HomeMy WebLinkAboutStaff Report 6.A 09/17/2018e
DATE: September 17, 2018
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: Sue Castellucci, Housing Administrator
5lc/
SUBJECT: Public Hearing to Receive Comments on the 2017-2018 Proposed Consolidated
Annual Performance Evaluation Plan (CAPER) and Adoption of a Resolution
Approving the Community Development Block Grant 2017-2018 Consolidated
Annual Performance and Evaluation Report (CAPER) and Authorizing the City
Manager to Submit the CAPER as Required by the Department of Housing and
Urban Development
RECOMMENDATION
It is recommended that the City Council conduct a Public Hearing to Receive Comments on the
2017-2018 Proposed Consolidated Annual Performance Evaluation Plan (CAPER) and Adopt a
Resolution Approving the Community. Development Block Grant 2017-2018 Consolidated
Annual Performance and Evaluation Report (CAPER) and Authorizing the City Manager to
Submit the CAPER as Required by the Department of Housing and Urban Development.
BACKGROUND
The primary objective of the Community Development Block Grant (CDBG) program is the
development of "viable urban communities, by providing decent housing and a suitable living
environment and expanding economic opportunities, principally for persons of low and moderate
income." The CAPER is a report card that documents how well the City has met its goals for
helping low-income households in Petaluma with federal funding distributed under the CDBG
program.
CDBG regulations require that the public be given a 15 -day period to review the CAPER and
provide comments prior to approval by the City Council. A public notice announcing the
availability of the CAPER was published in the Argus Courier on August 30, 2018, and copies of
the CAPER were made available on the City's website. Any written comments or questions are
responded to by staff and are included in the CAPER when it is submitted to HUD. The public
comment period began on August 30, 2018 and will conclude on August 14, 2018.
DISCUSSION
In Fiscal Year 2017-2018, the City received $347,465 in CDBG funds from HUD. The grant
allows the City to carry out housing and community development programs that are targeted to
primarily low-income households. Projects included housing rehabilitation through Rebuilding
Together, and PPSC's Meals on Wheels program.
The 2017-2018 CAPER outlines how the City of Petaluma met the needs and objectives outlined
in the 2015-2020 Consolidated Plan and the 2017-2018 Action Plan. The Consolidated Plan
identifies five (5) goas to address the City's housing and community development needs between
Fiscal Years 2015-2020 as follows:
• Improve housing opportunities by preserving existing affordable housing
• Provide housing and services to the low-income populations, including but not limited to,
children, seniors, and special needs population (homeless, disabled, etc)
• Increase the supply of affordable housing
• Promote housing opportunities for homeownership
• Improve accessibility in public facilities and infrastructure
The City made progress in achieving its goals during 2017-2018 with the following CDBG
accomplishments:
Low income persons received services through a Meals on Wheels program. Outcome —
299 persons were provided access to quality public services. (Goal — Providing services
to the low-income community)
Single-family dwellings occupied by low-income households were rehabilitated using
CDBG funds allocated to Rebuilding Together. All of the units housed senior and
disabled households. Outcome: 34 households were provided decent housing. (Goal —
Improving housing opportunities by preserving existing affordable housing)
Three housing units leased by COTS were rehabilitated using CDBG funds allocated to
Rebuilding Together for their permanent supportive housing program. (Goals —
Improving housing opportunities by preserving existing affordable housing)
FINANCIAL IMPACTS
The Block Grant Program is fiscally self-sustaining. All administrative, project, and program
expenditures are covered by the entitlement revenues.
