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HomeMy WebLinkAboutResolution 2007-176 N.C.S. 10/15/2007 Resolution No. 2007-176 N.C.S. of the City of Petaluma, California AUTHORIZING THE POLICE DEPARTMENT TO ACCEPT A TRAFFIC SAFETY GRANT FROM THE CALIFORNIA OFFICE OF TRAFFIC: SAFETY FOR A DUI ENFORCEMENT AND AWARENESS PROGRAM IN THE AMOUNT OF $302,908.00 WHEREAS, the City of Petaluma Police Department desires to undertake a certain project designated the DUI Enforcement and Awareness Program to be funded through the California Office of Traffic Safety. NOW THEREFORE, DE IT RESOLVED THAT: 1. The City Manager of the City of Petaluma is authorized on the City's behalf to submit the attached proposal to the California. Office of Traffic Safety and is authorized to sign and approve on behalf of the City of Petaluma the attached Grant Award Agreement, including any extensions or amendments thereof. 2. The City of Petaluma agrees to the requirements for said project. (including any amendment thereof) under the program and the funding terms and conditions of California Office of Traffic Safety. 3. Any liability arising out of the performance of this grant Award Agreement, including civil court actions for damages, shall be the responsibility of the grant recipient and the authorizing agency. The State of California and the Office of Traffic Safety disclaim responsibility for any such liability. 4. Grant funds received shall not be used to supplant expenditures controlled by the City of Petaluma. Under the power and authority conferred upon this Council by the Charter of said City. REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the pro d as to Council of the City of Petaluma at a Regular meeting on the 15`h day of October, f 2007, by the following vote: City Att rney .AYES: Barrett, Freitas, Harris, Vice Mayor Nau, O'Brien, Rabbitt tVOES: None ABSENT: Mayor Torliatt ABSTAIN: None 1 ATTEST: l~C.~ 1 ~/~L City Clerk Vice .yor Resolution No. 2007-176 N.C.S. Page 1 n iL.:,°•: r > State of California d~~ s. ' ~1 PROJECTNUMBER ,,~~'s'~~;~~~?~~~ OI{'FICE ®F TRAFFIC SAFET'k GRANT AGREEMENT PAGE 1 (To be completed by applicant Agency) 1. PROJECT TITLE DUI ENFORCEMENT AND AWARENESS PROGRAM 2. NAME OF APPLICANT AGENCY ~4. PROJECT Pk,RIOD CITY OF PETALUMA ~ Month -Day - ~"ear 3. AGENCY UNIT TO HANDLE PROJECT From: j Q/J /Q7 PETALUMA POLICE DEPARTMENT 'fo: 9(*t)/~Jg 5. PROJECT DESCRIPTION (Provide an overview of the project activities that will address the problem statement, in approximately 100 words. Space is limited to six lines.) To reduce the persons killed and injured in a1_cohol involved crashes, "best practice" strategies will L-e conducted by hiring fulltime traffic enforcement personnel supported by operations conducted on an overtime basis. The funded strategies include DUUDriver's License checkpoints and DUI saturation patrols. This program will also develop a "Hot Sheet" program and conduct "Stakeout" operations for officers to concentrate on repeat DLiI offenders on probation who have had their licenses suspended or revoked. Court "stings" operations will focus on DUI offenders with suspended or revoked driver licenses who get behind the wheel after leavin court. g t Through warrant service details, the police department will target repeat DUI violators who failed to appear ir. court or violate probation. These strategies are designed to earn media attention thus enharicuig the overall deterrent effect. 6. .FEDERAL FUNDS ALLOCATED UNDER THIS AGREEMENT SHALL NOT EXCEED: $ 302,908,00 7. APPROVAL SIGNATURES A. PROJECT DIRECTOR B. AUTFIORIZING OFFICIAL OF APPLICANT AGENCY NAME: TIm LyOIIS PHONE: (707) 778-4596 NAME: SteVCn I~OOd PHONE: (707) 7 78-4372 TITLE: Traffic Sergeant Fnx: (707) 778-4476 TITLE: Chief of Police FAX: (707) 778-4476 ADDRESS: 969 Petaluma Blvd North ADDRESS: 969 Petaluma Blvd North Peta a, CA 94952 Petaluma, CA 94952 E-M tlyons ci.p ma.ca.us E-MniL: policeadmin@ci.petluma.ca.us - (Signature) (Date) (Signature) _ (Date) C. FISCAL OR ACCOUNTING OFFICIAL D. OFFICE AUTHOKIZED TO RECEIVE PAYMENT'S NAME: Steven Carmichael PHONE: (707) 778-4352 NAME: Finance Division TITLE: Director of Admin Services Fnx: (707) 778-4428 ADDRESS: 11 English Street ADDRESS: I 1 English Street Petaluma, CA 94952 Petaluma, CA 94952 E-NI~IL: financ~ci.petaluma.ca. ~f 2 (Signature) (Date) Resolution No. 2007-176 N.C.S. Page 2 OTS-38 I)UI/FT (Rev. 5/07) 4~Itr1.NTS _~IIA~t~E; h';ASi! - DLII ~ - " l+ulltime & ®vertime SCHEDULE A GRANT No: AL0851 GRANT DESCRIPTION Page 1 GRANT TITLE: DUI PNFORCEMENT AND AWARENESS PROGRAM AGENCY: PETALUMA POLICE DEPARTMENT PROPOSED BEGINNING DATE: lO/1/O7 PROPOSED ENDING DATE: 9/30/09 PROBLEM STATEMENT: Using local data (not OTS Rankings or SWITRS), complete the table below. _ Collision T e 2003 2004 2005 Collisions Victims