HomeMy WebLinkAboutStaff Report 3.E 12/03/2018DATE: December 3, 2018
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: Dan ` ASCE — Director, Public Works & Utilities
Diane R `mirez — Project Manager, Public Works & Utilities
SUBJECT: Resolution Accepting Completion of the Petaluma Community Center Concrete
Floor Slab Moisture Vapor Control Contract
RECOMMENDATION
It is recommended that the City Council adopt the attached Resolution Accepting Completion of
the Petaluma Community Center Concrete Floor Slab Moisture Vapor Control Contract for
Community Center Interior Repairs, Project No. C16201304.
BACKGROUND
The Community Center Interior Repairs project, C16201304, is addressing deficient interior
finishes after thirty years of facility operation. This project includes replacement of the vinyl tile
flooring in Meeting Rooms A -D, and Craft Rooms 1 and 2. This work required removal of the
existing floor tiles containing asbestos -containing glue, application of a concrete slab moisture
barrier, and installation of new vinyl flooring; each step completed through contracts with
separate specialty contractors.
The proposed action meets Council Goal: "Plan for and implement priority capital projects as
funding permits."
DISCUSSION
Initially the intended approach was to remove and replace the existing vinyl composition tiles
with same materials. After consulting with three flooring contractors, potential asbestos and
excessive concrete slab moisture levels were identified. An independent environmental services
company confirmed asbestos in the floor tile glue and that the concrete slab moisture content
exceeded levels appropriate for glued -in-place vinyl floor tile. Therefore, asbestos abatement and
moisture reduction were added to the project in order to complete the vinyl flooring replacement.
On August 6, 2018 the City Council adopted Resolution No. 2018-132 N.C.S. awarding the
contract for the Petaluma Community Center Concrete Floor Slab Moisture Control to the lowest
responsive bidder, JLS Environmental Services, Inc., for $32,439.00. The final construction
contract cost of $35,041.00 includes one change order for $2,602.00 for removing the track
mounted room partitions from Meeting Room A -D. This additional task was not in the original
scope but was needed to prevent damage to the new flooring. The contractor performed
satisfactorily, there are no disputed claims and the project was completed without any significant
incidents.
FINANCIAL IMPACTS
CIP Project C16201304 is included in the FY 18/19 budget with a budget of $388,000, funded
from Transient Occupancy Taxes. There are no budget adjustment requests at this time. After the
abatement of existing floor tiles, application of moisture barrier, and installation of vinyl flooring
$307,217 remains to make further repairs and improvements to the building's interior.
FY18/19 Adopted Budget & Adjustments
CIP C16201304
Community Center
Interior Repairs
FY 18/19 Adopted
Project Budget
Contract and
Project Costs to
Date
Environmental
Design
$10,000
$1,739
Construction Contract
$330,000
$75,969*
Construction Management
$15,000
$1,105
Contingency
$25,000
1 $0
CIP Overhead
$8,000
$1,970
Total
$388,000
$80,783
*This amount includes the contract costs of asbestos tile abatement for $22,966; installation of new
vinyl flooring for $17, 962; and the subject contract for application of a slab moisture barrier.
ATTACHMENTS
1. Resolution
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Attachment 1
RESOLUTION ACCEPTING COMPLETION OF THE PETALUMA COMMUNITY
CENTER CONCRETE FLOOR SLAB MOISTURE VAPOR CONTROL CONTRACT
FOR COMMUNITY CENTER INTERIOR REPAIRS, PROJECT NO. C16201304
WHEREAS, in accordance with Section 68 of Article X of the City of Petaluma Charter,
Section 20162 of the California Public Contract Code and other applicable law, the City of
Petaluma solicited bids for the Petaluma Community Center Concrete Floor Slab Moisture Vapor
Control Contract ("Project"); and
WHEREAS, bids for the Project were opened on June 28, 2018, in accordance with
California Public Contract Code Section 4104.5 and other applicable law; and
WHEREAS, the apparent low bid for the Project was the bid of JLS Environmental
Services, Inc., in the amount of $32,439.00; and
WHEREAS, by Resolution No. 2018-132 adopted August 6, 2018, the City Council of
the City of Petaluma found the bid of $32,439.00 for the Project to be the lowest responsive bid
and awarded the Project to JLS Environmental Services, Inc., in that amount; and
WHEREAS, the following change orders affecting the Project amount have been
approved:
Change Order
Number Description Amount
CCO#1 Remove hanging room partitions $2,602.00
Total Change Orders: $2,602.00; and
WHEREAS, the final contract amount as amended including all change orders is
$35,041.00; and
WHEREAS, City staff have inspected the Project and determined that it has been
completed in substantial accordance with the contract requirements subject to the Contractor's
continuing warranty and other obligations pursuant to the contract; and
WHEREAS, based on the foregoing, it is recommended that Council accepts the Project
on behalf of the City.
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NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Petaluma
as follows:
The contract entitled Petaluma Community Center Concrete Floor Slab Moisture Vapor
Control, Project No. C16201304 with a final construction contract amount of $35,041.00
is accepted as complete subject to the Contractor's continuing warranty and other
obligations pursuant to the contract.
2. The City Clerk/Recording Secretary is hereby authorized and directed to file a Notice of
Completion concerning the Project with the Sonoma County Clerk's Office within ten
(10) days of the date of this Resolution.
3. Staff is hereby authorized and directed to release all undisputed retention not subject to
pending change orders within sixty (60) days of the date of this Resolution and in
accordance with the terms of the Project contract, the Petaluma City Charter, California
Public Contract Code Section 7107, and applicable law.
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