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HomeMy WebLinkAboutStaff Report 3.A 11/15/2018DATE: November 19, 2018 Y;/;_ TO: Honorable Mayor and Members of the City Council through City Manager FROM: Leonard C. Thompson, Fire Chief SUBJECT: Resolution Authorizing the City of Petaluma to Accept a U.S. Department of Homeland Security FY 2017 Assistance to Firefighter's Grant Award for a Regional Tow Vehicle in the Amount of $77,841.00 RECOMMENDATION It is recommended that the City Council approve the attached Resolution Authorizing the City of Petaluma to Accept a U.S. Department of Homeland Security FY 2017 Assistance to Firefighter's Grant Award for a Regional Tow Vehicle in the amount of $77,841.00. BACKGROUND Between Petaluma Fire Department (PFD) and Rancho Adobe Fire District (RAFD), there exists five (5) regional specialty trailers including a Federal Emergency Management Agency (FEMA) Type II Medium Rescue trailer, a County Hazardous Materials trailer, an Oil Spill Response trailer, a County EMS Multi -Casualty Incident (MCI) trailer and an Emergency Operations Center (EOC) trailer and two (2) inflatable rescue boats, all of which are called upon through the mutual aid system. The only available options currently in place for towing any of these emergency resources include a 1982 Ford F-350 brush truck or a single cab Ford F-250 with no code 3 capabilities, neither of which are practical, acceptable or reliable vehicles in the event of an emergency or disaster any time of the year. Due to the shared services agreement in place between the two agencies, a regional application was submitted to the 2017 Assistance to Firefighters Grant (AFG) award program for a dedicated 4x4 tow vehicle. Grant funds were awarded to the City of Petaluma in the amount of $77,841.00 and approval of the resolution accepting the grant funding is recommended. DISCUSSION Each year, the U.S Department of Homeland Security through FEMA sets funds aside for the AFG award program. Since 2001, AFG has helped firefighters and other first responders obtain critically needed equipment, protective gear, emergency vehicles, training and other resources necessary for protecting the public and emergency personnel from fire and related hazards. This funding is for critically needed resources to equip and train emergency personnel to recognized standards, enhance operations efficiencies, foster interoperability, and support community resilience. In 2017, the Fire Department, in collaboration with the Rancho Adobe Fire District, applied for grant funding for a regional 4x4 tow vehicle with which to rely on to place any of the five (5) regional specialty trailers or one of the two (2) inflatable rescue boats into service. Specifically, one (1) 4x4 3/4 ton crew cab pickup truck was requested, with complete funding to cover taxes and license, and be equipped according to operational use and safety with: — Communication radios & installation — Code 3 lighting package — Camper shell (for gear security) — Spray on bed liner and window tinting (for durability and longevity) — Lettering (as identification during incidents) — Travel expenses, if any, associated with the build -out The total amount of the regional request was $85,625.00 as noted in Attachment 2. PFD is listed as the Host Applicant by submitting the grant application on behalf of both agencies and agreed to be responsible for all aspects of the grant related to cost share, maintenance, storage, accountability and reporting requirements by FEMA. On September 6, 2018, PFD was notified that a FEMA grant in the amount of $77,841.00 was awarded to the two agencies as a regional award based on the Scope of Work (SOW) submitted during the open grant window. PFD has until August 26, 2019 within which to utilize the grant funds. The AFG program requires an applicant share of at least 10% of award costs be shouldered by an Award Grantee. The award was reduced from $85,625.00 to $77,841.00 to account for that 10% match. Recently purchased Fire Department vehicles have gone through the Public Procurement Authority (PPA) which serves as a Lead Agency to solicit proposals for Fire Apparatus and conducts cooperative purchasing with consortium pricing. The purchase of this dedicated 4x4 tow vehicle will follow the City's Procurement Policy and a formal, competitive bidding process will be conducted in the coming months, subsequent to which an award of bid to purchase the truck will be presented for City Council review and approval. FINANCIAL IMPACTS The full requested AFG amount was $85,625.00, so FEMA provided an award package for $77,841.00, which is minus the 10% non -Federal commitment of $7,784.00. The grant will be awarded on a reimbursement basis. Once bids are received, the purchase will be presented for City Council review and approval, and the item will include a budget adjustment for the expenditure and corresponding revenue. ATTACHMENT(S) 1. Resolution 2. Grant Application Packet ATTACHMENT 1 RESOLUTION AUTHORIZING THE CITY OF PETALUMA, TO ACCEPT A U.S. DEPARTMENT OF HOMELAND SECURITY FY 2017 ASSISTANCE TO FIREFIGHTER'S GRANT AWARD FOR A REGIONAL TOW VEHICLE IN THE AMOUNT OF $77,841.00 WHEREAS, the Petaluma Fire Department (PFD) and Rancho Adobe Fire District (RAFD) collaborated together to file a joint application with the U.S. Department of Homeland Security for a Regional Assistance to Firefighters Grant for a dedicated 4x4 tow vehicle through the Federal Emergency Management Agency (FEMA); and WHEREAS, via notification from FEMA dated September 6, 2018, a grant award was achieved in the amount of $77,841.00 for the desired dedicated 4x4 tow vehicle and lists PFD as the Host Applicant responsible for receiving the award funds and purchasing the equipment requested; and WHEREAS, the PFD will conduct a formal, competitive bid process that follows the City of Petaluma's Procurement Policy for the purchase of the 4x4 vehicle. NOW, THEREFORE, BE IT RESOLVED that the City Council: 1. Authorizes the City Manager to execute all documents