Collisions Victims Collisions Victims Fatal 2 2 I 1 3 3 Injury 253 328 267 335 259 345 Fatal In'u Killed Inured Fatal In'ur Killed Inured Fatal In'ur Killed Inured Alcohol Involved 0 30 0 44 1 26 1 30 0 18 0 27 Hit & Run 0 18 0 23 0 13 0 15 0 24 0 30 Nighttime 0 19 0 29 0 28 0 33 0 27 0 44 (2100-0259 hours) ;Please provide detailed answers to the following questions as part of the Problem Statement: 1. Describe current traffic unit complement (number of personnel and classifications). If applicable, describe how the size of the traffic unit has fluctuated in the past five years and why. The Petaluma Police Department Traffic Unit has seven full-time officers. T1us includes one Motor .Sergeant, four Motorcycle Officers, one Serious Traffic Offender Program (STOP) Officer, and one non- sworn Community Service Officer. In January 2001, the Traffic Unit became an official Unit, with the department's first ever full-time Traffic Sergeant, and the addition of its third Motorcycle Officer. In 2002, the STOP officer's position was filled after a year of being vacant. In 2005, the Traffic Unit added. its fourth Motorcycle Officer, who is assigned to some late evening hours.. In 2001, Traffic Safety became a priority for our department because of increased complaints, traffic enforcement had decreased, especially in DUI and hazardous citations, and collisions were increasing to record numbers. Prior to 2001, DUI arrests had decreased from an average of 350 to 213 in 2000. All of these positions originated from Office of Traffic Safety Grants. The Institute of Transportation Studies, University of California Berkeley, conducted a Traffic Safety Evaluation in 2000. The analysis proposed that our department's Traffic Unit enforcement personnel should equal 10% of the department's entire sworn personnel. Based upon this analysis we should have 3 more enforcement officers assigned to the Traffic Unit. ' 2. Describe the traffic safety problem.(s) to be addressed, include: ® What percent of your collisions involve drivers with suspended or revoked license or drivers who have never been issued a license? ® What percent of your total DUI arrests between October 1, 2005 and September 30, 2006, were made at the scene of a collision? The City of Petaluma has for years been a location where alcohol has been a factor in many social and crime problems. This community has 156 businesses licensed to sell alcoholic beverages with a high OTS-38b DUI Fulltime/Overtime (Rev. 12/06) Resolution No. 2007-176 N.C.S. Page 3 GRANT'S I~IAIIE IEAS~Y' - I7~ I Fulltime Overtime SCHEDULE A GuANT No: ALOS51 GRANT DESCRIPTION Page 2 concentration of of bars, nightclubs and music venues in its Downtown area. Every weekend brings patrons • from around the Bay Area to Petaluma. The Department of Alcoholic Beverage Control. (ABC )has determined that the census tract containing Downtown Petaluma is legally "over-concentrated" with alcohol outlets. We have attempted numerous strategies to address the alcohol related problems: We have worked with ABC in closing down problem bars and providing education to bar employees. We have conducted Minor Decoy Operations every year. According to the Petaluma Coalition to Prevent Underage & High Risk Drinking, Petaluma has a higher concentration of alcohol outlets per resident population than the statewide average (one outlet for every 279 residences compared with one outlet for every 558 residents statewide In addition, the 2005 California Healthy Kids Survey indicated that adults in Petaluma contribute more to underage alcohol consumption than their counterparts in similarly sized cities in California. In a study by Community Partnerships of Sonoma County, Tammy Cotter, a substance abuse specialist with Petaluma School District said the problem of underage drinking has worsened during the past five years. In 2005, Petaluma Police responded to 527 disturbance calls involving parties that had underage drinking. We have conducted numerous education and enforcement strategies to try and decrease this problem. The 2005 OTS Rankings show Petaluma PD was ranked 8th. out of 100 for HBD drivers under 21, 12th out of 100 for HBD drivers 21-34, and 12th out of 100 for alcohol involved collisions based upon population. At the same time we ranked 91st out 98 for DUI arrests, with 314 DUI arrests. In calendar year 2006, we made 455 DUI arrests. Of the 375 DUI arrests made between October 1, 2005 and September 30, 2006, 12% were made at the scene of a collision. Additionally, 7% of our collisions involved suspended or revoked or drivers who have never been issued a license. In 2006, we impounded 1.136 vehicles for suspension or unlicensed violations. Currently our department has no dedicated traffic enforcement on Saturday and Sunday, and no night enforcement Saturday through Wednesday. 