HomeMy WebLinkAboutStaff Report 5.A 11/05/2018rs5$
DATE: November 5, 2018
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: Corey Garberolio, Finance Director `s
SUBJECT: Introduction (First Reading) of Ordinances to Change Certain Appropriations for
the Operations of the City of Petaluma from July 1, 2018 to June 30, 2019;
Resolution Committing Reserve Funds for Specific Uses; and, Resolution
Updating the Authorized and Funded Permanent Position Schedule
RECOMMENDATION
It is recommended that the City Council introduce the attached Ordinances Amending
Ordinances 2649, 2650, 2651, 2652, 2653, 2654, N.C.S. to Change General Fund, Enterprise
Funds, Utilities Funds, Internal Service Funds, Special Revenue and Trust Funds, and Capital
Projects and Debt Funds — Appropriations for the Operations of the City of Petaluma from July
1, 2018 to June 30,2019. It is also recommended that the City Council adopt a Resolution
Authorizing the Commitment of Various General Fund Reserves for Specific Uses, and a
Resolution Adopting the Updated Authorized and Funded Permanent Position Schedule.
BACKGROUND
The City reviews its budget on a continual basis and recommends periodic adjustments. The
proposed 1St Quarter Budget Adjustments are to the Adopted Budget for FY 2018/2019,
approved on June 4, 2018. Adjustments to the adopted budget take into account unexpected
budget changes and provide a more accurate and timely calculation of actual vs. budget
comparisons.
DISCUSSION
The proposed 1St quarter budget adjustments are for the General Fund, Enterprise Funds, Utilities
Funds, Internal Service Funds, Special Revenue and Trust Funds, and Capital Projects and Debt
Funds for the fiscal year ending June 30, 2019. Department Heads were directed to provide
Finance with a list of critical, must -do budget adjustments. The list was then compiled, reviewed
and presented to the City Manager for approval.
The resulting adjustments are herein presented for City Council consideration and approval.
Budget adjustments modify previously approved budget appropriations. The proposed changes
are categorized as follows:
Adjustments — Increases or (decreases) in funds to update the budget based on current
economic conditions, changes to City projects, or changes in work activity.
Transfers — Transfers from one fund to another to identify funding sources, facilitate
reporting requirements, and true -up fund balances. A Transfer In 'from one fund is
always accompanied by a Transfer Out from another; i.e.: Transfers In = Transfers Out.
Encumbrances & Designated Reserves — Encumbrances are appropriations budgeted in
the prior fiscal year that were delayed for a variety of reasons. Designated Reserves can
be used for unexpected, critical and one-time expenditures. These transactions do not
affect fund balances in the current fiscal year.
Provided below is a summary of the recommended 1" quarter budget adjustments. Account
details are listed in Exhibit A.
• Replace two paratransit vans. Adjustment to Transit revenue and appropriations,
$75,000.
• Replace one Detective vehicle. Adjustment to the Vehicle Replacement fund
appropriations, $40,850.
• Replace generator due to current equipment failure. Adjustment to the Vehicle
Replacement fund appropriations, $25,155.
• Transit budget reductions based on contract with MV Transportation. Initial budget was
based on preliminary information. Adjustments to Transit appropriations, ($293,366).
• Increase employee education budget in Development Services in order to obtain CASP
certification. Adjustment to Development Services appropriations $2,500.
• Classification and compensation study for all full-time miscellaneous classifications.
Adjustment to General Fund appropriations, $80,000.
• Increase HR Assistant II Confidential by 0.40 FTE to 1.00. Adjustment to General Fund
appropriations, $20,000.
• Establish the position allocation, classification and pay range of Airport and Marina
Manager and eliminate the Airport Manager position. Adjustment to Airport Operating
appropriations, $3,478; adjustment to Marina Operating appropriations, $18,017.
• Grant funding for two school resource police officers. Adjustment to General Fund
appropriations, ($361,838); adjustment to Police Grants appropriations, $361,838;
adjustment to Police Grants revenue, $361,838.
• Budget changes for the completion of the Downtown ADA Improvements project as
approved by Resolution 2018-058. Transfer Out from Waste Water, $20,000; Transfer In
to Public Works CIP, $20,000; adjustment to Public Works CIP appropriations,
$233,000.
• Refund interfund loan posted as a transfer to the Payran UST project, e16082012.
Transfer Out from Public Works CIP, $325,000; Transfer In to Risk, $325,000.
• Transportation Funding for Clean Air for the TFCA Signal Timing project on E.
Washington and Old Redwood Highway. Adjustment to Transit CIP revenue, $35,000;
Adjustment to Transit CIP appropriations, $35,000.
Resolution 2017-176 approved transfers of Airport Operating and Waste Water Operating
funds to project 06101303, Various Street Maintenance & Overlays. Project included
change order work at the Petaluma Airport and Ellis Creek Water Treatment Plant.
Transfer Out from Airport Operating, $55,570; Transfer Out from Waste Water
Operating, $44,190; Transfer In to Public Works CIP, $99,760; Transfer In to Street
Maintenance, $66,290; Transfer Out from Public Works CIP, $66,290.
• Excess funds from completed capital projects returned. Transfer In to Parkland
Development Impact Fees — 08, $12,275; Transfer Out from Parks CIP, $12,275;
Transfer In to Waste Water Operating, $180,075; Transfer Out from Waste Water CIP,
$180,075; Transfer In to Water Operating, $12,375; Transfer Out from Water CIP,
$12,375. Completed projects:
o East Washington Park, Phase 1
o Recycled Water Main Pump Station Improvements
o Mt. View Sewer Maintenance
o Ellis Creek Site Access Improvements
o Ellis Creek Headworks Screen Upgrade
o Copeland Lift Station Upgrade
o Hopper St. Emergency Pumping Storage
o Park Place Water Service Replacements
• Additional funds needed for completed projects. Transfer Out from TOT, $125; Transfer
In to Facilities CIP, $125; Transfer Out from Waste Water Operating, $3,230; Transfer In
to Waste Water CIP, $3,230; Transfer Out from Water Capital, $1,915; Transfer In to
Water CIP, $1,915. Completed projects:
o Fire Station 3 Roof
o Wilmington Pump Station
0 10th St. Sewer & Water Main Replacement
o Victoria Pump Station Replacement
o Western Ave. Water Main Extension
o Water Service Connections
Encumbrances:
Encumbrances are large appropriations budgeted in the previous fiscal year that were delayed
and are being re -appropriated.
• Replace Police Dept. emergency vehicle. Adjustment to General Fund appropriations,
$33,215.
• Painting Police Dept. headquarters. Adjustment to General Fund appropriations, $49,000
• Finalize Police Radio repair and replacement project. Adjustment to General Fund
appropriations, $62,500.
• Purchase of a pickup truck to be used by the Fire Dept. to respond to vegetation fires.
Adjustment to General Fund appropriations, $125,000.
