HomeMy WebLinkAboutAgenda 6.A 04/04/2011DATE: April 4, 2011
TO: honorable Mayor and Members of the City Council through City Manager
FROM: Bonne Gaebler; Housing and Block Grant Administrator
SUBJECT: Public Hearing To Receive Comments On The 2011-2012 Proposed Action Plan,
And Adoption Of A Resolution Approving The Community Development Block Grant Action
Plan, And.Updated Citizen Participation Plan And Authorizing The City Manager To Sign All
Documents Required By The Department Of Housing And Urban Development (HUD).
RECOMMENDATION:
It is recommended that the City Council hold a Public Hearing To; Receive Comments On The
2011-2012 Proposed Action:Plan, And Adopt A Resolution Approving The Community
Development Block Grant Action.Plan And Updated Citizen Participation Plan And Authorizing
The, City Manager To Sign All Documents Required By The Department Of Housing And Urban
Development (HUD).
BACkGROUND:
The primary objective of the Community Development Block Grant (CDBG) program is the
development of ``viable urban, communities by providing decent housing, and a suitable living
environment, and expanding economic opportunities, principally for persons of low and
moderate income."
Requests for, funding for projects and programs must address not -only the national objective; but
also the Council's local priorities as outlined in the 2010-2015 Consolidated Plan, the document
required by HUD to serve as a five-year planning tool and as our application for federal funding.
Those priorities are:,
1. Serve Petaluma's senior population.
2. Serve Petaluma's youth.
3. Serve persons with special needs
4. Provide rental units with support services for low/mod income households.
Agenda Review:
City Attorney Finance Director ity Manage
5.. Improve accessibility- in public facilities.
6. Promotehousing choices and opportunities.
7. Provide'homeownership units with specific preferences.
8. Provision ofproj'ects and progratns,which'encourage principles of sustainability.
9. Provision of projects and programs which enhance childcare capacity:
Having a designation as an entitlement ,community,allows the City -to not only receive direct
funding -from HUD for the, Block, Grant Program, but -also to apply directly for statewide and
other federal, housing funds. Since we gained entiilement status in 1994, the City has received
approximately $7,000,000 in Block Grant funds; $11,000,000 in HOME/BEGIN funds-, six HUD
grants for seniors and persons with -.a disability; and annual' Continuum ofCare homeless
projects. In 2009-2010 the City's entitlement status provided 503,000 in stimulusfunds through
the CDB:G-R program and in_ 2010=11; $347,899 in County -wide Neighborhood Stabilization
Program (NSP) to acquire and rehabilitate a home for mentally ill veterans:
DISCUSSION:
The Petaluma Block Grant application process consists of a,public notice, application, -packets to
community agencies and -other -city departments, a technical, assistance workshop, and one -on=
one application assistance to.any group •which requests it. Nine applications were received from
nonprofit service providers and City,Depaftments (Code Enforcement. and Public Works). In .
order to accommodate each nonprofit''req,uest, only a portion,ofthe allowable 20% for program
administration will be taken from. CDBG funding and the balance of administration costs will be
made up'from other housing funds.
A synopsis of each application is included in Attachment. #3.. (Complete applications are
available `for viewing at the Housing and Block Grant Office, 27 Howard Street.)
The City's entitlement is based-on.a complex formula calculated by HUD and the.Qffice of
Management and Budget., The formula.includes data onpopulation; poverty statistics;
employment information, housing conditions, and the like. A$ of the writing-of1his staff
report, the Federal Governmentis operating on a Continuing Resolution and the exact
amount of the City's;2011-2012-eutitlement.is still unknown. In' ord'er'to meefHUD'
application deadlines; staff has" assumed a decrease of 7.5% from ihe:previons fiscal year
`('as suggested in information from HUD).
There are. two,siatutory restrictions 'on the funds: (1) there is a 20% cap on expenditures for
program.administrat'ion; and' (2) a.15% cap on expenditures for "public `servicel' activities, i.e.
program or `" -soft" costs. Programadministration expenses include,Block'Grant,staff and support
services; and a share, of,Petaluma's commitment to the. county -wide Continuum of Care program.
