HomeMy WebLinkAboutStaff Report 3.D 12/03/2018DATE: December 3, 2018
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: DnS "SCE — Director, Public Works & Utilities
Jason Beaty, P.E. — Assistant Director, Public Works & Utilities
SUBJECT: Resolution Accepting Completion of the Fire Station 1 Roof Replacement Project
RECOMMENDATION
It is recommended that the City Council adopt the attached Resolution Accepting Completion of
the Fire Station 1 Roof Overlay and Replacement Project.
BACKGROUND
The existing roof on the Fire Station 1 had reached the end of its useful life and needed
replacement. The work has been completed and the subject action allows the project to be
accepted and closed.
The proposed action meets Council Goal: "Plan for and implement priority capital projects as
funding permits."
DISCUSSION
Because Fire Station 1 is more than fifty years old and is considered historic, the aesthetics of the
building from the roadway level were maintained. To accomplish this, the existing shingles on
the visible peaked portion of the roof were removed and replaced with similar locking fiberglass
shingles. The flat roof areas not visible from the roadway were overlaid with 60 -mil
thermoplastic polyolefin (TPO) single -ply membrane. A walkway pad was installed from the
roof access hatch to the HVAC equipment to protect the TPO membrane.
On May 21, 2018 the City Council adopted Resolution No. 2018-083 N.C.S. awarding the
contract to the lowest responsive bidder, Henris Supply, Inc. for $107,375.90. The base bid
included a minor roof repair allowance for $2,000, which was not used because the roof repairs
were more extensive and were addressed by change order. The final construction contract is
$114,985.90, including one change order for extensive roof underlying repair. The change order
for $9,610.00 provided an additional layer of plywood over the entire peaked section of the roof
to add strength and additional insulation over the station apparatus bay. The contractor
performed satisfactorily, there are no disputed claims, and the project was completed without any
significant incidents.
FINANCIAL IMPACTS
CIP Project C11201706 was included in the FY 17/18 budget with a budget of $119,000 from
Transient Occupancy Taxes. The project was completed within the approved budget. The total
cost for the project is summarized below:
CIP C11201706
Fire Station I Roof
Replacement
Total Project
Estimate
Revised Project
Estimate
Uses
Planning/Environmental
$1,000
$5,561
Design
$6,000
$1,424
Construction Contract
$100,000
$114,986
Construction Management
$6,000
$1,787
Contingency
$10,000
$0
CIP Overhead
$3,000
$2,242
Total Uses
$126,000
$126,000
Sources
Transit Occupancy Tax
$126,000
$126,000
Total Sources
$126,000
$126,000
ATTACHMENTS
1. Resolution
2
Attachment 1
RESOLUTION ACCEPTING COMPLETION OF THE PETALUMA FIRE STATION 91
ROOF OVERLAY AND REPLACEMENT PROJECT
WHEREAS, in accordance with Section 68 of Article X of the City of Petaluma Charter,
Section 20162 of the California Public Contract Code and other applicable law, the City of
Petaluma solicited bids for the Petaluma Fire Station #1 Roof Overlay and replacement project
("Project"); and
WHEREAS, bids for the Project were opened on April 26, 2018, in accordance with
California Public Contract Code Section 4104.5 and other applicable law; and
WHEREAS, the apparent low bid for the Project was the bid of Henris Supply, Inc., in
the amount of $107,375.90; and
WHEREAS, by Resolution No. 2018-083 adopted March 21, 2018, the City Council of
the City of Petaluma found the bid of $107,375.90 for the Project to be the lowest responsive bid
and awarded the Project to Henris Supply, Inc., in that amount; and
WHEREAS, the following change orders affecting the Project amount have been
approved:
Change Order
Number Description Amount
CCO#1 Additional underlayment for drainage $9,610.00
Net Change Orders: $9,610.00; and
WHEREAS, the final construction contract amount as amended including all change
orders and the deletion of an unused allowance for minor roof repairs is $114,985.90; and
WHEREAS, City staff have inspected the Project and determined that it has been
completed in substantial accordance with the contract requirements subject to the Contractor's
continuing warranty and other obligations pursuant to the contract; and
WHEREAS, based on the foregoing, it is recommended that Council accepts the Project
on behalf of the City.
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NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Petaluma
as follows:
1. The contract entitled Fire Station 1 Roof Overlay and Replacement Project No.
C11201706 with a final construction contract amount of $114,985.90 is accepted as
complete subject to the Contractor's continuing warranty and other obligations pursuant
to the contract.
2. The City Clerk/Recording Secretary is hereby authorized and directed to file a Notice of
Completion concerning the Project with the Sonoma County Clerk's Office within ten
(10) days of the date of this Resolution.
3. Staff is hereby authorized and directed to release all undisputed retention not subject to
pending change orders within sixty (60) days of the date of this Resolution and in
accordance with the terms of the Project contract, the Petaluma City Charter, California
Public Contract Code Section 7107, and applicable law.
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