• Purchase of a patch paving truck as approved by Resolution 2018-092. Adjustment to
Street Maintenance appropriations, $112,000
• Traffic signal repairs and upgrades. Adjustment to Street Maintenance appropriations,
$61,000
• Purchase of a water vactor truck. Adjustment to Water Operating appropriations,
$382,570
Committed Reserves:
The City Council has provided direction that 15% of General Fund expenditures be maintained
in a committed reserve to be used for contingencies. Those contingencies would include
economic downturns and emergencies including natural disasters, catastrophic events, and
emergency capital projects and purchases. In addition to the reserve for urgent contingencies,
funds have been reserved for other specific uses. Governmental Accounting Standards Board
(GASB) number 54 requires that fund balances committed and released for specific purposes be
authorized by resolution of the City Council.
As of June 30, 2017 a total of $4,230,191 was committed for various uses. As of June 30, 2018,
$109,807 is committed for General Plan Update and $86,113 for the Artificial Turf Replacement
Program.
Newly Committed Reserves- $195,920
Released (Used) Committed Reserves- $0
FINANCIAL IMPACTS
Revenue and transfers in for the General Fund remain unchanged. Appropriations for the HR
Assistant II position and the classification study will be offset by grant funding for two school
resource police officers. The net financial impact to the General Fund associated with the
recommended budget adjustments is an increase in fund balance of $261,838. A complete,
updated General Fund forecast will be presented in conjunction with the mid -year fund update in
February.
Special Revenue Funds budgeted revenue and appropriations will increase by $361,838 due to
the grant funding for two school resource police officers. Refunds from completed capital
projects will increase transfers in by $78,565. Transfers out for capital projects needing
additional funds to close out will increase by $125. The net financial impact to the funds will be
an increase in fund balance of $78,440.
Budgeted revenues and transfers in for the Capital Project Funds will increase by $160,030 for
numerous projects: the Signal Timing project, Downtown ADA improvements, street repairs at
the Airport and Ellis Creek, Fire Station 3 Roof, Wilmington Pump Station, 10th St. Sewer &
Water Main Replacement, Victoria Pump Station Replacement, Western Avenue Water Main
Extension and Water Service Connections. Appropriations for completing the Downtown ADA
improvements and Signal Timing projects will increase by $268,000. Transfers out to refund an
interfund loan and funds from capital projects completed underbudget, $596,015. The net
financial impact to the Capital Project Funds is a decrease of $703,985.
Budgeted revenue for the Enterprise Funds will increase by $75,000 for the purchase of two
paratransit vans. Adjustments to appropriations include the purchase of the two vans, increased
employee training in Development Services and the newly classified Airport and Marina
Manager position offset by budget reductions resulting from the upcoming contract with MV
Transportation. Budgeted expenses to decrease by $194,371. Transfers out to increase by
$55,570 for street repairs at the Airport. Total change to fund balance is an increase of
$213,801.
Refunds from completed capital projects will increase the transfers in for the Utilities funds by
$192,450. Transfers out for the Downtown ADA improvements project, street repairs at Ellis
Creek, Wilmington Pump Station, 101h St. Sewer & Water Main Replacement, Victoria Pump
Station Replacement, Western Ave. Water Main Extension and Water Service Connections to
increase by $69,335. The net financial impact to the Utilities Funds is an increase of $123,115.
Internal Service Funds transfers in to increase by $325,000 resulting from the refund of an
interfund loan from the Payran UST project. The purchase of a detective vehicle for the Police
Dept. and a generator that failed in the Fire Dept. will increase appropriations by $66,005.
Transfers out will not change. The net financial impact to the Internal Service Funds is an
increase in fund balance of $258,995.
Encumbrances total $269,715 for the General Fund, $173,000 for the Special Revenue Funds and
$382,570 for the Utilities Funds. The recommended encumbrances include the purchase of a
Police emergency vehicle, a brush truck for the Fire Dept., a patch paving truck, a water vactor
truck, traffic signal repairs and upgrades, the painting of Police headquarters and completion of
the Police radio repair and replacement project.
Finally, it is recommended that General Fund reserves totaling $195,920 be committed for the
following: $109,807 for the General Plan Update and $86,113 for Artificial Turf replacement.
ATTACHMENTS
1. FY 2018/19 1St Quarter Budget Adjustment Summary
2. Appropriations Ordinance Amendment, General Fund
3. Appropriations Ordinance Amendment, Enterprise Funds
4. Appropriations Ordinance Amendment, Special Revenue Funds
5. Appropriations Ordinance Amendment, Capital Projects Funds
6. Appropriations Ordinance Amendment, Utilities Funds
7. Appropriations Ordinance Amendment, Internal Services Funds
8. Resolution Authorizing the Commitment of Various Reserves for Specific Uses
9. Resolution Adopting the Updated Authorized and Funded Permanent Position Schedule
10. Exhibit A — Detailed FY 2018/19 1" Quarter Budget Adjustments
11. Exhibit B to the Resolution (Authorized and Funded Positions)
12. Exhibit C Authorized Staff/Position Changes 2018/19
Attachment 1
Cityof PetalumaGeneral
Special
Revenue Capital
Project
Enterprise
Utility Internal Service
TOTAL
FY 2018/191st Quarter Budget Adjustment Summary
j
Fund
Funds
Funds
Funds
Funds Funds
ALL FUNDS
Ref
!.REVENUE
Adjustments
A
Funding for the replacement of two paratransitvans
75000
K
'Grant funding for two school resource police officers
-------- - - - -- - - --
361,838
N
-...._-. --
'Transportation Funding for Clean Air for Signal Timing project, e16101719
_...- -
- -
35,000
--
Total Revenue Adjustments'
361,838:
35,000 j
75,000
471,838
Transfers In
L
-!Transfer In from Wastewater Operating for Downtown ADA project, c16501602
20,000
M
'Transfer In from PW CIP to refund interfund loan from Risk to Payran UST Project
- --
------------ -_.._.-._ .....
_.
i
-- -
325,000
0
Transfer In from Airport and Wastewater for street repairs at the Airport and at Ellis Creek
--- -----
99,760
_..--
0
'Transfer in from PW CIP to refund Street Maintenance project c16101303
66,290
P
Transfers in (refunds) from Capital projects completed underbudget
12,275
192,450
Q
;Transfers in to Capital projects needing additional funds to close out
5,270
Total Transfers In,
78,565:
125,030
192,450 ' 325,000
721,045
TOTAL REVENUES
440,403
160,030 1
75,000
192,450: 325,000 i
1,192,883
'Cityof Petaluma
- - - --Capital
General Special
Revenue
Project
Enterprise
Internal Service
TOTAL
FY 2017 -181st Quarter Budget Adjustment Summary
i
i
,
Funds
Funds
Funds
Funds Funds
ALL FUNDS
Rcr
:EXPENSES
Adjustments
--i
_ - --....... -- _----
Replacement of two pa
-- ---
--- ---.._
--
- --
75,000
------------ ----
-----
B
Purchase replacement Detective vehicle due to engine failure
--... -
- --- -
40,850
_
C
;Replace generator due to generator failure
25,155
E
;Transit Admin budget adjustments based on upcoming contract with MV Transportation
(293,366)
F
Increaseemployee education _budget inDevelopment Services
;
2,500
0
'Classification and compensation study for all full-time misc employee classifications80
000:
1
Increase HR Assistant II Confidential by 0.40 FTE to 1.00
_.
