HomeMy WebLinkAboutStaff Report 5.B 03/18/2019DATE:
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SUBJECT
Agenda Item #5.B
March 18, 2018
Honorable Mayor and Members of the City Council through City Manager
Dan St. John, F.ASCE — Director, Public Works & Utilities
Jeff Stutsman, P.E. — Senior Civil Engineer, Public Works & Utilities
Resolution to Approve the Proposed Project List for Fiscal Year 19/20, Per the
Requirements of Senate Bill 1 to Obtain Road Maintenance and Rehabilitation
Account Funds
RECOMMENDATION
It is recommended that the City Council adopt a Resolution to Approve the Proposed Project List
for Fiscal Year 19/20, Per the Requirements of Senate Bill 1 to Obtain Road Maintenance and
Rehabilitation Account Funds.
BACKGROUND
On April 28, 2017, the Governor signed Senate Bill (SB) 1, which is known as the Road Repair
and Accountability Act of 2017, to address basic road maintenance, rehabilitation, and critical
safety needs on both the state highway and local streets and road system. SB 1 raises funds for
this purpose by increasing the per gallon fuel excise taxes, the diesel fuel sales taxes and the
vehicle registration fees, and provides for inflationary adjustments to tax rates in future years. In
November 1, 2017, the State Controller began depositing portions of this new funding into the
newly created Road Maintenance and Rehabilitation Account (RMRA). A percentage of this new
RMRA funding is apportioned by formula to eligible cities and counties pursuant to Streets and
Highways Code (SHC) Section 2032(h) for basic road maintenance, rehabilitation, and critical
safety projects on the local streets and roads system.
Projects eligible for funding include road maintenance and rehabilitation projects, safety
projects, railroad grade separation projects, complete streets components, and traffic control
devices. RMRA program funds can also be used as a match for other state or federal funds. SB
emphasizes accountability and transparency in the delivery of transportation programs and
establishes eligibility requirements for cities as follows:
At the beginning of each fiscal year, the City must submit to the California
Transportation Commission a list of proposed RMRA funded projects that are included in
the capital improvement budget as adopted at a City Council meeting. The project list is
not meant to limit the flexibility of the City to fund locally needed projects that are
consistent with the RMRA priorities, and the list may be modified if City priorities
change during the year. The list of projects must include a description and location, a
proposed schedule for completion and the estimated useful life of the improvements. The
FY 19/20 project list is due May 1, 2019. The proposed resolution will satisfy this
requirement.
At the end of each fiscal year, the City is required to submit an expenditure report for
constructed and fully operational projects. The expenditure report is due October I of the
subsequent year. The City will submit an expenditure report this October for funds
received in FYI 8/19.
• In order to receive RMRA funds, cities and counties must meet a "maintenance of effort"
(MOE) requirement to ensure that these new roads funds do not supplant existing levels
of general revenue spending on streets and roads. The City is required to sustain MOE by
spending at least the annual average of its discretionary street expenditures from the
City's General Fund during the the 09/10, 10/11, and 11/12 fiscal years for streets, roads,
and highway purposes.
There is no use -it or lose -it requirements in SB 1, so multiyear projects are eligible, which
allow an agency to "save up" funds from previous years or allocate from future years.
The proposed action meets Council Goal: "Plan for and implement priority capital projects as
funding permits."
DISCUSSION
The City uses the Street SaverTM pavement management system to evaluate road conditions and
prioritize maintenance and rehabilitation projects. The system is adopted by the MTC for all
agencies to use and is an accepted standard of practice within the industry. Street segments
prioritized by the pavement management system are cross-referenced with other projects for
maintenance and crack sealing, development, and PG&E and outside utility work to assure that
new or nearly new pavement will not be cut-up or impacted. The recommended SB 1 street list,
included as Attachment 3, is the FY 19/20 recommended list of Streets from the City's 5 -year
paving plan. The 5 -year paving plan is a recommendation from the Street SaverTM pavement
management system, and includes maintenance needs based on available budget. The
recommended list is subject to change as the list is analyzed and priorities change. Higher
priorities are also given to arterials and collectors that have higher traffic volume.
Projects proposed for FY 19/20 include high volume slurry seal (types II), crack sealing and
asphalt overlays. High volume slurry seal treatment is a maintenance measure to extend the life
of a street after sealing cracks that rejuvenates and fills the oxidized and unraveling surface of
the pavement, improving drainage, and providing a wearing course to protect the existing
asphalt. High volume slurry seal applications are typically used on roads in reasonably good
condition. The streets receiving surface treatment may not require any additional maintenance
for up to seven years, thus reducing future maintenance costs. Asphalt overlays are a
maintenance measure that will extend the life of a street by removing and replacing the top 2
I
inches or more of asphalt and using the existing layers as a base. Overlays are typically
performed when the road has larger surface cracks, rutting, and potholes.