ATTACHMENTS
1. Resolution
2. Draft 2017-2018 Consolidated Annual Performance Evaluation Report
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OMB Control No: 2506-0117 (exp. 07/31/2015)
ATTACHMENT 1
Resolution of the City Council of the City of Petaluma Approving The
Community Development Block Grant 2017-2018 Consolidated Annual
Performance and Evaluation Report (CAPER) And Authorizing The City
Manager To Submit the CAPER as Required By The Department Of Housing
And Urban Development
WHEREAS, the City of Petaluma is an entitlement community under the jurisdiction of
the Department of Housing and Urban Development (HUD) Community Development Block
Grant Program (CDBG); and
WHEREAS, as a condition of funding, HUD requires recipient jurisdictions to prepare a
one year Consolidated Annual Performance and Evaluation Report (CAPER) to report on how
well the City has met its goals for helping low-income residents of Petaluma with federal
funding distributed under the CDBG program; and
WHEREAS, the City of Petaluma allocated funds in the amount of $347,465 for Fiscal
Year 2017-2018; and
WHEREAS, all projects and programs which are proposed for funding address one or
more of the national objectives of the CDBG program and the priorities of the City's 2015-2020
Consolidated Plan; and
WHEREAS, a public hearing was noticed on August 30, 3018 and a public hearing was
conducted on September 17, 2018 to hear comments from the community on the draft 2017-2018
CAPER and the City Council found the draft CAPER to be consistent with the .Consolidated
Plan; and
NOW, THEREFORE, BE IT RESOLVED by the Petaluma City Council as follows:
1. The Fiscal Year 2017-2018 Consolidated Annual Performance and Evaluation Report
(CAPER) is hereby approved; and
2. The City Manager, or his designee, is authorized to submit the 2017-2018 CAPER as
required by the Department of Housing and Urban Development,
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OMB Control No: 2506-0117 (exp. 07/31/2015)
ATTACHMENT #2
ro_ Ani � , " M.- %qm'
O=
Consolidated Annual Performance
And Evaluation Report (CAPER)
Fiscal Year 2017-2018
Prepared By:
City of Petaluma
Housing Division
11 English Street, Petaluma, CA
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OMB Control No: 2506-0117 (exp. 07/31/2015)
CR -05 - Goals and Outcomes..............................:......................................................................................6
CR -15 - Resources and Investments 91.520(a).......................................................................................12
CR -20 -Affordable Housing 91.520(b)....................................................................................................14
CR -25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) .................................16
CR -30 - Public Housing 91.220(h); 91.320(j)...........................................................................................18
CR -35 - Other Actions 91.220(1)-(k); 91.320(i)-(1)....................................................................................19
CR -40 - Monitoring 91.220 and 91.230...................................................................................................22
CR -45 - CDBG 91.520(c)...........................................................................................................................24
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OMB Control No: 2506-0117 (exp. 07/31/2015)
CR -05 - Goals and Outcomes
Progress the jurisdiction has made in carrying out its strategic plan and its action plan.
91.520(a)
This could be an overview that includes major initiatives and highlights that were proposed and
executed throughout the program year.
The third -year (2017-2018) Consolidated Annual Performance and Evaluation Report (CAPER)
outlines how the City of Petaluma (City) met the needs and objectives outlined in the 2015-2020
Consolidated Plan (Consolidated Plan) and the 2017-2018 Action Plan. Both reports can be
found on the City's website: http://,,N�,v.cityofpetalLima.net/cmgr/pdf/2015-2020ConPlan-
Final. pdf.
The Consolidated Plan identifies five (5) goals to address the City's housing and community
development needs between Fiscal Year 2015-2020:
• Improve housing opportunities by preserving existing affordable housing
• Provide housing and services to the low income populations, including but not limited
to, children, seniors and special needs population (homeless, disabled, etc)
• Increase the supply of affordable housing
• Promote housing opportunities for homeownership
• Improve accessibility in public facilities and infrastructure
Based on the findings of the Consolidated Plan, the City has prioritized its CDBG funds and local
funding sources, for affordable housing purposes and services for the low-income community.
In 2017-2018, the City received an allocation of $347,346 in CDBG funds. With the small
allocation, the City focused on improving housing opportunities and preserving existing
affordable housing, as well as providing services to seniors. The City has met their 2017-2018
goals by preserving affordable housing and providing services to the low income population.
