HomeMy WebLinkAbout3.E-SmartYardProgram I' Itev� 3 0 E
DATE: . April 4, 2011
- TO: � Honorable.Mayor and:Members of the.City Council through City Manager.
FROM: Pamela Tizft,.Interim Director, Department of Water Resources and Conservatio'
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SUBJECT: Resolution Approving-the Proposed,SmartYard Program Budget; Approving the
Purchase of 200 Residential Smart Irrigation Controllers for New SmartYard
Program; Approving a SrnartYard Sole Source:Declaration; and Authorizing the
City Manager io Sign the Professional Service Agreement and All Other Related
Documents for the,SmartYard Program
"COIV M,ENDATION .
It is recommended that;the C,ityCouncil approve the proposed SmatYard program budget;adopt
tle.attachedResolution Authorizing the Purchase of 200 Residential Smart Irrigation Controllers
for the new SmartYard Program; approve a SmartYard Sole:Source'Declaration; and authorize
the City'Manager to sign the Professional`Service Agreement and 'all other related documents for
. the SmarfYard program.
BACKGROUND
By,continuing with its water:eonseivation efforts;the.City.is helping,rate payers,offset future rate
increases,which would be necessary to fund the development and.delivery o.fnew water supplies.
Water conservation continues,to,hethe least expensive,method ofproviding "new"Water to the
;e ..
City und�i s a o needs): Sono•.of greenhouse gas reduction(less energy consumption due to
reduced
is also:a signi cant source
conservation efforts of its retailers ma.County Water-.A-gency has e"stirnated'that,water
pumping g, ) -
have.offset$800 million dollars of capital projects that would
have been -
necessary in the next 30years to.meet demands;.
The Crt Hof Petaluma Department:of Water Resources and Conservation proposes to launch a
water
new
Y
' f ,.r conservatioi pilot:program:. The Smartyard pilot;program wilhtarget 200 single
family res deritial.customers-who have consistently,,had tier four consumption and offer to
provide these customers with new meather-based Smart irrigation controllers. The controller
wih`be installed at their,res d_ence'with no'upfront cost:to.the custoirier grid rs aniicrpated to save.
approximately 9;1 million gallons (28. acre feet)of water aniivally_wrth a wholesale cost of over
�rThe cost of each c �. . .rioma Count , Water .
$16 000 based-on the City's current„cost of purchasing water from the So y
art ci ant's water bill. .The Smart contollerois--an i6 a ed to save each c st placed on the
Y Y Yp
to offsetahe cost;of,t P ustomer enough water
p p �
he program fee on their bill. The SmartYard program will initially cost the
A enda. evew
City Attorney Finance Director _ CtyMariager I
City$262,707. Program costs'will be recovered within five.years through:a program fee placed
on program participants'. monthly water bill and through avoided,cosf of supplying 28 acre feet
per year`of SCWA water.
This ro,
p gram is program • y, mg'Water
• ;similar to the: ro ram model discussed in the Cit s exist'
Conservation Plan, chapter six, page 641,;'where a:third,party finances the purchase of water
conserving fixtures*for Cityof Petaluma water customers and places a fee on the customers'
water bil
The gall; which pays for the cost.of the water conserving fixtures and associated program costs.
g lof the-program is to provide water-conserving fixtures to,customers with no upfront
` costs. I ilthe case of SmartYard, the'City of Petaluma,*Will finance the program and there will be
no third party financier. The SmartYard program will act as a,pilot program for the program
model discussed in the Water-Conservation Plan. Similar programs throughout the US are
labeled.as "Pay As You Save(PAYS) Western•Municipal.Water:District (Western Riverside
County)implemented a similar type program in:April of2010 with over 650 participants
resulting;4n, a 29% average water savings: Pending the results:of the SmartYard program,the
City will,explore program expansion by adding other water saving fixtures such as high
efficiency toilets and clothes washers to the program.
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DISCUSiSION
The Petaluma
Y rna SmartYard Program can d g y g avioral.
deliver water use.savings s with a minimum ofbe
change by users. Smart irri ation controllers use satellite technologyto automatically enerate
a:n.irrigation schedule based on several factors including plant type, soil type, and current local
weather:conditions. The irrigation schedule is updated daily°as weather conditions change
allowing;,for appropriate amounts`,of water.to be applied to the landscape without customer .
interaction. This Proposal is based on previous success and demonstrated results from existing
City of Petaluma Smart controller projects.
