HomeMy WebLinkAboutStaff Report 5.C 02/04/2019DATE: February 4, 2019
Agenda Item #5.0 II
TO: onorable Mayor and Members of the City Council through City Manager
FRO y Reeve, Director of Human Resources
SUBJE Resolution Amending the Classification and Compensation Plan by Establishing
the Classification and Pay Range of Mechanical and Electrical Maintenance
Supervisor
RECOMMENDATION
It is recommended that the City Council adopt the attached Resolution Amending the
Classification and Compensation Plan by Establishing the Classification and Pay Range of
Mechanical and Electrical Maintenance Supervisor.
BACKGROUND
Currently, a team of fourteen staff under the supervision of the Water Recycling Facility
Operations Supervisor are responsible for the operations and maintenance of the Ellis Creek
Water Recycling Facility (ECWRF), two recycled water pump stations, and nine sewage pump
stations. ECWRF and the other facilities are operated 24 hours per day. The facilities rely upon
complex mechanical equipment and sophisticated electrical controls and instrumentation. Timely
and comprehensive maintenance of the mechanical and electrical equipment is essential to
continued operational reliability. Due to the complexity and constant oversight required for
mechanical and electrical equipment continuity, the Public Works and Utilities Department has
identified the need for a Mechanical and Electrical Maintenance Supervisor position. This
position will be responsible for directing, overseeing, and supervising the maintenance and repair
of mechanical and electrical equipment at the ECWRF and related wastewater facilities.
DISCUSSION
The ECWRF is approaching biological treatment design capacity and recycled water treatment
capacity. Maintaining treatment processes that are at capacity can be challenging, because
equipment is more likely to fail and there are limited opportunities to take equipment out of
service for maintenance. This places greater importance on advance planning, early identification
of problems, and frequent monitoring. Furthermore, ECWRF has reached an age of ten years and
therefore, requires more extensive maintenance, replacement, and overhaul of equipment. The
electrical components, instrumentation, and SCADA (System Control and Data Acquisition)
system require regular calibration and maintenance to ensure reliable and accurate operation of
the treatment plant and other facilities.
In addition to the maintenance needs of existing equipment, substantial new equipment has been
or is in the process of being added to the ECWRF and other facilities, including new headwork,
screens, an additional digester, gravity belt thickener, and sludge heating equipment. Currently in
construction are a new High Strength Waste collection facility, a new screw press, and facilities
for Compressed Natural Gas treatment, compression, and fueling. These facilities will
significantly increase the amount of mechanical and electrical equipment and their maintenance
needs.
The maintenance tasks are tracked by a state-of-the-art Computerized Maintenance Management
System (CMMS) and an Asset Management System, but ECWRF and other facilities require
greater oversight and planning for a comprehensive maintenance program. The span of control
for responsibility and staffing of the Water Recycling Facility Operations Supervisor has
increased to a point where the workload cannot be effectively managed by one person. The
Mechanical and Electrical Maintenance Supervisor position will focus on providing the
necessary additional resource and support for supervision of equipment maintenance, allowing
the Operations Supervisor to focus on wastewater treatment and operations.
It is recommended that the City Council approve the classification of Mechanical and Electrical
Maintenance Supervisor to be responsible for directing, overseeing, and supervising the
maintenance and repair of mechanical and electrical equipment at the ECWRF and related
wastewater facilities. The five -existing mechanical/electrical staff in the Environmental Services
Division would report to the Mechanical and Electrical Maintenance Supervisor. With this new
position, operation and maintenance of the City's stormwater pump stations will transfer from
the Operations Division to mechanical/electrical maintenance staff.
The attached position classification summarizes major responsibilities and sets minimum
qualifications. The attached resolution establishes a salary range for the position. In setting a
salary range, both the external market and internal pay structure were considered. With respect to
internal parity, similar supervisory -level positions were analyzed to ensure consistency and
issues of potential compaction were avoided by considering the pay structure of subordinate
positions. Currently, Environmental Services Supervisor has a monthly salary range of $7,739.33
- $9,406.80 while the series level right below this proposed position, Senior Mechanical
Technician, is paid between $6,964.53 - $8,463.87 monthly. The monthly range of $7,661.33 -
$9,311.47 is recommended for the Mechanical and Electrical Maintenance Supervisor, which is
comparable to other ECWRF supervisory -level positions and in line with the pay structure of
subordinate positions.
The proposed Mechanical and Electrical Maintenance Supervisor classification has been
evaluated by Bargaining Unit 9, of the Petaluma Professional & Mid -Managers Association
("PPMMA"). PPMMA has reviewed the job description and salary recommendation and
supports the establishment of this new classification.