necessary to accept the grant award in the amount of $77,841.00 for a regional tow vehicle. Application Number: 1MW-2017-FR-00270 ATTACHMENT 2 Entire .Application DEPARTMENT OF HOMELAND SECURITY Federal Emergency Management Agency AF'G .Application (General Questions and Narrative) OMB No.: 1660-0054 Expiration Date: August, 312019 PAPERWORK 13URDEN DISCLOSURE NOTICE Public reporting burden for this data collection is estimated to average 9 hours per response for FEMA Form 080-0-2 "AFG Application (General Questions and Narrative)". The burden estimate includes the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and submitting this form. This collection of -information is required to .obtain or retain benefits. You.are not required to respond to this collection of information unless a valid OMB control number is displayed on this form. Send comments regarding the accuracy of the burden estimate and any suggestions for reducing the burden to:. Information Collections Management, Department of Homeland Security, Federal Emergency Management Agency, 500 C Street, SW., Washington, DC 20472-3100, Paperwork Reduction Project (1660-0054) NOTE: Do not send your completed form to this address. Applicant's Acknowledgements *.I certify the DUNS number in this application is our only DUNS -number and we have. confirmed it is active in SAM.gov as the correct number. *As required per 2 CFR § 25,1 certify that priorto submission of this application i have checked the DUNS number listed in this application against the SAM.gav website and it is valid and active at time of submission. *I certify that the applicant organization has. consulted fhe'appropriate Notice of Funding Opportunity and that all requested activities are programmatically allowable, technically, feasible and can be completed within the award's one (1) year Period of Performance (POP). * I certify that the applicant organization is aware that this application period is open from 12/26/2017 to 02/02/2018 and will close at 5 PM EST; further that the applicant organization is aware that once an application is submitted, even if the application period is still open, a submitted applicafion cannot be changed or released 'back to the applicant for modification. * I certifyy that the applicant organization is aware that it is'solely the applicant organization's responsibility to ensure that all activities funded by this award(s) comply with Federal Environmental planning and Historic Preservation (EHP) regulations, taws,. and Executive Orders as applicable: The EHP Screening Form designed to initiate and facilitate the EHP Review is available at: ht_pt ://www.fema.govlmedia-library data/1431970163011-80ce3cd907072a91296bl627c56d8fd2/gpd ehp screening form'51815.pdf * I certify that the appiicani'organization is aware that the applicant organization is ultimately responsible for the accuracy of all application information submitted. Regardless of the applicant's intent, the submission of information that is false or misleading may result in actions by FEMA that include, but are not limited to: the submitted application not being considered for award, an existing award being locked pending investigation, or referral to,the' Office of the Inspector General. Signed by,Leonard Thompson on 2098-01-05 22:95:30.0 Overview https://escrvices.fema.gov/FemaFi:rcGrant/Rregrant/jsp/fize201.7/appiication/pzint app jsp?.,, Application Number: EMW-2017-FR-00270 * Did you attend one of the workshops conducted by an AFG regional fire program specialist? No, 1 have not attended workshop * Did you participate in a webinar that was conducted by AFG? !Yes * Are you a member, or are you currently involved in the management, of the fire department or nonaffiliated EMS organization or a State Fire Training Academy applying for this grant with this application? Yes,'] am a member/officer of this applicant If you answered "No", please complete the information below, if you answered "Yes", please skip the Preparer Information section. Fields marked with an * are required. Preparer's Name Address I Address 2 City State Zip Preparer Information Need help for ZJP+4? In the space below please list the person your organization has selected to be the priipary point of contact for this grant. This should be a department officer or member of the organization who will see this grant through completion, including closeout, Reminder: if this person changes at any time during the period of performance please update this information. Please list only phone numbers where we can get In direct contact with the POC. FEMA Form 080-0•-2 Contact Information haps://eservices.fenia.gov/,eiiia'rxire6 ant/ iregran`t/jsp/fze2Ol7/applicatioii/pxint app.jsp?... 4 Primary Point of Contact * Title Fire Chief Prefix (select one) NIA * First Naine Leonard Middle Initial * Last Name Thompson * Primary Phone 707-778-4390 Ext. Type work * Secondary Phone 707-778-4366 Ext. Type cell Optional Phone Type Fax * Email leonardthompson@ci.petaluma.ca.us FEMA Form 080-0•-2 Contact Information haps://eservices.fenia.gov/,eiiia'rxire6 ant/ iregran`t/jsp/fze2Ol7/applicatioii/pxint app.jsp?... 4 Application Number: EMW-2017-FR-00270 Alternate Contact Information Number 1 * Title Battalion Chief Prefix (select one) N/A * First Name Jeff Middle Initial, * Last Name Schach *Primary Phone 707-778-4364 Ext. Type work *Secondary Phone 707478-5258 Ext. Type cell Optional Phone Type Fax * Email jschach@ci.petaluma,ca.us Alternate Contact Information Number2 * Title Fire Engineer Prefix (select one) NIA * First Name James Middle Initial *Last Name Thompson * Primary Phone 510-708-3188 Ext. Type cell * Secondary Phone 707.776-3638 Ext. Type work Optional Phone Type Fax * Email jthompson@ci.petaluma.ca:us FEMA Form 080-0-2.. https://eseivices.feina.gov/EemaPireGxalit/firegratit/jsp/fire2017/application/pi7nt app;jsp?... Application ;Number: FMW-2017-FR-00270 Applicant Information EMW-2017-FR-00270 Originally submitted on 02/01/2018 by James Thompson (Userid: pfdl857) Contact Information: Address: 