20,000
-__....._.... --
-
_ ----- ---
J
,Classification of Airport and Marina Manager, 1.0 FTE
- - - ---
- -
-- - -
-----
21,495
K
'Grant funding for two school resource police officers
(361,838)
361,838
L
Budget changes to complete_ Downtown ADA Improvements project, c16501602
--
233,000
__. _. -
Trans ortation Funding for Clean Air for Signal Timing project, e16101719
-
35,000 ,
-
_
Total Expense Adjustments;
261,838
361,838:
268,000
(194,371)66,005
'
239,634
Attachment 1
City of Petaluma
General Special
Revenue Capital
Project
Enterprise
UtilityInternal
Service TOTAL
FY2018-191st Quarter Budget Adjustment Summary
Fund
Funds
Funds
Funds
FundsFunds
ALL FUNDS
_.
Transfers Out
- -- -- - -
.
,.
-
L Transferout from Wastewater 0peratingfor Downtown ADA project, c16501602
- --
20,000
m Transfer out from PW CIP to refund interfund loan from Risk to Payran UST Project --
- -
-
-- _------_ .
325,000
o 'Transfer out from Airport and Wastewater for street repairs at the Airport and at Ellis Creek
- - -
-
55,570 ;
44,190
o Transfer out from PW CIP to refund Street Maintenance, project c16101303
66,290
P Transfers out (refunds) from Capital projects completed underbudget
- - -- - -
!
-
204,725
Q Transfers out to Capital projects needing additional funds to close out - -
-
125
5,145
Total Transfers Out:
125
596,015
55,570 :'
69,335 -
721,045
TOTAL EXPENSES
(261,838)
361,963
864,015 '
(138,801)=
69,335 166,005
( 960,679
i
NET CHANGE TO FUND BALANCES
261,838:
78,440
(703,985)
213,801
123,115
258,995 232,204 'r
Encumbrances
a.A Replace Police emergency_ vehicle due to collision
33,215
EncA Painting of Police Dept Headquarters
49,000
_..__
--_....._..._--
E..A Balance of Police Radio repair and replacement project . _ - - -
-. __...__......
----
62,500
_ -
-- --
- -
- -
F„o E Purchase of a truck for the Fire Dept. to be used to respond to vegetation fires
- - - - - --
125,000
---------
- - --.. - --------
euros :Purchase of patch paving truck
112,000 i
anc'Traffic signal repairs and upgrades _ ----
_
61,000,
a.D 'Purchase of a water vactor truck
382,570
Total Encumbrances
269,715
173,000
382,570 `
825,285
ATTACHMENT 2
AN ORDINANCE AMENDING ORDINANCE NO. 2649 N.C.S.
TO CHANGE GENERAL FUND APPROPRIATIONS FOR THE OPERATION OF
THE CITY OF PETALUMA FROM JULY 1, 2018 TO JUNE 30, 2019
NOW BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS
FOLLOWS:
Section 1. Ordinance No. 2649 N.C.S. is hereby amended for the fiscal year beginning on July
1, 2018 and ending on June 30, 2019 in the amounts as set forth in the attached Exhibit A,
incorporated herein by reference, and distributed to the various funds as set out in said exhibit
and shall be expended and used in accordance therewith.
Section 2. The City Council hereby finds and determines that the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund
balances for the fiscal year ending June 30, 2019.
Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 4. Severability. If any section, subsection, sentence, clause, phrase or word of this
ordinance is for any reason held to be unconstitutional, unlawful or otherwise invalid by a court
of competent jurisdiction or preempted by state legislation, such decision or legislation shall not
affect the validity of the remaining portions of this ordinance. The. City Council of the City of
Petaluma hereby declares that it would have passed and adopted this ordinance and each and all
provisions thereof irrespective of the fact that any one or more of said provisions be declared
unconstitutional, unlawful or otherwise invalid.
Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this
ordinance for the period and in the manner, required by the City Charter.
INTRODUCED and ordered posted/published this day of , 2018,
by the following vote:
ATTACHMENT 3
AN ORDINANCE AMENDING ORDINANCE NO. 2650 N.C.S. TO
CHANGE ENTERPRISE FUNDS APPROPRIATIONS FOR THE OPERATION OF
THE CITY OF PETALUMA FROM JULY 1, 2018 TO JUNE 30, 2019
NOW BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS
FOLLOWS:
Section 1. Ordinance No. 2650 N.C.S. is hereby amended for the fiscal year beginning on July
1, 2018 and ending on June 30, 2019 in the amounts as set forth in the attached Exhibit A,
incorporated herein by reference, and distributed to the various funds as set out in said exhibit
and shall be expended and used in accordance therewith.
Section 2. The City Council hereby finds and determines that the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund
balances for the fiscal year ending June 30, 2019.
Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 4. Severability. If any section, subsection, sentence, clause, phrase or word of this
ordinance is for any reason held to be unconstitutional, unlawful or otherwise invalid by a court
of competent jurisdiction or preempted by state legislation, such decision or legislation shall not
affect the validity of the remaining portions of this ordinance. The City Council of the City of
Petaluma hereby declares that it would have passed and adopted this ordinance and each and all
provisions thereof irrespective of the fact that any one or more of said provisions be declared
unconstitutional, unlawful or otherwise invalid.
Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this
ordinance for the period and in the manner required by the City Charter.
INTRODUCED and ordered posted/published this day of , 2018,
by the following vote:
ATTACHMENT 4
AN ORDINANCE AMENDING ORDINANCE NO. 2651 N.C.S. TO
CHANGE UTILITIES FUNDS APPROPRIATIONS FOR THE OPERATION OF THE CITY
OF PETALUMA FROM JULY 1, 2018 TO JUNE 30, 2019
NOW BE ` IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS
FOLLOWS:
Section 1. Ordinance No. 2651 N.C.S. is hereby .amended for the fiscal year beginning on July
1, 2018 and ending on June 30, 2019 in the amounts as set forth in the attached Exhibit A,
incorporated herein by reference, and distributed to the various funds as set out in said exhibit
and shall be expended and used in accordance therewith.
Section 2. The City Council hereby finds and determines that the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund
balances for the fiscal year ending June 30, 2019.
Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 4. Severability. If any section, subsection, sentence, clause, phrase or word of this
ordinance is for any reason held to be unconstitutional, unlawful or otherwise invalid by a court
of competent jurisdiction or preempted by state legislation, such decision or legislation shall not
affect the validity of the remaining portions of this ordinance. The City Council of the City of
Petaluma hereby declares that it would have passed and adopted this ordinance and each and all
provisions thereof irrespective of the fact that any one or more of said provisions be declared
unconstitutional, unlawful or otherwise invalid.
Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this
ordinance for the period and in the manner required by the City Charter.
INTRODUCED and ordered posted/published this day of , 2018,
by the following vote:
ATTACHMENT 5
AN ORDINANCE AMENDING ORDINANCE NO. 2652, N.C.S. TO
CHANGE INTERNAL SERVICE FUNDS APPROPRIATIONS FOR THE OPERATION OF
THE CITY OF PETALUMA FROM JULY 1, 2018 TO JUNE 30, 2019
NOW BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS
FOLLOWS:
Section 1. Ordinance No. 2652 N.C.S. is hereby amended for the fiscal year beginning on July
1, 2018 and ending on June 30, 2019 in the amounts as set forth in the attached Exhibit A,
incorporated herein by reference, and distributed to the various funds as set out in said exhibit
and shall be expended and used in accordance therewith.
