarding any protest proceedings to be
had herein, and may be contacted during regular office hours at the Petaluma City Hall, 11
English Street, Petaluma, CA 94952, or by calling 707-778-4303.
5
Attachment 2
RESOLUTION PROVIDING PRELIMINARY APPROVAL OF
ENGINEER'S REPORT FOR
LANDSCAPE ASSESSMENT DISTRICTS
FISCAL YEAR 2018-2019
WHEREAS, the City Council of Petaluma adopted its Resolution Describing
Improvements and Directing Preparation of Engineer's Report for Fiscal Year 2018-2019 Annual
Assessments for Landscape Assessment Districts, pursuant to the Landscaping and Lighting Act
of 1972, Streets and Highways Code sections 22500 et seq.; and
WHEREAS, said Resolution referred the proposed improvements to the Engineer of
Work, and directed said Engineer of Work to prepare and file with City Clerk a written report on
the LAD, all as therein more particularly described (`Engineer's Report"); and
WHEREAS, the Engineer of Work has prepared and filed the Engineer's Report with the
City Clerk, and the Engineer's Report has been presented to the City Council for consideration;
and
WHEREAS, the Landscape Assessment Districts (LADs) are listed in Exhibits A and B
of the Engineer's Report; and
WHEREAS, the City Council has duly considered the Engineer's Report and each and
every part thereof, and finds that said Engineer's Report is sufficient and does not require
modification.
NOW, THEREFORE, BE IT RESOLVED THAT:
1. The plans and specifications for the existing improvements within the assessment districts
listed in Exhibit A of the Engineer's Report, or within any zone thereof, contained in said
report are hereby approved.
2. The Engineer's estimate of the itemized and total costs and expenses of said improvements, if
any, maintenance, and the incidental expenses in connection therewith, contained in said
report are hereby approved.
3. The diagram contained in the Engineer's Report showing the exterior boundaries of the
assessment districts referred to and described, the boundaries of any zones therein, the lines
and dimensions of each lot or parcel of land within said districts as such lot or parcel of land
is shown on the County Assessor's maps for the fiscal year to which the report applies, each
of which lot or parcel of land has been given a separate number upon said diagram, is hereby
preliminarily approved.
2
4. Each proposed assessment of the total amount of the estimated costs and expenses of the
proposed improvements upon the several parcels of land in each district is in proportion to
the estimated benefits to be received by such parcels, respectively, from said improvements,
including the maintenance or servicing, or both thereof, and of the expenses incidental
thereto, as contained in the Engineer's Report and is hereby approved.
5. Said report will stand as the Engineer's Report for all of the individual districts as listed in
Exhibit A of the Engineer's Report, for the purpose of all subsequent proceedings to be had
pursuant to said Resolution.
7
Attachment 3
RESOLUTION SETTING A PUBLIC HEARING TO ORDER THE LEVY AND
COLLECTION OF ASSESSMENTS PURSUANT TO THE
LANDSCAPING AND LIGHTING ACT OF 1972 FOR
LANDSCAPE ASSESSMENT DISTRICTS
FISCAL YEAR 2018-2019
WHEREAS, on July 2, 2018, the City Council of Petaluma adopted a Resolution
Describing Improvements and Directing Preparation of Engineer's Report for Fiscal Year 2018-
2019 Annual Assessments for Landscape Assessment Districts, pursuant to the Landscaping and
Lighting Act of 1972, Streets and Highways Code sections 22500 et seq.; and
WHEREAS, pursuant to said Resolution, the designated Engineer of Work has prepared
and filed with the City Clerk the written Engineer's Report for the districts listed in Exhibit A of
the Engineer's Report, called for under said Act and by said Resolution; and
WHEREAS, the Engineer's Report has been submitted to and preliminarily approved by
the City Council in accordance with said Act.