198 D St City: Petaluma - State: California zip: 94962 Day Phone: 7077784390 Evening Phone: 70782.41372 Cell Phone: 5907083188 Email: jthompson@ci.petal uma.ca.Lis Application number is EMW-2017-FR-00270 *Organization Name * Type of Applicant Petaluma Fire Department Regional Request Fire *Fire Departmentlpistrict, Non -Affiliated EMS, and Regional applicants, select type of Jurisdiction County Served If "Other", please enter the type of Jurisdiction SAM.gov (System For Award Management) * What is the legal name of your Entity as it appears in SAM.gov? ' Note: This information must match your SAM.gov Petaluma Fire Department profile if your organization is using the DUNS number of your Jurisdiction. *What is, the legal business address of your Entity as it appears in SAM.gov? Note: This information must match your SAM.gov profile if your organization is using the DUNS number of your Jurisdiction. *Mailing Address 1 198 D St Mailing Address 2 * City Petaluma * State California * Zip 94962 Need helpfo0r Z P+4? * Employer Identification Number. (e.g. 12-3456789) Note: This information must match your SAM•gov 946000392 . profile. * Is your organization using the DUNS number of i No, we have our own DUNS number separate from your Jurisdiction? our Jurisdiction. I certify that my organization'is authorized to use the F.1 DUNS number of my Jurisdiction provided in this application (Required if you selected Yes above) 020021978 https://csorvioes.fema•goy/FeinaFireGrant/firegran`t/j sp/fire2017/application/prin"pp.jsp?... I .A plication Number: EMW-2017-FR-00270 * What is your 9 digit DUNS number? (call 1-866-7055711 to get a DUNS number) If you were issued a 4 digit number (DUNS plus 4) by .your Jurisdiction in addition to your 9 digit number please enter it here. Note: This is only required if you are using your Jurisdiction's DUNS number and have a separate bank account from your Jurisdiction. Leave the field blank if you are using your Jurisdi'ction's bank account or have your own DUNS number and bank account separate from your Jurisdiction. x Is your DUNS Number registered in SAM.gov (System for Award Management previously ;Yes CCR.gov)? * . I certify that my organization/entity is registered �d7 and active at SAM.gov and registration will be 198 D St renewed annually in compliance with Federal regulations. I acknowledge that the information Petaluma submitted in this application is accurate, current and California consistent with my organization's/entity's SAM.'gov 94952-3028 Need hep for ZIP+4? record. Headquarters or Main Station Physical Address * Physical Address 1 198 D St Physical Address 2 * City Petaluma* , * State California *Zip 94952-3028 Need help for ZIP+4? Mailing Address • Mailing Address 1 198 D St Mailing .Address 2 * City Petaluma * State California * Zi Zip 94952-3028 Need hep for ZIP+4? Ban](Account Information * The bank account being used is: (Please select one from the right) Maintained by my Organization separately from my Jurisdiction Note: Ifthis is selected, a 4 digit DUNS plus 4 is required if you answered "YES" to using the DUNS number of your Jurisdiction. Note: The following banking information must match your SAM.g(?v profile. *Type of bank account ': Checking * Bank routing number - 9 digit number on the bottom 121101985 left hand corner of your check https://eseririces.feina.govIFemaFireGrantlfiregrantlj sl)lflre2O l 7lapplicationlpi ini_app.j sp?... Application Number: EMW-2017-FR-00270 *Your account number 1110019708 Additional Information * For this fiscal year (Federal) is your organization receiving Federal funding from any other grant No program that may duplicate the purpose and/or scope of this grant request? * is the applicant delinquent on any Federal debt? No If you answered yes to any of the additional questions above, please provide an explanation in the space provided below, FEMA Form 080-0-2 Regional Request Department Characteristics (Part I) *What kind of organization do you represent? All Paid/Career If you answered "Combination", above, how many Career members are in your organization? (whole number only) *What type of community will your regional project serve (what is the make Urban up ofthe majority of the region affected by the project)? j * Is your Organization considered a Metro Department? (Over 350 paid career No i Firefighters) *What is the square mileage of the region affected by the project? (whole 79 number only) * In what countylparish is the host applicant physically located? if you have Sonoma 3 more than one station, in what countylparish is your main station located? * Does your region protect critical infrastructure of the state? 'Yes *What percentage of your region's land use is for Agriculture, Wildland , 54% Open space, or Undeveloped properties? *What percentage of your region's land use is for commercial and industrial 10% purposes? *What percentage of your region's land is used for residential pprposes? 36% *What Is the permanent resident population of your region served? Remember this is the combined population of -all departmentslagencies 82780 included in this application . *Do you have a seasonal increase in population? Yes 1f "Yes" what is your seasonal increase.in population? 8000 -What is the total membership in your region? Remember this is the combined personnel of all departments/agencies 88 Included in this applicatlon. *How many active members are trained to Firefighter 1? 