70% of our alcohol- involved collisions occurred during these days. This lack of traffic personnel, also prevents proactive enforcement of under age party calls and follow-up on DUI. offenders, especially minors. Besides the numerous educational presentations we conduct, including; Every 15 Minutes and Alive at 25, an additional traffic safety officer could focus on students attending the Santa Rosa Junior College-Petaluma Campus. There is currently approx. 3000 students and current construction is underway to triple its size. With a disproportionate number of drivers under 21 being involved in alcohol related collisions, the college will be an ideal setting to target for educational strategies. The addition of a new traffic safety officer will create a lead person to spearhead DUI in a mutli-faceted approach, using new and existing strategies. 3. How many sobriety checkpoints did your deparhnent conduct between October 1, 2005 and September 30, 2006? (Include checkpoints from all funding sources, i.e. OTS grants ormini-grants, and department funded) The Petaluma Police Department conducted 13 DUUDL Checkpoints between October 1, 2005 and September 30, 2006. These included checkpoints funded by a previous OTS grant, a DUI Checkpoint Mini- grant and department funds. Beiides the 13 DUUDL Checkpoints conducted, the Traffic Unit participates in every AVOID the 13 Checkpoint. 4. What is the average number of DUI arrests and vehicles impounded per checkpoint? . The average number of DUI arrests is 3 and 6 vehicles impounded per checkpoint. During every checkpoint vehicles are impounded for suspended or unlicensed drivers. Depending on the location and time of night, some checkpoints have resulted in no DUI arrests. Although on two separate dates in September and :OTS-38b DLTI Fulltime/Overtime :.(Rev. 12/06) Resolution No. 2007-176 N.C.S. Page 4 GRANT'S MAUI; EASE' - IaUI - Fulltime & Overtime SCHEDULE A GRANT No: AL0851 GRANT DESCRIPTION Page 3 December 2006, 11 DUI arrests were made during each checkpoint. These checkpoints were located in our Downtown area. Our strategy to increase arrests has been to move the checkpoint location at least once, during the night and to end the checkpoints at 3:00 AM. 5. What is the magnitude of your city's problem concerning repeat DUI offenders who violate probation or fail to appear in court? Do you currently have a program that proactively addresses this issue? In 2006, the Petaluma Police Department made 455 DUI arrests, Of the 455, 52 suspects were on some type of formal probation and were additionally charges with violation of probation. While we have conducted some DUI Warrant Sweeps and DUI Habitual Offender in the past, .they have not been consistent. There is no immediate follow-up or case tracking on DUI arrests as they are made. By developing a "Hot Sheet" program for DUI offenders, and. assigning this to one specific traff c safety officer, we can take a more proactive approach. 6. Do you have a backlog of unserved warrants for repeat DUI offenders? As of December 2006, there were 23,767 outstanding warrants in the Sonoma County Warrant Index. Petaluma has 1,198 outstanding warrants, with 135 being DUI warrants. Of these DUI warrants it appears that 20% are for repeat offenders. We have conducted DUI Warrant Sweeps. We have found that if they are not conducted on a routine basis, the suspects usually change residences or move out of the area and we are unable to serve the warrants. 7. ,How many of your traffic officers have received Standardized Field Sobriety Testing (BEST) training? Every officer that completes our Field Training Program is sent to two classes within the their first 18 months. One is the POST approved DUI Investigation Course and the second is the POST approved 11550 H&S Drug Influence Investigation Course. This has been our Training Units practice for the past fifteen years. As a result, 95% of our sworn staff have received SFST Training. 8. What is your current administrative recovery fee for vehicles impounded for up to 30 days and how much of the fee goes to the General Fund vs. a special Traffic Offender account? How is it used? Our Traffic Unit has had a Serious Traffic Offender Program (STOP) since 1997. Our current Administrative Tow Fee is $140.00 that is charged to the Registered or Legal Owner of the impounded vehicle. We also currently have a Tow Franchise Agreement with our three tow companies. For every vehicle that is impounded we charge the tow company $75.00 and for all other tows we charge them $2000. All of the revenue from the Administrative Tow Fee and Tow Franchise Agreement goes directly in to the City's General Fund. This procedure was established so there might not appear any conflict of interest with our enforcement efforts. The Traffic Unit is primarily funded from the General Fund. PERFORMANCE MEASURES: Goals: Goals serve as the foundation upon which the grant is built. Goals are what you hope to accomplish by implementing a traffic safety grant program. ' 1. To reduce the number of persons killed in traffic collisions. ~.OTS-38b DLTI Fulltime/Overtime (Rev. 12/06) Resolution No. 2007-176 N.C.S. Page 5 ' GRANTS MADE La' ASY - I)IJ] - Fulltime & Overtime SCHEDULE A GRANT No: AL0851 GRANT DESCRIPTION Page 4 2. To reduce the number of person injured in traffic collisions. 