FINANCIAL IMPACTS
The recommended salary range for Mechanical and Electrical Maintenance Supervisor is
$91,936.00 — $111,737.60 annually. The total annual compensation for this position, including
salary and benefits, ranges between approximately $138,213.70 - $162,438.15. The
recommended Mechanical and Electrical Maintenance Supervisor positon will be paid ninety-
five percent out of wastewater enterprise funds, and five percent out of stoarmwater funds. This
position has received approval for one full-time allocation in the FYI 8-19 budget.
ATTACHMENTS
1. Resolution and Exhibit A
ATTACHMENT 1
Resolution No. 2019 -XXX N.C.S.
of the City of Petaluma, California
RESOLUTION AMENDING THE CLASSIFICATION AND COMPENSATION
PLAN BY ESTABLISHING THE CLASSIFICATION AND PAY RANGE OF
MECHANICAL AND ELECTRICAL MAINTENANCE SUPERVISOR
WHEREAS, the City wishes to keep its Classification and Compensation Plan
current and amendments or revisions to the Classification and Compensation Plan are
effective upon approval by the City Council; and,
WHEREAS, the City Manager/ Personnel Officer has determined that certain
duties and responsibilities are appropriately allocated to the classification of Mechanical
and Electrical Maintenance Supervisor (as attached hereto and marked Exhibit A); and,
WHEREAS, the pay range for the classification of Mechanical and Electrical
Maintenance Supervisor as listed below is hereby recommended, effective with the
adoption of this Resolution.
Classification Title
Pay Range Per Month
Mechanical and Electrical
Maintenance Supervisor
$7,661.33 - $9,311.47
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Petaluma:
1. Approves the amendment to the Classification and Compensation Plan as
written in this Resolution including the amendment in the Competitive Service
of the Personnel System.
2. Takes this action pursuant to Personnel Code 3.04.020 and Personnel Rules
and Regulations (Rule IV -Classification and Rule V -Compensation) and, that
the notice of this action has been properly posted.
EXHIBIT A
L CITY OF PETALUMA
CLASS SPECIFICATION
s Date: 02/04/2019
r g g $ Job Class: 09MEMS
Mechanical and Electrical Maintenance Supervisor
Summary
Plan, assign, supervise, and track the maintenance and repair of mechanical and electrical
equipment, instrumentation, process structures and piping at the Ellis Creek Water Recycling
Facility, wastewater pump stations, recycled water distribution system, and storm water pump
stations. Oversee the operations of the City's storm water pumping stations.
Class Characteristics
General direction is provided by the Environmental Services Manager. Responsibilities include
the direct supervision of maintenance staff including Senior Mechanical Technician, Mechanical
Technician, and Water Resource Technician.
This class is distinguished from the Environmental Services Manager by the latter's
responsibility for the overall management of the division. This class can be distinguished fiom
the Senior Mechanical Technician by its supervisory role and responsibility for budgeting,
planning, scheduling, and assigning mechanical and electrical maintenance activities.
Essential Duties, Skills, and Demands of the Position
The duties, skills and demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable accommodations
may be made to enable individuals with a disability to perform the essential duties, skills and
demands.
Duties:
Budget, plan, assign, contract for, track, and supervise maintenance activities and the work of
crews maintaining and repairing mechanical and electrical equipment.
Schedule maintenance activities on mechanical, electrical, instrumentation, and control systems
with the approval of the Operations Supervisor or Manager directly responsible for the operation
of the related system(s).
Supervise, train, and evaluate assigned staff, take disciplinary action as appropriate; participate
in the selection of staff.
Recommend and assist in the implementation of goals and objectives; implement policies and
procedures.
Evaluate maintenance activities and recommend improvements and modifications; prepare
various reports.
Prepare daily work schedules; monitor productivity, efficiency and quality of work performed;
create standard maintenance procedures for routine preventative maintenance procedures.
Supervise the inspection, maintenance, troubleshooting, and repair of facilities, mechanical and
electrical equipment, and instrumentation; provide direction on difficult and complex
maintenance and repair projects.
Implement best practices for preventative and predictive maintenance.
Implement and maintain the facility's preventative and corrective maintenance management
systems; develop, monitor and track maintenance schedules and service intervals.
Manage supplies and maintain appropriate inventories of parts, materials, and tools; estimate
quantities of materials and supplies needed and place orders; oversee the maintenance of time,
material, work order, and equipment use records.
Adhere to all applicable City, state and federal laws, safety orders, regulations, and policies; train
staff and ensure compliance with federal and OSHA regulations in all aspects of work including
confined space entry, lock -out tag -out procedures, and electrical safety.
Confer with engineers, contractors, vendors, other City departments, and staff as needed
regarding assigned projects, project scheduling, material purchases, work assignments, office
procedures, and work production.