Public services are de` fined as'those which "improve the community's facilities; such as child
care; heallth services; ,drug abuse programs, services to seniors, etc." This federally imposed cap
precludes.funding of many applicants; the nonprofit applicants are-familiar'with this limitation.
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2011-2012 Entitlement (Est.)
'$347,134
Administration. Cap
69,426
Public Service Cap
52,070
Attachment #2 outlines, in table form, agency requests, and ,staff `recommendations. Each
applicant has been notified of the public hearing and representatives from. each agency have been
invited to attend, present information if they wish and be available for questions from Council.
Agencies who address housing and community.needs, too large to be funded by our limited
Block Grant funds may apply for fundin&from other Housing Program'Funds, which includes
the Petaluma Community Development Commission Low -Mod Housing Fund.and proceeds
from the,In-Lieu Housing Fund (if any) and the Commercial Linkage Fee. Those budgets will be
presented during May budget workshops.
In accordance with CDBG regulations, the City of Petaluma will publish its 2011-12 Action
Plan. Staff will respond to any community questions and comments. The Action Plan will be
submitted to HUD by May 1,5, 2011; funds are available as of July 1,-2011.
FINANCIAL, IMPACTS:
The Block Grant Program is, fiscally self-sustaining. All administrative, project, and program
expenditures are covered by the entitlement revenues.
Total.Cost of Proposal or Project; $347, 134 (estimate)
AmountBudgeted: $347, 134
Name of Fund: CDBG
Account. Number: 2221
Current, Fund Balance: $7,000
CITIZEN PARTICIPATION PLAN:
Every entitlement jurisdiction is required to have in place�and periodically update its Citizen
Participation '.Plan which contains the City's policies and procedures that describe the actions to
be taken. to provide for and encourage citizen participation in the., development :of the
Consolidated -Plan, Action, -Plan, and annual performance report. Petaluma's`last;plan, was
developed in 1998; an updated version is provided for Council review .and approval in Exhibit A.
ATTACHMENTS
Attachment #1 —:Resolution
Exhibit. A — Citizen Participation Plan
Attachment #2 CDBG Proposals for FY 2011-2012
Attachment #3 — Summary of CDBG Requests and Recommendations
Attachment #4 = Powerpoint,Presentation'
2010CDBG'agenda bill
ATTACHMENT #1"
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Resolution Approving The Community (Development Block Grant Action Plan
AndUPdate_d'Citizen Participation Plan And Authorizing The City Manager
To Sign All Documents Required By The"Department ®f Housing And Urban
Development (Mill)).
WHEREAS, the City of Petaluma is an entitlement community under the jurisdiction of the
Department of Housing and Urban Development (HUD.) Community Development Block Grant
Program; and'
WHEREAS, as part of the Consolidated Plan Strategy, HUD, requires an annual Action Plan
which is comprised of the community's projected use of Block Grant funds to address
community needs; and
WHEREAS, all projects, and programs which are proposed for funding address one or more of
the priorities of the City's' 201072015 Consolidated Plan; and
WHEREAS, a public hearing was noticed and conducted to hear comments from the community
on the proposed projects and programs and the City Council found the proposed funding plan to
be consistent with the Consolidated Plan; and
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WHEREAS, HUD requires all entitlement jurisdictions to periodically update their Citizen
Participation Plan;
THEREFORE BE IT RESOLVED by the Petaluma City Council that:
1 The Action Plan as. attached is approved and adopted for FY 2011-2012;
-2�, Should there be changes in the 2011-2012 entitlement amount, the City Manager
is authorized to 'increase/decrease each subrecipient's allocation proportionately;
31 The Citizen Participation Plan attached as Exhibit A and incorporated -herein by
i reference is approved and- adopted; and
4i The City Manager is authorized to sign all program documents required by the
Department of. Housing and Urban Development.