Section 2. The City Council hereby finds and determines that the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund
balances for the fiscal year ending June 30, 2019.
Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 4. Severability. If any section, subsection, sentence, clause, phrase or word of this
ordinance is for any reason held to be unconstitutional, unlawful or otherwise invalid by a court
of competent jurisdiction or preempted by state legislation, such decision or legislation shall not
affect the validity of the remaining portions of this ordinance. The City Council of the City of
Petaluma hereby declares that it would have passed and adopted this ordinance and each and all
provisions thereof irrespective of the fact that any one or more of said provisions be declared
unconstitutional, unlawful or otherwise invalid.
Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this
ordinance for the period and in the manner required by the City Charter.
INTRODUCED and ordered posted/published this day of , 2018,
by the following vote:
ATTACHMENT 6
AN ORDINANCE AMENDING ORDINANCE NO. 2653 N.C.S. TOCHANGE SPECIAL
REVENUE AND TRUST FUNDS APPROPRIATIONS FOR THE OPERATION OF THE
CITY OF PETALUMA FROM JULY 1, 2018 TO JUNE 30, 2019
NOW BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS
FOLLOWS:
Section 1. Ordinance No. 2653 N.C.S. is hereby amended for the fiscal year beginning on July
1, 2018 and ending on June 30, 2019 in the amounts as set forth in the attached Exhibit A,
incorporated herein by reference, and distributed to the various funds as set out in said exhibit
and shall be expended and used in accordance therewith.
Section 2. The City Council hereby finds and determines that the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund
balances for the fiscal year ending June 30, 2019.
Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 4. Severability. If any section, subsection, sentence, clause, phrase or word of this
ordinance is for any reason held to be unconstitutional, unlawful or otherwise invalid by a court
of competent jurisdiction or preempted by state legislation, such decision or legislation shall not
affect the validity of the remaining portions of this ordinance. The City Council of the City of
Petaluma hereby declares that it would have passed and adopted this ordinance and each and all
provisions thereof irrespective of the fact that any one or more of said provisions be declared
unconstitutional, unlawful or otherwise invalid.
Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this
ordinance for the period and in the manner required by the City Charter.
INTRODUCED and ordered posted/published this day of , 2018,
by the following vote:
ATTACHMENT 7
AN ORDINANCE AMENDING ORDINANCE NO. 2654 N.C.S. TO
CHANGE CAPITAL PROJECTS AND DEBT FUNDS APPROPRIATIONS FOR THE
OPERATION OF THE CITY OF PETALUMA FROM JULY 1, 2018 TO JUNE 30, 2019
NOW BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS
FOLLOWS:
Section 1. Ordinance No. 2654 N.C.S. is hereby amended for the fiscal year beginning on July
1, 2018 and ending on June 30, 2019 in the amounts as set forth in the attached Exhibit A,
incorporated herein by reference, and distributed to the various funds as set out in said exhibit
and shall be expended and used in accordance therewith.
Section 2. The City Council hereby finds and determines that the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund
balances for the fiscal year ending June 30, 2019.
Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 4. Severability. If any section, subsection, sentence, clause, phrase or word of this
ordinance is for any reason held to be unconstitutional, unlawful or otherwise invalid by a court
of competent jurisdiction or preempted by state legislation; such decision or legislation shall not
affect the validity of the remaining portions of this ordinance. The City Council of the City of
Petaluma hereby declares that it would have passed and adopted this ordinance and each and all
provisions thereof irrespective of the fact that any one or more of said provisions be declared
unconstitutional, unlawful or otherwise invalid.
Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this
ordinance for the period and in the manner required by the City Charter.
INTRODUCED and ordered posted/published this day of , 2018,
by the following vote:
ATTACHMENT 8
RESOLUTION AUTHORIZING THE COMMITMENT AND USES OF
GENERAL FUND RESERVES FOR SPECIFIC USES
WHEREAS, the City Council has provided direction that 15% of General Fund
expenditures be held in a designated reserve for emergency contingencies; and,
WHEREAS, in addition, one time General Fund monies have been accumulated
for specific uses; and,
WHEREAS, as of June 30, 2017 a total of $4,230,191 was committed for various
uses including $2,400,OOOfor employee compensation, $1,245,191 for a General Plan
update, $300,000 for street repairs and maintenance and $285,000 for the Artificial Turf
Replacement Program..
WHEREAS, as of June 30, 2018 no funds are released; and,
WHEREAS, as of June 30, 2018 an additional $,109,807 is newly committed for
a General Plan update and $86,113 for the Turf Replacement Program; and,
WHERAS, as of June 30, 2018 General Fund Committed Fund Balance totals
$4,426,112; and,
WHEREAS, GASB number 54 requires that those revenues be committed and
released by formal Council action,
NOW, THEREFORE, BE IT RESOLVED that:
1. The City Council hereby designates committed General Fund reserves in the
amounts of $109,807 for a General Plan update and $86,113 for the Turf
Replacement Program.
Detailed FY 18119 -1st Quarter Budget Adjustments
- -
-
- -
Eibit A
account strip
project string
Ref
fund name
Revenue
Expenditures
amount Fundgroup
fund
costar
object Type
if applicable)
revision purpose
A
Transit -
75,000
(75,000) Enterprise
6500:
65300,
62220
- --
Replacement of two paratransit vans which have reached the end of their useful life. Funded by TDA Grant.
--
75,000:
75,000 Enterprise
6500
65300:
44152'
75,000
75.000-
-
B
Vehicle Replacement
40,850
(40,850) 11nternal,Services
7500:
-
75100,_
_--- .__.-
622201
.... - - - - - - . _.......... ..--- -- -
Purchase replacement Detective vehicle due to engine failure.
---- - -- -
'
40,850 f
(40,850)1-
C
--- ---
Vehicle Replacement
_ P
-
_ ----------- --- -- --
25,155:
-_- - -
(25,155) Internal Services -;-
-
7500: -
75100;
62210!
- -
Replace generator due to current -generator failure.
25.155:
(25.155)
E- - - -
Transit Admin
(9,060); _
_- 9,060 Enterprise
6500!
65100':
56410;
Transit budget adjustments to insurance premiums, services and supplies based on final contract
Transit City Routes
(110,659)
110,659 ,Enterprise
6500:
65200;
54111
;with MV Transportation.
Transit Paratransit
- -
11,664 °
---
511,664) Enterprise
6500:
65300
53020
Transit Paratransit
(185,311):
185,311 Enterprise
6500
65300'
54111
(293,366):
293,366
---._
FBuildin
-
----- ..-
_ g__ _-
2,500 1
(2,500) Enterprise
6300
63200:
56550;
Increase employee education budget in Development Services for training, testing and obtaining
2,500
(2,500).
CASP certification.
G
General Fund -Human Resources(80,000)--
-_ -.-
80,000
General Fund
1100_
11600',
54110'
-
Classification and compensation study for all full-time miscellaneous classifications to be conducted by
80,000 '
(80,000)
Ralph Andersen &Associates
I
General Fund -Human Resources
15,000
(15,000) General Fund
1100:
11600:
5114
1 Increase HR Assistant I I Confidential by 0.40 FTE to 1.00. A recent rise in recruitments warrants a need for
General Fund - Human Resources
5,000
(5,000) General Fund
1100:
11600',
52110,
more support to manage -and complete recruitments both successfully and timely. The position fill date is
- - - -
....-.
