HomeMy WebLinkAboutStaff Report 4.A 12/17/2018r
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DATE: December 17, 2018
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: Heather Hines, Planning Manager
SUBJECT: Resolution Authorizing the City Manager to Execute a Professional Services
Agreement with David Best for Public Art Services for a Public All Commission
RECOMMENDATION
It is recommended that the City Council adopt a Resolution Authorizing the City Manager to
Execute a Professional Services Agreement with David Best for Public Art Services for a Public
Art Commission on the Lynch Creek Trail at Lakeville St. and the Petaluma River.
BACKGROUND
The Petaluma Public Art Master Plan (PAMP), adopted by the City Council through Resolution
2013-064 N.C.S., includes detailed recommendations for enhancing Petaluma's public art
program. According to the PAMP, the City of Petaluma's public art program is committed to
enhancing the appearance and cultural richness of the City by incorporating works of art into
public spaces and fostering art within public view or access in private developments. The public
art program encourages the use of art to celebrate the City's rich history, its significant
environmental assets, and the diversity of its community as well as to salute creativity,
innovation, and artistic excellence. Among other things, the PAMP identifies sites for future
public art projects on public property using monies fiom the public art fund.
On April 18, 2017, the Water Street Public Art Selection Panel recommended two (2) artists for
final selection by the Public Art Committee. The two finalists recommended to the PPAC were
David Best of Petaluma and Brian Goggin of San Francisco. On May 31, 2017 the PPAC
interviewed both artists and selected Brian Goggin for the Water Street Public Art project.
The PPAC expressed a shared admiration of David Best's artwork and his ability to engage local
and aspiring artists as part of the design and development process. Although not ultimately
selected for the Water Street Public Art commission, the PPAC voted to invite David Best to
explore commissioning a piece of art at an alternative site identified in the PAMP.
David Best is an internationally acclaimed artist well known for building large elaborate temples,
modifying and decorating automobiles and buses, and creating intricate sculptures out of found
materials. Best's art career started at the age of 6 years old taking classes at the San Francisco
Art Institute where he later received a master's degree in sculpture. His work is collected by
preeminent museums and art collectors.
Best and the Temple Crew (fabricators and project contributors) have become revered for their
work at Burning Man Festival held in Nevada's Black Rock Desert. Similar works have been
replicated in communities from Nepal to Ireland with more in planning. Recent exhibits include
Smithsonian (2018-2019), Paradise Ridge Winery (concurrent), San Francisco's Hayes Valley,
and Sacramento Transit Station, a project recognized by Public Art Network Year in Review
(2015), American's for the Arts. On November 20, 2018, Blomberg Philanthropies announced
that David Best, as one of 5 internationally acclaimed artists, will work on a $1,000,000
commission for public art focused on healing after gun violence in Coral Springs, Florida.
Since the initial selection on May 31, 2017, Mr. Best has worked with the PPAC to select a site,
agree to an overall project budget, and discuss overall community process and timeline for
commissioning a piece. On June 22, 2017 the PPAC appointed a subcommittee to work directly
with the artist to select an appropriate site. Since that time the subcommittee and artist have
toured multiple sites and ultimately selected the city owned site on the Lynch Creek Trail at the
Petaluma River/Lakeville Street (Attachment 3). On January 25, 2018 the PPAC voted to
allocate $75,000 for the David Best public art commission at the Lynch Creels Trail site. The
scope of services (Attachment 1, Exhibit A) is the result of continued collaboration between the
artist, staff, and the PPAC.
DISCUSSION
As a result of ongoing coordination with the David Best Subcommittee and the artist himself, a
scope of work has been developed and is before the City Council for consideration. The contract
with the artist will be broken into two distinct phases with separate approvals by the Council to
ensure consideration after public outreach and preliminary design and before fabrication and
installation.
Phase 1 of the contract includes the following two tasks, some of which have been initiated as
part of the site selection and development of the scope of services:
Research and Outreach (January 2019 to March 2019)
The Artist in concert with City staff and PPAC subcommittee members, began research in
summer 2017 for the site selection. A title report has been obtained to document the context
and restrictions of the City owned parcel. Research will continue with City staff to determine
useable space for the commissioned artwork based on river wall plans and location of
potential electrical outlets.
In addition to his personal research process involving one-on-one meetings with members of
the public and surrounding business owners, the Artist will lead one community meeting.