3. To reduce the number of persons killed in alcohol-involved collisions. 4. To reduce the number of persons injured in alcohol-involved collisions. 5. To reduce hit & run fatal collisions. 6. To reduce hit & run injury collisions. 7. To reduce nighttime (2100 - 0259 hours) fatal collisions. 8. To reduce nighttime (2100 - 0259 hours) injury collisions. Objectives: Objectives are the tasks or activities undertaken during the grant period to make the goals a reality. . Objectives 'are designed to .move you closer to achieving your overall goals. Objectives are used to measure a grantee's success. 1. To issue a press release announcing the kick-off of the grant by No~~en~ber 15, 2007. The press re~.eases ai~c~l media advisories, alerts; and materials must be forwarded to the O'rS Public Information Officer at pio(c~ots.ca. ov and copy the OTS Coordinator for approval 14 days pric}r to the issuance date cif the release. , 2. To use the following standard language in all press, media, and printed materials: "Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration." 3. To email OTS at pio(a,ots.ca.gov and copy the OTS Coordinator draft press releases for OTS approval for all grant funded operations at least 14 days prior to the issuance date of the release. 4. To submit applications for the California Law Enforcement Challenge (http://www.chp.ca.gov/clec/inuex.htmlj by the deadline of March 31, 2008, and March 31, 2009 to OTS and: California Law Enforcement Challenge P.O. Box 942898 Sacramento, CA 94298-0001 Attention: Special Projects Section (052) 5. To conduct Standardized Field Sobriety Testing (SFST) training for 50_ officers by March 31, 2008. 6. To conduct 5 DUUDL checkpoints by September 30, 2008, and an additional 5 DUUDL checkpoints by September 30, 2009. OTS-38b DLTI Fulltime/Overtime (Rev. 12/06) Resolution No. 2007-176 N.C.S. Page 6 GRANTS i\'IADE EASY -DUI - Fulltime & Qvertime SCHEDULE A GRANT No: AL0851 GRANT DESCRIPTION Page 5 Note: For combination DUI/DL checkpoints, departments must issue press releases that mention DL's will be checked at the DUUDL checkpoint. Also, according to the Attorney General's Office all DUI/DL checkpoint operations must have signs reading "DUI/Driver's License Checkpoint. Ahead." 'I'o maximize effectiveness, it maybe necessary to conduct a checkpoint operation at more than arse location on an.y given day/ night. Each checkpoint should ~be highly publicized and visible. No occupant restraint citations will be issued at the checkpoints. OTS does not fund or support independent DL checkpoints. Only on an exception basis and with OTS pre-approval, will OTC fund checkpoint operations that begin prior to 1800 hours. 7. To conduct 5 DUI saturation patrols by September 30, 2008, and an additional 5 DUI saturation patrols by September 30, 2009. 8. To increase total department-wide DUI arrests by 10 % from the calendar FFY 2006 base year total (October 1, 2005 through September 30, 2006) of 375 to 412 by September 30, 2008, and an additional 10 to 453 by September 30, 2009. Note: The Institute of Transportation Studies at the University of Califi~rnia, Berkeley, reports that the national benchmark for DUI arrests is 2.0 percent of the licensed population. An estimate of the licensed population is 60 percent of the total population. Accaz-din:g to t~'~e Department of Motor Vehicles, California's 2004 DUI arrest rate was approximately .79 percent of the licensed populatiF~n. NHTSA estimates 20 percent or less of all DUI, arrests should came from collision situations. More than ~ ZO percent may indicate a department is "reactive" to DUI enforcement rather than "proactive." 'Ihe above information helps to determine a Department's desired DUI arrest rate. Cities with a population greater than 25,000, may view their OTS Collision and Arrest Rankings at http://www.ots.ca. gov/g_rants/rankingsEx. asp. 9. To conduct 2 warrant service operations targeting multiple DUI offenders who violate probation terms ar fail to appear in court by September 30, 2008, and conduct an additional 2 warrant service operations targeting multiple DUI offenders who violate probation terms or fail to appear in court by September 30, 2009. 