Using $534,204 of other Housing Funds, the City was able to provide services for the low-
income community such as rental assistance, after school programs, homeless programs and
our fair housing program.
The City made progress in achieving its goals during 2017-2018 with the following CDBG
accomplishments:
• Low-income persons received services through a Meals on Wheels program using CDBG
funds. Outcome — 239 persons were provided access to quality public services. (Goal —
Providing services to the low-income community)
• 100% of the activities funded with CDBG funds supported low-income households
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OMB Control No: 2506-0117 (exp. 07/31/2015)
Single-family dwellings occupied by low-income households were rehabilitated using
CDBG funds. Most of these units housed elderly and disabled individuals. Outcome: 35
households were provided decent housing. (Goal — Improving housing opportunities by
preserving existing affordable housing)
Three permanent supportive houses leased to COTS were rehabilitated using CDBG
funds by Rebuilding Together. 12 persons were provided decent housing by preserving
existing housing. (Goal #1— Improving housing opportunities by preserving existing
affordable housing and Goal #2 — Provide housing and services to the low-income
populations, including but not limited to children, seniors and special needs populations
(homeless, disabled, etc)
Accomplishments using other Housing Funds:
The Fair Housing Program, funded through the City's Housing Fund, was able to assist
more than 975 individuals in Petaluma. (Goal — Providing services to the low-income
community) They had 13 education and training seminars for apartment owners. This is
a mandated activity from HUD. PPSC opened 183 cases in FY 17-18, 170 of those were
tenant households seeking help with housing discrimination, reasonable
accommodations and/or evictions. (Goal — providing services to the low-income
community)
• 41 households, most of them with children, were provided with rental assistance so
they could keep their housing. (Goal — Providing services to the low-income community)
• The Boys & Girls Club's provided supportive services through their after-school program.
which served 75 low income youth at 3 of Petaluma's affordable housing complexes.
(Goal — Providing services to the low-income community)
• A total of 993 people, with 175 of that total children, were provided with emergency
shelter and programs through services provided by the Committee on the Shelterless
such as their emergency shelter, transitional housing, permanent housing, and family
shelter. (Goal — Providing services to the low-income community — special needs
population; homeless, disabled, etc.)
• 53 veterans were serviced through programs and housing with the Committee on the
Shelterless (Goal — Providing services to the low-income community — special needs
population, homeless, disabled, etc.)
7
OMB Control No: 2506-0117 (exp. 07/31/2015)
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CR -10 - Racial and Ethnic composition of families assisted
Describe the families assisted (including the racial and ethnic status of families assisted).
91.520(a)
Table 2 — Table of assistance to racial and ethnic populations by source of funds
Narrative
The prepopulated accomplishment data provided for by IDIS has been replaced as it was not
consistent with the accomplishments reported by the City. The CDBG program is, for the most
part, serving low-income households of a minority racial and ethnic make-up that is similar to
the proportion of the low-income household in these categories for the City of Petaluma.
However, low-income White households are served at a higher proportion than their percentage
that is indicated in the 2010 Census. White households make up 80% of the low -population
according to the census data, but were 95% of the households served by CDBG funds. This
difference can be explained by the demographics of the senior population in Petaluma, which is
mostly Caucasian. The other racial categories were within the 2010 Census data for their
categories.
OMB Control No: 2506-0117 (exp. 07/31/2015)
11
CDBG
White
261
Black or African American
10
Asian
4
American Indian or American Native
1
Native Hawaiian or Other Pacific Islander
0
Total
276
Hispanic
23
Not Hispanic
253
Table 2 — Table of assistance to racial and ethnic populations by source of funds
Narrative
The prepopulated accomplishment data provided for by IDIS has been replaced as it was not
consistent with the accomplishments reported by the City. The CDBG program is, for the most
part, serving low-income households of a minority racial and ethnic make-up that is similar to
the proportion of the low-income household in these categories for the City of Petaluma.