This public meeting will involve inviting all interested community members to participate in
the process by sharing perspectives on the draft site-specific art concepts. The Artist will ask
attendees to share impressions of important aspects of the project site and site concerns. The
Artist will work with PPAC and staff to advertise the public meetings and other outreach
opportunities.
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The first community meeting will be held on location at Lynch Creek Trail at Lakeville
Street.. To maximize public input, the first meeting will be publicized for time and place and
held over two (2) days. The Artist will share his three (3) preliminary concepts with
community members, stakeholders, and PPAC and they will have an opportunity to engage
the artist, share their concerns and /or preferences with the concepts. Attendees will be
encouraged to write their impressions and concerns on comment cards to be' collected and
tabulated by staff. On both days, the Artist will be available on-site for a minimum of one
and a half hours.
Develop Draft Site -Specific Concept (March 2019 to May 2019)
Based on feedback received under Task 1, the Artist will develop a draft public art concept
for review by the PPAC, City, and stakeholders. The Artist will meet with the City's
Development Review Committee to receive feedback from relevant City departments about
the public art design within the context of the site.
With feedback, the Artist will revise his concept to conform to site-specific development
limitations. The artist will present the revised draft concept at a PPAC meeting for comments
and a recommendation from the PPAC. The revised draft concept will then be presented to
the City Council for consideration and approval of Phase 2 of the contract.
Phase 2 will include the following tasks:
Develop Final Site -Specific Concept (May 2019 to June 2019)
The Artist will finalize the public art concept for PPAC approval. The Final Site -Specific
Concept will be informed by feedback received through public engagement and technical
review during Phase 1. The Artist will present the final site-specific concept at a regularly
scheduled meeting of the PPAC for final approval before moving to permitting and
fabrication of the artwork.
Permitting, Fabrication, and Installation (June 2019 to August 2019).
The artist will prepare construction documents and obtain necessary permits to install the
public art piece(s). Artist will fabricate and install the public art piece(s).
Completion (August 2019 to October 2019)
A public ceremony will be held to unveil the art piece(s) upon installation.
The full scope of work is provided in Attachment 1 — Exhibit A.
Public Resources Code §21084 requires the California Environmental Quality Act (CEQA)
Guidelines to include a list of classes of projects which have been determined not to have a
significant effect on the environment and which shall, therefore, be considered exempt from the
provisions of CEQA. Based on current information available, the proposed public all project
appears to be categorically exempt from the provisions of CEQA under CEQA Guidelines
Page 3
§ 15303 (New Construction or Conversion of Small Structures) and by the General Rule (CEQA
Guidelines §15061(b)(3)). The project also does not trigger any of the exceptions to the
exemption outlined in CEQA Guidelines §15300.2.
FINANCIAL IMPACTS
The proposed contract expenditure is $75,000 from the Public Art Fund. The expenditure was
anticipated and is currently included in the City's FY 18/19 budget. The balance of the Public
Art Fund as of September 2018 is $448,026.
ATTACHMENTS
1. Resolution authorizing the City Manager to Execute a Contract with David Best
Exhibit A: Scope of Services
2. Past works by David Best
3. Proposed site at Lynch Creek Trail and Lakeville Street
Page 4
ATTACHMENT 1
RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A
PROFESSIONAL SERVICES AGREEMENT WITH DAVID BEST FOR PUBLIC ART
SERVICES FOR A PUBLIC ART COMMISSION ON THE LYNCH CREEK TRAIL AT
LAKEVILLE ST. AND THE PETALUMA RIVER
WHEREAS, on June 17, 2013, the City Council of the City of Petaluma adopted the
Petaluma Public Art Master Plan (Resolution 2013-064 N.C.S.), created by the Petaluma Public
Art Committee with consultant Chandra Cerrito/Art Advisors LLC; and
WHEREAS, the Petaluma Public Art Master Plan includes detailed recommendations for
enhancing Petaluma's public art program, including the identification of sites for future public art
projects on public property; and
WHEREAS, the Petaluma Public Art Master Plan identifies Pedestrian and Recreational
Pathways, including the Lynch Creek Trail, as sites, for future public art on public property, and
the City of Petaluma may implement a public art project on public property using the Public Art
Fund as outlined in the Public Art Master Plan; and
WHEREAS, on February 9, 2017, the Water Street Public Art Selection Panel reviewed
all complete Request for Qualifications submissions and invited six (6) finalists for subsequent
interviews, and on April 12, 2017 and April 18, 2017, the Selection Panel interviewed those six