10. To develop a "Hot Sheet" program to notify patrol and traffic officers to be on the lockout for identified repeat DUI offenders with suspended or revoked licenses as a result of DUI convictions by December 3l , 2007. Updated. Hot Sheets will be distributed tc patrol-and traffic officers every three to fora weeks. 11. To conduct 2 "Stakeout" operations that employ police officers to observe the "worst of the worst" zepeat DUI offender probationers with suspended or revoked driver licenses by September 30, 2008 and an additional 2 "Stakeout" operations that employ police officers to observe the "worst of the worst" repeat DUI offender probationers with suspended orrevoked driver licenses by September 30, 2009. OTS-38b DUI Fulltime/Overtime (Rev. 12/06) Resolution No. 2007-176 N.C.S. Page 7 G[t e.NTS MADE Easy -DUI - Eulltime & Overtime SCHEDULE A GRA1vT No: AL0851 GRANT DESCRIPTION Page 6 12. To conduct 1 "Court Sting" operations to cite individuals driving from court after having their license suspended or revoked by September 30, 2008, and an additional 1 "Court Sting" operations to cite individuals driving from court after having their license suspended or revoked by September 30, 2009. NOTE: Nothing in this "agreement "shall be interpreted as a requirement, formal or informal that a particularpolice officer issue a specified orpredetermined number of citations in pursuance of the goals and objectives hereunder. METHOD OF PROCEDURE: Phase I: Program Preparation and Training and Implementation (October 1, 2007 -December 31, 2007) ® The police deparhnent will develop operational plans to implement the "best practice" strategies outlined in the objectives section. ® A draft news release will be submitted to OTS to announce the grant program. ® All training needed to implement the program will be conducted this quarter. ® All grant related purchases needed to implement the program will be made this quarter. ® In order to develop the "Hot Sheets", research will be conducted to identify the "worst of the worst" repeat DUI offenders with suspended or revoked licenses as a result of DIJI convictions. The Hat Sheets may include the driver's name, last known address, DOB, description, current license status, with the number of times suspended or revoked for DUI. Hot Sheets will be updated and distributed to traffic and patrol officers every three to four weeks. ® The police department will meet with appropriate court personnel to help develop an operational plan to conduct court stings. Phase II: Community Awareness (Throughout Grant Period) ® The police department will work to create media opportunities throughout the grant period to call attention. to the innovative program strategies and outcomes. Phase III: Data Gathering and Analysis. (Throughout Grant Period) ® The police department will submit a Quarterly Performance Report (QPR) and Quarterly Evaluation Data Form, Schedule C within 30 days following each calendar quarter. ® The final QPR, Schedule C and Executive Summary are due to OTS by October 31, 2009. -0TS-38b DUI Fulltime/Overtime (Rev. 12/06) Resolution No. 2007-176 N.C.S. Page 8 GRANTS MADE EASY -DUI Fulltime & Overtime SCHEDULE A GRANT No: AL0851 GRANT DESCRIPTION Page 7 METHOD OF I+ VALUATION: The Office of Traffic Safety will use the QPR data to determine whether the grant was successful. OTS will also select grants for monitoring reviews to ensure the accuracy of claimed costs. For example, OTS will review claimed costs to ensure they-are supported by time sheets, vouchers, invoices, purchases, etc. ADMINISTRATIVE SUPPORT: This program has full support of the city and every effort will be made to continue the activities after the grant conclusion. The City Council has endorsed this grant by resolution. OTS-38b DIJI Fulltime/Overtime (Rev. 12/06) Resolution No. 2007-176 N.C.S. Page 9 GRANTS MADE EASY - DIJI - Fulltime and Overtime SCHEDIJLE.B -PAGE 1 DETAILED BUDGET ESTIMATE GRANT NO. ALOS51 FISCAL YEAR ESTIMATES COST CATEGORY FFY - 1 FFY - 2 10/1/2007 10/1/2008 TOTAL COST Thru Thru TO GRANT A. PERSONNEL COSTS 9/30/2008 9/30!2009 Regular Salaried Personnel 1 Officer s 12 months @ $ 6;656:00 mo. @ 100% $79,872.00 $79,872.00 12 months @ $ 6:856.00 mo. @ 50% $41,136.00 41,136.00 Employee Benefits @70.71% 56,477.49 29,08727 85,564.76 Overtime DUUDL Checkpoints 16,139.00 16,624.00 32.763.00 DUI Saturation Patrols 5,760.00 5,933.00 11,693.00 Warrant Service Patrols 2,304.00 2,373.00 4,677.00 Stakeouts 2,304.00 2,373.00 4,677.00 Court Stings 1,151.61 1,185.97 2,337.58 Overtime Benefits @ 1.67% 461.90 475.77 937.66 Category Sub-Total $164,470.00 $99,188.00 $263,658.00 B. TRAVEL EXPENSE In State $2,000.00 $2,000:00 $4,OOO.UO Cate ory Sub-Total $2,000.00 $2,000.00 $4,000.00 C. CONTRACTUAL SERVICES NONE Category Sub-Total $0.00 $0.00 $0.00 OTS-38e GME Full Time/Overtime (Rev. 12/06) Resolution No. 2007-1.76 N.C.S: Page 10 GRANTS MADE