However, low-income White households are served at a higher proportion than their percentage
that is indicated in the 2010 Census. White households make up 80% of the low -population
according to the census data, but were 95% of the households served by CDBG funds. This
difference can be explained by the demographics of the senior population in Petaluma, which is
mostly Caucasian. The other racial categories were within the 2010 Census data for their
categories.
OMB Control No: 2506-0117 (exp. 07/31/2015)
11
CR -15 - Resources and Investments 91.520(a)
Identify the resources made available
Source of Funds
Source
Resources Made
Amount Expended
of Allocation
Available
During Program
The City does not
Year
CDBG
362,475
332,791
Table 3 — Resources Made Available
Narrative
In 2017-2018, the City received $347,436 in CDBG funds which was added to the balance of
funds from prior CDBG allocations of $15,000 for a total of resources made available for FY
2017-2018 of $362,475. The default amount of $1,300,000 which was taken from IDIS is an
estimate of resources made available over the five year Consolidation Plan period. The correct
amount of resources made available in FY 2017-2018 is $362,475. The amount expended during
the Program Year 2017-2018 was $332,791.
Identify the geographic distribution and location of investments
Target Area
Planned Percentage
Actual Percentage of
Narrative
of Allocation
Allocation
Description
The City does not
have target areas for
investments
Table 4 — Identify the geographic distribution and location of investments
Narrative
The funds that are allocated to the City are available city-wide with no priority assigned to
geographic regions. Instead funds are allocated to organizations that provide low-income
households with housing and supportive services. On an annual basis, the City prioritizes the use
of its CDBG funding for the development of affordable housing (including preservation and
conservation) that serve low-income households and to address services for the low-income
community such as Meals on Wheels.
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OMB Control No: 2506-0117 (exp. 07/31/2015)
Leveraging
Explain how federal funds leveraged additional resources (private, state and local funds),
including a description of how matching requirements were satisfied, as well as how any
publicly owned land or property located within the jurisdiction that were used to address
the needs identified in the plan.
Petaluma must use other non-CDBG resources to address the City's priorities because the City's
CDBG entitlement is a modest one. It is vital that those funds are maximally leveraged by other
resources available to serve low and moderate -income residents. The City has two other
Housing funds, the In -Lieu Housing Fund and the Commercial Linkage Housing Fund, which
receive income from commercial and residential development. The total balance in both of those
Housing Funds is $4,005,755. Future income in both of these Housing funds is not guaranteed
as it depends on the fees paid on residential and commercial development.
With the shortage of funds, the City which owns several properties, leases them to nonprofit
providers for a $1.00 a year to be used for housing and services for the homeless population
which addresses the needs identified in the Consolidated Plan to provide housing and services to
the low income populations, including but not limited to, children, seniors and special needs
population (homeless, disabled, etc.). The City leases 4 properties to the Committee on the
Shelterless for their supportive housing program and 1 property to the Veterans Resources for
their supportive program for veterans.
Regarding public services funding, the nonprofit agencies put together, a number of private and
pubic sources of funding in order to delivery program services.
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OMB Control No: 2506-0117 (exp. 07/31/2015)
CR -20 - Affordable Housing 91.520(b)
Evaluation of the jurisdiction's progress in providing affordable housing, including the
number and types of families served, the number of extremely low-income, low-income,
moderate -income, and middle-income persons served.
Table 5- Number of Households
Number of Households supported through:
One -Year Goal
Actual
Number of homeless households to
0
0
be provided affordable housing units
2
3
Number of non -homeless households
37
38
to be provided affordable housing
0
0
units
35
35
Number of special -needs households
to be provided affordable housing
units
0
0
Total
37
38
Table 5- Number of Households
Number of Households supported through:
One -Year Goal
Actual
Rental Assistance
0
0
Production of new Units
0
0
Rehabilitation of Existing Units
37
38
Acquisition of Existing Units
0
0
Total
37
38
Table 6 - Number of Households Supported
Discuss the difference between goals and outcomes and problems encountered in meeting
these goals.
