HomeMy WebLinkAboutStaff Report 3.D 09/10/2018DATE: September 10, 2018
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: Dan �J -SCE — Director, Public Works & Utilities
Jeff §tutsman, P.E. — Senior Civil Engineer
SUBJECT: Resolution Accepting Completion of the Construction Contract for the
Community Center Parking Lot Rehabilitation Project
RECOMMENDATION
It is recommended that the City Council approve the Resolution Accepting Completion of the
Construction Contract for the Community Center Parking Lot Rehabilitation Project.
BACKGROUND
The Community Center's main parking lot was last rehabilitated in 1988. The parking lot has
seen minimal improvements over the past 30 years and the pavement was beyond its useful life.
Portions of the pavement and curbs were severely uplifted by tree roots and the pavement had
extensive alligator cracking with localized pavement failures. The Community Center parking
lot is highly utilized by programs, classes and facility rentals at the Community Center.
DISCUSSION
The project included the reconstruction of the paved areas lifted by tree roots, areas of full
asphalt removal, and a two-inch grind and overlay over the rest of the main parking lot. New
landscape retaining curbs were constructed to replace the ones uplifted by tree roots. The
concrete walkways were modified to meet current ADA standards.
The high-volume slurry seal and work on the ADA drop off area was removed from the
Community Center Parking Lot Rehab project and will be included with the Pavement
Restoration 17/18 project as it has a larger scope and more cost-effective pricing.
The final construction contract is $337,681.50 which includes one change order for $14,520 for
additional ADA work in the upper lot. Additionally, the overruns and underruns of estimated unit
quantities added up to an increase of $36,036.50 based on the quantities that were used. There
are no disputed claims and the project was completed satisfactorily without any significant
incidents.
FINANCIAL IMPACTS
Council approved a project budget of $400,000, which was funded by Transient Occupancy Tax
Fund.
The following is a breakdown of the budget for the project:
Uses
Contract
Award
Revised Total
Project Cost
Planning and Environmental
$
1,000
$
700
Design (City Staf
$
7,500
$
7,611
Legal Services
$
0
$
0
Administration
$
0,
$
0
Construction Contract low bid
$
287,125
$
337,681.50
Construction Management & Inspection
$
20,000
$
20,000
Contract Contingency*
$
82,375
$
33,407.50
CIP Overheads
$
2,000
$
600
Total
$
400,000
$
400,000
Sources
Transient Occupancy Tax
$
400,000
$
400,000
Total
$
400,000
$
400,000
*Unused contingency funds, $33,407.50, will be returned to the originating fund upon project
closeout.
ATTACHMENTS
1. Resolution
2. Location Map
2
Attachment 1
RESOLUTION ACCEPTING THE COMPLETION OF THE
CONSTRUCTION CONTRACT FOR THE
COMMUNITY CENTER PARKING LOT REHABILITATION
PROJECT NO. C11501910
WHEREAS, in accordance with Section 68 of Article X of the City of Petaluma Charter,
Section 20162 of the California Public Contract Code and other applicable law, the City of
Petaluma solicited bids for the Community Center Parldng Lot Rehabilitation Project
("Project"); and
WHEREAS, bids for the Project were opened on February 8, 2018, in accordance with
California Public Contract Code Section 4104.5 and other applicable law; and
WHEREAS, the apparent low bid for the Project was the bid of Pat Nelson Construction,
Inc. in the amount of $287,125; and
WHEREAS, by Resolution No. 2018-057 adopted April 16, 2018, the City Council of
the City of Petaluma found the bid of $287,125 for the Project to be the lowest responsive bid
and awarded the Project to Pat Nelson Construction Inc. in the amount of $287,125 conditioned
on Pat Nelson Construction Inc. timely executing the Project contract and submitting all required
documents, and authorized and directed the City Manager to sign the Project contract on behalf
of the City; and
WHEREAS, the following change orders affecting the Project amount have been
approved:
Change Order Number
CCO#1
Description
ADA upgrades
Total Change Orders
Amount
$14,520
$14,520
WHEREAS, the final construction contract amount as amended including all change
orders, overruns, and underruns is $337,681.50 and is within the approved project budget; and
WHEREAS, City staff have inspected the Project and determined that it has been
completed in accordance with the contract requirements subject to the Contractor's continuing
warranty and other obligations pursuant to the contract; and
WHEREAS, based on the foregoing, staff recommends acceptance of the Project on
behalf of the City.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Petaluma
as follows:
1. The contract entitled Community Center Parking Lot Rehabilitation Project No.
C11501910 with a final construction contract amount of $337,681.50 is accepted as
complete subject to the Contractor's continuing warranty and other obligations pursuant
to the contract.
2. The City Clerk/Recording Secretary is hereby authorized and directed to file a Notice of
Completion concerning the Project with the Sonoma County Clerk's Office within ten
(10) days of the date of this Resolution.
3. Staff is hereby authorized and directed to release all undisputed retention not subject to
pending change orders within sixty (60) days of the date of this Resolution and in
accordance with the terms of the Project contract, the Petaluma City Charter, California
Public Contract Code Section 7107 and applicable law.
M
Attachment 2
COMMUNITY CENTER PARKING LOT
320N. McDOWELL
PETALUMA, CA 94954
LOCATION MAP
C
T T
N
v
Date :April 17, 2017
N City of Petaluma
PROJECT SITENvE Public Works and Utilities
S
Department
6