HomeMy WebLinkAboutStaff Report 5.D 02/04/2019DATE: February 4, 2019
Agenda Item #5.D �
TO: Honorable Mayor and Members of the City Council through City Manager
FRO Amy Reeve, Director of Human Resources
SUBJECT: Resolution Amending the Classification and Compensation Plan by Establishing
the Classification and Pay Range of Senior Mechanical Facilities Technician,
Authorizing the Position Allocation of One Senior Mechanical Facilities
Technician, and Eliminating the Position Allocation of One Facilities
Maintenance Worker II
RECOMMENDATION
It is recommended that the City Council adopt the attached Resolution Amending the
Classification and Compensation Plan by Establishing the Classification and Pay Range of
Senior Mechanical Facilities Technician, Authorizing the Position Allocation of One Senior
Mechanical Facilities Technician, and Eliminating the Position Allocation of One Facilities
Maintenance Worker II.
BACKGROUND
Facilities Maintenance is a subdivision within the Parks and Facilities Maintenance division of
Public Works and Utilities. The Facilities crew is currently comprised of Facilities Maintenance
Worker I and II, who both report to the Parks and Facilities Maintenance Manager. The Facilities
Maintenance Worker II classification was last revised in 2006 and no longer adequately
represents the highly -skilled technical duties being conducted.
DISCUSSION
The Senior Mechanical Facilities Technician differs from the Facilities Maintenance Worker I
and II series in that it is a journey level position tasked with handling electrical and mechanical
equipment, facility infrastructure, and encompasses lead worker responsibilities. The current
incumbent in the Facilities Maintenance Worker II role has been working in a facilities
maintenance capacity with the City for over eighteen years. The incumbent meets the
requirements of the Senior Mechanical Facilities Technician and has been conducting the
technical duties described. Therefore, following approval, the incumbent of Facilities
Maintenance Worker II will be reclassified to Senior Mechanical Facilities Technician. The
classification of Senior Mechanical Facilities Technician is a newly developed position which
better represents the highly -skilled technical duties required and provides another tier of
leadership below the Parks and Facilities Maintenance Manager.
The proposed Senior Mechanical Facilities Technician classification has been evaluated by
Bargaining Unit 3, American Federation of State, County and Municipal Employees
("AFSCME"). AFSCME has reviewed the job description and salary recommendation and
supports the establishment of this new classification. It is expected that the position will be filled
through an internal reclassification process.
It is recommended the City Council establish the classification of Senior Mechanical Facilities
Technician. The attached position classification summarizes major responsibilities and sets
minimum qualifications. The attached resolution establishes a salary range for the position. The
recommended annual salary range of $70,428.80 to $85,612.80 mirrors the salary range for
Facilities Maintenance Worker 11.
FINANCIAL IMPACTS
There are no financial impacts for establishing this new classification and reclassifying the
current Facilities Maintenance Worker II incumbent to Senior Mechanical Facilities Technician.
ATTACHMENTS
1. Resolution and Exhibit A
2
Resolution No. 2019 -XXX N.C.S.
of the City of Petaluma, California
RESOLUTION AMENDING THE CLASSIFICATION AND COMPENSATION
PLAN BY ESTABLISHING THE CLASSIFICATION AND PAY RANGE OF
SENIOR MECHANICAL FACILITIES TECHNICIAN, AUTHORIZING THE
POSITION ALLOCATION OF ONE SENIOR MECHANICAL FACILITIES
TECHNICIAN, AND ELIMINATING THE POSITION ALLOCATION OF ONE
FACILITIES MAINTENANCE WORKER II
WHEREAS, the City wishes to keep its Classification and Compensation Plan
current and amendments or revisions to the Classification and Compensation Plan are
effective upon approval by the City Council; and,
WHEREAS, the City Manager/ Personnel Officer has determined that certain
duties and responsibilities are appropriately allocated to the classification of Senior
Mechanical Facilities Technician (as attached hereto and marked Exhibit A); and,
WHEREAS, the pay range for the classification of Senior Mechanical Facilities
Technician as listed below is hereby recommended, effective with the adoption of this
Resolution.
Classification Title
Pay Range Per Month
Senior Mechanical Facilities
Technician
$5,869.07 - $7,134.40
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Petaluma:
Approves the amendment to the Classification and Compensation Plan as
written in this Resolution including the amendment in the Competitive
Service of the Personnel System.
2. Takes this action pursuant to Personnel Code 3.04.020 and Personnel
Rules and Regulations (Rule IV- Classification and Rule V —
Compensation) and, that the notice of this action has been properly posted.
Authorizes the position allocation of one Senior Mechanical Facilities
Technician effective with the adoption of this Resolution.
4. Eliminates the position allocation of one Facilities Maintenance Worker II.
9
L EXHIBIT A
CITY OF PETALUMA
CLASS SPECIFICATION
r s 5 $ Date: 02/04/2019
Job Class: 03SMFT
Senior Mechanical Facilities Technician
Summary
Lead and perform a variety of skilled and semiskilled tasks at a journeyman or higher skill level
pertaining to the installation, maintenance, repair and service of the electrical and mechanical
equipment, facility infrastructure, structures and roofs; and provide technical support to City
project and program managers.
Class Characteristics
This is the advanced journey level and lead for the skilled trade functions. General supervision is
provided by the Parks and Facilities Maintenance Manager.
This class can be distinguished from the Facility Maintenance I/II by its lead worker role and its
responsibility for providing technical expertise and troubleshooting regarding the most complex
maintenance and repair issues, lead work and training of staff in lower classifications.
Essential Duties, Shills, and Demands of the Position
The duties, skills and demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable accommodations
may be made to enable individuals with a disability to perform the essential duties, skills and
demands.
