HomeMy WebLinkAboutStaff Report 6.A 09/10/2018• - • • e A
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DATE: September 10, 2018
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: Corey Garberolio, Finance Director.
SUBJECT: Resolution Authorizing the Allocation of FY 2018-19 Supplemental Law
Enforcement Service Funds for the Computer Aided Dispatch/Records
Management System
RECOMMENDATION
It is recommended that the City Council conduct the required public hearing and adopt the
attached Resolution Authorizing the Allocation of FY 2018-19 Supplemental Law Enforcement
Service Funds for the Computer Aided Dispatch/Records Management System.
BACKGROUND
The State of California Citizen's Option for Public Safety Program (COPS) allocates
approximately $100,000 annually to local government agencies through their respective county
governments. The COPS Program was initiated through Assembly Bill 3229 in 1996 and under
Government Code section 30061(c) (2) the City Council is required to conduct a public hearing
and appropriate existing and anticipated moneys exclusively to fund frontline municipal police
services. The public hearing provides an opportunity for the public to speak on this specific
issue. For 2018-2019, as in prior years, the allocation of approximately $100,000 will be used to
help fund the Computer Aided Dispatch/Records Management System (CAD/RMS) project.
DISCUSSION
Since the inception of the CAD/RMS project, SLESF funds have been used to supplement the
General Fund in supporting this project. The alternative is to not adopt this resolution and to
authorize another use of the SLESF funds. Staff recommends that the City Council conduct the
public hearing and adopt the resolution as presented.
FINANCIAL IMPACTS
The City participates in the County -wide CAD/RMS joint powers authority (JPA) together with
nine other agencies. Total operating costs for the JPA for FY 2018-2019 are approximately $3.6
million and $412,000 of that amount represents the City of Petaluma's share. The estimated
$100,000 in SLESF funds will be used to offset the City's obligation and the remaining costs of
approximately $312,000 are supported by the General Fund and included in the Police
Department's annual budget.
ATTACHMENTS
1. Resolution
2. SLESF Annual Report for FY 2018-2019
ATTACHMENT 1
RESOLUTION AUTHORIZING THE ALLOCATION OF FY 2018-2019 SUPPLEMENTAL LAW
ENFORCEMENT SERVICE FUNDS FOR THE COMPUTER AIDED DISPATCH/RECORDS
MANAGEMENT SYSTEM
WHEREAS, the State of California has extended legislation providing for Supplemental Law
Enforcement Service Funds (SLESF) for the Citizen's Option for Public Safety (COPS) Program; and
WHEREAS, the funds are to be used to supplement front line municipal police services; and
WHEREAS, the Police Chief is required to make a recommendation for the allocation of the
funds; and
WHEREAS, the Police Chief recommends that SLESF funds for FY 2018-2019 be used to help
fund the Computer Aided Dispatch/Records Management System (CAD/RMS); and
WHEREAS, a public hearing was held on September 10, 2018 regarding the use of SLESF funds
for FY 2018-2019.
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby authorizes the allocation
of FY 2018-2019 Supplemental Law Enforcement Service Funds in the estimated amount of $100,000 for
expenditures related to the CAD/RMS project.
ATTACHMENT 2
Annual Report of Supplemental Law Enforcement Funding
Recap of City Revenues/Expenditures
Fiscal Year Ended June 30, 2018
Budget
Categories FY 16-17 FY 17-18 FY 18-19
Beginning Fund Balance
Prior Year Adjustment
Prior Year Encumbrance Reversals
Restated Beginning Fund Balance
REVENUES:
State Funding (COPS)
Interest Revenue
Other Revenue (Explanation Required)
Total Revenue
EXPENDITURES:
Salaries and Benefits
Services and Supplies
Equipment
Administrative Overhead (0.5% Maximum)
Total Expenditures
Reverted Moneys
ENCUMBRANCES:
Services and Supplies
Equipment
Total Encumbrances, Current Year
Net Change in Fund Balance
Ending Fund Balance
STATISTICAL DATA:
Positions
Sworn Officers
Correctional Officers
Prosecutors
Investigators
Support Staff
Total Positions
Positions Supported By COPS:
27,035 117,706 97,019
0 0 0
0
27,035 117,706 97,019
189,650 195,440 100,000
1,020 1,573 1,158
0
190,670 197,013 101,158
0
0
0
90,670 20,687 1,158
117,706 1 97,019 1 1 98,177
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0
0
0
90,670 20,687 1,158
117,706 1 97,019 1 1 98,177
Total positions funded by the 0.00 1 0.00 0.00
availability of COPS revenue, including
positions partially financed with other
matching funds.
F.
mils
Total positions funded by the 0.00 1 0.00 0.00
availability of COPS revenue, including
positions partially financed with other
matching funds.
F.