EASY -DUI - - Fulltime and Overtime SCHEDULE B -PAGE 2 DETAILED BUDGET ESTIMATE GRANT NO. AL0851 FISCAL YEAR ESTIMATES COST CATEGORY FFY - 1 FY-2 10/1/2007 10/1/2008 TOTAL COST Thru Thru TO GRANT D. EQUIPMENT 9/30/2008 9/30/2009 1 Fully Equipped Police Motorcycle $30,600.00 $30,600.00 Category Sub-Total $30,600.00 $0.00 $30,600.00 E. OTHER DHZECT COSTS Preliminary Alcofiol Screening (PAS) Device $900.00 $9CO.Oli Digital Camera 350.00 350.J0 Educational Items 1,200.00 1,000.00 2,200.00 Checkpoint Supplies 1,200.00 1,200.00 0.00 I Category Sub-Total $3,650.00 $1,000.00 $4,650.00 F. INDHtECT COSTS NONE Category Sub-Total $0.00 $0.00 $0.00 GRANT TOTAL $200;720.00 $102,188.00 $302,908.00 - e u une vertune (Rev. 12/06) Resolution No. 2007-176 N.C:S. Page 11 GRANTS MADE EASY -DUI Fulltime & Overtime SCHEDULE B-I GRANT No. AL0851 BUDGET NARRATIVE Page 1 PERSONNEL COSTS: The Department will hire 1 additional Traffic Officer(s) responsible for achieving the objectives described in the grant. The funds will be used to pay 100% of the salary for the 1 Traffic Officer(s) the first operational year and 50% salary for the second year. The salary category represents their estimated actual base salary, plus the following established city benefits: Full Time Benefits Unemployment Insurance 0.220/ Health Insurance 16.08°/ Life Insurance 0.14°/ Dental Insurance 1.81°/ Retirement 29.43 Social Securi /FICA 1.45°/ Workers Compensation Insurance 20.10°/ LTD Insurance, Post-Retirement Benefit 1.48°/ Total Benefit Rate 70.71°/ To avoid supplanting, the city agrees to increase the traffic u~1it from its current complement of 7 officers to officers. The Traffic Unit will maintain a minimum of 8 officers (7 existing and 1 grant funded) throughput the grant period. ®VERTIME COSTS: Budgeted grant activities will be conducted.by agency personnel on an overtime basis.. Grant funded operations maybe conducted by personnel such as an Officer, Lieutenant, Sergeant, Corporal, Deputy, Community Services Officer, Dispatcher etc., depending on the titles used by the agency. PersorYnel will be deployed as needed to accomplish the grant goals and objectives. Costs are estimated based on an overtime hourly rate range of $57J60/hr to $59.33/hr (NOTE: do not inclurie benefits in the overtime rate). Overtime reimbursement (OT hourly rate and benefit) will reflect actual costs of the personnel conducting the appropriate operation up to the maximum range specified. Maximum Overtime Benefit Rate Medicare ~ 1.4.5°i Unem to ent Insurance 0.22% (enter additional overtime benefits) (enter additional overtime benefits) Total Benefit Rate 1.67% OTS-38f DUI Fulltime & Overtime Personnel Resolution No. 2007-176 N.C.S. Page 12 GRANTS ]MADE EASY -DUI Fulltime & Overtime SCHEDULE B-1 GRANT No. AL0851 BUDGET NARRATIVE Page 2 TRAVEL EXPENSE: In-State: Costs are included for appropriate staff to attend conferences and training events supporting the grants gaais and objectives and/or traffic safety. Funds may be used to attend OTS approved training. Anticipated travel and events include the PTS Seminar and OTS Summit. All conferences, seminars or training not speci~rcally identified in the Schedule B-1, must be approved by OTS. All travel claimed would be at the agency approved rate. Per Diem may not be claimed for meals provided at conferences when registration fee are with OTS grant funds. CONTRACTUAL SERVICES: None EQUIPMENT: Motorcycle - 1 fully equipped. motorcycle(s) may include detailed motorcycle(s), communication equipment; emergency equipment package, tour pack, sales tax, delivery, installation costs, and other modifications, attachments, accessories, or auxiliary apparatus necessary to make, it usable fur ~-az<t purposes. OTHER DIRECT COSTS: Preliminary Alcohol Screening (PAS) Devices - 1 PAS device will assist officers in enhanced enforcement efforts related to DUL PAS calibration units are used to ensure accuracy of the PAS device. Digital Camera - 1 digital camera and case will be used to capture images while conducting grant related activities, such as enforcement operations, collision scenes, educational events/activities, and to aid in prosecution of DUI cases. Educational Items -Costs are included to purchase or develop and print, and distribute educational materials at public forums that inform the public on traffic safety. Items must include a traffic safety message, and if space is available the Office of Traffic Safety logo. Items may include brochures, pamphlets, fliez-s, and a "Report Drunk Drivers Call 911" banner. Educational materials mdy also include nther• itr.ms, if approved by OTS. Checkpoint Supplies - On-scene supplies are needed to appropriately conduct sobriety checkpoints. Items included are cones, checkpoint signage, vests, portable generator, lighting, reflective