Funds were awarded for rehabilitating and estimated 30 homeowner units through Rebuilding
Together Petaluma's rehabilitation program during FY 17-18. Rebuilding Together rehabilitated
35 homeowner units. Rebuilding Together also rehabilitated 3 units that are used by the
Committee on the Shelterless for their permanent supportive program. Overall, the City made
significant progress in achieving its goals during 2017-2018.
Discuss how these outcomes will impact future annual action plans.
Future annual action plans should not be impacted due to the type of programs funded with
CDBG funds. The majority of CDBG funds are used to preserve housing for the low income
community and are completed during the fiscal year that funds were allocated. It can be difficult
to estimate the City's one year goals for specific activities.
The City's major problem in meeting affordable housing needs is the reduction to state, federal
and local resources. The City is hopeful that additional mechanisms and resources through State
sponsored programs, will allow it to meet future affordable housing goals. The City has
prioritized its CDBG funds for the preservation of affordable housing during the upcoming FY
2018-2019.
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OMB Control No: 2506-0117 (exp. 07/31/2015)
Include the number of extremely low-income, low-income, and moderate -income persons
served by each activity where information on income by family size is required to
determine the elizibility of the activity.
Number of Persons Served
CDBG Actual
HOME Actual
Extremely Low-income
33
0
Low-income
2
0
Moderate -income
0
0
Total
35
0
Table 7 — Number of Persons Served
Narrative Information
The extremely low-income households include 32 which benefitted from the rehabilitation
program. 21 of those households were senior affordable housing rental units. For the low-
income households, there were 20 low income homeowners that benefitted from Rebuilding
Together's rehabilitation program.
The City is also working with a non-profit developer to provide 54 rental units for seniors and
veterans. This project is expected to be completed by FY 2020-2021 if funding is allocated to
the project.
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OMB Control No: 2506-0117 (exp. 07/31/2015)
CR -25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c)
Evaluate the jurisdiction's progress in meeting its specific objectives for reducing and
ending homelessness through:
Reaching out to homeless persons (especially unsheltered persons) and assessing their
individual needs
The Sonoma County Community Development Commission (CDC) is the lead agency for the
Sonoma County Continuum of Care (CofC) and hosts its planning process. The City, the CDC
and the City of Santa Rosa, the three HUD entitlement jurisdictions in Sonoma County, jointly
provide funds to the CofC and have designated seats on its governing body. The CofC's 10 -Year
Homeless Action Plan, most recently updated in 2014, and its annual submissions to HUD reflect
the demographics, needs, and available shelter, housing and services in all three HUD
entitlement jurisdictions inorder to provide a cohesive homeless services system throughout the
County.
Addressing the emergency shelter and transitional housing needs of homeless persons
In 2017-2018 the City used $80,000 of local housing funds for homeless services through the
Committee on the Shelterless at the Mary Isaak Center, a homeless shelter with a multi -service
day center offering showers, laundry, telephone, mail, information and referrals, a 100 -bed
shelter providing meals and employment services as well as case management. Our CDBG grant
is too small to be used for homeless services. The City owns 4 properties that are leased to the
Committee on the Shelterless to be used for housing for the homeless. At the Mary Isaak Center,
Petaluma's homeless shelter there are 34 beds for transitional housing needs for the homeless
population. The City of Petaluma also provided property where the Committee on the
Shelterless operates its Family Homeless Shelter which provides shelter and services for 18
homeless families.
As reported in the 2018 Sonoma County Homeless Point -In -Time and Survey, the number of
people experiencing homelessness in Sonoma County has increased 6% from 2017. The total of
number of people experiencing homelessness in 2018 was 2,996. The number experiencing their
first homeless episode declined from a high of 45% in 2011 (following the recession) to 30% in
2018, suggesting that fewer people had fallen into homelessness recently.