The City1of Petaluma will be ingtallihgl WeatherTrak Smart'ET Plus controllers, manufactured by
Hydropoint Data Systems (Aydropoint), alocal Petaluma.Company. The City of Petaluma has
already installed 73 WeatherTrak residential models as a project in 2007 and 59 WeatherTrak
commercial controllers to various City parks and facilities. The City of Petaluma has seen water
savings of32% (1.8 MG/Y)'With the existing residential WeatherTrak controller programs and is
anticipating,realizing similar savings with the SmartYard program. The SmartYard program will
be;a program piloting the idea of,providing.water saving technology at.no upfront cost to the
cus'tomof,Bile having the�customer paythe City back through the water bill.
This program benefits'-the City by creating a predictable revenue recovery(fixed finance fee
placed r�the water bill) for a five year period and reduces consumption by an estimated 28
This benefits the customer by reducing their her three and fier four consumption levels
as well a s;providing an affordable.so lution to new water saving aechnology. The program
anticipates utilizing the recuperated.funds to perpetuate the SmartYard program for future.
program participants. The City will evaluate program results after one year and determine when
and if program expansion is warranted.
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Pro ertie p s that subscribe to,the SrnarfYard program that change ow-nership will have the
controller recorded as,_part ofthe property and will betransferred to the p'w'property owner.
This wil'11 be part of the initial program requirements f6r eachipa ticipant.
The-Department of Water Resources and Conservation has selected Hydropoint Data Systems
H dro oint) to provide enhanced program services based on the fact they are the manufacturer
of e WeatherTrak Smart controller and are the onlymanufacturers:of this technologywith.an
existing,turnke SmariYard ro ram. The City sole.sourced;this equipment, with approval from
.,
City Council, for the previous two Smart Controller projects and is.requesting.a sole source
declaration again with:Hydropoint Data'�Systems for the SmartYard program based on the below
criteria
�` nufacturer of this,techn'olo who scored 100%on the Irrigation
®. Hydropomt is the only ma gy
Association's testing protocols.for Smart Water Application Technology (SWAT). SWAT
testing evaluation is conducted by creating a six=zone virtual landscape subjected to real-time
climate through monitoring of a selected weather.station to evaluate the ability of individual
"smart" controllers to adequately and efficiently,irrigate that landscape.. After initial
programming and calibration, the controller is expected to perform without further
intervention during the test period. Performance results indicate to what degree'the controller
maintained root zone moistures levels within an acceptable range. Since the goal of this
program 1 g ° all testing protocols was the
ro 'am is water conservation, the criteria for scorn 100/o m
mostlimportant factor m dete'rnning the controller`technologyand manufacturer. Below is a
summary of test results:
® 22 total SWAT reports (22rproducis)
m Only 9 are residential.versions
Of those 9 residential versions - 6 have less than 1,00%o / 0% (perfect) scores,
including,AquaCoriserve (100/1.3); CyberRain (100/20.5), Hunter Solar Sync
(100/20.2); Alex.Tronix Srnart Module (9.9.9/5..6), Raindr-ip WeatherSmart Pro
) therMatic (100/2.3); one residential product company is out of
100/18:6; ;,Wea
1 business,(Water Optimizer)
® Of the.9'SWAT'tested residential products only 3 have perfect test'scores, all
f WeatherTRAK;technology(Hydro'Pomt;.Toro, Irritrol)
. On the SWAT website there are 4,smart eontrolle'r case study reports. Ofthose
case,studies used as`background,= 3 of-4(7,56/o)used WeatherTRAK
technology(S'anta.Barbara_, Irvine,Boulder), One case study described.
A"uaCons'erve $oatt• �- q (• 1'e) and described that water bills went up in 4Q0%of
® .Rep orts may. be viewed�ai www irrigationassociation/swat/case-studies.
® „ Hydroopoint manufactures the WeatherTrak controller and provides enhanced program
services as described in the attached Exhibit A - Services.
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o No other manufacturer of this technology offers this product along with this type of managed
program with marketing, subcontractor management, installation, customer service
(including a.customized webste for-Petaluma customers) and local factory support for field
related issues.
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® The other companies&ferihg;tl is type,,of product who scored 1000/6.on the:SWAT testing
protocols were Toro Company:and Irritrol.` Both of these compames.utilize the WeatherTrak
controller technologymanufactured by.Hydropoint intheir produet, meaning that Hydropoint.
Data`Systems manufactures the controller and sells`it to Toro and I-rritrol who then place their
name on the product. No other company,:offers a;customer service center open 6 days.per
week:(English and Spanish) specifically for their Smart controller customers and no other
irrigation manufacturer offers a customized website forTetaluma.customers for the
SmariYard program.
The City-of Petaluma has soiesourced Hydropoint,based on IA testing protocol scores and
proven water savings for°two previous programs in the City of Petaluma: Maintaining product
consistency benefits'the City byallowingtl e City to get atop-of the line product at the best
possible'price (bulk discount.pricing), as well as allowing City staff t6 have extensive product
knowledge and experience which benefits Petaluma customers.
