HomeMy WebLinkAboutResolution 2018-158 N.C.S. 10/15/2018Resolution No. 2018-158 N.C.S.
of the City of Petaluma, California
ACCEPTING COMPLETION OF WORK BY THE CITY'S WEED
ABATEMENT CONTRACTOR, AUTHORIZING THE CITY CLERK TO
FILE A NOTICE OF COMPLETION WITH THE SONOMA COUNTY
RECORDER'S OFFICE AND AUTHORIZING CITY STAFF TO
RELEASE THE 10% RETENTION FEE FOR SERVICES PERFORMED
BY THE CITY'S WEED ABATEMENT CONTRACTOR
WHEREAS, on June 7, 2018, the City entered into a Professional Services Agreement
with Keystone Tractor Service of Marysville, CA for the 2018 Weed Abatement Season; and
WHEREAS, Keystone Tractor Service submitted invoices based on their rates as
specified below:
Disking
Tractor Mowing
Hand Work
Blade Work
Travel Time/Pulling Fee
$45.00 per hour
$45.00 per hour
$15.00 per hour
$50.00 per hour
$20.00 per pull; and
WHEREAS, the Professional Services Agreement with Keystone Tractor Service
specified a not -to -exceed amount of $7,000 for the 2018 weed abatement season, with the not -to -
exceed amount based on the hourly rates applied to the estimated amount of weed abatement
work required for the weed abatement season; and
WHEREAS, Keystone Tractor Service made timely work order submissions and
effectively completed the project, without change orders or amendments, and without exceeding
the not -to -exceed amount of $7,000; and
WHEREAS, the final amount for the Abatement of Weeds for 2018, including all work
orders, is $4,785.00; and
WHEREAS, City staff has inspected the completed work and determined that Keystone
Tractor Service has completed all the work for the 2018 Weed Abatement Season to the
satisfaction of the Fire Marshal's Office and in accordance with the contract requirements
Resolution No. 2018-158 N.C.S. Page 1
subject to the Contractor's continuing warranty and other obligations pursuant to the contract;
and
WHEREAS, based on the foregoing, staff recommends acceptance and conclusion of the
Project on behalf of the City.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Petaluma
as follows:
1. The contract entitled Abatement of Weeds with a final contract amount of $4,785.00
for the 2018 Weed Abatement Season is accepted as complete subject to the
Contractor's continuing obligations pursuant to the contract.
2. The City Clerk is hereby authorized and directed to sign and file a Notice of
Completion concerning this Project with the Sonoma County Recorder's Office
within ten (10) days of the date of this Resolution.
3. The Finance Department is hereby authorized to release the remaining undisputed
retention in the amount of $478.50 (equal to 10% of the funds expended for the 2018
weed abatement season) less amounts that should be retained to cover pending stop
notices, third party claims or other offsets, if any, within forty-five (45) days of the
date of this Resolution and in accordance with the terms of the Project contract and
applicable law.
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the Approv as to
Council of the City of Petaluma at a Regular meeting on the 151h day of October fo;
2018, by the following vote: `
9A
City A ttor ey
AYES: Albertson, Barrett, Vice Mayor Healy, Kearney, King, Miller
NOES: None
ABSENT: Mayor Glass
ABSTAIN: None
}
ATTEST:
City Clerk '\l Vice Mayor
Resolution No. 2018-158 N.C.S. Page 2