83 *How many active members are trained to Firefighter 117 76 *How many active BLS providers does your region have? 63 https://eservices.fem.a.gov/Fen3aFireCnant/firegzant/jsp/fiie2017/applicationlprint app,jsp?... Applicatimi Number: L, MW -2017 -FR -00270 communications and navigational equipment such as Enphase, Cyan (owned by Ciena), X2nSAT, technology and bioscience companies such as Raydiance, Biosearch, and Parmatech, six fire stations, three police stations, and the Petaluma River which is navigable by shipping and recreational boats to the San Francisco Say. The historic Petaluma downtown, with multi -story mixed occupancy buildings built in the late 1800s, has the largest collection of Iron Front buildings west of the Mississippi. These buildings are largely constructed of un -reinforced masonry and most have common basements and no sprinkler protection. The Petaluma region is at a high risk for earthquakes, lying on both the Rogers Creek fault and Tolay fault. The Petaluma area is also considered a bedroom community to the larger cities in the San Francisco Bay Area, most notably San Francisco and Oakland which.are just over 30 miles south along U.S. Highway 101. Of the 21,000 households in the City of Petaluma, a third are rentals and 1,000 of those rentals receive federal housing assistance (according to US Dept. of Housing and Urban Development). The Petaluma community also provides numerous transitional housing options for homeless families and housing for persons with disabilities. Regional Characteristics (Part Il) FEMA Form 080-0-2 2016 2015 2014 * What is the total number of line of duty member fatalities in your region over the last three calendar _ 6 0 0 years? i *What is the total number of line of duty member injuries in your region over the last three calendar 23 21 30 years? *What is the cumulative total of the three-year- budgets hree-yearbudgets of all participating organizations in this 15400000 project? * How much of this declared budget is dedicated to 88 personnel costs (salary, fringe, and overtime)? *.What percentage of the declared operating budget is derived from: 2016 2015 2014 Enter numbers only, percentages must sum up to 100% Taxes? 85% 85% 84 %. Bond Issues? 0% 0% 0 % EMS Billing? 11 % 11 % 11 % Grants? 0% 0%. 0% (zonations? 6% o% o% Fund drives? C 0% 0%1 0% Fee for Service? 4% 4% J1 5% * Applicants should describe their financial need and how consistent it is with the intent of the AFG Program. This statement should include details describing the applicant's financial distress, including summarizing budget constraints, unsuccessful attempts to obtain vehicle and outside funding, and proving the trouble is out of their control The Petaluma Fire Department and the Rancho Adobe Fire District have a long history of working in partnership. As neighboring agencies, there is a strong motivation to improve the efficiency of emergency https://e,services.ferna.gov/FcinaFireGrant/firegrant/jsp/flire2017/application/print app.jsp?... Application Number: E -MW -2017 -FR -00270 *How many active ALS providers does your region have? 25 *How many active Emergency Medical Responders does your region have? 35 *How many personnel are trained to the Community Paramedic level? 0 * How many stations are in, your region? 6 * If you (the host applicant) are a fire department, do you report to the :Yes j National Fire Incident Reporting System (NFIRS)? If you answered "Yes" above, please enter your Requesting departments 49115 FDINIFDiD * How many regional partners will directly participate in this project? 2 * Please list each participating agency by name along with a point of contact, to include a phone number. All regional participants must be eligible as defined by the AFG Funding Opportunity Announcement (e.g., Fire Departments or nonaffiliated EMS organizations) Participating First Name Last Name Phone Number Action Organization Name Petaluma Fire Department Jeff Schach - 707-778-4390 View Ext: Rancho Adobe Fire District Andy Taylor - 707-591-4201 Ext: View * Do all departments in this request report to NFIRS? ;Yes * Do all agencies meet the regional minimum for NiMS compliancy? Yes * What services are provided by your organization and the organizations participating in the regional application? Advanced Life Support Non -Transport Advanced Life Support -Transport Airport Rescue. Firefighting (ARFF) Basic Life Support Non -Transport Basic -Life Support Transport Haz--Mat Operational Level Haz-Mat Technical Level Maritime Response Medical First Response Rescue Fire Suppression Rescue Operational Level , Rescue Technical Level i Structural Fire Suppression; Swift Water Rescue i * Please describe your organization and/or community that you serve. We recommend typing your response in a Word Document outside of this application, then copying and pasting it into the written field. There is a 4000 character limit. The Petaluma Fire Department and the Rancho Adobe Fire District are located in Sonoma County, California, and protect the areas.of Petaluma, Penngrove, and -Cotati. They cover 79 square miles of varied terrain and serve a population of over 82,000 permanent residents. Our reglon's hazard threat is diverse and complex. The area has a diverse economy, with the main industries ranging from light industry and tourism to -cattle ranching and vineyards. The commercial businesses have some light manufacturing plants that utilize an assortment of hazardous materials in their processes. While the majority of the population live in the valley plains of our region, many homes are dispersed in the foothills . creating a significant wildland urban interface threat which requires coordinated responses with multiple fire agencies, These hills are mixed with grass, oak trees, brush and eucalyptus groves spaced with high value homes throughout. Petaluma's West Side is generally comprised of older construction homes having been built in the late 1800's to early 1900's and the homes are mostly without fire sprinkler protection. The area protected by the Petaluma Fire Department and the Rancho Adobe Fire District includes 17 miles of US Highway 101 as well as Highway 116, the Petaluma Aqueduct (9 million gallons per day serving over 600,000 people), regional Pacific Gas & Electric sub stations, regional rail transit (SMART train) as well as rail transport of grain and other raw materials, the Petaluma Wastewater Treatment & Reuse Plant, Sonoma State University, the Santa Rosa Junior College Petaluma Campus, Petaluma Valley Hospital (equipped with a 24-hour emergency room), the Sonoma/Marin County Fairgrounds, the Petaluma airport, a US Postal Service Processing