_--._ - ____.__
'
20:000
(20 000
�__-_--
_
Dec. 2018The estmated annual cost for this FTE increase is $40,000.
J
Airport Operating___
- ---
8,645
- ---
(8,645) Enterprise
6100
61100'
51110
Resolution 2018-148 established the -position allocation, classification and pay of Airport and Marina
Airport_Operating-_
(5,167):
5,167 Enterprise
6100'
61100:
52110'
-range
- --
Manager and elirrinated the 1.0 FTE Airport Diysion Manager position
Marina Operating12,850
, _
(12,850); Enterprise
6400;
64100':
51110
_ Marina Operating - _ _
5,167 ?
(5,167) Enterprise -
6400:
64100!
52110; -
21.495
(21.495)
--- - ------ ----- - - -
K--
General Fund -Police Dept
(361,838)
361,838 General Fund
1100
15100:
51499
-
Grant funding for two school resource police officers. Grant Funding DOJ award.
_
_Police Grants
_ -
361,838 ____
__ (361,838) Special Revenue
22501
225001
51499'
-provided -by - -----
Police Grants
361,838
._,.
361,838 special Rewnue
2250
22500:
4*****!
- _ - __..-
(361,838)'
(361,838)
_. ---
L
Public Works CIP - --
20,000
20,000 CIP
3160, _..
31600:
49910 _ F
c16501602-66100
_Budget changes to the Downtown ADA project as ap ro��ed by Resolution 2018-058.
Waste Water Operating
-
20,000
- ---
(20,000) Utilities
-- -
6600:
66100:
69910;
- - - -
Wastewater funds were approved to cover the cost of unanticipa_t_e_d_ sewer modifications.
Public Works CIP _
233,000
(233 000)!CIP
3160:
31600'
54151'! E
c16501602-30600
----- -
20,000 '
253,000
(233,000)
ATTACHMENT 9
RESOLUTION ADOPTING THE UPDATED
AUTHORIZED AND FUNDED PERMANENT POSITION SCHEDULE
WHEREAS, the City Manager has prepared and submitted to the City Council the
recommended 1" Quarter Budget Adjustments for the period from July 1, 2018 through June 30,
2019; and
WHEREAS, the recommended budget adjustments include authorized and funded
permanent positions; and,
WHEREAS, the schedule has been updated to include the positions recommended in the
FY 19 1St Quarter Budget Adjustments (Exhibit B); and,
WHEREAS, the City Council has reviewed the updated Authorized and Funded
Permanent Position Schedule;
NOW, THEREFORE BE IT RESOLVED that:
The City Council of the City of Petaluma hereby adopts the updated Authorized and Funded
Permanent Position Schedule.
_
Detailed FY 18/19 1st Quarter Budget__A_ djustments
-_--
_.___ -- -- -__ -__:
Exhibit A
account string
_ -
-_-
project string
Ref
:fund name
Revenue E
nditures
amount Fundgroup
fund
cost cir
object
'T
a if applicable)
revision purpose
M
Public Works CIP
325,000:
(325,000) CIP
3160;
31600:
69930:
Refund interfund loan posted as a transfer to the Payran_UST project, e16082012
Risk
325,000
325,000 Internal Services
7400
741001
499301
325,000 !
325,000 !
-
N
Transit CIP
35,000
35,000 CIP
6590;
65999
44430':
F
e16101719-44430
- --
Transportation Funding for Clean Air for TFCA Signal Timing CIP project on E. Washington and Old
:Transit CIP
35,000 ;
(35,000) CIP -
6590;
-
65999:
--
53020:
E
e16101719-30300
Redwood F§ghvvay _
35,000
i
35,000
-
_._-- --
O -
Airport(Operating -
i
-
55,570
- (55'570) Enterprise_
6100
61100';
69910;
- -
Resolution 2017-176 approved transfer of Airport Operating and WasteWater Operating funds to CIP
-
WasteWater
-
44,190
(44,190) Utilities
- 6600 _
66100 -
69910;
-
-
-- - - ---
c16101303, Various Street Maintenance & Overlays,- as the project_ included_ change order work at the
----
Street Maintenance
66,290.
66,290: Special Revenue
2411:
24110:
49930:
'Petaluma Airport and Ellis Creek Water Treatment Plant. Street Maintenance funds to be refunded.
Public Works CIP
66,290
(66,290) CIP
31601
31600:
69930:
E
1c16101303-02411
----
Public Works CIP - - -
99,760
99,760 ':CIP
3160: -
316001
49910:
E
c16101303 various
166,050
166,050
-
-- - --- --- -
P
Parks CIP _
;
12,275 -
-_ (12,275) CIP
3140 _
31400_
69930
F
c0140010402142
- -
East Washington Park - Ph 1 completed Refund Park Impact fe_e_s_ to close out.
Parkland De Impact Fees 0812275-
-
12,275 Special Revenue
2142;
21420
--- ""
WasteWater CIP
85,200:
(85,200) CIP
6690;
66999'
69930
F
c66400902-36699
- -- --
Recycled Water Main Pump Station Improvements completed. Refund Waste Water funds.
:WasteWater Operating
85,200 -
85,200 :Utilities
6600',
66100!
49930'
Wastewater CIP
67,500
(67,500) CIP
6690
66999
69930
F
c66401005-36600
Mt. View Sewer Maintenance projectcompleted. Refund Waste Water funds.
WasteWater Operating67,500
'
67,500 ;Utilities
66001
66100
49930:
Wastewater CIP
150(150)-CIP
66901
66999:
69930
F
c66401107-36600
Ellis Creek Site Access Improvementsproject completed_ Refund Waste Water funds to close out.
WasteWater Operating_ _
150
150 :lA lilies
66001
66100:
49930
Wastewater CIP
22,800:
(22,800) CIP
6690
66999:
69930,
F
c66501306-36699
Ellis Creek Headworks Screen Upgrade project completed. Refund Waste Water funds.
WasteWater Operating
22,800 !
22,800 Utilities
6600
66100'
49930;
WasteWater CIP
_-
„125
6690;
66999_-
69930',
F
c66501501-66100
Copeland Lift Station Upgrade project completed. Refund Waste Water funds to close out.
Wastewater Operating
125
125 Utilities
6600;
66100;
49930:
WasteWater CIP
4,300
(4,300).CIP
6690:
66999:
69930:
F
c66501520-66100
Hopper St. Emergency Pumping Storage project completed. Refund Waste Water funds.
--
Wastewater Operating
; 4,300
4,300 Utilities
6600
66100`
499301
Water CIP
12,3. 75
-
(12,375) CIP
6790:--
-
67999,
69930:,-_
F
c67501714-67100.
-------- - .._ ....._.__......__ _-----.... _-
Park Place Water Service Replacements project completed. Refund Water funds to close out.
Water Operating _ _
€ 12,375
12,375 Utilities
6700:
67100:
499301;
_-
204,725 `
204,725
Q
--- --- -
Transient Occupancy Tax
125
(125), Special Revenue
2520;
25200
69910
Fire Station 3 Roof project completed. Additional funds needed to close out.