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EXHIBIT A
CITY OF PETALUMA
COMMUNITY OEVELOPMENT BLOCK GRANT PROGRAM
CITIZEN PARTICIPATION PLAN
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INTRODUCTION
The City, of Petaluma, as an Entitlement Jurisdiction under the Community Development Block
Grant (CDBG) program,, is. required by statute to have in place a detailed Citizen Participation
Plan whiich contains the City'sr policies and procedures that describes the actions to be taken to
provide for, and to encourage, citizen participation in the development of the Consolidated Plan
and Ann; al Action Plans, and- substantial,ainendments'to an adopted Consolidated Plan, and the
annual performance report.. The purpose of the Consolidated Plan is to state, in one document,
the jurisdiction's plan to pursue. the CDBGprogram's goals of developing viable urban
communities by providing decent housing.and a suitable living.enviromnent and expanding
economic opportunities principally for low- and moderate -income persons. This March 2011
Citizen Participation Plan amends the -current 1999 Citizen Participation. Plan to more fully
describe ;the actions that the City of Petaluma will take to encourage .the participation of all
residents{.
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Encouraging Public Particivation
Citizens are encourage to participate in the development of the Consolidated Plan and Annual
Action Plans, any substantial amendments to an adopted Consolidated -Plan, and the annual
perfonnance,report. Special efforts will be made to encourage participation'by person of low -
and moderate -income who are: 1) residents of slum and blighted areas, 2) residents of areas in
which community development funds are proposed to be used, 3) residents of predominantly
low- andlmoderate-income neighborhoods, 4) residents of any designated:neighborhood
revitalization areas, 5) minorities, 6)' non-English speaking persons, and 7) persons with
mobility, visual or hearing impairments. '
In an attempt to reach the low- and moderate -income citizens listed above, the City -will
distribute notices announcing 1) .public hearings and other public meetings relate_ d to the
consolidated planning process,.2) funding availability and applicant workshops,3) publication of
the draft Consolidated Plan and 5)' publication of the draft annual per"formance. report. The
notices will be distributed to community -based organizations throughout the: City which serve
low- and[moderate-income persons. Notice will be sent lo, any person or organization requesting
to.be included in a. mailing, list. Information will be posted on the City's website where it can be
read in Ei glish or Spanish. Also, The City of Petalunia's website has implemented
considerations for°screen readers for better accessibility to our website.
Noticesof public hearings and other public meetings related to the consolidated planning
process, -funding availability: and applicant workshops, availability of the draft Consolidated Plan
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and annual Action Plans and the annual:performance report will also be,published in the Argus
Courier both in English and in Spanish, as well as on the Gity'.s official website.
Copies of Petaluma's Citizen Participation,Plan, the 2010-20,15'Consolidated Plan, and the
Consolidated Annual:Performance and -Evaluation Report (CAPER) are currently available only
in English.. Residents needing those (or any other)' materials in other languages are encouraged
to contact the City of Petaluma Housing and Block Grant Division staff at:
2;7 Howard Street
Petaluma, CA 94952
707/778-4555
b',2aebler a,ci.iietaluma:ca.us or scastellucci(n,ci.petaluma.ca.us
Every effort. will be made to fill those requests.
The Cityi, will provide technical assistance, particularly to any persons or groups representing
persons with very low. and low income. Such assistance shall be used to develop funding
proposals for assistance with -the, CDBG program. Assistance will iriclud'e at least one annual
applicant workshop where City staff will provide information and assistance on funding
applications. Additional technical assistance will be available by individual appointments with
the -City staff. Technical assistance2 might include the following:
® Assisting with forms/applications
® Explaining the process for submitting proposals
® _ Explaining federaland local requirements
® Providing comments and advice on the telephone or in. meetings
m Reviewing and cornmdnting on draft proposals
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PUELIC PARTICIPATION
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Citizen Pf articiOation Plan
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The Citizen Participation Plan'is. designed to facilitate'and encourage residents to participate in
the Consolidated Plan process: In partictilaf, the Citizen Participation Plan seeks to encourage
the involvement of low- and moderate -income persons.