and Distributing center, a high concentration of companies that manufacture https://esezvices.fenia.gov/FemaFireGrant/firegrant/jsp/fzre20i7/application/print app jsp?... Application Number: EMW-2017-FR-00270 response to their communities. Providing a regional tow vehicle would be another step to increase effectiveness, collaboration and sharing of resources. The cost of this project is directly tied to operations and safety and the expenses are reasonable. Even so, neither Petaluma nor Rancho Adobe can afford to purchase this vehicle without federal assistance as funding is not present in either agency6s budget. The City of Petaluma continues to slowly recover from the economic downturn of 2008. That fiscal crisis had a negative impact on all City departments and placed virtually every project requiring funds in a holding pattern. Money designated to the CityLs vehicle replacement fund before the recession was used for other priorities and that program dissolved. The budgetary freeze has left a significant negative impact on the Fire Department's apparatus, equipment steeds and infrastructure,'from which there6s no quick way to catch up. As time goes on, issues related to aging apparatus and deteriorating facilities only worsen. In order to address the fiscal crisis, a significant portion of PetalumaLs workforce was eliminated, and many of those *positions remain vacant to this day. The City continues to gradually work its way out of the setbacks suffered years ago and restricted spending and budget -tightening continues. During the Nov. 2014 election season, the City attempted to secure voter approval for a one cent sales tax increase with its Measure Q initiative, approval of which would have funded a 30 -year General Fund vehicle replacement program. The Measure failed due to low voter turnout The City set forth for a second attempt at a similar tax measure in 2015 but suspended that effort early due to low voter support. Borrowing money via inter -City funds, by City Council approval on an emergency basis, has become the only means within which to locate and secure funding for replacement apparatus. It appears that voter approval on any future tax increase is uncertain in these unprecedented political times. Rancho, Adobe Fire Protection District is a Special District organized under CA Health and Safety Code Section 13800 and is unable to collect sales tax or Impose impact fees. The only source of revenue is what is collected from property taxes or a benefit assessment which needs a 2/3 majority voter approval. Several attempts have been made with the last failed attempt in Nov. 2014 by 300 votes. Rancho Adobe receives 99°% of its funding based on a percentage of the assessed value of real property (about $.11 on the dollar). When Sonoma County collects a decreased amount of property taxes, their share is also reduced. The real estate market crash and slow to improve property values has left Rancho Adobe with a loss of over 10% of its revenue while experiencing roughly a 29% increase in operating costs such as dispatch, fuel, maintenance, retirement and benefits. These direct costs are taking much-needed funding away from the non -personnel related programs, including equipment replacement. - The District has worked closely to reduce controllable expenses to bare -bones levels. Employees have foregone any form of pay increase for the last four years, as well as re -worked health care and other benefits to reduce costs to all but the most essential expenses. The District has found innovative solutions to maintain some form of an effective firefighting force by way of pari -time firefighters and engineers to save costs. It maintains a strong relationship with Santa Rosa Junior College to help provide additional manpower. Even so, Rancho Adobe is left with less than $600,000 annually to pay for everything from safety clothing to fuel, dispatching and insurance. There is clearly no room in the budget for a tow vehicle. How many vehicles are operational within the region in each of the type.or class of vehicle listed below? You must include vehicles that are leased or as well as any vehicles that have been ordered or otherwise currently under contract for purchase or lease by your organization but not yet in your possession. (Enter numbers only and enter 0 if you do not have any of the vehicles below) . htt s://eservices.fema. ov/FeznaFireCnan-t/fue ant/'s /fi e2017/a licatioiV tint a s v P � � J P PP P PP•J P .... Number Number of Number of of Seated Type or Class of Vehicle f=ront Line Reserve Riding Apparatus Apparatus positions Engines or Pumpers (pumping capacity of 750 gpm 7 2 36 or greater and water capacity of -300 gallons or more): Pumper, Pumper/Tanker, Rescue/Pumper, Foam htt s://eservices.fema. ov/FeznaFireCnan-t/fue ant/'s /fi e2017/a licatioiV tint a s v P � � J P PP P PP•J P .... Application N'uniber: I;MW-2017-i R-00270 Pumper, CAFS Pumper, Type I, Type II Engine 326 319 258 Urban Interface 4 8 12 Ambulances that are used for transport: 2 2 4496 Tankers or Tenders (pumping capacity of less than 190 206 �`_'_� 750 gallons per minute (gpm) and water capacity of 2 0 4 1,000 gallons or.more): 1208 876 846 Aerial Apparatus: 386 959 963 Aerial Ladder Truck, Telescoping, Articulating, 1 0 4 Ladder Towers, Platform, Tiller Ladder Truck, Quint 11 10 1 . 10 Brush/Quick attack (pumping capacity of less than 750 gpm and water carrying capacity of at least 300 gallons): Brush Truck, Patrol Unit (Pickup w/ Skid Unit), 4 0 14 Quick Attack Unit, Mini -Pumper, Type II1 Engine, Type IV Engine, Type V Engine, Type VI Engine, Type VII Engine Rescue Vehicles: Rescue Squad, Rescue (Light, Medium, Heavy), 1 0 4 Technical Rescue Vehicle, Hazardous Materials Unit Additional Vehicles: EMS Chase Vehicle, Air/Light Unit, Rehab Units, Bomb Unit, Technical Support (Command, Operational 'Support/Supply), Hose Tender, 6 3 14 Salvage Truck, ARFF (Aircraft Rescue Firefighting}, Command/Mobile Communications Vehicle) Bariatric Ambulances) FEMA Form 080-0-2 Regional Call Volume 2016 2015 2014 * Summary of responses per year by category (Enter whole number only. If you have no calls for any of the categories, Enter 0) Fire - NFIRS Series 100 326 319 258 Overpressure Rupture, Explosion, Overheat (No Fire) - NFIRS Series 200 4 8 12 Rescue & Emergency Medical Service Incident- NFIRS Series 300 5415 4858 4496 Hazardous Condition No Fire) - NFIRS Series 400 190 206 206 Service Call - NFIRS Series 500 940 593 529 Good Intent Call - NFIRS Series 600 1208 876 846 False Alarm & False Call - NFIRS Series 700 386 959 963 Severe Weather & Natural Disaster - NFIRS Series 800 3 1 5 Special incident Type - NFIRS Series 900 11 10 1 . 