Facilities CIP
- 125
125 :CIP
31%
31100;
49910':
F
c11201708-02520
---
W..... ter Operating _
1,100
(1,100) Utilities
6600 _
66100 _
69910,
-
Wilmington Pump Station project completed. Additional funds needed to close out.
'WasteWaterClP1,100-
_
1,100 CIP
6690!
66999.
49910:
F
;c00501400-36999
--- - - ----- --
Wastewater Operating
30
_
(30)' Utilities
-_
6600.
66100:
69910:
-. _.. - ------ ----------- ... _. _
10th St. Sewer & Water Main Replacement project completed. Additional funds needed to close out.
--
WasteWater CIP
- -- --
30 !
30 ';CIP
6690'
66999
49910'',
F
;c66401003-36600
WasteWater Operating
2,100_
(2LV4 Utilities_
6600,_
66100
69910
Victoria Pump Station Replacemen�Ject completed. Additional funds needed to close out
Wastewater CIP
2,100
2,100 :CIP
66901
66999:
49910;
F
c66501002-36699
Water Capital _ -
1,900
(1,900)', Utilities -
67001
67100__
69910!r
Waste Avenue Water Main Extension project completed. Additional funds needed to close out.
Water CIP
_.__... -- - -- --
? 1 900 -
-
1,900 'CIP
6790;
679991
499101
F
c67501407-36799
Water Capital
p
-
15
--
(15) Utilities
-
6700:
67100
69910
-----
Water Service_ Connections project completed. Additional funds needed to close out.
Water CIP
15 '
15 CIP
6790'
67999;
499101
F
.c67501408-67100
5,270
5,270
-
- -
-- - ----
NET CHANGE TO FUND BALANCES
1,192,883
960,679 !
232,204
Detailed FY 18/19 1st Quarter Budget Adjustments obit A
account strip _project string
Ref fund name Revenue Evenditures amount Fundgroup fund cost ctr object Tvoe (if applicable) revision ouroose
5 1 (33,215) General Fund
1100
15100:
622201
Replace Police emergency vehicle_ due to collision
_
5 1 (33,215),
f
10 (49,000) -General Fund
1100;--
15100
541%
- --Encumbrance for painting Police Dept headquarters _ --- - ---
10 1 (49,000)€
-- --- -
-
10 : (62,500) General Fund
1100-
15200
62210.
--------- -- - - -- - -
Encumbrance for Police Radio repair and replacement project _
10 (62,500)1
0 i (I 25,OOOLI General Fund
1100-
13100,
62220: -
Purchase of a Dodge Ram pickup truck to be used to respond to vegetation fires. The skid mount unit which
-- --
0 (125,000);
_.
holds 250 gallons of water will be removed from the current vehicle and installed on the new truck.
0 i (112,000) Special Revenue i
2411
24110:
62210:
-
Encumbrance -for purchase of a patch paving truck as approved by Resolution 2018-092 -
10 (112,000)}
i
0 i (61,000) 1 SpecialRevenue2411
-
24110',_
54310;
_- Encumbrance for traffic signal repairs and upgrades that were delayed 1n FY 18
-- - - - - --
0 (61,000)1
0 ' (382,570) Utildies
6700
67700:
62210:
Encumbrance for the purchase of a Vector truck, approved by Resolution 2018-025, delivered in FY 2019
- --- - - -
0 (382,570)1
5 (825.285)
Exhibit B
FULL TIME POSITIONS - AUTHORIZED AND FUNDED
FY 2018-19 ALLOCATION BY HOME DEPARTMENT
Full Time Positions - Authorized and Funded - Allocation by Home Department
----- Allocation
-
FY 16-17
FY 17-18
FY 18-19
General
Enterprise
Other
DEPARTMENT POSITION
Authorized
Funded
Authorized
Funded
Authorized
Funded
Fund
Funds
Funds
CITY CLERK
City Clerk
1.00
1.00
1.00
1.00'
1.00
1.00
1.00
Deputy City Clerk
1.00
0.00
1.00
0.00. >
1.00
1.00
Secretary Confidential
1.00
1.00
1.00
1.00`
1.00
OAO!
1.00
Total City Clerk
3.00
2.00
3.00
2.00
3.00
2,00;
2.00
0.00
0.00
CITY ATTORNEY
City Attorney
1.00
1.00
1.00
1.00
1.00
1.00:
1.00
Assistant City Attorney
2.00
2.00
2.00
2.00
2.00
2.00;
2.00
Legal Assistant
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Total City Attorney
4.00
4.00
4.00
4.00
4.00
4.00:
4.00
0.00
0.00
CITY MANAGER
City Manager
1.00
1.00
1.00
1.00
1.00
1.00'
1.00
Asst. City Manager
1.00
1.00
1.00
1.00 '
1.00
1.00'
1.00
Senior Planner
1.00
1.00
1.00
1.00 '
1.00
1.001
1.00
Exec. Asst. to City Manager
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Secretary
1.00
0.00
1.00
0.00
1.00
0.00
Total City Manager
5.00
4.00
5.00
4.00 ;
5.00
4.00
4.00
0.00
0.00
ECONOMIC DEV./REDEVELOPMENT
Economic Development Manager
1.00
1.00
1.00
1.00'
1.00
1.00'
1.00
Total Econ. Dev./Redev.
1.00
1.00
1.00
1.00
1.00
1.00'
1.00
0.00
0.00
HUMAN RESOURCES'
Director Human Resources
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Human Resources Analyst 111111
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Human Resources Asst. II Conf
1.00
0.60
1.00
0.60
1.00
1.00'
1.00
Human Resources Specialist
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Total Human Resources
4.00
3.60 '
4.00
3.60
4.00
4,00,
4.00
0.00
0.00
RECREATION
Administrative Technician
0.00
0.00
0.00
0.00
0.00
0.00;
Office Assistant II
0.00
0.00
0.00
0.00 '
0.00
0.00,
Museum Coordinator
0.50
0.50
0.50
0.50
0.50
0.50!
0.50
Recreation Coordinator
3.00
3.00
3.00
3.00:
3.00
3.00:
3.00
Recreation Specialist
1.25
1.25
0.65
0.65
0.65
0.65'
0.65
Recreation Supervisor
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Tiny Tots Program Coordinator
0.60
0.60
0.60
0.60
0.60
0,60'
0.60
Tiny Tots Teacher
0.60
0.60
0.60
0.60-
0.60
0.6011
0.60
Secretary
2.00
2.00
2.00
2.00
2.00
2.00
2.00
Total Recreation
8.95
8.95
8.35
8.35
8.36
8.38'
8.35
0.00
0.00
INFORMATION TECHNOLOGY
Info Tech Specialist 1/2/3
4.00
4.00
4.00
4.00 +
4.00
4.00`
4.00
Information Technology Manager
1.00
1.00
1.00
1.00:
1.00
1.00,
1.00
Geographic Info Systems Mgr.