The City, will use the following;process to adopt and made any subsequent changes to its Citizen
Participation Plan.
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• The City will place the draft of its Citizen Participation Plan on the City's website
0v w.citvofpetaluma.net) and notify interested participants.
• The public will have 30.days to review the Citizen Participation Plan from the date of the
notice.
• During the 30-day.public'review and comment period, the document will be available for
review at the City Hall, 1 LEnglish Street. Copies of the document will be available to
the public upon request.
• Residents, may file comments in writing at City Hall, 1.1 English Street, Petaluma during
the 30-day period from the date of the notice.
• The City Council will adopt the Citizen Participation Plan and any amendments.
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Consolidated Plan and Annual Action Plan
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To identify the needs of low= and'moderate-income persons of City, priorities will ,be
established based on housing and community development needs. To solicit community input,
the following will occur:
• City staff will encourage the participation of residents of assisted housing development in
developing and implementing the ConPlan and the Action Plan.
• City staff will consult w_ ith-private agencies, including nonprofit service providers and
advocates such as homeless service providers, nonprofit housing developers and social
service agencies.
• The City will place public notices, in -English and Spanish, in the Argus Courier
newspaper and on the City's Website (www.citvofpetaluma,net).
D A!' public meeting will be 'held before the City Council meeting to solicit input on needs.
and priorities for the ConPlan and the Annual Action Plan. An.estimate of funding, will
to be used for activities that benefit low- and moderate -income persons will be provided
at, this public meeting. The meeting will be held in a location accessible to all. interested
persons.
• Residents have,30 days to review the draft ConPlan and/or draft .Annual Action Plan from
the date of the notice:
• Residents may file comments at City Hall, 11 English Street, Petaluma during a 30-day
period from the date of the notice.
• A, public hearing will be held, before the City Council to receive comments and approve
and ConPlan and the Annual Action Plan.
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• The City Council will adopt the ConPlan and/or Annual Action Plan.
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® . In preparing the final: ConPlan. and/or Annual Action Plan, careful consideration will be
given to. all comments and, views: expressed by the. public, whether given as verbal
testimonysat the,public.hearing,or- submitted in.writing during the review and comment
period. The final. documents will have .a. section hat includes all comments, plus
explanations'as to why any�comments were riot accepted.
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Substantial Amendments
Amendments to the Consolidate Plan or the Annual Action Plan will be necessary whenever one
of the following is proposed:
® To make a substantial- change in the allocation priorities or a substantial change in the
method.of distribution offdhds. A substantial change would affect 75 percent of the
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respective document.
® To substantially change the purpose, scope, location.or beneficiaries of an activity.
® A change in the amount of CDBG funds allocated to an eligible activity if the,change
exceeds 10% of the annual grant.
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The same procedures that are followed for�Consolidated Plan and Annual Action Plan will be
followedtfor any amendments to either of those documents.
Consolidated Annual Performance Evaluation Report (CAPER)'
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Every year, the City must submit to HUD a Consolidated Annual: Pgrformance.Evaluation Report
(CAPER). The CAPER must describe how funds were used and the extent to which these funds
Were used for activities thatbenefitted;low- and moderate-income'people. The following steps
outline the opportunities for public involvement in the CAPER:
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® The City will place public notices, in the Argus Courier newspaper and on the City's
website (www.citvofbetaluma..net)
® Residents have,15 days to; review the CAPER from the date of the notice.
® During the 1-5-day public review and comment period, the document will be available -for
review at the City's Housing -office as well as on the City's;website. Copies of the
document will be available to the public upon -request.
® Residents may file comments at the City Hall, 11 English Street,.Petaluina during the 15-
day period from the date of the notice.
®` In, preparing, the CAPER, careful consideration will be. given to all comments Arid views'
expressed:by the:public that were submitted during the review:and continent period. The
final report will, have a section that includes all comments, plus ;explanations as to why
any comments werejl6t".accepted.