(6) finalists and after continued deliberation recommended (2) artists, David Best of Petaluma and
Brian Goggin of San Francisco, to the Petaluma Public Art Committee; and
WHEREAS, at a special meeting on May 31, 2017, the Petaluma Public Art Committee
interviewed David Best and Brian Goggin, and ultimately selected Brian Goggin as the project
finalist for recommendation to the City. Council for consideration of contract award through a
Professional Services Agreement; and
WHEREAS, also at their special meeting on May 31, 2017 the PPAC invited David Best
to work with the committee to explore locations for a site specific art commission; and
WHEREAS, on June 22, 2017 the PPAC selected David Best for a public at commission
at a site to be determined and appointed a subcommittee to work with the artist to select an
appropriate site; and
WHEREAS, on August 22, 2017 the subcommittee visited potential sites, including the
Lynch Creek Trail site; and
WHEREAS, at their regular meeting of August 24, 2017 the PPAC authorized payment
of a title report for the City owned site along the Lynch Creek Trail at Lakeville Street as the
preferred site and to identify any easements or other restrictions on the property; and
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WHEREAS, at their regular meeting on January 25, 2018 the PPAC approved a $75,000
budget for the David Best public art commission; and
WHEREAS, the subcommittee has continued to meet with David Best to evaluate the site
and clarify design, timeline, and budget for the public art commission; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PETALUMA AS FOLLOWS:
1. The foregoing recitals are true and correct and incorporated herein by reference.
2. The Petaluma Public Art Committee recommended David Best ("the artist") for contract award
for a site specific public art commission based on his strong artistic merit, extensive experience
creating artworks in public spaces, and demonstrated interest in and understanding of Petaluma
as evidenced by his participation in the Water Street Public Art RFQ process and subsequent
collaboration with the appointed subcommittee.
3. Based on its review of the entire record herein, including the December 17, 2018 City Council
staff report, all supporting, referenced, and incorporated documents and all comments received
and foregoing findings, the City Council hereby authorizes the City Manager to execute the
Professional Services Agreement, attached hereto as Exhibit A, with David Best for Public
Art Services for a public art commission in an amount not to exceed $75,000.00 for a two
phase scope of work and a two (2) year term terminating December 17, 2020, with a possible
one year one time extension, upon provision of certificates of insurance and other required
documentation acceptable to the City Attorney and City Risk Manager.
1-2
CITY OF PETALUMA
SCOPE OF SERVICES
David Best
2965 Sonoma Mountain Rd.
Petaluma, CA 9454
707-540-3122
bestart@earthlink.net
mh•707@earthlink.net
PURPOSE
Attachment 1— Exhibit A
To create and install a site-specific public art piece on the city owned parcel at the Lynch Creek Trail and
Lakeville Street/Petaluma River (see attached project site map on Parcel Report APN 007-071-007).
BACKGROUND
The Petaluma Public Art Master Plan (PAMP), adopted by the City Council through Resolution 2013-064
N.C.S., includes detailed recommendations for enhancing Petaluma's public art program. According to the
PAMP, the City of Petaluma's public art program is committed to enhancing the appearance and cultural
richness of the City by incorporating works of art into public spaces and fostering art within public view or
access in private developments. The public art program encourages the use of art to celebrate the City's
rich history, its significant environmental assets, and the diversity of its community as well as to salute
creativity, innovation, and artistic excellence. Among other things, the PAMP identifies sites for future
public art projects on public property using monies from the public art fund.
On April 18, 2017, the Water Street Public Art Selection Panel recommended two artists for final selection
by the Public Art Committee. The two finalists recommended to the PPAC were David Best of Petaluma
and Brian Goggin of San Francisco. On May 31, 2017 the PPAC interviewed both artists and selected Brian
Goggin for the Water Street Public Art project.
The PPAC expressed a shared admiration of David Best's artwork and his ability to engage local and
aspiring artists as part of the design and development process. Although not ultimately selected for the
Water Street Public Art commission, the PPAC invited David Best to explore commissioning a piece of art
at an alternative site identified in the PAMP.
David Best is an internationally acclaimed artist well known for building large elaborate temples, modifying
and decorating automobiles and buses, and creating intricate sculptures out of found materials. Best's art
career started at the age of 6 years old taking classes at the San Francisco Art Institute where he later
received a master's degrees in sculpture. His work is collected by preeminent museums and art collectors.