Hydropoint will provide the'below enhanced services as part of the SmartYard program. This
added benefit will take much of the customer service.aspect off ofCity staff. Hydropoint will
provide the following program components as part of the SmartYaid program:
® Program marketing ® Controller programming
® Project management o Follow-up site visit to each
® Installation scheduling participant
Customer service toll free#
® Controller installation � , ( )
® Landscape and irrigation system ® Petaluma SinartYard Website
audit
FINANCIAL IMPACTS ,
Funding for the SmartYard project will come from the Water Conservation budget and include
the initial cost of the Smart controller, an irrigation and landscape audit.,_controller programming
and installation, controller signal fees for '5 years and a post-installation visit. The estimated cost
of the program is $262,707. Thetost.,o'fthe program will be;recuperated.though-the program fee
placed on each participant's,'watetMll as well as through avoided.costs with water purchases and
of operating and maintaining the distribution system. The below table summarizes the program
costs andpoiential water and dollar;savings.
r.
4
Target'Custorne.C'
Current`�CCF o 30. . a
o x
Indoor Use (CCF) 12 Q.r r`rk
Outdoor Use(CCF) 18
Estimated Savings w/SmartYard 289,." a
l> r# its A
Estimated Monthly Water
� a
'Savings (CCF) 5
Value of Savings/Mo::.CCFsaved
x$5.57 (tier 4,rate) '$ 28.07 Term(months)
Customer Program Fee $. 15'.00 .12 60
Net Customer 6enOf it. $ 13_07 $15&87 $784.37
-T 4..� f... 1
..a! _, i"Jr—.p
Annual Savmgs/Customer(CGF) 60
#Custom -ers'needed tosa�e 1 AF 7 Term(months)
#Customers in Program 200 12 60
AF saved from program 28 '$17;107.181 $85,535.88
Total Monthly Fees Coll'ecte`d, $3,OQ0 $36,000:00 $180,000.00
5'Y.ear Benefit from Program $265,535.88
Program Cost per Customer $14314
Program Cost $262,707T
Represents the difference of the cost of water to the°City from SCWA($634:H/AF)minus the!'costPof water that the city
charges per acre foot at tier l rates($2.87 x435.6 Cc-F).This difference'($616.06/AF)�is the operational cost to the City to
deliver water to its customers.The difference is multiplied by the water'saved through the program°(28AF)to get$17,107.18.
The table shows that the target customer is any residential customer using 30 CCF or more per
billing period. Typically sixty percent of`this water(1;8 ccf) is outdoor use for these customers.
Estimating that the SmartYard program-will result in a 28% outdoor water use savings; a total of
over 5 CCF per month can be potentially saved.per customer. This translates into $28 per month
for this customer. Staff proposes charge a'$15.00 program fee resulting in..a net savings to the
customer of$13 per.month or$784 ih,five years. With 200 customers participating, it is
estimated the City will save'28,AF/'year,resulting In ai .avoided cost of supplying water of over
$85,000'7in,five years. The program fee collection and avoided fixed costs will result in the City
recuperating $265,535'in five years.
After the;:five year period has ended, the.`program fee will be removed from the water bill and the
customer will:be.responsible for,paying the monthly_signal.fee; w:hich,is anticipated to be $5.00
per month and 's predicted to increase after the five yearperiod by 3-5% (CPl) every five years.
PROGRAM BUDGET SUMMARY
Expenses:
Hardware:
WeatherTrak Controllers—200 x:$355.24 $71,048
Wireless&Rain Sensors—200 x $51.94 $'10;388
Controller Antennae 200 x$17.43 $ 3,486
Hardware Grand Total _ $97;482
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-Enhanced Program Services $165;225
•LExpenses Total $2629707
Revenue:
Program fee= $15 x 60 months x 2M participants = $1805000.00
Avoided Fixed Costs $ _83,196.98
Revenue Total $2659535.88
Program:co st'includes all.of the following:
Hardware:
200 ET Plus;6 9.or 1-2 station WeatherTrak controllers
® 200 wireless rain shut-off sensors ,
® 200 contoller antennae
Freight and Taxes
Enhanced Program Services
' ® Site landscape and irrigation system audit
® Controller installation .
® Five'years of-signal fees.per controller
O Prograni/project:management
® Program•worksheetand controller programming management
Contractor and,customer training
m Ongoing customer service
.® Marketing campaign to drive program participation and adoption, including:
o. Website_ enhancements'
o Hosted events.
o DVD
o Webinars
o Direct mail
o Telesales'
Proposition 8.4 Chapter 2 Integrated Regional Water Management (IRWM) Grant Program,
administered by the State Department of Water Resources, provides funding for projects that
help local public agencies meet long term water needs-of the.state. Grant funding will be
available-in October 2011. and will.contribute approximately°,$2.00 per,controller towards the
SmartYard program.