banners, flares, PAS device supplies, portable heater, fan, and canopy. Additional items may be purchased if approved by OTS. The cost of food and beverages will. not be reimbursed. OTS-38f DiJI Fulltime & Overtime Personnel (Rev. 12/06) Resolution No. 2007-176 N.C.S. Page 13 GRANTS 1VIADE EASY - DLTI _ Fulltime & Overtime SCHEDULE B-1 GRaNTNo. AL0851 BUDGET NArt>EtAT><vE Page 3 INDIRECT COSTS: None PROGRAM INCOME: There will be no program income generated from this grant. . ,,OTS-38f DLII Fulltime & Overtime Personnel (Rev. 12/06) , . Resolution No. 2007-176 N.C.S. Page t4 Quarterly Evaluation Form - Schedule C GRANT# AL0851 2006 CALENDAR BASE YEAR 2007OPERATIONAL YEAR Jan 1 Apr 1 Jul 1 Oct 1 ~~u~Ja""r~= ' ` " ~ i' ~ r-1~ ul ~ Oct 1 YEAR Petaluma Police Dept. to to to to TOTAL r.' to t , for TO GME DUI FT - OT Mar 31 Jun 30 Sep 30 Dec 31 p ~ Dec 31 .DATE r r 'ENTER STATS AND SEPARATE BY`.QUARTERS GOAL~DAT;A~P.OINTS~,ry ~ 1st...:. , a"~;CITIES;I`-JS.E.~°LiOO;Cri4LT~ATSQ;l~1NT~YIN~P.~Wt SF~SWIRTjR _ Total Traffic Fatalities -Victims 2.; 0 0 1 ` 3r~ ~ ~ ~ rK ~=,ixr r' 0 Total Traffic In'uries -Victims 69 73 71 63 " .r~2~6~;~`'~~~~3tix'~'f~ Alcohol Involved Fatalities -Victims 0 0 0 1 "'"i ~;~~,W -~Y~°~''~~ - - 0 Alcohol Involved In'uries -Victims 7 5 8 6 26,(~ ~ _ y 0 Hit and Run Fatal Collisions 0 0 0 ~~0 ~:~U r~~~, , - 0 Hit and Run In'u Collisions 2. 4 8 3 ~~17` - 0 Nighttime (2100 - 0259 HRS) Fatal Collisions 0 0 0 0 r`. ;'0 ' _ 0 "'~I Nighttime (2100 - 0259 HRS) Injury Collisions 1 1 2 0 =4 ~ ~ : ' _ 0 OBJECTIVE DATA POINTS ~CITIES.U5~~LOC~,AiSTAT$~OUN~T~YWIDE~;U5E~,5WITRS, ENTER STATS ANG~ -LF~RATE BY.QUARTERS DUI/Driver's License Checkpoints Conducted ~ y,~ :;arm h{ ~ r,~ ° Vehicles Through Checkpoints ' 0 m'~`~Ei _ fl - Drivers Screened at Checkpoints ~ `Oa~~~~ " 0 _ ~ Field Sobriety Tests Administered at Checkpoints ! ~ ~ r ~0 ~ 0 DUI Arrests from Checkpoints h ..tia' ~ s?0 0 ' ~ Vehicles Im ounded at Checkpoints 30-da • ~~~`x, ,r z r r0 ~r ~ 0 o Criminal Arrests at Checkpoints ~ ' 1 ~ ' ~ ~r'~~~ ~ 3 " `0 r t i I 0 Court Sting Operations Conducted ~ ~ ~ ' ~ ~ ~>~-0~ ^ ~ ~ 0 I, z , _ 0 ~ Arrests from Court Sting O erations ~ r ~ ti= 0' t o DUI Roving/Saturation Patrols Conducted `a~ = '.0 ~ 0 DUI Arrests Resulting from DUI. ~ U O ' 0 o u ~ ~ Y Q h~ F~ 1 ~ ~ Criminal Arrests from DUI RovinglSaturation - ~ Stakeout Operations Conducted ,.~,r~~ ' ' ''0 0 ~~-~l ~ ~ O1 Arrests from Stakeout Operations a I ' ~ , 0 ~ _ 0 n Repeat DUI Offender Warrant Service Operations `'"~Y"'"'~ ~ ~ f 4 ~ ~ ~-0` 0 ' ^0 ~ : , ~ - Warrant Service Attempts ' 0 arran s erve i a ions rres s r _ , :;~~~p , Total Departmentwide 30-Day Vehicle Impounds ~ ~ X41 includes impounds from Checkpoints, Special 203 286 374. I 278 ` - 0 Total Departmentwide DUI arrests ~ 463 ~ ~ _ 99 ~ ~ 88 ~ 113 163 0- 1011 Total Departmentwide Seatbelt Citations I f 0 172 43 96 500 2 Departmentwide Enforcement Index 24 42 34 37 ."34 '#DIV/Q)_ #DI`? O~DIV/0!-; #DIV/0! #DIV/0! o a epa men i e czar ous .i a ions 7505 Iss ed 1425 2349 ~ `5920 1811 Total Departmentwide Fatal and Injury Collisions 59 56 56 49 220 ,•0 ` w , . 'ti Special Enforcement Operations Conducted ~ t~~ ;r~pyx~~r ~~~~~~`~z.~ ` ° ``.0 ~ ~ ' - 0 Hazardous Citations Issued ` i'i'fia~~s =0 ~ _ _ _ 0 Criminal Arrests ,~~<a ~O~.t, to i- ~ ~ 0 OTS-38g (Rev. 6/5106) P2ge 1 Of 1 STATE OF CALIFORNIA o OFFICE OF TRAFF[C SAFETY ACCEPTANCE OF CONDITIONS AND CERTIFICATIONS OTS-33 (Rev. 05/07) APPLICANT AGENCY ~ OTS GRANT NUMBER Petaluma Police Department AL0851 The following attachments are included herein and constitute a part of this Grant Agreement: 1. OTS-38 -Page 1 5. Schedule C -Quarterly Evaluation Data (when required) 2. Schedule A -Grant Description 6. OTS-33 -Acceptance of Conditions and Certifications 3. Schedule B -Detailed Budget 7. General Terms, Conditions, and Certifications Estimate for Grant Costs (OTS Grant Program Manual (GPM), Exhibit 6A. 4. Schedule B-1-Budget GPM available on-line at www.ots.ca.gov) Narrative '1'1~P.MS AND C®NDI~`IGNS It is understood and agreed by the Grantee that grant funds received as a result of this Agreement are subject to all federal and state regulations governing grants and to the following controls, terms and consideration expressed in the OTS Grant Program Manual which includes but is not limited to: REPORTS/ CLAIMS FOR REIMBURSEMENT 1. Quarterly Performance Reports and Reimbursement Claims must be submitted by the grantee tc~ the Office of Traffic Safety (OTS) by January 30, April 30, 3uly 30, and October 30, during each year of grant operation. The failure to timely submit complete and correcr ciainls ~~ithin sixty (u0) days of their due dates may constitute Grantees irrevocable waiver of ilny right to thereafter reco~rer from Grantor any part of those waived grant sums which may thereafter be reallocated or reverted by Grantor. 