10 FIRES a * How many responses per year by category? (Enterwhole number only. If you have no calls for any of the categories, Enter o) littps://eservices.feina.gov/FemaFiveGi-an`t/firegranf/jsp/ii AppficationNimiber: EMW-2017-FR 00270 Of the NFIRS Series 100 calls, how many are 472 588 435 "Structure Fire" (NFIRS Codes 111120) 131 '128 86 Of the NFIRS Series 100 calls, how many are 41 41 82 Vehicle Fire" (NFIRS Codes 130-138) 48 30 29 . Of the NFIRS Series 100 calls, how many are 2810 2753 2552 'Ve etation Fire" NFIRS Codes 140-143 gg 87 93 hat is the total acreage of all vegetation fires? 97 68 75 RESCUE AND EMERGENCY MEDICAL SERVICE INCIDENTS * How many responses per year by category? (Enter whole number only. If you have no calls for any of the categories, Enter 0) Of the NFIRS Series 300 calls, how many are "Motor Vehicle Accidents" (NFIRS Codes 322-324) 472 588 435 Of the NFIRS Series 300 calls, how many are "Extrications from Vehicles" (NFIRS Code 352) 10 5 7 Of the NFIRS Series 300 calls, how many are 'Rescues" NFIRS Codes 300, 361, 353-381 41 41 82 How many EMS -BLS Response Calls 2500 1921 2323 How many EMS -ALS Response Calls 2810 2753 2552 How many EMS -BLS Scheduled Transports 0 0 0 How many EMS ALS Scheduled Transports 0 0 0 Now man CommunityParamedic Res onse Calls 0 0 0 MUTUAL AND AUTOMATIC AID * How many responses per year by category? (Enter whole number only.'If you have no calls for any of the categories, Enter 0) How many times did your organization receive Mutual Aid? 217 167 125 How.many times did your organization receive Automatic Aid? 97 S27 297 How many times did your organization provide Mutual Aid? 93 94 83 How many times did your organization provide • Automatic Aid? 229 35 307 Of the Mutual and Automatic Aid responses,: how Pany were structure fires? 20 89 61 FEMA Form 080-0-2 https://eservices,fema.gov/FeinaFireGlan`t/filegran`t/jsp/fire2017/appficatioxn/print app jsp?.., � Application Number: EMW-2017-pit 00270 Regional Request Information 1. Select a program for which you are applying. Regional applications are not eligible for modification of facilities or wellness and fitness programs. You can apply for as many activities within a program as you need. Program Name Regional Request 2. Is your department facing a new risk, expanding service to Yes new area, or experiencing an increased call volume? If you answered "Yes" to Question 2., please explain how your department is facing a new risk, expanding service to new area, or experiencing an increased call volume Our region has seen a dramatic 'increase in call volume over the last few years. The number of calls for service for the Petaluma Fire Department has increased 23% over the last 2 years and the Rancho Adobe Fire District has seen a 10% increase in the same time period. Our Fire Prevention Bureau has indicated that there will be an additional 5000 residential units developed within the city of Petaluma over the next 3 years, That adds to a current population of only 60,000 with no plans to increase services for Public Safety. 3, Enter grant -writing fee associated with the preparation of this request. Enter 0 if there is no fee. $0 FEMA Form 080-0-2 Request details DEPARTMENT OF HOMELAND SECURITY Federal Emergency Management Agency. Activity Specific Questions for AFG Operations and. Safety Applications OMB No.: 1660-0054 Expiration Date: August, 312019 PAPERWORK BURDEN DISCLOSURE NOTICE Public reporting burden for this data collection is estimated to average 4.6 hours per response for FEMA Form 080-0-2b "Activity Specific Questions for AFG Operations and Safety Applications". The burden estimate includes the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and submitting this form. This collection of information is required to obtain or retain benefits. You are not required to respond to this collection of information unless a valid OMB control number is displayed on this form. Send comments regarding the accuracy of the burden estimate and any suggestions for reducing the burden to: Information Collections Management, Department of Homeland Security, Federal Emergency Management Agency, 500 C Street, SW., Washington, DC 20472-3100, Paperwork Reduction Project.(1660-0054) NOTE: Do not send your completed form to this address. The activities for program Regional Request are listed in the table below., Activity Number of Entries Total Cost Additional Funding Equipment 1 $ 49,840 $ 35,785 Personal Protective Equipment 0 $ 0 $ 0 lxttp8://eserNdcesXenia.gay/FenlaFireGrant/fire.ant/jsp/fire2017/applieationlprint app jsp?... Application Number: EMW-2017-FR-00270 Training 0 $ 0 $ 0 Grant -writing fee associated with the preparation of this request. $0 Equipment Equipment Details 1. What equipment will your organization purchase with this grant? Tow Vehicles * Please provide a detailed description of the item selected above. 4x4, 3/4 Ton, 4 -door crew cab pick-up truck with code three light package, communication radios and camper shell, used as a tow -vehicle for our'5 regional traiers as well as our IRB boats. This regional tow vehicle would allow its to transport essential equipment to the scenes of large incidents within our region. 