Standard, Documents
Standard:documents include:
®. Th'e proposed and final Annual Action Plan
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'i The,,proposed'and finial. Consolidated Plan
Any proposed ,and final "substantial" amendments to either the Action plan or the
Consolidated Plan
The CAPER
e The Citizen Participation Plan
Availabilitv of Standard:Documents
In the spirit of encouraging public participation, copies of standard documents will be
provided (either pro bono or on a loaner basis) within two working days of a request.
The materials will be available in a form accessible to persons with a disability, to the
extent possible.
The standard documents will be available at the Petaluma Public Library during public
notice periods and, at all times, on the City's website, and at the Block Grant Office at 27
Howard Street in Petaluma.
Access to Public Hearings
Public hearings will be held only after there has been adequate notice (as described
earlier in this Plan). Hearings will be held at the regularly scheduled evening City
Council meeting (7:00 start time). The meetings will be held in the City Council
Chambers in City Hall .(I I English Street), which is wheel chair accessible, accessible by
bus, and is not an intimidating building to those who might benefit from -the use of the
funds or might have comments to"make regarding the use of the funds or other program
input.
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The Conduct of Public Hearings
Tp ensure that public hearings are meaningful to the, residents, each public hearing, will
be conducted in the presence of the Mayor and City Council. After completing and
submitting a brief speaker's card, each resident wishing to speak will be given 3 minutes
to do so.
Complaint Procedures
Written complaints from the public will receive a meaningful written or verbal response
immediately.
Persons wishing to object to HUD approval. of an application shall submit such objections
to, the HUD regional Office within thirty (30) days of the publication of the notice that the
application has been submitted to HUD. Complaints should be addressed to:
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Ms. Maria Cremer
San Francisco Regional HUD Office
=600 Harrison. Street, P Floor
San Francisco, CA 94.10.7-1300
415/489-6572
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ATTACHMENT #2
2011-2012 C D B G PROPOSALS
Project
A2encv Description
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1. City Program Admin.
Code Enforcement Software
Audit
Continuum of Care
Funds
Requested &Staff Recommended
27,825
Transition Plan Implementation
80,000
(ADA Compliance Projects)
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2. COTS
Maintenance:
26,550
Many Isaak Center
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Transitional Homes
3. NAMI
HousingRehab/Veterans
13,450
(Nat'l. Alliance
on Mental Illness)
4. Disability Legal
Rehab of.Housing for
4000
Services Center
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Persons with a Disability
5. Northbay Childrens
Kitchen'Update
20,000
Center
6. PEP
Property Maintenance
30;000
Senior Housing
7. PPSC
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Senior Meals
51,000
8. Burbank Housing'
Round Walk Village
58,309
Childrens' Play Area
2011-2012 ' TOTALS
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$341,134
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ATTACHMENT #3
SUMMARY OF REQUESTS AND I ECOMMENDATIONS
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I (Correspond in Numbering to Table in Attachment #2)
1. The City of Petaluma is allowed.a maximum of $69,426 (20% of total grant) to
administer, the CDBG program,, under the Administrative, Cap rule. The administrative funds are
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utilized for salaries; supplies; Block Grant'`s share of intragovernmental transfers; various
consulting agreements, including Petaluma's share of administering' the. County -wide Continuum
of Care Program. Additionally; the City's Code Enforcement staff has requested funding for the
ongoing operation and continuing educationrelated to the City's :code enforcement software
program: i
i Y Code Enforcement -Software Maintenance and Training $6,125
® Continuum of Care Consulting Services 15,900
e Intragovernmentat Charges 5,800
Total. $27,825
Staff Recommendation: $27,825
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The Public Works Department has requested $80;000 to,implement a portion of the
City's AD Self-Evaluation.and Transition Plan, adopted by Council in December 2010. The
Plan identifies the Community Center as the top priority for access improvements. Staff has
selected the use of CDBG funds for the following improvements at the Community Center:
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increase .the number of ADA parking stalls; modify pathways and curb ramps between the
parking lot and facility entrance, modify facility entrances; improve restroom accessibility;
improve. kitchen accessibility.