Helping low-income individuals and families avoid becoming homeless, especially
extremely low-income individuals and families and those who are: likely to become
homeless after being discharged from publicly funded institutions and systems of care
(such as health care facilities, mental health facilities, foster care and other youth facilities,
and corrections programs and institutions); and, receiving assistance from public or
private agencies that address housing, health, social services, employment, education, or
youth needs
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OMB Control No: 2506-0117 (exp. 07/31/2015)
The CofC's discharge planning efforts are outlined in greater detail in the Consolidated Plan and
include ongoing coordination with various Sonoma County departments, such as Division of
Family, Youth, and Children Services, Behavorial Health, and Sonoma County Probation, and
the grassroots Health Care for the Homeless Collaborative staffed by the Sonoma County Task
Force for the Homeless.
Helping homeless persons (especially chronically homeless individuals and families,
families with children, veterans and their families, and unaccompanied youth) make the
transition to permanent housing and independent living, including shortening the period of
time that individuals and families experience homelessness, facilitating access for homeless
individuals and families to affordable housing units, and preventing individuals and
families who were recently homeless from becoming homeless again
One of the greatest barriers to preventing and ending homelessness in Petaluma and Sonoma
County is the shortage of affordable housing. Petaluma, being a small jurisdiction, is committed
to preserving and rehabilitating the affordable housing we do have and working with both non-
profit and for-profit developers in the construction of affordable units when the opportunity
arises.
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OMB Control No; 2506-0117 (exp. 07/31/2015)
CR -30 - Public Housing 91.220(h); 91.320(j)
Actions taken to address the needs of public housing
The City does not own or operate public housing units. There are currently 389 Section
vouchers that have been issued through the Sonoma County Housing Authority for persons
living in Petaluma.
Actions taken to encourage public housing residents to become more involved in
management and participate in homeownership
When there are homeownership opportunities, notification is placed in the local newspaper
reaching out to all First Time Homebuyers.
Actions taken to provide assistance to troubled PHAs
Not Applicable
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OMB Control No: 2506-0117 (exp. 07/31/2015)
CR -35 - Other Actions 91.220(j) -(k); 91.320(i) -(j)
Actions taken to remove or ameliorate the negative effects of public policies that serve as
barriers to affordable housing such as land use controls, tax policies affecting land, zoning
ordinances, building codes, fees and charges, growth limitations, and policies affecting the
return on residential investment. 91.220 (j); 91.320 (i)
Petaluma ensures compliance with the Fedreal Fair Housing Act and Section 504 of the
Rehabilitation Act of 1973 for all new housing construction projects. This includes that, at a
minimum, five percent of the total dwelling units shall be made accessible for persons with
mobility impairments.
Potential constraints to housing development in Petaluma may include infrastructure, residential
development impact fees, land use, growth management, zoning ordinance provisions; etc. A
detailed analysis of these potential barriers is detailed in the 2015-2023 Housing Element
adopted in December 2014.
Some of Petaluma's strategy for removing the barriers to affordable housing is:
• The City is committed to an efficient development application process to alleviate some
of these constraints by meeting with potential developers in a preliminary meeting at the
Development Review Committee where staff from different departments meets to discuss
what can be done to get the proposed development through the planning'process which
can expedite the process.
• The City of Petaluma reviews their development impact fees on an annual basis and
recently reduced or combined several fees in 2013.
• In Petaluma, we have extended the service of our transit schedule to accommodate
evening ridership to improve our transit options. The Sonoma Marin Area Rapid Transit
system will be operational sometime in the end of summer 2017 which will improve
transit options for the community.
• The City of Petaluma is in the process of changing their inclusionary requirements to
require all residential developments with 5 or more units to build on-site affordable units
in the development.
Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.3200)
One of the primary obstacles to meeting underserved needs of residents is the availability of
funding. Changes to tax credit scoring and the limited amount of state housing funds coupled
with the loss of Low and Moderate Income Housing funds as a result of the dissolution of state-
wide redevelopment agencies has impacted the City's ability to implement its goals. While the
City actively seeks additional funding opportunities and will continue to do so, its ability to
address underserved needs depends largely on the availability of additional resources.
