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HomeMy WebLinkAboutStaff Report 6.A 11/05/2018DATE: November 5, 2018 TO: Honorable Mayor and Members of the City Council through City Manager FROM: Sue Castellucci, Housing AdministratorJ_V_ I SUBJECT: Public Hearing on the Proposed Amended 2018-2019 Action Plan and Adoption of a Resolution Approving the Community Development Block Grant Amended Action Plan and Authorizing the City Manager to Sign All Documents Required by the Department of Housing and Urban Development RECOMMENDATION It is recommended that the City Council conduct a Public Hearing to Receive Comments on the Proposed Amended 2018-2019 Action Plan and Adopt a Resolution Approving the Amended Community Development Block Grant Action Plan and Authorizing the City Manager to Sign All Documents Required by the Department of Housing And Urban Development (HUD). BACKGROUND The 2018-2019 Action Plan is a one-year plan to address housing and community development needs in Petaluma with a particular focus on the needs of low-income households. This is the fourth year of implementation of the five-year Consolidated Plan. The 2018-2019 Annual Action Plan was adopted by the City Council on May 7, 2018. This amendment is prepared pursuant to the City's Citizen Participation Plan as approved by HUD. A substantial amendment of the Annual Action Plan is required when one of the following is proposed: • Requests for funding for projects and programs must address not only the national objectives, but also the Council's local priorities as outlined in the proposed 2015-2020 Consolidated Plan. • To make a substantial change in the allocation priorities or a substantial change in the method of distribution of funds. A substantial change would affect 75 percent of the respective document. • To substantially change the purpose, scope, location or beneficiaries of an activity. • A change in the amount of Community Development Block Grant (CDBG) funds allocated to an eligible activity if the change exceeds 10% of the annual grant. In this amendment, the City is looking to allocate unexpended funds received during the end of FY 17-18 through the sale of one of Petaluma's first-time homebuyer properties. The CDBG funding allocation for the amendment is made available to non -profits who apply for the funding. A public notice was placed on August 23, 2018 in the Argus Courier requesting applications. The applications are evaluated by staff and recommendations for funding are presented for City Council review. DISCUSSION In February 2018, one of the City's first-time homebuyer properties was sold and the City was paid back on the outstanding loan. The original source of the loan was CDBG funds. The payoff of the loan is considered program income and needs to be allocated during FY 2018-2019. Since the 2018-2019 Action Plan was previously approved and submitted to HUD, an amendment to the 18-19 Action Plan needs to be approved by HUD in order to allocate these funds in a timely fashion. The amount of unexpended funds is $203,400. These funds need to be allocated and spent by 6/30/2019. Therefore, following discussions with the CDBG applicants, the funding recommendations presented to Council for this amendment are those that prioritize preservation of affordable housing in the community. Attachment 2 outlines agency requests and staff recommendations. Each applicant has been notified of the public hearing and representatives from each agency have been invited to attend, present information if they wish, and to be available for questions from Council. The amendment process consisted of a public notice, application packets to community agencies. and other City departments, and a technical assistance workshop. At that workshop, staff presented the current fiscal situation. Seven applications were received from nonprofit service providers totaling $437,785. In accordance with CDBG regulations, the City of Petaluma published a public notice in the Argus Courier on October 4, 2018 asking for comments on the proposed amendment to the 2018- 2019 Action Plan. The public comment period ended November 2, 2018. The amendment of the Action Plan will be submitted to HUD by November 30, 2018. Unexpended funds are available now. FINANCIAL IMPACTS The Block Grant Program is fiscally self-sustaining. All administrative, project, and program expenditures are covered by the entitlement revenues. ATTACHMENTS 1. Resolution 2. Exhibit A - CDBG Proposals for amended FY 2018-2019 Action Plan 3. Amended 2018-2019 Action Plan - Draft 2 OMB Control No: 2506-0117 (exp. 07/31/2015) ATTACHMENT 1 Resolution Approving The Community Development Block Grant Amended 2018 Action Plan And Authorizing The City Manager To Sign All Documents Required By The Department Of Housing And Urban Development WHEREAS, the City of Petaluma is an entitlement community under the jurisdiction of the Department of Housing and Urban Development (HUD) Community Development Block Grant Program (CDBG); and WHEREAS, 24 CFR 91.220 requires the City to submit an annual Action Plan which is comprised of the community's projected use of Block Grant funds to address community needs; and WHEREAS, all projects and programs which are proposed for funding address one or more of the national objectives of the CDBG program and the priorities of the City's 2015-2020 Consolidated Plan; and WHEREAS, on May 7, 2018 the City Council approved the Fiscal Year 