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Total Petalumans Served: N/A
Staff Recommendation: $80,000
2. The Committee On The Shelterless (COTS) has requested $26,550 to be utilized for -repairs
and maintenance of the interior -and exterior at the Mary Isaak Center and roof replacement at
one of COTS' transitional houses.
Total Served: 500 individuals annually
Staff Recommendation: $26,550
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3. Sonoma County Alliance for the Mentally Ill (NAMI), a new applicant to the.Petaluma
CDBG program; has requested $13,450 to implement'several health and safety repairs to their
facility located at 1692 Kearny Court. This facility provides permanent supportive services to
Petalumans who are homeless veterans, living with a mental illness. This home was purchased
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in FY 2011 using federal stimulus money through the Neighborhood Stabilization Program and
was the: first project to utilize NSP funds in Sonoma County.
Total Served: 4 persons at any one time
Staff Recommendation $13.,450
4. Disability Services Legal Center has; requested $40,000 for its program of "housing
accessibility modifications'..' which helps eliminate barriers in homes of persons with disabilities.
It has been estimated that keeping individuals safely in -their own homes and out of convalescent
hospitals saves taxpayers thousands of dollars per month and greatly enhances the disabled
person'sl,quality of life.
Total Served: 10 persons with a disability
Staff Recommendation: $40,000
5. North Bay Children's Center is requesting $20,000 to improve the organization's
capacity !for serving very -low incomechildren by upgrading their kitchen facilities to better store
and prep are.foods, which provide families with better service and availability of nutritious and.
healthfully.prepared meals.
Total Served: 109 children (plus teachers and staff)
Staff Recommendation: $20,000
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6. PEP Housing has requested a total of $30,000 for the following projects: (1) remove and
replace an existing retaining wall at 306 Mountain View Senior Apts. and (2) replace all outdated
ranges with Energy Star appliances.
Total Served: 30 residents
Staff Recommendation: $30,000
7. Petaluma People Services Center (PPSC) has requested $51, 000 to continue PPSC's
Home Delivered. Meals Program. Through the Home Delivered Meals program, which operates
every day of the year, homebound elders receive a daily hot meal and'security check, nutritional
assessments, and, when needed, individualized counseling by a.registered dietician. Meals are
cooked on weekdays at the PPSC newly renovated commercial kitchen, located in the senior
Center at1211 Novak.Drive. On weekends PPSC purchases meals prepared by Petaluma Valley
hospital. Meals are delivered seven days a week by caring PPSC volunteers.
Total Meals Delivered: 21,000
Staff Recommendation: $51, 000
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8. 81urbank Housing has requested $55,000 o design and build a "playground/sports
complex'' at Round Walk Village, a 120 unit City -sponsored apartment community on North
McDowell Blvd. The goal is to, provide a play structure designed °for children between the ages
of 5 and 12 years old and a basketball ;V court; sidewalks:for access, and miscellaneous site
furnishings.
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Total Served: 475
Staff Recommendation: $58,309
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POm F Y'201 ®2
FU N
$347 7.5%decreaso' 9134 (est.imate
GDBG
e lo
..Community De
p r
__Ment Block Gra it
2011-2012 -C D B'Q� PROPOSALS,
Project
Est. Amt
AaervcV
Description
fin,,Siaff Report)ty Prograrn rAd'Min.
,
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Transition, pi . an Impl6m- 27,�
entatidn
80100:
2,; COTS:
Main'terjance, at Mary,:Isaak,Cfr,
26,550.
3. NAMI
Housing
(National Alliance on Mental Illness) 1,3,450-
4. Disability Services Rehab for Housing for Persons w/disability 40
and- Legal' Center ,000
5. North Bay Kitchen update
-Children's -Center increase capacity 20?000
6. PEP
Property Maintenance301000
Senior Housing
7. PPSC Senior Meals,
51,000
8. Burbank Ho
using Round'Walk Village/Children's Play Area .58,309
2011-2-012. TOTALS $347,134
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