Best and the Temple Crew (fabricators and project contributors) have become revered for their work at
Burning Man Festival held in Nevada's Black Rock Desert. Similar works have been replicated in
communities from Nepal to Ireland with more in planning. Recent exhibits include Smithsonian (2018-
2019), Paradise Ridge Winery (concurrent), San Francisco's Hayes Valley, and Sacramento Transit Station,
a project recognized by Public Art Network Year in Review (2015), American's for the Arts. On November
20, 2018, Blomberg Philanthropies announced David Best as one of five internationally acclaimed artists
who will work on a $1,000,000 commission for public art focused on healing after gun violence in Coral
Springs, Florida.
A-1
Attachment 1— Exhibit A
SCOPE OF SERVICES
Under this contract, David Best will design, fabricate, and install a site-specific public art project for the
City of Petaluma on the city owned parcel on the Lynch Creek Trail at Lakeville St. and the Petaluma River.
The project is expected to conclude at the end of 2019. The contract with the artist will be broken into two
distinct phases with separate approvals by the Council to ensure consideration after public outreach and
preliminary design and before final design, fabrication, and installation.
TASK 1: RESEARCH & OUTREACH
Task IA: Research Project Site.
The Artist in concert with city staff and PPAC subcommittee members began research in summer 2017
for the site selection. A title report has been obtained to document the context and restrictions of the
city owned parcel. Research will continue with city staff to determine useable space for the
commissioned artwork based on river wall plans and location of potential electrical outlets. The artist's
personal research process will also involve one-on-one meetings with members of the public and
surrounding business owners.
Task 111: Develop 3 Draft Site -Specific Concept.
Based on Mr. Best's research, he will develop three site-specific concepts for review at a public
meeting.
Task 1C: Community Outreach and Stakeholders.
In addition to his personal research process involving one-on-one meetings with members of the public
and surrounding business owners, the Artist will lead a two-day community meeting. The community
meeting will involve inviting all interested community members to participate by sharing perspectives
on the three draft art concepts. The Artist will ask attendees to share impressions of important aspects
of the project site and site concerns. The Artist will work with PPAC and staff to advertise the public
meetings and other outreach opportunities.
The community meeting will be held on location at Lynch Creek Trail at Lakeville Street. To maximize
public input the meeting will be held over two days. The Artist will share his three preliminary concepts
with community members, stakeholders, and PPAC and they will have an opportunity to engage the
artist, share their concerns and /or preferences with the concepts. Attendees will be encouraged to write
their impressions and concerns on comment cards to be collected and tabulated by staff. On both days,
the Artist will be available on-site for a minimum of one and a half hours.
TASK 2: DEVELOP DRAFT SITE-SPECIFIC CONCEPT
Task 2A: Develop Draft Site -Specific Concept.
Based on feedback received under Task 1, the Artist will develop a draft public art concept for review
by the PPAC, City, and stakeholders as outlined below.
Task 213: Review Draft Concept with City Representatives.
A-2
Attachment 1— Exhibit A
The Artist will meet with the City's Development Review Committee to receive feedback from relevant
city departments about the revised design within the context of the site. Based on feedback from various
departments, the Artist will revise the concept to conform to site-specific development limitations (e.g.,
materials, placement, and size) and ask any questions related to the site or project prior to developing
the final draft public art concept.
Task 2C: Revise Draft Concept.
Revise draft site-specific concept as needed per PPAC/City/Stakeholder input.
Task 21): Community Outreach and Stakeholders.
The artist will present the revised concept at a PPAC meeting for comments as well as receive any
comments from members of the public participating in the meeting. A recommendation from the PPAC
and the revised draft concept will be presented to the City Council for consideration and approval of
Phase 2 of the contract.
PHASE 2
TASK 3: DEVELOP FINAL SITE-SPECIFIC CONCEPT
Task 3A: Develop Final Site -Specific Concept.
Finalize the site-specific concept as necessary based on input gathered at the Public Art Committee
Meeting or otherwise. Final all concept shall be reviewed by the PPAC prior to commencing permitting,
fabrication, and installation.
Task 4: PERMITTING, FABRICATION, AND INSTALLATION
Task 4A: Construction Permitting.
Provide to -scale construction documents accompanied by either a 3D rendering or model (if applicable)
and obtain necessary permits to install the public. art piece(s) (e.g., encroachment permit).
Task 4B: First % of Fabrication.
Fabricate public art piece within the agreed upon time frame to approximately 50% completion.