1.00
1.00
1.00
1.00
1,00
1.00
1.00
Programmer Analyst
1.00
1.00
1.00
1.00 '
1.00
1.00'
1.00
Total Information Technology
7.00
7.00
7.00
7.00
7.00
7.W
0.00
0.00
7.00
Exhibit B
FULL TIME POSITIONS - AUTHORIZED AND FUNDED
FY 2018-19 ALLOCATION BY HOME DEPARTMENT
--------
AJlocation---------
FY 16-17
FY 17-18
FY 18-19
General
Enterprise Other
DEPARTMENT POSITION
Authorized
Funded
Authorized
Funded
Authorized
Funded
Fund
Funds Funds
FINANCE DEPARTMENT
Director of Finance
1.00
1.00
1.00
1.00
1.00 '
1.00,
1.00
Principal Financial Analyst
1.00
1.00
1.00
1.00
1.00
1.00,
1.00
Senior Accountant
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Accountant
2.00
2.00
2.00
2.00
2.00
2.00'
2.00
Accountant Analyst
1.00
1.00
1.00
1.00-
1.00
1.001
1.00
Accounting Assistant VII
6.00
6.00
6.00
6.00
6,00
6.00,
6.00
Accounting Technician
1.00
1.00
1.00
1.00,
1.00
1.001
1.00
Administrative Technician
1.00
0.00
1.00
0.00
1.00
0.00'.
Revenue Development Specialist
0.00
0.00
1.00
1.00,
1.00
1.001
1.00
Commercial Services Mgr.
1.00
1.00
1.00
1.00-
1.00
1,00'
1.00
Finance and Accounting Manager
1.00
0.00
1.00
0.00
1.00 r
0.00,
Mail Service Assistant
1.00
1.00
1.00
1.00.
1,00 ':
1,001
1.00
Office Assistant II
1.00
1.00
1.00
1.00
1.00
L00-
1.00
Total Finance
18.00
16.00
19.00
17.00
19,00
17.00'
15.00
0.00 2.00
FIRE
Administrative Assistant Conf
1.00
1.00
1.00
1.00
1.00
1.00'
1.00
Fire Chief
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Assistant Fire Chief
0.00
0.00
1.00
1.00
1.00
1.00:
1.00
Fire Battalion Chief - EMS Mgr
1.00
1.00
0.00
0.00
0.00
0.00,
0.00
Fire Battalion Chief
3.00
3.00
3.00
3.00
3.00 s
3.00'
3.00
Fire Captain
9.00
9.00
9.00
9.00,
9.00
9.00,
9.00
Fire Engineer
3.00
3.00
3.00
3.00'
0,00
0.00
Fire Engineer/Fire Engineer Paramedic
6.00
6.00
6.00
6.00
9.00
9.00;
9.00
Fire Inspector
2.00
2.00
2.00
2.00
2.00
2.00,
2.00
Fire Marshal
1.00
1.00
1.00
1.00
1.00
1.00'
1.00
Firefighter
9.00
9.00
9.00
9.00
9,00
9.00'
9.00
Firefighter/Paramedic
21.00
21.00
21.00
21.00.
21.00
21.00'
21.00
Secretary
1.00
1.00
1.00
1.00
1.00
1.00'
1.00
Total Fire
58.00
58.00
58.00
58.00;
58,00
58,00'w,
68.00
0.00 0.00
POLICE
Police Chief
1.00
1.00
1.00
1.00
1.00
1,00:
1.00
Deputy Police Chief
1.00
1.00
1.00
1.00•
1.00
1.06
1.00
Administrative Assistant Conf
1.00
1.00
1.00
1.00'
1,00
1.00
1.00
Abandoned Vehicle Abatement Officer
1.00
1.00
1.00
1.00
1100 I
1.00:
1.00
Community Service Officer
5.00
3.00
5.00
3.00
5.00
3.00'
3.00
Evidence Technician
0.50
0.50
0.50
0.50
0.50
0.50
0.50
Property Technician
1.00
1.00
1.00
1.00'
1,00
1.00:
1.00
Police Lieutenant
4.00
4.00
4.00
4.00'
4.00
490;
4.00
Police Officer
60.00
50.00
60.00
50.00,
60,00
50.00
49.00
1.00
Police Records Assistant VII
5.50
4.50
5.50
4.50
5,50
5.00'
5.00
Parking Enforcement Officer
2.00
2.00
2.00
2.00
2.00
2.00:
2.00
Police Records Supervisor
1.00
1.00
1.00
1.00
1.00
1.001
1.00
Police Sergeant
10.00
9.00
10.00
9.00
10.00
9.00:
9.00
Public Safety Dispatcher
12.00
10.70
12.00
10.60
12.00
10.60;
10.60
Public Safety Dispatch Supervisor
1.00
1.00
1.00
1.00`
1.00
1.00`
1.00
Neighbor. Pres. Coord.
1.00
1.00
1.00
1.00
1.00
1.001
0.55
0.45
Community Engagement Liaison
0.00
0.00
0.00
0.00
1.00
1.00,
1.00
Public Safety Comm Mgr
1.00
0.00
1.00
0.00
1.00
0.00;
Secretary
1.00
0.00
1.00
0.00:
1.00
0.00"
Total Police
109.00
91.70
109.00
91.60,
110,00
93,10;
90.65
0.45 2.00
Exhibit B
FULL TIME POSITIONS - AUTHORIZED AND FUNDED
FY 2018-19 ALLOCATION BY HOME DEPARTMENT
--------
Allocation----
FY16-17FY
17-18
FY 18-19,
General
Enterprise
Other
DEPARTMENT POSITION
Authorized
Funded
Authorized
Funded
Authorized
Funded'
Fund
Funds
Funds
HOUSING
Housing Administrator
1.00
1.00
1.00
1.00.
1.0D
1.00,
1.00
Housing Program Specialist
1.00
0.00
1.00
0.00
1.00
0.00'
Total Housing Division
2.00
1.00
2.00
1.00.
2.00
1,00
0.00
0.00
1.00
BUILDING SERVICES
Building Inspector VII
2.00
2.00
2.00
2.00
2.00
2.00
2.00
Permit Processing Tech
2.00
2.00
2.00
2.00'
2.00
2,00
2.00
Chief Bldg Official
1.00
1.00
1.00
1.00
1.00
1.00'
1.00
Plans Examiner
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Senior Building Inspector.
1.00
0.00
1.00
1.00'
1.00
1.00
1.00
Total Building Services
7.00
6.00
7.00
7.00
7,00
7.00'
0.00
7.00
0.00
RISK MANAGEMENT
Risk and Safety Officer
1.00
0.00
1.00
1.00-
1.00
1.00.
1.00
Risk Manager
1.00
0.00
1.00
0.00
1.00
0,00.
Secretary
1.00
0.00
1.00
0.00
1.00
0.00
HR Assistant VII Conf
0.00
0.00
1.00
1.00.