19
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Actions taken to reduce lead-based paint hazards. 91.220(k); 91.3200)
The County of Sonoma has implemented the Childhood Lead Poisoning Prevention program
(CLPP), funded through the State Department of Health Services, which employs a team of
health professionals, who provide services to parents, healthcare providers, and the general
public. The team is comprised of Registered Environmental Specialists, Public Health Nurses,
and Health Educators. The CLPP program provides services in two major ways —1) case
management and source identification for lead poisoned children and 2) outreach and education
to the community and targeted groups.
The City works closely with our non-profit agency, Rebuilding Together Petaluma, who is
instrumental in the rehabilitation of the majority of the City's housing units with CDBG funds.
LBP hazard notices are distributed to the owners of the rehabilitated properties warning them of
the hazards of LBP. All units rehabilitated with CDBG funds are subject to LBP compliance
requirements.
Actions taken to reduce the number of poverty -level families. 91.220(k); 91.3200)
The City hopes to reduce the number of poverty -level individuals by targeting, CDBG and local
funds to projects that will provide affordable housing units and related services to foster self-
sufficiency. The city does not have the resources or the capacity to increase income of poverty
level persons, although the City does act to reduce housing costs for these individuals with other
city funds through a rental assistance program and through services that reduce household costs.
In 2017-2018 the City used $35,000 local housing funds for rental assistance.
Actions taken to develop institutional structure. 91.220(k); 91.3200)
The City of Petaluma's Housing Division will administer all of the activities specifically
identified in the Consolidated Plan. The city works closely with other housing -related
organizations and service providers in the City to ensure that the housing needs of City residents
are addressed to the best ability of the network of such providers given available resources.
The working relationships between the Housing Division and other City departments are strong
and facilitative. Due to the City's relatively small size, communication is typically direct and
immediate. As a result, gaps in program or service delivery are typically not the result of poor
institutional structure or lack of intergovernmental cooperation, but rather due to lack of
available resources.
The City encourages collaboration between housing provides and service agencies with the
intention of fostering development of more supportive housing options throughout the City. In
FY 17-18, the City continued to participate in the ongoing Continuum of Care planning process,
which facilitates increased collaboration among the City, the County of Sonoma, the City of
Santa Rosa, the County Departments of Health and Human Services and virtually all housing and
homeless service providers throughout Sonoma County. Continuum of Care meetings have
served and continue to serve as an instrumental force in forging new connections and working
relationships with several different participants as well as responding to the Homeless
Emergency Assistance and Rapid Transition to Housing (HEARTH) Act requirements of
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reducing the length of homeless episodes, reducing returns to homelessness, and increasing
participant incomes. The homeless system of care in Sonoma County is being restructured to
better serve the homeless population in Sonoma County and to respond to HUD regulations.
Actions taken to enhance coordination between public and private housing and social
service agencies. 91.220(k); 91.3200)
The City has on-going interaction with many public and private entities to further the objectives
set form in the Consolidated Plan and Annual Action Plan. The City relies on private non-profit
organizations as well as for-profit developers to build and acquire, develop, and rehabilitate
affordable units. In 2017-2018, the City worked closely with these for-profit developers and was
able to acquire construction of 25 new affordable housing homeownership units in a market -rate
development. Construction has begun on the development and the new first-time homebuyer
units should be completed sometime in 2019. The City also relies on the non-profit service
sector to provide emergency shelter, transitional and special needs housing. The City will
continue to support these organizations and their activities as funding allows.