It is recommended that the City submit the proposed project list to the California Transportation
Commission for use of Senate Bill 1, RMRA Funds.
FINANCIAL IMPACTS
RMRA funding for Fiscal Year 19/20 is projected to be $1,037,920 supplemented with $811,200
from Street Maintenance for a total project budget of $1,849,120be $2,343,000.. This funding
has already been budgeted in the proposed Capital Improvement budget for the FY 19/20
Pavement Restoration Project.
ATTACHMENTS
1. Resolution
2. Location Map
3. Exhibit A — Detailed list of Streets
Attachment 1
RESOLUTION TO APPROVE THE PROPOSED PROJECT LIST
FOR FISCAL YEAR 19/20 PER THE REQUIREMENTS OF SENATE BILL 1
TO OBTAIN ROAD MAINTENANCE AND REHABILITATION ACCOUNT FUNDS
WHEREAS, on April 28, 2017, the Governor signed Senate Bill 1 (SB 1), which is
known as the Road Repair and Accountability Act of 2017 to address basic road maintenance,
rehabilitation, and critical safety needs on both the state highway and local streets and road
system; and
WHEREAS, in accordance with Streets and Highway Code, section 2034, the City shall
submit to the California Transportation Commission (Commission) a list of projects proposed to
be funded with these funds pursuant to an adopted City budget. All projects proposed to receive
funding shall be included in a City budget that is adopted by the City Council at a regular public
meeting; and
WHEREAS, a proposed project list to be submitted to the Commission has been
compiled for the use of $$1,849,120 made available by SBI and supplemented by Street
Maintenance Fund for the current fiscal year and due on May 1, 2019; and
WHEREAS, the RMRA funds will be combined with the current Capital Improvement
budget for the Pavement Restoration 19/20 project in the FY 19/20 CIP budget.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Petaluma hereby:
Approves the proposed project list for use of RMRA funding for FY 19/20
2. Directs the City Manager to submit the proposed project list to the California
Transportation Commission
11
PAVEMENT RESTORATION 19/20
SB1 PROPOSED PROJECT LIST
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Attachment 2
Date : March 18, 2019
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City of Petaluma
W E Public Works and Utilities
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Exhibit A - Project List
City of Petaluma, Department of Public Works and Utilities
202 N.McDowell Blvd, Petaluma, CA 94954
Department Contact: Jeff Stutsman
City Project Number: C16101823
Legislative District: 2"d
Avg. Network PCI: 2019: PCI = 44
Fiscal Year: 18/19(update) and 19/20
Pavement Restoration 18/19 Project (Update)
Proposed Street List
Attachment 3
Pavement Restoration 18/19 includes the design and construction of Sonoma Mountain Parkway from Corona Road to Campus Circle South. The work includes the reconstruction of Sonoma Mountain
Parkway which specifically includes full depth reclamation with cement, curb ramps and the installation of vehicle detection cameras.
Estimated
FY Street Name Begin End Description RMRA Construction useful Life
Priority Completion
(years)
18/19 SONOMA MOUNTAIN PARKWAY** CORONA ROAD CAMPUS CIRCLE SOUTH Full Depth Reclamation - Cement Yes 2019 7
* Project utilizes full depth reclamaintion with cement. The existing asphalt will be recycled offsite and turned into new asphalt. FDR—C and recycling will dramatically reduce trucking which will reduce
greenhouse gas emissions.
Pavement Restoration 19/20 Project
Proposed Street List
Pavement Restoration 19/20 includes the design and construction of various streets in the City of Petaluma. The work continues with the City's preventative maintenance program with high volume
slurry seals, and crack seals as well as pavement reconstruction.