NOW, THEREFORE, IT IS HEREBY FOUND, DETERMINED AND
ORDERED:
1. The public interest and convenience require, and it is the intention of the City Council to
order the levy and collection of assessments for fiscal year 2018-2019, pursuant to the
provisions of the Landscaping and Lighting Act of 1972, Streets and Highways Code
sections 22500 et seq., for the construction or installation of the improvements, if any,
including maintenance, more particularly described for each district in Exhibit B of the
Engineer's Report, Descriptions and Maps.
2. The cost and expenses of said improvements, if any, for each assessment district, including
maintenance, are to be made chargeable upon the specified assessment district, the exterior
boundaries of which district are the composite and consolidated area as more particularly
described on a map thereof on file in the office of the City Clerk, to which reference is
hereby made for further particulars. Said map indicates by a boundary line the extent of the
territory included in each of the districts and of any zone thereof and the general location of
said districts.
3. The Engineer's Report approved by this Council and on file with the City Clerk is hereby
referred to for a full and detailed description of the improvements, the boundaries of the
assessment district and any zones therein, and the proposed assessments upon assessable lots
and parcels of land within the districts.
4. Notice is hereby given that Monday, July 16, 2018, at the hour of 6:45 PM or shortly
thereafter, in the regular meeting place of said Council, Council Chambers, City Hall, 11
English Street, Petaluma, California, is hereby appointed and fixed as the time and place for a
hearing by this Council on the question of the levy and collection of the proposed
assessments for each district for the construction or installation of said improvements, if any,
including the maintenance, at which time the City Council will:
(i) consider all oral or written protests made or filed by any interested person at or before
the conclusion of the public hearing relating to or opposing said improvements, the
boundaries of each assessment district and any zone therein, the proposed diagram or the
proposed assessments, the Engineer's estimate of the cost thereof; and
(ii) consider and finally act upon the Engineer's Report for the districts.
5. The City Clerk is hereby directed to give notice of said hearing by causing a copy of this
resolution to be published once in a newspaper of general circulation circulated in said City,
and by conspicuously posting a copy thereof upon the official bulletin board customarily
used by the Council for the posting of notices, said posting and publication to be had and
completed at least ten (10) days prior to the date of hearing specified herein.
6. The Director of Public Works and Utilities and/or the Director of Finance of said City are
