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HomeMy WebLinkAboutStaff Report 3.E 07/16/2018lum DATE: July 16, 2018 TO: Honorable Mayor and Members of the Cit Council FROM: John C. Brown, City Manager SUBJECT: Resolution Appointing a Voting Delegate for the League of California Cities 2018_ Annual Conference RECOMMENDATION It is recommended that the City Council adopt the attached Resolution Appointing a Voting Delegate for the League of California Cities 2018 Annual Conference. BACKGROUND The League of California Cities annual conference is scheduled for September 12-14, 2018. As part of the conference, cities vote at the annual business meeting on a slate of resolutions that establish League policy. DISCUSSION In order for the City of Petaluma to vote at the annual business meeting, the City Council must designate a voting delegate. The Voting Delegate form, along with the resolution and/or attestation by Mayor or Clerk, must be submitted to the League office no later than August 31St although Council action is advised by July 31, 2018. One member of the Petaluma City Council is attending the conference, Vice Mayor Mike Healy. FINANCIAL IMPACTS None. ATTACHMENTS 1. Resolution 2. Voting Delegate Form ATTACHMENT 1 RESOLUTION APPOINTING A VOTING DELEGATE FOR THE LEAGUE OF CALIFORNIA CITIES 2018 ANNUAL CONFERENCE WHEREAS, the League of California Cities annual conference is scheduled for September 12-14, 2018; and WHEREAS, cities attending the conference vote at the annual business meeting on a slate of resolutions that establish League policy; and WHEREAS, in order for the City of Petaluma to vote at the annual business meeting, the City Council must designate a voting delegate and alternate(s), if applicable. The Voting Delegate form, along with the resolution and/or attestation by Mayor or Cleric, must be submitted to the League office no later than August 31S`, although Council action is advised by July 31, 2018; and WHEREAS, one member of the Petaluma City Council is attending the conference, Vice Mayor Mike Healy. NOW, THEREFORE, BE IT RESOLVED THAT the Petaluma City Council appoints Vice Mayor Mike Healy as the voting delegate to the League of California Cities 2018 Annual Conference. 2 l� L`E AG U E° 0: CALIFOI�NIA CITY: CITIES ATTACHMENT 2 City of Petaluma 2018 ANNUAL CONFERENCE VOTING DELEGATE/ALTERNATE FORM Please complete this form and return it to the League office by Friday, August 31, 2018. Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in the Annual Conference Registration Area. Your city council may designate one voting delel4ate and up to two alternates. In order to vote at the Annual Business Meeting (General Assembly), voting delegates and alternates must be designated by your city council. Please attach the council resolution as proof of designation. As an alternative, the Mayor or City Clerk may sign this form, affirming that the designation reflects the action taken by the council. Please note: Voting delegates and alternates will be seated in a separate area at the Annual Business Meeting. Admission to this designated area will be limited to individuals (voting delegates and alternates) who are identified with a special sticker on their conference badge. This sticker can be obtained only at the Voting Delegate Desk. 1. VOTING DELEGATE Name: Mire Healy Title: Vice Mayor 2. VOTING DELEGATE - ALTERNATE Name: Titl 3. VOTING DELEGATE - ALTERNATE Name: Title: PLEASE ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE AND ALTERNATES. •' ATTEST: I affirm that the information provided reflects action by the city council to designate the voting delegate and alternate(s). Name: David Glass E-mail citymgrgei.Petaluma.ca.us Mayor or City Clerk Phone: 707-7784345 (circle one) (signature) Date: Please complete and return by Friday, August 31, 2018 League of California Cities ATTN: Kayla Curry 1400 K Street, 4th Floor Sacramento, CA 95814 FAX: (916) 658-8240 E-mail: keurry@cacities.org (916) 658-8254 Annual Conference Voting Procedures 1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to League policy. 2. Designating a City Voting Representative. Prior to the Annual Conference, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the Voting Delegate Form provided to the League Credentials Committee. 3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the Voting Delegate Desk in the conference registration area. Voting delegates and alternates must sign in at the Voting Delegate Desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the Business Meeting. 4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city's voting card by providing a signature to the Credentials Committee at the Voting Delegate Desk, may sign petitions to initiate a resolution. 5. Voting. To cast the city's vote, a city official must have in his or her possession the city's voting card and be registered with the Credentials Committee. The voting card may be transferred freely between the voting delegate and alternates, but may not be transferred to another city official who is neither a voting delegate or alternate. 6. Voting Area at Business Meeting. At the Business Meeting, individuals with a voting card will sit in a designated area. Admission will be limited to those individuals with a special sticker on their name badge identifying them as a voting delegate or alternate. 7. Resolving Disputes. In case of dispute, the Credentials Committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the Business Meeting.