HomeMy WebLinkAboutStaff Report 5.C 08/06/2018DATE: August 6, 2018
TO: Honorable Mayor and Members of the City Council through City Manager
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FROM: Dai SJR, F CE —Director, Public Works &Utilities
Jeff Stuts an, P.E. — Senior Civil Engineer, Public Works k Utilities
SUBJECT: Resolution Authorizing Award of Contract for the Public Works and Utilities
Department Field Office Roof Overlay and Replacement Project to MCM
Roofing Company, Inc.
RECOMMENDATION
It is recommended that the City Council adopt the attached Resolution Authorizing Award of
Contract for the Public Works and Utilities Department Field Office Roof Overlay and
Replacement Project to MCM Roofing Company, Inc.
BACKGROUND
The existing roof on the Public Works and Utilities Department Field Office has failed and needs
to be replaced. The building was constructed in 2005 with a thermoplastic polyolefin (TPO)
single -ply membrane roof manufactured by Stevens Roofing Systems. The roof started leaking in
2012 and staff pursued a warranty repair only to learn months later that the original manufacturer
had sold to the Dow Chemical Company. The City pursued warranty repair with Dow and also
contracted independently for limited roof repairs and overlays to keep rain water from entering
the building.
A complete roof replacement is needed as contractors have indicated continued patching is no
longer possible with complete material failure. Staff will make a final warranty claim to Dow at
the conclusion of this project requesting reimbursement for the new roof installation.
DISCUSSION
The exisitng thermoplastic polyolefin (TPO) roof will be removed and replaced with 60 -mil TPO
single -ply membrane. A walkway pad will be installed from the roof access hatch to the HVAC
equipment to protect the TPO membrane. This project will reduce the ongoing repair and
maintenance costs and eliminate leaks during winter rains.
A Notice Inviting Bids was issued on June 21, 2018. The base bid included the removal and
replacement of the TPO sections of roof. An additive alternative was included in case favorable
bids allowed sufficient funding to extend the TPO to the top of the building wall and replace the
two-piece counter flashing at the building perimeter. Extending the area of TPO installation will
ensure that areas of water penetration on the roof are sealed. On July 12, 2018, six (6) bids were
received as follows:
Name of Bidder
Business Location
Total Base Bid
MCM Roofing Co., Inc.
McClellan, CA
$ 85,362.00
Henris Supply, Inc.
Petaluma, CA
$114,240.00
I & A Contractor, Inc.
Redwood City, CA
$ 95,580.00
Barth Roofing Co., Inc.
Tracy, CA
$ 93,893.00
Pioneer Contractors, Inc.
San Francisco, CA
$115,000.00
Stronger Building Services
San Leandro, CA
$ 99,725.00
Engineer's Estimate
N/A
$ 80,000.00
Bids were ranked by base bid amounts. The lowest responsible bidder, MCM Roofing Company
Inc., has not performed work for the City of Petaluma, but has performed similar public works
projects. MCM Roofing Company Inc., possesses the necessary California Contractor's License,
Class C-39, number 938303, which expires on September 30, 2019, to perform the work.
It is recommended that the Council award the base -bid contract only to MCM Roofing
Company, Inc. for $85,362.00. Construction would be scheduled to begin September 2018 and
be completed in about one month. The contract documents require completion within twenty (20)
working days. The project is categorically exempt from the California Environmental Quality
Act because it performs maintenance and minor upgrades to an existing facility project.
Proceeding at this time is necessary and will not affect the viability of the warranty claim with
Dow.
The proposed action meets Council Goal: "Plan and Deliver Capital Improvements."
FINANCIAL IMPACTS
The project is included in the FY 18/19 CIP Budget as C11201912 with an approved project
budget of $115,000 and funded by Water Capital. The construction contract budget of $80,000,
was based on a square foot average of the City's recent roofing projects.
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FY 18/19 CIP
C 11201912
Revised Project
Estimate
Design
$10,000
$8,138
Administration
$5,000
$5,000
Construction Contract
$80,000
$85,362
Construction Management
$5,000
$5,000
Contingency
$10,000
$8,500
CIP Overhead
$5,000
$3,000
Total
$115,000
$115,000
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Any unused project funds at contract acceptance will be returned to the Water Capital fund.
ATTACHMENTS
1. Resolution
Attachment 1
RESOLUTION AUTHORIZING AWARD OF CONTRACT FOR
THE PUBLIC WORKS AND UTILITIES DEPARTMENT FIELD OFFICE ROOF
OVERLAY AND REPLACEMENT PROJECT TO MCM ROOFING COMPANY, INC.
WHEREAS, City staff prepared construction bid documents and advertised for
construction of this Project; and
WHEREAS, in accordance with the City of Petaluma Charter and Municipal Code,
California Public Contract Code Section 20162 and other applicable law, City staff solicited bids
for the Project; and
WHEREAS, the project was bid on June 21, 2018, and six (6) bids were received and
opened on July 12, 2018, in accordance with applicable law; and
WHEREAS, the lowest responsive bid for the Project was submitted by MCM Roofing
Company Inc., from McClellan, CA for $85,362; and
WHEREAS, staff has determined that the Contractor's bid satisfies the bidding
requirements for the Project; and
WHEREAS, staff has verified that Contractor possesses a valid California Contractor's
License, Class C-39, number 938303 that is appropriate for the work to be performed for the
Project; and
WHEREAS, the Project is categorically exempt pursuant to California Environmental
Quality Act ("CEQA") and Title 14, the California Code of Regulations ("CEQA Guidelines"),
Section 15301, because the project consists of the operation, repair, maintenance or minor
alteration of existing public structures involving negligible or no expansion of use beyond that
previously existing.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Petaluma hereby:
1. In accordance with the City of Petaluma Charter and Municipal Code, California Public
Contract Code Section 20162 and other applicable law, waives any and all non-
conformance in the bid of MCM Roofing Company Inc., for the Public Works and
Utilities Department Field Office Roof Overlay and Replacement Project, finds the bid of
$85,362.00 to be the lowest, responsive bid and further finds that MCM Roofing
Company Inc., is the lowest responsible bidder.
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2. Awards the contract for the Public Works and Utilities Department Field Office Roof
Overlay and Replacement Project No. C 11201912 to MCM Roofing Company, Inc. in
the amount of $85,352.00, the amount of the lowest responsive bid, conditioned on MCM
Roofing Company Inc.'s timely executing the project contract and submitting all required
documents, including but not limited to, executed bonds, certificates of insurance, and
endorsements, in accordance with the project bid documents.
3. Authorizes a construction contract contingency of $8,500.
4. Authorizes and directs the City Manager to execute the project contract documents on
behalf of the City.
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