Duties:
Lead and perform maintenance and repair duties for the City's structures and related facilities.
Plan, schedule, and monitor the work of subordinate staff engaged in repair activities; prioritize
and distribute assignments; prepare daily work schedules; monitor productivity, efficiency and
quality of work performed; provide standard maintenance procedures for operating staff and
maintenance staff for routine preventative maintenance procedures; provide input to supervisors
and managers regarding assigned staff performance; monitor and input work status to work order
and asset management system.
Inspect, maintain, troubleshoot, repair, and service facilities, heating, air conditioning and
ventilation systems, electrical systems, and plumbing systems; coordinate, supervise and inspect
outside contractors.
Perform preventive and predictive maintenance checks and servicing on equipment; develop and
monitor maintenance schedules.
Monitor supplies and maintain appropriate inventories; estimate quantities of materials and
supplies needed and place orders; recommend and assist with equipment purchases including
budget planning for operating and major purchases; oversee the maintenance of time, material,
work order, and equipment use records.
Rebuild equipment by disassembling, cleaning, ordering replacement parts, repairing mechanical
malfunctions, and reassembling and testing.
Train staff in work techniques, use of equipment, and safety programs and techniques such as
confined space entry procedures and lift station maintenance safety procedures.
Adhere to safety orders and comply with federal and OSHA regulations in all aspects of work.
Confer with engineers, contractors, vendors, other City departments, and staff as needed
regarding assigned projects, project scheduling, material purchases, work assignments, office
procedures, and work production; make recommendations as appropriate regarding the design,
installation, and maintenance of building and facility mechanical systems.
Read and interpret construction plans, specifications and schematics; provide input on design
drawings and specification and recommend changes if appropriate.
Operate and maintain a variety of hand and power tools used in the performance of assigned
duties.
Fabricate parts and equipment as needed such as mounts, brackets and shields; operate welding
and cutting equipment.
Perform general plumbing, electrical and carpentry duties as required.
Establish standby lists to ensure that personnel are available for problems which might occur
after work hours, on weekends, and holidays.
Responsible for the administration of outside contract work.
Prepare reports, forms, correspondence, and related documentation regarding assigned
operations; ensure that all required forms and reports are properly completed and filed in a
timely manner.
Perform related duties as assigned.
Skills/Abilities:
Lead and perform skilled and semi -skilled work pertaining to the installation, maintenance,
repair, and service of electrical, facility structural, and mechanical equipment.
Assign, direct, and monitor the work of others; provide training and leadership to subordinate
employees.
Troubleshoot and diagnose malfunctions with HVAC, electrical, and mechanical building and
facility equipment.
Operate a variety of hand and power tools; monitor and test equipment.
Read and interpret drawings, blueprints, and specifications.
Understand a variety of technical instructions in text, mathematical, or diagram form.
Prepare technical reports and documents.
0
Present information to supervisors and managers in a clear, concise, and effective manner.
Respond to emergency situations in a timely manner.
Make sound decisions and meet critical deadlines.
Define problems, collect data, establish facts, and draw valid conclusions.
Communicate effectively, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of the
work.
Physical Demands and Work Environment:
While performing the duties of this job, the employee is frequently required to sit, stand, walls,
talk, hear, and reach with hands and arms. The employee is frequently required to use hands to
finger, handle, or feel objects, tools, or controls, and will frequently be required to enter data into
a terminal, personal computer, or keyboard device and operate office equipment requiring
repetitive arm/hand movement. The employee is occasionally required to climb, balance, stoop,
kneel, crouch, or crawl, taste or smell. The employee must be able to perform heavy physical
labor, including having sufficient strength to lift, carry and/or move items up to 75 pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision,
peripheral vision, depth perception, and the ability to adjust focus. While performing the
duties of this job, the employee is occasionally exposed to outside weather conditions and
wet conditions. Other work conditions include exposure to unpleasant odors, mechanical parts,
fumes, airborne particles, and moderate noise levels. There is risk of exposure to hazardous
fumes and substances. Employees must operate vehicles and equipment in order to perform job
duties. Employees may be required to work overtime, weekends, and/or holidays and may
perform on call duties.
Qualifications
Knowledge of:
Typical operations, services, and activities within city facilities.
Principles, methods, materials, and tools employed in the repair and maintenance of pumps,
motors, HVAC, electrical, and facility mechanical equipment and structures.
Occupational hazards and safety precautions necessary in maintenance work.
Basic plumbing and electrical principles.
Practices and techniques of metal cutting and welding.
Principles and practices of employee supervision, leadership, and training.
Report writing and records maintenance.
Standard principles and practices of purchasing and inventory control.
Methods and techniques of developing and implementing a preventive and predictive
maintenance program.
7
Standard business computer applications including Microsoft Windows and Office and
computerized maintenance management systems.
Education and Experience:
Any combination equivalent to the education and experience likely to provide the required
knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities
would be.-
Education:
e:
Education:
Equivalent to graduation fiom high school; additional technical or college -level course work is
highly desirable.
Experience:
Five years of increasingly responsible experience performing maintenance, construction and
repair duties.
Certifications/Licenses:
Possession of a valid California Class C driver's license with a satisfactory driving record.
Possession of an EPA Universal Refrigerant recovery license.
Possession of a California Contractor's C-10 Electrical License or equivalent union or state
document is desirable.
Possession of a California Contractor's C-20 HVAC license or equivalent union or state
document is desirable.
Possession of a California Contractor's `B" General Contractor's License is desirable.
Additional Requirements:
May be required to work on-call.
May be required to work overtime as needed.
Established: 02/04/2019
Resolution #:
Department: Public Works and Utilities
FLSA Status: Non -Exempt