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Home My WebLink AboutStaff Report 4.A 11/19/2018DATE: November 19, 2018 TO: Honorable Mayor and Members of the City Council through City Manager FROM: Corey Garberolio, Finance Director kJ SUBJECT: Adoption (Second Reading) of Ordinances Amending Ordinances 2649, 2650, 2651, 2652, 2653, 2654, N.C.S. to Change Certain Appropriations for the Operations of the City of Petaluma from July 1, 2018 to June 30, 2019 RECOMMENDATION It is recommended that the City Council adopt the City Appropriations Ordinances to amend appropriations from July 1, 2018 to June 30, 2019. BACKGROUND The Ordinances were introduced and unanimously approved (5-0, with Councilmembers Glass and Kearney absent) for first reading at the November 5, 2018 City Council Meeting. The proposed 1St Quarter Budget Adjustments are to the Adopted Budget for FY 2018-2019 approved on June 4, 2018. The adjustments would modify appropriations approved by Ordinances 2649, 2650, 2651, 2652, 2653, 2654, N.C.S. Section 60 of the City Charter requires an affirmative vote of 4 Council Members to approve appropriation ordinance amendments. DISCUSSION The proposed budget adjustments are for the General Fund, Enterprise Funds, Utilities Funds, Internal Service Funds, Special Revenue and Trust Funds, and Capital Projects and Debt Funds for the fiscal year ending June 30, 2019. FINANCIAL IMPACTS The net financial impacts to the various fund categories associated with the recommended budget adjustments are as follows: General Fund increase in fund balance of $261,838. Enterprise Funds increase in fund balance of $213,801. Utilities Funds increase in fund balance of $123,115. Internal Service Funds increase in fund balance of $258,995. Special Revenue and Trust Funds increase in fund balance of $78,440. Capital Projects and Debt Funds decrease in fund balance of $703,985. ATTACHMENTS 1. Appropriations Ordinance Amendment, General Fund 2. Appropriations Ordinance Amendment, Enterprise Funds 3. Appropriations Ordinance Amendment, Utilities Funds 4. Appropriations Ordinance Amendment, Internal Service Funds 5. Appropriations Ordinance Amendment, Special Revenue and Trust Funds 6. Appropriations Ordinance Amendment, Capital Projects and Debt Funds 7. Exhibit A — Detailed FY 2018/19 1St Quarter Budget Adjustments ATTACHMENT 1 AN ORDINANCE AMENDING ORDINANCE NO. 2649 N.C.S. TO CHANGE GENERAL FUND APPROPRIATIONS FOR THE OPERATION OF THE CITY OF PETALUMA FROM JULY 1, 2018 TO JUNE 30, 2019 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS: Section 1. Ordinance No. 2649 is hereby amended for the fiscal year beginning on July 1, 2018 and ending on June 30, 2019 in the amounts as set forth in the attached Exhibit A, incorporated herein by reference, and distributed to the various funds as set out in said exhibit and shall be expended and used in accordance therewith. Section 2. The City Council hereby finds and determines that the amount of appropriations provided hereby does not exceed the estimated revenue, other sources and available fund balances for the fiscal year ending June 30, 2019. Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed. Section 4. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this ordinance for the period and in the manner required by the City Charter. INTRODUCED and ordered posted/published this day of , 2018, by the following vote: ATTACHMENT 2 AN ORDINANCE AMENDING ORDINANCE NO. 2650 N.C.S. TO CHANGE ENTERPRISE FUNDS APPROPRIATIONS FOR THE OPERATION OF THE CITY OF PETALUMA FROM JULY 1, 2018 TO JUNE 30, 2019 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS: Section 1. Ordinance No. 2650 is hereby amended for the fiscal year beginning on July I,- 2018 ;2018 and ending on June 30, 2019 in the amounts as set forth in the attached Exhibit A, incorporated herein by reference, and distributed to the various funds as set out in said exhibit and shall be expended and used in accordance therewith. Section 2. The City Council hereby finds and determines that the amount of appropriations provided hereby does not exceed the estimated revenue, other sources and available fund balances for the fiscal year ending June 30, 2019. Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed. Section 4. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this ordinance for the period and in the manner required by the City Charter. INTRODUCED and ordered posted/published this day of , 2018, by the following vote: 4 ATTACHMENT 3 AN ORDINANCE AMENDING ORDINANCE NO. 2651 N.C.S. TO CHANGE UTILITIES FUNDS APPROPRIATIONS FOR THE OPERATION OF THE CITY OF PETALUMA FROM JULY 1, 2018 TO JUNE 30, 2019 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS: Section 1. Ordinance No. 2651 is hereby amended for the fiscal year beginning on July 1, 2018 and ending on June 30, 2019 in the amounts as set forth in the attached Exhibit A, incorporated herein by reference, and distributed to the various funds as set out in said exhibit and shall be expended and used in accordance therewith. Section 2. The City Council hereby finds and determines that the amount of appropriations provided hereby does not exceed the estimated revenue, other sources and available fund balances for the fiscal year ending June 30, 2019. Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed. Section 4. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this ordinance for the period and in the manner required by the City Charter. INTRODUCED and ordered posted/published this day of , 2018, by the following vote: ATTACHMENT 4 AN ORDINANCE AMENDING ORDINANCE NO. 2652 N.C.S. TO CHANGE INTERNAL SERVICE FUNDS APPROPRIATIONS FOR THE OPERATION OF THE CITY OF PETALUMA FROM JULY 1, 2018 TO JUNE 30, 2019 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS: Section 1. Ordinance No. 2652 is hereby amended for the fiscal year beginning on July 1, 2018 and ending on June 30, 2019 in the amounts as set forth in the attached Exhibit A, incorporated herein by reference, and distributed to the various funds as set out in said exhibit and shall be expended and used in accordance therewith. Section 2. The City Council hereby finds and determines that the amount of appropriations provided hereby does not exceed the estimated revenue, other sources and available fund balances for the fiscal year ending June 30, 2019. Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed. Section 4. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this ordinance for the period and in the manner required by the City Charter. INTRODUCED and ordered posted/published this day of , 2018, by the following vote: ATTACHMENT 5 AN ORDINANCE AMENDING ORDINANCE NO. 2653 N.C.S. TO CHANGE SPECIAL REVENUE AND TRUST FUNDS APPROPRIATIONS FOR THE OPERATION OF THE CITY OF PETALUMA FROM JULY 1, 2018 TO JUNE 30, 2019 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS: Section 1. Ordinance No. 2653 is hereby amended for the fiscal year beginning on July 1, 2018 and ending on June 30, 2019 in the amounts as set forth in the attached Exhibit A, incorporated herein by reference, and distributed to the various funds as set out in said exhibit and shall be expended and used in accordance therewith. Section 2. The City Council hereby finds and determines that the amount of appropriations provided hereby does not exceed the estimated revenue, other sources and available fund balances for the fiscal year ending June 30,a2019. Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed. Section 4. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this ordinance for the period and in the manner required by the City Charter. INTRODUCED and ordered posted/published this day of , 2018, by the following vote: N ATTACHMENT 6 AN ORDINANCE AMENDING ORDINANCE NO. 2654 N.C.S. TO CHANGE CAPITAL PROJECTS AND DEBT FUNDS APPROPRIATIONS FOR THE OPERATION OF THE CITY OF PETALUMA FROM JULY 1, 2018 TO JUNE 30, 2019 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS: Section 1. Ordinance No. 2654 is hereby amended for the fiscal year beginning on July 1, 2018 and ending on June 30, 2019 in the amounts as set forth in the attached Exhibit A, incorporated herein by reference, and distributed to the various fands as set out in said exhibit and shall be expended and used in accordance therewith. Section 2. The City Council hereby finds and determines that the amount of appropriations provided hereby does not exceed the estimated revenue, other sources and available fund balances for the fiscal year ending June 30, 2019. Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed. Section 4. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this ordinance for the period and in the manner required by the City Charter. INTRODUCED and ordered posted/published this day of , 2018, by the following vote: 0 ATTACHMENT 7 Detailed FY 16/19 Mel jullu flarliv Kevenue t--venartures amount i Fundgroup i fund cost ctr object Tl (if applicable) revision purpose A 75,000 12,850) Enterprise 6500. - - - - - - -- 65300� -------- 62220� - ---- - -- ReplacemeMqlwo.paratransityans which haw reached the end oftheir useful nde"yTDA Grant. ul life. 5,167 i 75,000: 75,000 Enterprise 6500; 65300� 44152� 21,495 1 75,000 1 75,000 --- - - --- - ---- B Vehicle .Replacement - - - 40,850 - -------------- (40,850) Internal Services j 75001 75100' . 62220 . .......... . Purchase replacement Detective vehicle due to engine failure. 514991 Grant for two school resource police officers. GrantFundi p award. 40,850 i (40,850)1 361,838 (361,838)'Sp(�� 2250. - - -- ---------- . .... .. ....... C . . .... ........ .... :Vehicle Replacernent . .. ..... - - - ------- -- 25,155 - - - - ---------- (25,155)i Internal Servces 75100� 6221 0 - - - ------- - --- - - ----- - - - - ------------ - 'FZeplace generator due to current enerator failure. - - ----- - - - --- - ----------- - ----- i 25,155 (25,155) ( 361,838)i L Public Works CIP 20 000 s . ........... 20 000 ,CIP__ 3160: 31600 1 E Transit Admin _9,06p) 9,060 Enterprise ---6--5-6-6 65100 _ 564M Tran budget adjus!me_nts to in -Sy -re "C premiums, sservices and Aes based on final contract 69910 .City Rout _as 01659). 110,659 Enterprise se i 65001 652001 5411V with MV Transportation. 541511 E lc16501602-30600 'Transit Paratransit 11,664 (11,664)Enterprise 6500' 65300; 53020: - - - - --- --------- 'Transit Paratransit 1 (185,311) 185,311 !Enterprise 6500. 653001 54111: (293,366)1 293,366 ------- - - - ----- -- ---- - ----- ---- - ---- - - ----- - ---- - -------- - - ---------- - F Building - - - ------- 2,500 - ----- -- -nis, (2,500 �.Entepprise 6300. 6320 0 56550 Increase employee education budget in Development Services for training, testing and obtaining 2,500 (2,500 CASP certification. - - - --- - ---------- - - -- --- --- ---- - - - G General Fund - Human Resources 1 80,000 (80, 000�. General Fund 1100: - - -- ----------- 11600� 541M - - - - -------- - - - ---------- - - - - -------- ------- �Classification and compensation study for all full-time miscellaneous classifications to be conducted by 1 80,000 1 (80,000)1 Ralph Andersen & Associates I :General Fund -Human Resources ...... ..... . 15,000 Fund 1,100. 116001 --- 51110 . Increase HR Assistant II C7onffidential ........ ..... recruitments warrants a need for by 0.40 FTE to 1.00. A recent rise in .General Fund -Human Resources 1 5,000 (6,000) General Fund i 1100: 116001 5211 0� -- - - -- - - more support to manage and complete recruitments both successfully and timely. The position fill date is 1 20,000 i (20,000)1Dec. . . . . . .. . ........ 2018. The estmated annual cost for this FTE increase is $40,000. - - -- ------ - ........... . . J ------ . ..... - Airpo Operating ----------- - - --- - ------- 8,645 (8,W)_. Enterp ise 6100. 611001 - 51110, - - - - -- - ------- --------- - - - - - ---------- -148 established the Resolution I posittionallocation, classification and pay range ofAirp. andM diar� .Airport Operating (5,167): 5,167 Enterprise 6100: 611001 52110, 'Manager and eliminated the 1.0 FTE Airport Division Manager position. Marina _ 12,850 12,850) Enterprise 64001 641001 511101 Marina Operating 5,167 i (5,167) . Enterprise-------: 6400 64100; 521101 . ..... . ... . - _.----- -------. - - - - -- - ------------- - - -------- - - - 21,495 1 (21,495)1 --- - - --- - ---- K General Fund - Police Dept --- (361,838)1 ----- ----- 361,838 General Fund 1100. 151005 514991 Grant for two school resource police officers. GrantFundi p award. .Police Grants - - - ------------- 361,838 (361,838)'Sp(�� 2250. 22500, 51499. Police Grants 361,838 1 361,838 Special Revenue i 2250 22500 i 4 ..... (361,838)i ( 361,838)i L Public Works CIP 20 000 s . ........... 20 000 ,CIP__ 3160: 31600 1 49910 F 06501602-661 . .. ...... ... - Budget to the Downtown ADA verrients s a approved by.Resolution 2918 058. Waste Water Operating 20,000 (20 000). 6600. 661001 69910 __proj - - - - --------- - Wastewater funds were approved to cover the cost of unanticipated sewer modifications. Public Works CIP 233,000 (233,000)UP 3160; 316001 541511 E lc16501602-30600 20,000 1 253,000 (233 000)1 - - - - ---------- - 0 Ret fund name Rewnue E?g?qnditures 1190)'Utilities amount Fundgroup fund cost ctr object Typei (if applicable) rNsion purpose M Public Works Cl P 325,000 1 325,000 1 0"o ;CIP 325,000 Jnternal Services 3160 7400 31600, 741001 69930, 49930 'Refund interfund loan po edasatransfertothePayranUST "roecte16082012 Petaluma Airport and Ellis Creek Water Treatment Plant. Street Maintenance funds to be refunded. ,Public Works CIP 66,290 (66,290) CIP 31601 31600 69930 N ;c16101303-02411 :Public Works CIP 99,760 99,760 ;CIP 3160 31600' Transit CIP 35,000 c16101303 -various 35,000 CIP 6590' 65999' 44430, F e16101719-44, 60 'Transportation Funding for Clean Air for TFCA Signal Tirning CIP project on E. Washington and Old .Transit CIP i 35,000 (35,000)iCIP 6590 65999' 53020, E -30300 ;Redwood Highway (12,275).CiP 3140 35,000 35,000 1 F C01140010402142 East Washington Park -Ph I completed. Refund Park Impact fees to closeout Parldand Dev Impact Fees - 08 2 275 12,275 ;Special Re�enue 2142 21420 49930 .WasteWater CIP wa 0-190 1190)'Utilities 6600 661001 69910: 1c16101303. Various Street Maintenance & Street Maintenance 66,290 , 66,290 Special Re%enue 2411 24110 49930 Petaluma Airport and Ellis Creek Water Treatment Plant. Street Maintenance funds to be refunded. ,Public Works CIP 66,290 (66,290) CIP 31601 31600 69930 E ;c16101303-02411 :Public Works CIP 99,760 99,760 ;CIP 3160 31600' 49910 E c16101303 -various 166,050 166050 P Parks CIP 12,275 (12,275).CiP 3140 31400' 69930, F C01140010402142 East Washington Park -Ph I completed. Refund Park Impact fees to closeout Parldand Dev Impact Fees - 08 2 275 12,275 ;Special Re�enue 2142 21420 49930 .WasteWater CIP 85,200 CIP 66W 66999' 69930 F c66400902-36699 !Recycled Water Main PumpAtafion Refund Waste Water funds. WasteWater Ope ting 85,200 85,200 Utilities 6600: 66100 499W _lImprovernentscompleted. View Sewer Maintenance proJeCt COMple �ecL Refund Waste Wate _rating 67,500 67,500 Utilities 6600; 661100 49930 Ellis Creek Site Access Impirmernents project completed. Refund Waste Water funds to close out. 