Estimated
RMRA
Construction
FY Street Name
Begin
End
Description
useful Life
Priority
Completion
(years)
19/20 B STREET
FIFTH STREET
WEBSTER STREET
High Volume Slurry Seal
Yes
2020
7
19/20 B STREET
WEBSTER STREET
EL ROSE DRIVE
High Volume Slurry Seal
Yes
2020
7
19/20 BODEGA AVENUE
HOWARD STREET
BODEGA AVENUE SPUR
High Volume Slurry Seal
Yes
2020
7
19/20 BODEGA AVENUE
WEBSTER STREET
BANTAM WAY
2.5" A.C. OVERLAY W/FABRIC
Yes
2020
20
19/20 CAULFIELD LANE
MCDOWELL BLVD SOUTH
SAINT FRANCIS DRIVE
SEAL CRACKS
Yes
2020
3
19/20 CAULFIELD LANE
LAKEVILLE STREET
N.W.P. RAILROAD TRACKS
High Volume Slurry Seal
Yes
2020
7
19/20 COUNTRY CLUB DRIVE
MIDDLEFIELD DRIVE
MCNEAR AVENUE
2.5" A.C. OVERLAY W/FABRIC
Yes
2020
20
19/20 CRINELLA DRIVE
WEAVERLY DRIVE
BAYWOOD DRIVE
High Volume Slurry Seal
Yes
2020
7
19/20 CRINELLA DRIVE
BAYWOOD DRIVE
BUNGALOW LN
High Volume Slurry Seal
Yes
2020
7
19/20 CRINELLA DRIVE
ALTA DRIVE
WEAVERLY DRIVE
High Volume Slurry Seal
Yes
2020
7
19/20 CRINELLA DRIVE
MCGREGOR AVENUE
ALTA DRIVE
High Volume Slurry Seal
Yes
2020
7
19/20 D STREET
PETALUMA BLVD SOUTH
D ST BRIDGE
High Volume Slurry Seal
Yes
2020
7
19/20 EAST MADISON
MCDOWELL BLVD NORTH
MARIA DRIVE
SEAL CRACKS
Yes
2020
3
19/20 EAST WASHINGTON STREET
REDWOOD CIRCLE
CITY LIMITS
High Volume Slurry Seal
Yes
2020
7
19/20 ELY BOULEVARD SOUTH
CASA GRANDE ROAD
FRATES ROAD
2.5" A.C. OVERLAY W/FABRIC
Yes
2020
20
19/20 ELY ROAD
CORONA ROAD
SONOMA MT PARKWAY
High Volume Slurry Seal
Yes
2020
7
19/20 FRATES ROAD
LAKEVILLE HIGHWAY (116)
ELY BOULEVARD SOUTH
EG, FABRIC & 2.0 IN AC OL
Yes
2020
7
19/20 JEFFERSON STREET
LAKEVILLE STREET
WILSON STREET
High Volume Slurry Seal
Yes
2020 7
19/20 LAKEVILLE STREET
PETALUMA RIVER BRIDGE (N SIDE)
PETALUMA BLVD NORTH
2.5" A.C. OVERLAY W/FABRIC
Yes
2020 20
19/20 LINDBERG LANE
WILLIAMS DRIVE
MCDOWELL BLVD SOUTH
High Volume Slurry Seal
Yes
2020 7
19/20 MAGNOLIA AVENUE
PETALUMA BLVD NORTH
MADRONE LANE
SEAL CRACKS
Yes
2020 3
19/20 MAGNOLIA AVENUE
MADRONE LANE
KEOKUK STREET
SEAL CRACKS
Yes
2020 3
19/20 MAGNOLIA AVENUE
KEOKUK STREET
190' W/O ANTONE WAY/COP
SEAL CRACKS
Yes
2020 3
19/20 MAGNOLIA AVENUE
190'W/0 ANTONE WAY/COP
SAMUEL DRIVE
SEAL CRACKS
Yes
2020 3
19/20 MCDOWELL BLVD SOUTH
EAST WASHINGTON STREET
MCNEIL AVENUE
SEAL CRACKS
Yes
2020 3
19/20 PINE VIEW WAY
CYPRESS DRIVE
LAKEVILLE HIGHWAY (116)
EG, FABRIC & 2.0 IN AC OL
Yes
2020 20
19/20 SCHUMAN LANE
LAUREL STREET
ELM DRIVE
High Volume Slurry Seal
Yes
2020 7
19/20 STONY POINT ROAD
PETALUMA BLVD NORTH
790' N/O PETALUMA BLVD NO12.5"
A.C. OVERLAY W/FABRIC
Yes
2020 20
19/20 STONY POINT ROAD
RAINSVILLE ROAD
CITY LIMITS
High Volume Slurry Seal
Yes
2020 7
19/20 TENTH STREET
B STREET
D STREET
2.5" A.C. OVERLAY W/FABRIC
Yes
2020 20
19/20 WASHINGTON STREET
HOWARD STREET
PETALUMA RIVER
SEAL CRACKS
Yes
2020 3
19/20 WEST PAYRAN STREET
PETALUMA BLVD NORTH
NWPRR RAILROAD XING
High Volume Slurry Seal
Yes
2020 7
19/20 WEST PAYRAN STREET
GRAYLAWN AVENUE
PETALUMA RIVER BRIDGE
High Volume Slurry Seal
Yes
2020 7
19/20 WESTERN AVENUE
PETALUMA BLVD NORTH
LIBERTY STREET
High Volume Slurry Seal
Yes
2020 7