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Home My WebLink AboutStaff Report 3.A 09/17/2018DATE: September 17, 2018 TO: Honorable Mayor and Memb • of the City Council through City Manager FROM: Ken Savano, Chief of Polic SUBJECT: Resolution Authorizing the Purchase of One 2019 Chevrolet Tahoe from Winners Chevrolet and Standard Accessory Equipment in the Amount Not to Exceed $48,852.65, and Authorizing the City Manager to Execute All Documents Necessary to Complete the Purchase RECOMMENDATION It is recommended that the City Council adopt the attached Resolution Approving the Purchase of One 2019 Chevrolet Tahoe from Winners Chevrolet and Standard Accessory Equipment in an Amount Not to Exceed $48,852.65, and Authorizing the City Manager to Execute all Documents Necessary to Complete the Purchase. BACKGROUND The proposed action is to replace one of the special assignment Police Department vehicles that is currently inoperable. The special assignment vehicle, a 2011 GMC Yukon, has approximately 132,000 miles. This vehicle is used by an officer assigned to the DEA Task Force. DISCUSSION Winners Chevrolet has been awarded the State of California contract for all fleet Tahoe vehicles. The State of California bid allows for local agencies to purchase under the same contract terms. Petaluma Municipal Code section 4.04. 100 provides that purchases made through a cooperative purchasing program with the state, county or other public agencies are exempt from provisions of Chapter 4.04 of the Petaluma Municipal Code which require the City to conduct its own competitive bid process. The benefits of cooperative purchasing include better pricing, better delivery timelines, and the avoidance of the expense and time associated with conducting a bid process. In this case, the vehicle specifications in the State bid will meet the needs of the Police Department. FINANCIAL IMPACTS The total cost of the vehicle is $40,852.65 including taxes and fees. There is an additional $8,000 included in the approval that is necessary for installing the standard accessory equipment from a separate vendor. This purchase will be made with funds available from the City of Petaluma's Vehicle Replacement Fund. A budget adjustment appropriating funds for this purchase will be included with the first quarter budget adjustments. ATTACHMENTS 1. Resolution 2. Quote Summary from Winners Chevrolet ® Items listed below are large in volume and are not attached to this report, but may be viewed in the City Clerk's office. State of California Contract #1-18-23-23D 2 ATTACHMENT 1 RESOLUTION AUTHORIZING THE PURCHASE OF ONE 2019 CHEVROLET TAHOE FROM WINNERS CHEVROLET AND STANDARD ACCESSORY EQUIPMENT IN AN AMOUNT NOT TO EXCEED $48,852.65, AND AUTHORIZING THE CITY MANAGER TO EXECUTE ALL DOCUMENTS NECESSARY TO COMPLETE THE PURCHASE WHEREAS, the City of Petaluma Police Department has identified a need to replace a special assignment vehicle and proposes to purchase one Chevrolet Tahoe vehicle; and WHEREAS, the City has determined Winners Chevrolet holds a competitive bid contract with the State of California for the 2019 Chevrolet Tahoe vehicles; and WHEREAS, Petaluma Municipal Code section 4.04. 100 provides that purchases made through a cooperative purchasing program with the state, county or other public agencies are exempt from provisions of Chapter 4.04 of the Petaluma Municipal Code, provided there is documentation as to the advantage of the cooperative purchase; and WHEREAS, there is an advantage in purchasing the requested police vehicle through the state cooperative purchasing program because of better pricing, better delivery timelines, and the avoidance of the expense and time associated with conducting a bid process. NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL HEREBY: (1) Approves the purchase of One 2019 Chevrolet Tahoe and Standard Accessory Equipment from Winner Chevrolet in an amount not to exceed $48,852.65; and (2) Authorizes the City Manager, or his designee, to execute any necessary agreements and documents to complete the purchase of the vehicles and related equipment. 3 Winner Chevrolet 1 Elk Grove Auto Group Bd K—ry 1 910429470 1 B#KQladhwAub. " [Fleet( 2019 Chevrolal Tahoe (CK15706) 4WD 4dr (27( .0\ ATTACHMENT 2 Winner Chevrolet / Elk Grove Auto Group Bm MMIj 1916429d7M I BWOUOftb. F'sc120na4." TO¢ (CKIN06) M 4Gt(27) Window Sticker II WWARY 9 42)19 CM.Ma K—tup,lww un,.r-lr ema, ebE. e«d r E.d4Y 1'bAl<ar(TSy M� Eabir2tbtM Kw Cam rlbccNQ @/: M. i94 EeaTtd \9 w4+Ma Fwm Deedl+iwr'^md vVW4 vas* rl-sv TnFs^rteNM. Neeol ISE. tle:SgiuYy WaofM oPTWK9 Cw@ Mom yfiRP cxf r 91-1211I CrsraetTM (CKIW"( ft(Ir) W.TMW �rKatE 11L Ca^maYal PietetM EgAwey 6nao sm 1N 9'elEsytaT. moQRad. 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