Task 4C: Second % of Fabrication.
Fabricate public art piece within the agreed upon time frame to 100% completion.
Task 41): Site Prep and Installation.
Install the public art piece within the agreed up on time frame.
During all stages included in overall Task 4, Artist may utilize subcontractors, in accordance with the
relevant terms of the Professional Services Agreement.
WIM
Attachment 1- Exhibit A
Task 5: COMPLETION
Task 5A: Unveiling Ceremony.
Attend a public ceremony to unveil the art piece upon installation.
EXPECTED TIMEFRAME & BUDGET
DELIVERABLE EXPECTED TIMEFRAME 1
COST
Phase 1'Contract
1. RESEARCH & OUTREACH
-------- ----- -
_ lA) Research Protect Site---------------------------------------------------------
Januar 2019
-$5,000
1B) Develop 3_Draft Site -Specific Concept
________February----March-2.019
_ _________ ______included
1C Commune Outreach and Stakeholders
-�--------------------- ---------------
-
March 2019
included -
2.`DEVELOP DRAFT SITE-SPECIFIC CONCEPT
2A) DevelopFinalSite-Specific Concept
- -- - - --
March - April 2019
$5,000
------------
2B) Review Draft Concept with_City Representatives
_______
April_- May 2019
included
2C) Revise Draft Concept____
APr11__ _Mai 2019
included
2D CommunityOutreach and Stakeholders
- ----) ------p
Aril - Ma 2019 -
included
Phase 2 Contract
3. DEVELOP FINAL SITE-SPECIFIC CONCEPT
3A) Revise Final Concept
May -June -2019
$5 000
4. PERMITTING, FABRICATION, & INSTALLATION
_4A) Construction Permitting---------------------------------------------------
-----------
June 201-910,000
4B) First 11/2 of Fabrication
___
June - August 2019_______
$20,000
4C) Second 1/2 of Fabrication
------ - -Se n ---------------- -----
June August 2019
$20,000
StePL p and Installation
--p -------- -------- ------ - ------
June - Au ust2019$10,000
g -
5.)
SA) Unveiling Ceremony ------- ------
_________
August --_-October 2019 _
included
TOTAL
$75,000'
1. The all-inclusive award amount is $75,000 for the artwork. This budget includes artist fees, design fees, travel expenses, all materials and
fabrication cost, lighting, insurance costs, site -preparation costs, traffic control costs, engineering expenses, shipping and transportation to site,
installation, any applicable permit fees and taxes, any costs associated with the development of a site-specific concept, and any other expenses
related to the design including fabrication and installation. The artwork and all rights to it shall be owned by the City of Petaluma.
M
Past work of David Best
Esperanza(2015)
Franklin Station Transit Station
ATTACHMENT 2
"The arch's carved design evokes a shrine or temple, similar to Best's other works, such as the wooden temples he creates to
be burned at the annual Burning Man festival... Best wanted to create a welcoming gateway to the neighborhood.
immute, Sacramento Bee, July 29, 2015
Selections from Burning Man:
Public Art Projects:
(2015), Patricia's Green, Hayes
Valley, SF Arts Commission
2017, Art Car
Temple of Eden (2017) Paradise Ridge Winery,
Voigt Family Foundation
2012, Art Bus
The Temple (2015) Derry/London
Installation shot of David Best,
Temple for No Spectators: The Art of
Burning Man, Smithsonian, 2018,
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ATTACHMENT 3
ytALU
City of Petaluma
Parcel Report APN:007071007
1858
Site Address
Situs Address 1 0 LAKEVILLE ST
Situs Address 2 PETALUMA CA
Situs Zip 94952
Owner Information
Owner Name
PETALUMA COMMUNITY DEV
Building Sq Ft
COMMISSION
Mailing Address 1
C/O WARREN SALMONS
Mailing Address 2
11 ENGLISH ST
Mailing Address 3
PETALUMA CA 94952-2610
Mailing Address 4
0281
Subdivision
Building Sq Ft
2,400
Year Built
1958
Land Sq Ft
7,653
Bedrooms
0
Use Code
0281
Baths / Half Baths
0/0
Use Code Desc.
SPECIALTY SHOP
(TIRES, BRAKES)
Total Rooms
0
_
-
Tax Year
Stories
0
Total Value
Buildings 1
Structure Value
Units
Land Value
Last Sale Date
Last Sale Doc
Last Sale Price
10/16/17 Page 1
Copyright 2016, City of Petaluma