2. Number of units: (whole number only) 1 3. Cost per unit: (whole dollar amounts only, this amount should reflect any $ 49840 volume discounts, rebates, etc.) 4. Generally the equipment purchased under this grant program will: . Obtain equipment to achieve minimum operational and deployment standards for existing missions 5. Per the Notice of Funding. Opportunity Announcement (NOFO), ;Yes do you have a memorandum of understanding (MOU) in place that cover the use of the equipment? 6. Will the equipment being requested bring the organization into ;Yes voluntary compliance with a national standard, e.g. compliance with NFPA, OSHA, etc? In your Narrative Statement, please explain how this equipment will bring the organization into voluntary compliance. 7. Is your department trained in the proper use of the equipment 'Yes. I being requested? 8. -Are you requesting funding for training? (Funding'for No i requested training should be requested in the Regional = Equipment -Additional Funding section). . 9. If you are not requesting training funds through this application, 'Yes will you obtain training for this equipment through other sources? FEMA Form 080-0-2b Regional Equipment - Additional Funding (optional unless you're applying for Training funds) Budget Obiect Class Definitions Additional Funding a. Personnel Help $ 0 b. Fringe Benefits Wei $ 0 hqs://esexvices.fema.govNemaFiTeGrant/firegrant/jsp/fire2017/application/piint app jsp?... Application Number: EMW-2017-FR-00270 c. Travel Help $ 5000 d. Equipment Help $ 26735 e. Supplies Help $ f. Contractual Help $ 0 g. Construction Help $ 0 h. OtherH. els $ 0 I. Indirect Charges Help $ 0 j. State Taxes Help $ 4050 Explanation Additional Equipment Travel for build meetings, Installation FEMA Form 080-0-2b Regional Equipment - Narrative *.Section # 1 Project Description: In the space provided below, include clear and concise details regarding your organization's project's description and budget. This includes providing local statistics to justify the needs of your department and a detailed plan for, how your department will implement the proposed project. Further, please describe what you are requesting funding for, including budget descriptions of the major budget items, i.e., personnel, equipment, contracts, etc. *4000 characters The Petaluma Fire Department (PFD), in collaboration with the Rancho Adobe Fire District (RAFD), is applying for grant funding for a regional tow vehicle. Currently, the Petaluma Fire Department does not have a dedicated tow vehicle for our 5 regional specialty trailers, or either of our inflatable rescue boats. The Petaluma Fire Department houses a regional FEMA Type_II Medium Rescue trailer, a county Hazardous Materials trailer, a regional oil spill response trailer funded by the California Department of Fish and Game, a county EMS Multi -Casualty -Incident (MCI) trailer, and an Emergency Operations Center (EOC) trailer. When any of this equipment is needed locally or as mutual aid, our only options for towing are with our 1982 Ford F-350 Brush Truck or a single cab F260 with no code 3 capabilities that we have borrowed from the city Public Works Department. Neither of these are practical options and leaves our regional partners vulnerable to not being able to get critical resources to the scene of an emergency or disaster. The area protected by the Petaluma Fire Department and the Rancho Adobe Fire District are extremely prone to earthquakes, lying adjacent to the San Andreas Fault and on' top of both the Rogers Creek Fault and Tolay -Fault. Our primary response area has many unreinforced masonry buildings, multistory commercial and residential structures,- large occupancy venues, and many bridges and other elevated roadways. The tools that are housed on our rescue trailer are critical to the extrication of victims in the event of a -major earthquake, and its ability to reach the scene is essential. Our region of southern Sonoma County in Northern California is extremely prone to excessive flooding in the winters, in many of the recent winter storms weave experienced extreme flooding of the local creeks and Petaluma River resulting in EOC activations, property loss to businesses and residences, and rescues of people stranded due to -the floodwaters. We currently have a trailered, motorized Inflatable Rescue Boat (tRB) used in flood emergencies, search and rescue operations, and to mitigate environmental hazards within the Petaluma River. We also have a non -motorized inflatable boat that is primarily used for floodwater evacuation and for swift water rescues. Both boats are regional resources through mutual aid and require a vehicle for transport. Our Hazardous Materials Trailer, Oil Spill Response Trailer; and MCI Trailer all contain essential equipment https://eselvices.fema.gov/Fenia'r,i eGrant/firegrant/jsp/fi`re20l7/appheatioiVpriiiiLapp.jsp?... Application Number: EMW-2017-FR-00270 needed to mitigate a variety of hazards and none of these trailers have an appropriate tow vehicle, This regional application is in partnership with the Rancho Adobe Fire District (RAFD Primary Contact: Battalion Chief Andy Taylor (707)591-4201 / RAFD Employer ID#: 94-6050034). The Petaluma Fire Department, as tiie host organization in this regional grant application, agrees to be responsible for all aspects of this grant. This includes, but is not limited to, cost share, maintenance and storage of the vehicle, . accountability for the vehicle, and all reporting requirements associated with this grant. An MOU between the PFD and RAFD has been established to reflect agreements -and responsibilities regarding this grant. Budget 4 x 4 3/ Ton Crew cab pickup truck $49,840 Radios and installation $ 5,092 Code 3 lighting package $ 14,500 Camper Shell $ 4,800 Spray on bed liner $ 895 Window tinting $ 495 Lettering $ 953 Travel expenses for build meetings $ 5,000 8.125% sales Tax $ 4,440 We have researched prices for this project from multiple vendors and feel that the budget shown above is the lowest amount possible to achieve our objective. We are not requesting additional funding for training. All of our potential drivers of this regional tow vehicle have already received appropriate EVOC training equivalent