1.00
1.06
1.00
Total Risk Management
3.00
0.00
4.00
2.00-
4.00
2.00
0.00
0.00
2.00
PUBLIC WORKS & UTILITIES
Administrative Assistant
2.00
1.00
2.00
2.00'
2.00
2.00
0.10
0.80
0.10
Administrative Technician
1.00
0.00
1.00
0.00
1.00_
0.00
Airport & Marina Manager
0.00
0.00
0.00
0.00,
1.00
1.00
1.00
Airport Manager
1.00
1.00
1.00
1.00,
0.00
0.00
Airport Maintenance Worker
1.00
1.00
1.00
1.00
1,00
1.00'
1.00
Associate Civil Engineer
3.00
3.00
3.00
3.00:
3.00
3.001
1.05
1.95
Asst. Operations Manager
2.00
2.00
2.00
2.00%
2.00
200
0.20
1.00
0.80
Asst. Utility System Operator
1.00
1.00
1.00
1.00
1.00
1,00;
1.00
Dir. Public Works & Utilities
1.00
1.00
1.00
1.00
1.00
1.00
0.07
0.83
0.10
Assistant. PW & Utilities Director
0.00
0.00
0.00
0.00
1.00
1.00:
0.08
0.20
0.72
Deputy Director DP&U
1.00
1.00
1.00
1.00e
0.00
0.00
Budget Grants/Project Manager
1.00
0.00
1.00
0.00-
1.00
0.00,
City Engineer
1.00
1.00
1.00
1.00,
1.00
1,00'
0.70
0.20
0.10
Electrical Maintenance Supervisor
0.00
0.00
1.00
1.00
1.00
1.00'
1.00
Electrical Maintenance Worker II
1.00
1.00
1.00
1.00
1.00
1.00:
1.00
Engineering Tech II
3.00
2.00
3.00
2.00
3.00
2,W:
0.10
1.05
0.85
Environmental Compliance Inspector
1.00
1.00
1.00
1.00
2.00
2,00
2.00
Environmental Services Manager
1.00
1.00
1.00
1.00
t.00
1.00
1'.00
Environmental Services Supervisor
1.00
1.00
1.00
1.00
1.00
1.00'
1.00
Environmental Services Analyst
1.00
1.00
1.00
1.00;
1.00
1.00,
1.00
Environmental Services Tech
3.00
3.00
3.00
3.00'
3.00
3,001
3.00
Equipment Mechanic
1.00
1.00
1.00
11.0011.00
1.OD'
0.70
0.20
0.10
Equipment Maintenance Lead Worke
1.00
1.00
1.00
1.00
1.00
1.00
0.70
0.20
0.10
Facilities Maintenance Worker VII
2.00
2.00
2.00
2.00
2.00
2.00
1.85
0.15
Laboratory Analyst
1.00
1.00
1.00
1.00,
1.00
1.00
1.00
Management Analyst II
1.00
1.00
1.00
1.00
1.00
1.00,
0.05
0.80
0.15
Mechanical Technician
2.00
2.00
2.00
2.00
3.00
3.00'
3.00
Office Assistant II
3.00
2.00
3.00
0.00.
3.00
0.00
0.00
Operations Manager
1.00
1.00
1.00
1.00;
1.00
1.00
0.80
0.20
Parks & Facilities Manager
1.00
1.00
1.00
1.00•
1.00
1.00:
0.70
0.30
Parks Maintenance Foreworker
1.00
1.00
1.00
1.00
1.00
1,00:
1.00
Parks Maintenance Lead Worker
3.00
0.00
3.00
1.00
3.00
1.00
1.00
Parks Maintenance Worker VII
10.00
7.00
10.00
6.00
10.00
6.00
6.00
Project Manager
1.00
1.00
1.00
1.00;
1.00
1,00;
0.20
0.80
FULL TIME POSITIONS - AUTHORIZED AND FUNDED
FY 2018-19 ALLOCATION BY HOME DEPARTMENT
Exhibit B
----- Allocation -----
General Enterprise Other
0.10
1.30
0.55 3.15
0.30 0.30
0.75 1.20
1.00
1.00
0.50
1.00
1.00
1.00
4.00
11.00
2.00
1.00
2.00
2.00
7.00
1.00
1.00
0.90
1.70
0.30
2.40
1.05
2.00
7.00
1.00
2.00
16.45 67.43 24.62
Total Position Summary 352.45 307.76 364.85 311.06 359,86 316.95 203.45 74.88. 38.62
FY 1617
FY 17-18
FY 18-19
DEPARTMENT POSITION
Authorized
Funded
Authorized
Funded
Authorized Fi
Public Works Crew Supervisor
2.00
1.00
2.00
1.00E
2.00
Public Works Inspector 1
1.00
0.00
1.00
0.00,
1.00
Public Works Inspector II
3.00
3.00
3.00
3.00,
3.00
Public Works Supervisor
1.00
0.00
1.00
0.00
1.00
Secretary
3.00
3.00
3.00
3.00
3.00
Senior Civil Engineer
3.00
3.00
3.00
3.00:
3.00
Senior Engineering Technician
3.00
3.00
3.00
3.00.
3.00
Senior Laboratory Analyst
1.00
1.00
1.00
1.00'
1.00
Senior Mechanical Technician
1.00
1.00
1.00
1.00
1.00
Street Maintenance Lead Wkr
2.00
2.00
2.00
2.00
2.00
Street Maintenance Worker 11
9.00
8.00
8.00
7.00
8.00
Street Maintenance Worker Ill
0.00
0.00
1.00
1.00:
1.00
Traffic Signal Light Technician II
3.00
2.00
3.00
2.00
3.00
Senior Transit Specialist
0.50
0.50
0.50
0.50
0.50
Transit Marketing Coordinator
1.00
1.00
1.00
1.00
1.00
Transit Manager
1.00
1.00
1.00
1.00
1.00
Utility Manager
1.00
0.00
1.00
0.00
1.00
Utility Services Crew Foreworker
1.00
1.00
1.00
1.00
1.00
Utility Service Lead Worker
4.00
4.00
4.00.
4.00
4.00
Utility Service Worker III
11.00
11.00
11.00
11.00
11.00
Utility Service Worker III
2.00
2.00
2.00
2.00'
2,00
Utility System Operator
1.00
1.00
1.00
1.00
1,00
Utility Technician
2.00
2.00
2.00
2.00
2.00
Water Recycling Lead Operator
2.00
2.00
2.00
2.00
2.00
Water Recycling Operator IVIII
5.00
5.00
5.00
5.00
7.00
Water Recycling Operator Supervisor
1.00
1.00
1.00 .
1.00;
1.00
Water Resources Tech
1.00
1.00
1.00
1.00
1.00
Water Service Rep Lead Worker
1.00
0.00
1.00
0.00,
1,00
Water Service Representative
2.00
2.00
2.00
2.00'
2.00
Total Public Works & Utilities
122.60
104.50
123.60
104.50
127,60 1
Exhibit B
----- Allocation -----
General Enterprise Other
0.10
1.30
0.55 3.15
0.30 0.30
0.75 1.20
1.00
1.00
0.50
1.00
1.00
1.00
4.00
11.00
2.00
1.00
2.00
2.00
7.00
1.00
1.00
0.90
1.70
0.30
2.40
1.05
2.00
7.00
1.00
2.00
16.45 67.43 24.62
Total Position Summary 352.45 307.76 364.85 311.06 359,86 316.95 203.45 74.88. 38.62
Exhibit C
Authorized Staff/Position Changes 1St Quarter FY 2019
Additions:
1.0 Airport & Marina Manager
0.4 Human Resources Asst. II Confidential
9.0 Fire Engineer/Fire Engineer Paramedic
Deletions:
1.0 Airport Manager
3.0 Fire Engineer
6.0 Fire Engineer Paramedic
Changes:
1.0 Police Volunteer Coordinator title changed to Community Engagement Liaison