hereby designated as the persons to answer inquiries regarding any protest proceedings to be
had herein, and may be contacted during regular office hours at the Petaluma City Hall, 11
English Street, Petaluma, CA 94952, or by calling 707-778-4303.
E
City Of Petaluma Attachment
Exhibit A Engineer's Report
Landscape Assessment Districts
FY 18-19 Assessment Summary
o
Parcels
Assessed Project Number
Landscape District
Beginning Assessments
Balance Levied
Total
Sources
Maintenance
& Admin.
Costs
9 et
Ending Assessment Per
Balance Parcel
7-18 et
Assessmetn Per
Parcel %
24
LAD076400
JUDITH COURT
$ 2,721
2,338
5,058
1,280
3,779
97.41
95.50
2.0%
74
LA 076600
ANNA'S MEADOWS
$ 15,984 $
1,110
$ 17,094
$ 5,933
$
11,161 $
-V-1
15.00
$ 15.00
0.0%
44
LAD076 000
LIBERTY FARMS
$ (28,009) $
8,351
$ (19,658)
$ 9,766
$
(29,424)
89.79
$ 186.07
2.0%
40
LAD076 000
CORONA CREEK 2
$ 13,152 $
4,000
$ 17,152
$ 8,418
$
8,734 $
100.00
$ 100.00
0.0%
100
LAD077000
AMERICANA
$ 18,357 $
3,700
$ 22,057
$ 9,136
$
12,920 $
37.00
$ 37.00
0.0%
14
LAD077100
KINGSFIELD
$ 2,597 $
700
$ 3,297
$ 880
$
2,417 $
50.00
$ 50.00
0.0%
151
LAD077200
CASA DEL ORO
$ 10,467 $
3,803
$ 14,270
$ 4,428
$
9,842 $
25.18
$ 24.69
2.0%
185
LAD077 000
MC -NEAR
$ (40,082) $
13,950
$ (26,132)
$ 13,991
$
(40,122) $-T-75.00
0.0%
41
LAD077 000
FAIRWAY MEADOWS
$ (11,486) $
8,200
$ (3,286)
$ 6,445
$
(9,731) $
200.00
$ 200.00
0.0%
83
LAD077 000
GLENBROOK
$ 945 $
4,055
$ 5,000
$ 5,130
$
(130) $
48.86
$ 48.86
0.0%
177
LAD077900
MEADOW PARK
$ 83,789 $
22,483
$ 106,271
$ 48,570
$
57,701 $
127.02
$ 124.53
2.0%
44
LAD078000
TWIN CREEKS
$ (14,479) $
9,900
$ (4,579)
$ 11,272
$
(15,851) $
225.00
$ 225.00
0.0%
82
LAD078100
PARK PLACE
$ 13,307 $
2,519
$ 15,826
$ 4,630
$
11,196 $
30.72
$ 30.12
2.0%
59
110
78
LAD078200
LAD078300
LAD078400
WOO SIDE VILLAGE
SHELTER HILLS
SPRING MEADOWS
$ 11,628 $
$ 6,369 $
$ (2,705) $
3,194
2,080
2,964
$ 14,823
$ 8,449
$ 259
$ 6,602
$ 3,794
$ 2,116
$
$
$
8,221 $
4,654 $
(1,857) $
54.14
18.91
38.00
$ 54.14
$ 18.91
$ 38.00
0.0%
0.0%
0.0%
19
LAD078500
ST JAMES ESTATES
$ 1,422 $
2,850
$ 4,272
$ 2,693
$
1,580 $
150.00
$ 150.00
0.0%
71
LAD078600
VILLAGE EAST
$ 23,709 $
1,775
$ 25,484
$ 3,284
$
22,200 $
25.00
$ 25.00
0.0%
79
LAD078700
VILLAGE MEADOWS
$ 17,364 $
10,296
$ 27,659
$ 17,896
$
9,764 $
124.05
$ 121.61
2.0%
200
LAD078800
CROSS CREEK
$ 4,303 $
10,000
$ 14,303
$ 12,615
$
1,688 $
50.00
$ 50.00
0.0%
167
LAD079000
WESTRIDGE
$ (768) $
13,132
$ 12,364
$ 11,284
$
1,080 $
78.63
$ 77.09
2.0%
445
LAD079100
SONOMA GLEN SF
$ (49,994) $
33,272
$ (16,722)
$ 21,151
$
(37,873) $
84.46
$ 82.80
2.0%
SONOMA GLEN TH
$
54.10
$ 53.04
2.0%
180
LAD079200
MOUNTAIN VALLEY
$ 22,237 $
12,060
$ 34,297
$ 30,117
$
4,181 $
67.00
$ 67.00
0.0%
117
LAD079300
KINGSMILL
$ (4,490) $
12,152
$ 7,662
$ 12,086
$
(4,425) $
100.43
$ 98.46
2.0%
75
LAD079400
COUNTRY CLUB ESTATES
$ 20,318 $
7,900
$ 28,218
$ 15,624
$
12,594 $