to NFPA 1002. * Section # 2 Cost/Benefit: In the space provided below please explain, as clearly as possible, what will be the benefits your department or your community will realize if the project described is funded (i.e. anticipated savings and/or efficiencies)? Is there a high benefit for the cost incurred? Are the costs reasonable? Provide justification for the budget items relating to the cost of the requested items. *4000 characters With a regional .tow vehicle, the Petaluma Fire Department would be able to meet the risks of earthquakes, floods, hazardous material spills, and EOC displacement with the proper equipment. The equipment is here to protect our surrounding region, butwithout an appropriate vehicle to transport the equipment, the resources are useless. A regional tow vehicle would be a shared resource to deliver essential equipment to. the scene of major incidents within our region. We have researched multiple vendors and looked at different vehicle makes and models in order to find a cost effective vehicle that will fit our needs. The costs of this project are directly tied to operations and safety. In order to have this regional tow vehicle capable to respond to emergencies, we are requesting .additional funds for a code 3 lighting package and communication radios. We are also requesting funds for a camper shell for gear security and funds for potential travel expenses to inspect the vehicle during production. A spray -on bed liner and window tinting assist with the durability and longevity of the vehicle. Lettering provides identification. during incidents. Our expenses are reasonable with no excessive costs, however our city and region cannot afford to purchase this vehicle without federal assistance. The simple purchase of a tow vehicle will lead to the availability of multiple valuable resources. Our project for this grant is fo have a reliable way to get these resources to disaster scenes and meet our mission of protecting the lives, property, and environment of our region. * Section # 3 Statement of Effect: How would this award impact the daily operations of your department? How would this award impact your department's ability to protect lives and property in your community? *4000 characters Our goal for this project is to get needed equipment to the scene of an emergency. Most of our trailers and their contents have been acquired through county or regional grants to assist the region6s response to large or specialized events. Without an adequate and dedicated tow vehicle when these resources are needed most, getting them to the scene will remain unreliable. National standards that provide guidance and regulations for necessary equipment required during incidents such as confined space rescues, water rescues, hazardous materials incidents, and trench rescues can be met with the transport of these resources to emergency scenes. The Department of Fish and Game https://eservices.foma.gov/FeinaF.ireCrant/``fi egrant/jsp/fire2Ol7/application/pr!n.L app.jsp?,,. ' Application Number: EMW--2017-FR-00270 recognizes the Petaluma Rivers vulnerability to oil spills and the potential threats to the San Francisco Bay if unmanaged. The Petaluma Fire Department also houses an Oil Spill Response trailer that has containment booms and other critical equipment to protect the environment. Starting at the beginning of 2097, the Petaluma Fire Department and the Rancho Adobe Fire District entered into a shared services agreement to share a fire chief. The year trial was successful and has now been extended for ari additional three years. Our departments are part of each other�,s initial first alarm responses to fires and have recently eliminated district boundaries to ensure that the closest unit responds to emergency incidents. The desire to share resources and improve efficiency between our neighboring departments has been a tap priority. This regional tow vehicle would contribute to our regionZs resilience in. the face of a disaster. Our objective with this project is to purchase a reliable tow vehicle that is dedicated to transporting our multiple trailers as well as our inflatable rescue boats as critical resources on emergency scenes. By purchasing this truck, we can achieve our goal. Budget Budget Obiect Class a. Personnel $ 0 b. Fringe Benefits $ 0 c. Travel $ 5,000 d. Equipment e. Supplies f. Contractual g. Construction h. Other I. Indirect Charges j. State Taxes Federal and Applicant Share Federal Share Applicant.Share 'Applicant Share of Award "Non -Federal Resources (The combined Non -Federal Resources must equal the Applicant Share of $ 7,784) $76,675 $0 $0 $0 $0 $0 $ 4,050 $ 77,849 $ 7,784 90 a. Applicant $ 7,784 b. State $ 0 c. Local $0 littps://esei-vices.feina.gov/Fei'liaFireGrant/fregrant/jsp/fl c2Ol7/applieation/Pi•znt app jsp?... Application Niiznber: EMW 2017 -FR -00270 d. Other Sources 11 $ 0 If you entered a value in Other Sources other than zero (0), include your explanation below. You can use this space to provide information on the project, cost share match, or if you have an Indirect cost agreement with a federal agency. Total Budget $ 85,629 FEMA Form 080-0-2b https://cscrvices.fema.goy/FeniaFireGran`t/�tiegrant/jsp/fire2Ol7/application/Print app jsp?... Applicatimi Number: FMW-2017-FR-00270 Narrative Statement For 2011 and on, the Narrative section of the AFG application has been modified. You will enter individual narratives for the Project -Description, Cost -Benefit, Statement of Effect, and Additional Information in the Request Details section for each Activity for which you are requesting funds. Please return to the Request Details section for further instructions. You will address the Financial Need in Applicant Characteristics 11 section of the application. We recommend that you type each response in a Word. Document outside of the, grant application and then copy and paste it into the spaces provided within the application.. llttps://eservices.fema.gov/FemaFireGrant/fregrant/jsp/firo2017/application/print app.jsp?.,.