Identify actions taken to overcome the effects of any impediments identified in the
jurisdictions analysis of impediments to fair housing choice. 91.520(a)
In response to Sonoma County's 2011 Analysis of Impediments to Fair Housing Choice report
the City uses its local Housing funds to support programs that improve the conditions of
affordable housing for lower income persons. In addition, the City annually allocates Housing
funds toward a county -wide Fair Housing program. Petaluma People Services Center was the
Fair Housing service provider for Petaluma in 2017-2018. Their program is designed to counter
violations under state landlord -tenant law in addition to discriminatory practices under both state
and federal fair housing statutes. PPSC provides housing counseling and landlord -tenant
mediation and provided 13 landlord trainings to the housing industry in Sonoma County.
PPSC reported contact with 975 people during the FY 2017-2018. The majority of the the
complaints were landlord -tenant issues. The agency opened 183 cases in FY 17-18 where there
were signs of fair housing discrimination, additional help with accommodations were needed
and/or evictions. Of the open cases, 170 were from tenants; 45 seniors, 9 veterans, 28 Female
Head of Household, 40 have physical disabilities and 28 reported that they were living with
mental disabilities. PPSC is actively working with HUD on one Fair Housing case in Petaluma.
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CR -40 - Monitoring 91.220 and 91.230
Describe the standards and procedures used to monitor activities carried out in
furtherance of the plan and used to ensure long-term compliance with requirements of the
programs involved, including minority business outreach and the comprehensive planning
requirements
The Housing and Block Grant Division regularly monitors CDBG funded activities to ensure that
all projects and programs are administered in compliance with applicable regulations and to
ensure that those accomplishments are addressing the priorities established in the Consolidated
Plan.
Subreceipients: The majority of funding will be allocated to nonprofit subrecipients. The
subreceipient will enter into an agreement with the City detailing program requirements,
applicable statutes and regulations, and references to the provision of OMB circulars containing
federal cost principles, audit and uniform administrative requirements.
Technical Assistance: The City will conduct a mandatory orientation session in which all
subreceipients will receive updated information pertaining to their funded activities and
throughout the year, city staff will provide additional technical assistance through one-on-one
contacts with the subreceipient agencies. Staff conducts a desktop review of the financials and
program records of each subrecipient annually. On-site monitoring visits are done as needed.
Reporting: Subreceipients of CDBG funds will be required to submit quarterly reports to the
City. Each of the quarterly reports must provide information regarding the subreceipient's
activities, beneficiaries, and accomplishments. This information is entered into HUD's
Integrated Disbursement and Information System (IDIS). The staff will then review and monitor
the reports for compliance with all applicable federal and local regulations, goals and objectives.
Performance Measurement System: Utilizing HUD's system of measuring goals and objectives,
the staff is measuring milestones of success for meeting the needs of the community's low and
moderate income and minority residents.
Citizen Participation Plan 91.105(d); 91.115(d)
Describe the efforts to provide citizens with reasonable notice and an opportunity to
comment on performance reports.
To ensure that all citizens, public agencies, and other interested parties have the opportunity to
review and comment on performance reports on housing and community development activities
and the use of CDBG funds public notices are placed in the local newspaper. A draft of the
Consolidated Annual Performance and Evaluation Report (CAPER) is made available for public
review for 14 days prior to submission to HUD. 'A notice is published in the local newspaper
and the draft is posted on the City's Housing webpage and posted with the City Clerk. Hard
copies are made available in the Housing Division office. The draft CAPER is also distributed
via email to interested parties and no -cost copies of the documents are provided to interested
citizens that do not have internet access, upon request.
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The City has made provisions to provide bilingual translators and signing or captioning services
for the hearing impaired upon request. The sites utilized for all public meetings/hearings are
ADA compliant and within proximity to public transportation. The City's website is also
available in Spanish.
The City's public comment period for the draft 2017-2018 CAPER will run from August
30, 2018 through September 15, 2018.
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CR -45 - CDBG 91.520(c)
Specify the nature of, and reasons for, any changes in the jurisdiction's program objectives
and indications of how the jurisdiction would change its programs as a result of its
experiences.
There were no changes in Petaluma's program objectives during FY 17-18.
Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI)
grants?
NO, Petaluma is not a BEDI receipient.
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