Read and interpret project plans and schematics; provide input on design plans and
specifications; prepare standards for mechanical and electrical equipment to be used in
contracting; and, if appropriate, recommend project scope and changes to design of projects.
Participate in planning and reviewing design, upgrade and expansion projects involving
mechanical, electrical, and controls systems; oversee bidding, contracting, and administration of
contract work related to electrical and mechanical system maintenance or repairs.
Assess existing mechanical and electrical facilities and prepare written justifications for
improvement expenditures.
Communicate regularly and effectively with management to review and prioritize workload.
Prepare reports, forms, correspondence, and related documentation regarding maintenance
activities; ensure that all required forms and reports are properly completed and filed in a timely
manner.
Assist and advise on the maintenance and repair of other City mechanical and electrical
equipment, including potable water pump stations, river gauge system, and D Street Bridge, as
requested.
Perform related duties as assigned.
Skills/Abilities:
Supervise skilled and semi -skilled staff on work pertaining to the installation, maintenance, and
repair of electrical and mechanical equipment; provide training and leadership to subordinate
employees.
Manage budgets and prepare purchasing requests; engage in bidding and negotiations; monitor
and control expenditures.
Read and interpret drawings, blueprints, and specifications.
Understand a variety of technical instructions in text, mathematical, or diagram farm.
Prepare a variety of technical and administrative reports and documents; present information to
management in a clear and concise manner in verbal and written form.
Enter confined spaces to inspect and supervise maintenance activities; may be the designated
entrant, attendant, or entry supervisor on a confined space entry team.
Respond to emergency situations in a timely manner.
Make sound decisions and meet critical deadlines.
Define problems, collect data, establish facts, and draw valid conclusions.
Utilize standard business computer hardware and software to maximize productivity and
efficiency, including Microsoft Word, Outlook, and Excel; utilize and manage computerized
maintenance management systems; understand SCADA systems.
Communicate effectively, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of the
work.
Physical Demands and Work Environment:
While performing the duties of this job, the employee is frequently required to sit, stand, walk,
talk, hear, and reach with hands and arms. The employee is frequently required to use hands to
finger, handle, or feel objects, tools, or controls, and will frequently be required to enter data into
a terminal, personal computer or keyboard device and operate office equipment requiring
repetitive arm/hand movement. The employee is occasionally required to climb, balance, stoop,
kneel, crouch, or crawl, or smell. The employee must be able to perform heavy physical labor,
including having sufficient strength to lift, carry and/or move items up to 50 pounds. Specific
vision abilities required by this job include close vision, distance vision, color vision, peripheral
vision, depth perception, and the ability to adjust focus. While performing the duties of this job,
the employee is occasionally exposed to outside weather conditions and wet conditions. Other
work conditions include exposure to unpleasant odors, mechanical parts, fumes, airborne
particles and moderate noise levels. There is risk of exposure to hazardous fumes and substances.
Employees must operate vehicles and equipment in order to perform job duties.
Special Physical Requirement:
May be required to enter confined spaces and wear personal protection equipment including
respiratory protection.
Qualifications
Knowledge o£
Principles and practices of employee supervision, including employee selection, work planning,
organization, scheduling, employee training and development, performance management, and
progressive discipline.
Principles, methods, materials and tools that are industry standards in the maintenance and repair
of wastewater treatment facilities; occupational hazards and safety precautions necessary in
heavy industrial maintenance work.
Report writing and documentation.
Standard principles and practices of purchasing, inventory control, budgeting, and project
management.
Methods and techniques of developing and implementing a preventive and predictive
maintenance program.
Standard business computer applications including Microsoft Windows and Office and
computerized maintenance management systems.
Education and Experience
Any combination equivalent to the education and experience likely to provide the required
knowledge and abilities would be qualifying. 4 typical way to gain such knowledge and abilities
would be.-
Education:
e:
Education:
Equivalent to graduation from high school; additional technical or college -level coursework
related to water and wastewater systems and/or water recycling plant operations is highly
desirable.
Experience:
Five years of increasingly responsible experience performing water and/or wastewater
electrical and mechanical systems maintenance and repair duties including at least one year
at a lead or supervisory level.
Certifications/Licenses:
Possession of a valid California Class C driver's license with a satisfactory driving record.
Possession of a Grade III Plant Maintenance Mechanical Technologist Certification issued by the
California Water Environment Association (CWEA) at time of appointment is desirable. .
Possession of a Grade IV Plant Maintenance Mechanical Technologist Certification issued by
CWEA is required within 18 months of appointment to position.
Possession of a Grade II Electrical/Instrumentation Technologist Certification issued by CWEA
is required within 24 months of appointment to position.
Established: 02/04/2019
Resolution #:
Department: Public Works and Utilities
FLSA Status: Exempt