2018-2019 Annual Action Plan for expenditure of the entitlement and competitive grant that the City receives from the U.S. Department of Housing and Urban Development (HUD); and WHEREAS, HUD allows changes to be made to the Annual Action Plan during the pian year to reflect the changing needs of the community, and the City's Citizen Participation Plan describes the efforts that the City will take to encourage its residents to participate in developing these plans; and WHEREAS, unexpended funds from program income were not allocated with the 2018- 2019 Annual Action Plan approved May 7, 2018; and WHEREAS, the City's Citizen Participation Plan, requires the City conduct a public hearing when a "Substantial Amendment" to'the Annual Action Plan is proposed; and WHEREAS, per the City's Citizen Participation Plan, the City posted information on the substantial amendment and proposed projects in the Argus Courier and the City's website for a period of 30 days prior to this public hearing in order to receive comments from the public; and WHEREAS, the Substantial Amendment proposes that unexpended funds in the amount of $203,400 be allocated to projects that prioritize the preservation of affordable housing in our community. OMB Control No: 2506-0117 (exp. 07/31/2015) NOW, THEREFORE, BE IT RESOLVED by the Petaluma City Council as follows: 1. The amended Annual Action Plan, as attached in Exhibit A, is approved and adopted for Fiscal Year 2018-2019. 2. The City Manager, or his designee, is authorized to sign all program documents required by the Department of Housing and Urban Development for the 2018-2019 Action Plan. M OMB Control No: 2506-0117 (exp. 07/31/2015) assessment. Excessive Force -- It has adopted and is enforcing: 1. A policy prohibiting the use of excessive force by law enforcement agencies within its EXHIBIT A 2018-2019 C D B G SUBSTANTIAL AMENDMENT PROPOSAL Working in partnership with CDBG applicants, RTP will continue to be the City's main rehabilitation arm, coordinating suppliers and volunteers to respond to the community's rehabilitation needs. SUMMARY OF RECOMMENDATIONS 1. The City of Petaluma is allowed a maximum of $40,680 (20% of total program income) to administer the CDBG program, under the Administrative Cap rule. The administrative funds can be utilized for salaries; supplies; Block Grant's share of intergovernmental transfers; various consulting agreements, including Petaluma's share of administering the County -wide Continuum of Care Program. Total Petalumans served: N/A Staff Recommendation: $40,291 2. Burbank Housing requested $65,700 to remove existing balconies and install new energy efficient window. These particular balconies have been susceptible to water leakage into the unit which can lead to mold problems. There are currently 13 existing balconies at Round OMB Control No: 2506-0117 (exp. 07/31/2015) Funds Funds Nat'l Agency Project Description Requested Recommended Objective • Intergovernmental transfers 1 City • Audit $40,680 $40,291 N/A • Continuum of Care • Staff Admin Removal of 5 balconies Providing 2 at the Round Walk $65,700 $65,700 decent Burbank Housing Village property housing Providing 3 Rehabilitation low $70,000 $70,000 decent Rebuilding Together income properties housing Rehabilitation of very Providing 4 low income rental $88,600 $22,000 decent PEP Housing properties housing 5 Petaluma People Replace oven/stove at . $ 5,406 $ 5,406 Services Center Senior Cafe 2018-2019 TOTALS $270,386 $203,400 Working in partnership with CDBG applicants, RTP will continue to be the City's main rehabilitation arm, coordinating suppliers and volunteers to respond to the community's rehabilitation needs. SUMMARY OF RECOMMENDATIONS 1. The City of Petaluma is allowed a maximum of $40,680 (20% of total program income) to administer the CDBG program, under the Administrative Cap rule. The administrative funds can be utilized for salaries; supplies; Block Grant's share of intergovernmental transfers; various consulting agreements, including Petaluma's share of administering the County -wide Continuum of Care Program. Total Petalumans served: N/A Staff Recommendation: $40,291 2. Burbank Housing requested $65,700 to remove existing balconies and install new energy efficient window. These particular balconies have been susceptible to water leakage into the unit which can lead to mold problems. There are currently 13 existing balconies at Round OMB Control No: 2506-0117 (exp. 07/31/2015) Walk Village that need removal. With these funds, approximately 5 balconies will be removed and new windows installed. Total number of households served: 5 households Staff Recommendation: $65,700 3. Rebuilding Together Petaluma (RTP) requested $70,000 to serve as the City's rehabilitation arm. With these additional funds, Rebuilding Together Petaluma will use the funds to replace 6 roofs; 2 hot water heaters, and 2 furnaces for low income households. Total number of persons served: 10 households; Staff Recommendation: $70,000 4. PEP Housing requested $88,600 to rehabilitate 3 of their older properties for exterior painting, furnaces, and a van to distribute food to their residents. Staff recommends that PEP Housing partner with Rebuilding Together for the painting of their Daniel/Caulfield property. Funding has been recommended to rehabilitate the 154 Wilson Street property with new furnaces. Total number of persons served: 6 households Staff Recommendation: $22,800 5. Petaluma