100.00
$ 100.00
0.0%
124
LAD079500
CADER FARMS
$ 25,286 $
27,606
$ 52,892
$ 39,890
$
13,002 $
222.63
$ 218.26
2.0%
53
LAD079 001
CADER FARM HIGHLAND
$ (19,810) $
6,625
$ (13,185)
$ 3,052
$
(16,238) $
125.00
$ 125.00
0.0%
21
LAD079 000
CRANE GLEN
$ 1,702 $
1,551
$ 3,253
$ 1,419
$
1,833 $
73.84
$ 72.39
2.0%
30
3
203
12
LAD079 000
LAD079 000
LAD079900
LAD092 000
HILLVIEW OAKS
TATUM
GRAYSTONE CREEK
MAGNOLIA TERRACE
$ (3,127) $
$ (47) $
$ 25,328 $
$ 4,169 $
45
20,300
$ (3,127) $
$ (2) $
$ 45,628 $
$ 4,169 $
35
34,455
30
$
$
$
$--4,13
(3,127) $
(38) $
11,173 $
9 $
15.00
100.00
$ -
$ 15.00
$ 100.00
$
0.0%
0.0%
0.0%
0.0%
28
LAD092700
WISTERIA
$ 7,420 $
1,680
$ 9,100
$ 5,069
$
4,031 $
60.00
$ 60.00
0.0%
42
LAD092 000
WESTVIEW ESTATES
$ 24,719 $
4,305
$ 29,024
$ 11,151
$
17,874 $
105.00
$ 125.00
16.0%
236
LAD093 000
WILLOW GLEN
$ (25,081) $
30,680
$ 5,599
$ 22,886
$
(17,287) $
130.00
$ 130.00
0.0%
19
LAD093 000
STONERIDGE
$ 21,570 $
665
$ 22,235
$ 7,424
$
14,811 $
35.00
$ 35.00
0.0%
97
LAD093200
LANSDOWNE
$ 3,443 $
6,790
$ 10,233
$ 7,793
$
2,440 $
70.00
$ 70.00
0.0%
37
LAD093 000
WASHINGTON CK VILLAGE
$ 6,786 $
12,839
$ 19,625
$ 13,516
$
6,108 $
347.00
$ 347.00
0.0%
78
LAD093600
TURNBRIDGE
$ 11,163 $
9,795
$ 20,958
$ 11,486
$
9,472 $
125.58
$ 125.58
0.0%
92
ILAD093700
STRATFORD PLACE
$ 16,711 $
11,847
$ 28,558
$ 24,054
$
4,504 $
128.77
$ 128.77
0.0%
216
ILAD093800
SOUTHGATE
$ (21,687) $
60,500
T-38,813
$ 38,677
$
136 $
250.00
$ 250.00
0.0%
59
ILAD093900
RIVERVIEW
$ 41,501 $
3,150
$ 44,651
$ 32,849
$
11,802 $
50.00
$ 50.00
0.0%
LADI00100
UNALLOCATED
$ - $
-
$ -
$
$
- $
-
$ -
0.0%
9
LAD100110
SEQUOIA ESTATES
$ (309) $
-
$ (309) $
35
$
(344) $
-
$ -
0.0%
45
LAD100120
SYCAMORE HEIGHTS
$ 5,593 $
1,544
$ 7,138
$ 1,837
$
5,301 $
34.32
$ 34.32
0.0%
326
LAD100130
ADOBE CREEK
$ (100) $
-
$ (100)
$ -
$
(100) $
$ -
0.0%
LAD100140
BENSON ESTATES
$ 966 $
$ 966
$
$
966 $
$
0.0%
LAD100150
FACTORY OUTLET
$ 2,436 $
$ 2,436
$
$
2,436 $
-
$ -
0.0%
21
LAD150100
AVILA RANCH
$ 6,342 $
12,619
$ 18,961
$ 12,440
$
6,521 $
600.90
$ 600.90
0.0%
0
4,389
LAD150200
OAKS AT SUNNYSLOPE
TOTALS
$ 5,000 $
$ 256,626 $
-
409,324
$ 5,000
$ 665,951
$ -
$ 537,239
$
$
5,000 $
128,712
-
$ -
0.0%
10
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Attachment 6
Conflict of Interest
Boundaries with
LAD Boundaries
Based upon a 500 foot
offset from the
primary residential property
and secondary properties
Q�Oq
,e$a
City of Petaluma
California
Conflict of Interest Areas
City Council Properties
City Council Primary 500 it buffer
�) City Council Secondary 500 ft buffer
Boundaries
[::j City Limit
C_j UGB
Zone
No Contract
ZoneA
Zone B
Zone C
Zone D - Cleanups
r _ Zone E- Frontages
N
W E
S
o 753 ism Som s,sm soapy
June 14, sa17
Sonoma
County
Petaluma
Pa ctfac
ocean
GIs Division
City of PeH— (7-7)11
1
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11 English St GI &Lpetalun+xcans
Petalnn+e, C1 s}sds
77