'WasteWater Operating 150 150 'Utilities 6600i 66100' 49930 669W 6699W 69930 F :c66501306-36699 Ellis Creek Headwork en Upgrade 0 S_ Sm project c rnpleted. Ri��frjd Waste Water funds. WasteWater Operating 22,800 1 22,800 Utilities 6600. 6610(f 49930: 1 WasteWater CIP 125 6690, 669991 69930, F !Co funds to close out. WasteWat 125 125 'Utilifies 660W 661001 49930; WasteWaler CIP 'WasteWater Operating 4,300 4,300 (4,300):CIP 4,300 :Utilities 6690' 660W 66999. 661001 6993W 499301: F c66501520-66100 1 Hopper St. Emergency Pumping Storage project completed. Refund Waste Water funds. Water CIP 12,375 2 3 6790: 67999 4-67100 Park Place Water SeNce e nts proje I cicomp e to close out. Water Op ating 12,375 12,375 Utilities 6700i 67100. 49930 204,725 i 204,725 i Q Transient Occupancy Tax 125 (125);special Remnue 2520: 25200 69910, - JFIre Station 3 Roof project completed. Additional funds needed to close out. Facilities CIP 125 125 CIP 3110: 311001 49910: F c11201708-02520 WasteWater Ope ting 1,100 00).11tilities 6600� 66100§ 69910, Will"ningtonPurnpStation r� onripleted. Additional funds needed to clo e out. .WasteWater CIP 1,100 1,100 6690' 66999: 49910i F .WasteWater Opera ting i 30 6600i 66100 69910' d itional funds need ect complett ed to close out. *:WasteWater CIP 30 30 CIP 66W 66999 49910i F c66401003-36600 'WasteWater Operating 2,100 (2,100).Lgilifies 6600; 66100' 69910 ]Victoria Pump Station Replacement project completed. Additional funds needed to close out. 2,100 2,100 CIP 6690i 66999' 49910 F c66501002-36699 1,900 Mi "e - 6700; - - - - - ----------- 67100: - 69910 _roject completed. Ad "ifinalfunds needed to close out. .Water Capital__ - - ------ - i Utilities 67001 67100§ 69910. Vater Senvice C ds needed Additionalfun to close out. ---Water CIP 15 15 ;CIP 67901 67999 49910: F c67501408-67100 ,,,,qp_p!�cfionsp�gjectcgrripet�. 5,270 1 5,270 10 Detailed FY 18/19 1st Quarter Budget Adjustments Eibit A Ref fund name Revenue E nditures amount Fundgroup account strip fund cost ctr object Type _ proje_ ct string if a licable revision purpose Encumbrances: -- _ -- — - - --- _---- ---- --------- __..... Enc_A General -Fund - Police Dept --- -- 1 33,215 1 33,215 i (33,215) General -Fund (33,215) 1100 - 15100 0 22 222 620 ---- ... _... __._.. - ...__ ace -- ReplPolice emergency vehicle due to collision - ---- Enc A (General Fund - Police Det 49,000 i (49,000) General Fund .- - (_ -_ 1100` _ 1.51001 54110 _ —.Encumbrance for painting PoliceDept headquarters ----" - -- 49,000 ! (49,000) - - ---- - ------- Enc A ;General Fund Police Dept --— -- 62,500 ' (62 500),General Fund _ 1100 15.200 62.210 _ 'Encumbrance for Police Radio repair and replacement project __ -— - 62,500 i (62,500)i - Enc E fGeneral Fund - Fire Dept - _ _ _-. % 125,000 125,000 (125,000); General Fund (125,000) _ _ 1100 13100 — 62220 Purchase of a Dodge Ram pickup truck to be used to respond to vegetation fires. The skid mount unit which _ holds 250 gallons of water will be removed from the current vehicle and installed on the new truck. - ----- Enc B ,Street Maintenance 112,000 `. (112,000) iSpeciall Revenue I 2411; 24110 62210 _ Encumbrance for purchase of a patch paving, truck as approved by Resolution 2018-092 - — - - _ 112.000 i (112,000)7- Enc C -Street Maintenance_ 61,000: (61,000) Special Revenue j_ 2411 24110: 54310 ..--------- - - -- - ------ ------ --- ----- --- - --- -....- .... -- Encumbrance for traffic signal repairs and upgrades that were delayed in FY 18 — - -- -.. -----.—.— - - - - - --=- 61,000 ; - --t (61,000); - Enc D `,Water Operating 382,570 - - - ---- (382.570)' Utilities -- 67001 - -- 67700: - -- 62210 -'- ---- - -- --..._ - — -- - 'Encumbrance for the Durchase of a Vactor truck aooroved by Resolution 2018-025 delivered in FY 2019 11