People Services Center (PPSC) has requested $5,604 to purchase a new more energy efficient oven/stove to accommodate the increased demand in continuing PPSC's Home Delivered Meals Program. Due to the unexpected change in the food access programs within Petaluma, PPSC is estimating the number of meals served will reach 75,000 meals. There is currently a waiting list to provide their Meals on Wheels service to seniors that need it. Total Meals Delivered: 75,000 Staff Recommendation: $ 5,604 Con OMB Control No: 2506-0117 (exp. 07/31/2015) ATTACHMENT 0 N. SUMMARY OF SUBSTANTIAL AMENDMENT TO THE 2018-2019 ACTION PLAN 1. Introduction Operating as an entitlement jurisdiction under the Community Development Block Grant program, the City of Petaluma has an adopted 2015-2020 Consolidated Plan, as required by the Department of Housing and Urban Development (HUD). The 2018-2019 Action Plan went to City Council for approval on May 7, 2018 by the City Council under the guidelines and priorities of that plan. We this amendment, we are allocating unexpended funds from program income that was not included with the entitlement grant. All strategies and activities proposed to be undertaken in FY 2018-2019 promote one or more of the goals of the Consolidated Plan and the Block Grant Program: provide decent housing, establish and maintain a suitable living environment, and expand economic opportunities particularly for low and moderate -income persons. The City's Citizen Participation Plan describes the efforts that the city will take to encourage its residents to participate in developing substantial amendments to the Annual Action Plan. The following changes constitute a substantial amendment and require public notice as described in the Citizens Participation Plan: Requests for funding for projects and programs must address not only the national objectives, but also the Council's local priorities as outlined in the proposed 2015-2020 Consolidated Plan. To make a substantial change in the allocation priorities or a substantial change in the method of distribution of funds. A substantial change would affect 75 percent of the respective document. To substantially change the purpose, scope, location or beneficiaries of an activity. A change in the amount of CDBG funds allocated to an eligible activity if the change exceeds 10% of the annual grant. The City of Petaluma provided a public notice in the Argus Courier as part of the Citizen Participation Plan. A public meeting was held to provide opportunities for public input on September 6, 2018 at the Housing Division, 27 Howard Street. A second public notice was published in the Argus Courier and put on the city's website on October 4, 2018 informing the public of the upcoming public hearing for City Council consideration of the Substantial Amendment on November 5, 2018 at 6:45 p.m. Proposed Substantial Amendment DRAFT OMB Control No: 2506-0117 (exp. 07/31/2015) 7 The City is proposed to amend the FY 2018-2019 Action Plan as follows: On Page 15 —AP -15 Expected Resources — 91.220(c) (1, 2), amend the narrative to include the program income funds that were not included and unexpended for FY 2018- 2019 in the amount of $203,400. 2. On page 16, Table 5 — Priority Table — Expected Resources, amend the table to include Program Income. Priority Table Program Source Uses of Funds Ex ected Amount Available Year 4 Expected Narrative Annual Program Prior Year Total: of Amount . Description Funds Allocation: Income: Resources: $ Available $ $ $ Reminder of ConPlan CDBG public Admin and Expected - Planning amount available federal Economic to City based on Development FY 2018-2019 Housing allocation. The Public budget will be Improvements proportionally Public increased or Services decreased when they are allocated by HUD. HUD released the FYI 8-19 allocations on May 1, 2018 and gg the amounts 9 shown reflect 342,825 203,400 18,075 564,300 264,336 that number. F11711,72 Table 1- Expected Resources — Priority Table OMB Control No: 2506-0117 (exp. 07/31/2015) Ll i M; a o 0 0 Cd oEd a o bA O + 4 a� a) " O Z bD ' U O Cr! a bJ)¢+ O E+ v O x� N c> °� o Z bb N U U -lot 00 CD O Q O Q kn Q M 69 69 . 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(A U r vi tA m c0 C A h O c*0 c0 o�- cu co _ W a 0 a 0 a v a 0 0 N 5. On page 27 —AP —Affordable Housing 0- 91.220(g), amend the one Year Goals as follows: One Year Goals for the Number of Households to be Supported Homeless 2 Non -Homeless 3-5-56 Special -Needs 0 Total X58 Table 4 - One Year Goals for Affordable Housing by Support Requirement One Year Goals for the Number of Households Supported Rental Assistance 0 The Production of New Units 0 Rehab of Existing Units -3758 Acquisition of Existing Units 0 Total -3758 Table 5 - One Year Goals for Affordable Housing by Support Type 6. On Page 38 —Community Development Block Grant Program (CDBG), Reference 24 CFR 91.220(1)(1), amend the program income amount as following: Community Development Block Grant Program (CDBG) Reference 24 CFR 91.220(1)(1) Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out. 1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 203,400 2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0 3. The amount of surplus funds from urban renewal settlements 0 4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0 5. The amount of income from float -funded activities 0 Total Program Income: 203,400 17 OMB Control No: 2506-0117 (exp. 07/31/2015)