2. OTS will withhold or disallow grant payments, reduce or terminate grant funds, and/or deny future grant funding anytime a Grantee fails to comply with any term or condition of this Grant Agreement or program guidelines (GPM, Chapter 3.11). This may include, but is not limited to, the following: ® Failure to submit acceptable and timely reimbursements claims; ® Failure to submit acceptable and timely quarterly performance reports; ® Failure to submit an acceptable and timely Schedule C, Quarterly Evaluation Data (OTS-38g, applies only when a Schedule C has been required); . © Failure to comply with requirement of the Single Audit Act (GPM, Chapter 4.11); and ® Failure to submit properly procured and fully executed. and acceptable sub-contracts. 3. By October 31, "continuing" grants must submit a September 30 claim and a written justification to support carrying forward the remaining grant year unexpended funds. September 30 claims and written justifications, supporting the carrying forward of these prior year unexpended funds submitted after November 30 will not be processed and the prior claim (i.e., June 30) will be considered the year-end claim in order to close out the federal fiscal year ending September 30. In addition, these unexpended funds will be de-obligated and allocated to new. grants. Resolution No. 2007-176 N.C.S. Page 16 SUB-CONTRACTS 4. Consultants and/or sub-contractors shall be selected in accordance with the grantee agency procurement policies and procedures in order to comply with the terms of this agreement and in accordance with OTS GPM Chapter 6 Procurement & Contract Administration and Exhibit 6-A General Terms, Conditions, and Certifications. A fully executed copy of the sub-contract and completed Contractual Services Checklist & Questionnaire, OTS-85 shall be submitted to OTS for inclusion in the official grant file prior to request for reimbursement. The Grantee, consultant, contractor and/or sub-contractor are subject to all terms and conditions and. are bound by the certifications of the Grant Agreement and 49 CFR Part 18, and/or CFR Part 19 whichever is applicable. Services shall be provided subsequent to ilnai Siiu-COiltract exeCUtlOii gild signature by biDth partleS to the sub-contract and the reimbursable costs incurred for grant work shall be consistent with the starting and termination date identified in the Grant Agreement. Grantor is not obligated to make . any payment under any agreement prior to final execution or outside the terms of the sub-contract period. Contractor/Grantee Agency expenditures incurred prior to final sub-contract execution are taken at the risk of that Contractor/Grantee Agency and will be considered unallowable if that . agreement/sub-contract is not executed. AVAILABILITY OF FUIVnS 5. If, during the term of the Grant award, federal funds become reduced or eliminated, JTS may immediately terminate or reduce the Grant award sum for allowable and uncancelable grant costs incurred following receipt of Grantor's written notice to the Grantee. .REVISIONS 6: Grant Agreement revisions are allowed in accordance with the guidelines detailed in the OTS GPM, Chapter 3.8 and conforming to the revision examples provided in Cliapter 3.9. All appropriate documentation required to request a grant revision requiring Grantor's approval (i.e. budget category increases, etc.) must be timely submitted to Grantor. 7. No alteration or variation of the terms of this Agreement shall be valid unless made in writing and signed by the parties hereto, and no oral understanding or agreement not incorporated herein shall be binding on any of the parties hereto. 8. Those additional terms and conditions identified in the OTS GP1VI, Chapter 6, General Terms, Conditions, and Certifications (Exhibit 6-A), are incorporated herein by reference and made a part of this Agreement. TRAFFIC ENFORCEMENT AGENCIES ONLY: Resolution No. 2007-176 N:C.S. Page 17 9. Full time Grantee traffic enforcement personnel and any equipment funded under this Grant shall be dedicated solely to Grant supported enforcement tasks unless a criminal offense is committed in the officer's presence and response to an officer in distress is initiated, and a riot requires that all available enforcement personnel be committed in iesponse. We, the officials named below, hereby swear that we are,duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions. Executed on the date and in the county named below and made under penalty of perjury under the laws of the State of California. GRANT D CTOR' S AME ? EXEC IN THE COfUNTY OF ~ 0~ 1 ,tit /7- TOR' SIGNATURE DATE EXECUTED 8"~ ~ TITLE C ~~,2 AUTHORIZING OFFICIAL' S NAME EXECUTED IN THE COUNTY OF AUTHORIZ G OFFICIAL' 5 SI TURE DATE EXECUTED y~ TITLE Resolution No. 2007-176 N.C.S. Page 18