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ATTACHMENTS
1. Resolution Approving the proposed SmartYard Program Budget ; Authorizing the
Purchase:of'200 Residential Smart Irrigation Controllers for New SmartYard Program;
Approving'a SmartYard Sole Source Declaration; and, Authorizing the City Manager to
sign the Professional Service Agreement and all other related documents for the
SmartYard Program
2. Professional Services Agreement with Hydropoint Data Systems
.3. Exhibit A - Services,(Attachment to PSA— Consultant Scope of Services)
4. Hydropoint Data Systems Quotation for Services and Equipment
5. Sole Source Form
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Attachment 1
Resolution Approvfl`ng the Proposed SmartYard Program Budget; Approving
the Purchase Of'200 Residential Smart Irrigat 'on.Controllers For the New
SmartYard.Progra-m Approving a SmartYard Sole Source Declaration; and
" Authorizing the City. Manager to Sign the ,PtOfeSSional Service Agreement
and All Other Related Documents for the SmartYard Program.
WHEREAS, the City of Petaluma operates an extensive water.conservation program
With current sustained water.savings.of 365 acre feet annually`;and',
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WHEREAS, the City of Petaluma's water conservation program has,historically been
designed"to improve the water use efficiency of its users--.and,
WHEREAS, the City of Petaluma hired±a Water Conservation Coordinator in 2006 and
began to expand the program beyond the`required BMPs; and,
WHEREAS, the Water Demand.and Supply Analysis developed.in support of the 2025
General Plan recommended a water conservation program that met the requirements of water
offset and,was cost effective. The"City Council directed a study considering the entire breadth of
water conservation measures, not strictly those recognized bythe CUWCC, with the caveat that
any measure selected must be feasible, cost effective, and attainable; and,
WHEREAS, the Water Conservation Plan was adopted by'the City Council in 2008 and has .
been developed:to supply 495 MON",ear:and is comprised of 1-9 water conservation measures that
are feasible and'attainable by the City; and,
WHEREAS, the City of Petaluma wishes to continue developing,innovative water conservation
programs',lo help citizens conserve:water; and,
WHEREAS, the new SmartYard;program will help high water users find a low cost solution to
conserving irrigation water andhelp-reduce tier three and tier'four water charges; and,.
WHEREAS; the SmartYard program Will be the first,program of its.kind in Sonoma County and
will act.as the City of Petal ima's first Pay As You Save (PAYS)-type program_as outlined in the
City o f Petaluma's Water Conservafion,Plan• and
WHEREAS,'funding for this SmartYard Program.forthe City of Petaluma will come from.the
City ofPetaluma'sDepartment of Water'Resources and Conservation budget and will be
supplemented by Proposition 84 Grant funding-when it becomes available; and,
WHEREAS, Smart Irrigation Controllers automatically calculate a scientifically-based irrigation
schedule based on,several factors, including plant type, soil'.fype, and current weather conditions.
The urigation,schedul'e is updated daily as weather conditio
ns change allowing for appropriate
amounts of wafer to be applied to the landscape. Smart Controllers have been proven to apply
25-35%`less-water than conventional, non weather-based irrigation controllers; and,
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WHEREAS,the Irrigation Association has deve'loped.Iestingprotocol for-Smart Water
Application Technology(SWAT) that has idenfified the Weather'Trak ET Plus irrigation
controller, manufactured by Hydropoint Data Systems,,;a Petalumacompany,-as the only
controller with central,control capability to havepassed the Smart Water Application
Technology(SWAT) Protocol with a score of 10;0%0; and;
W, 1EIEREAS, City Management.recommends`the,sole source purchase and installation o f the
WeatherTrak controller;
NOW, THEI2EFORIE BE.IT RESOLVED,
1. The City Council approves the project budget in the 14mount of$262,707;
2. That the City Councilbe-reby authorizes tl e.purchase=of 200,residential smart irrigation.
controllers for:new SmartYard program.
,3. The City Council approves the sole source declaration;
4. The City Council authorizes the City Manager to sign the Professional Services
Agreement and all other,related documents for the SmartYard Program.
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f Attachment 2
PROFESSIONAI.SERVICES•AGREEMENT
City of Petaluma Departn ent'of Water.Resources,and Conservation SmartYard Program
(Title of Project)
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FY 01 120 l Fund#¢i Exp.Acct.#-61M .Project#54130 Amount$131.353.5
For multi-year contracts or contracts with multiple accounts:
FY 201 izn12 Fund# (! Exp.Acct.# 20 Project,#54130 Amount$131,353.5
FY Fund# Exp..Acct.# Project# Amount S.
FY Fund# Exp:Acct.# Project# Amount$
FY Fund# Exp:,Acct.# Project#' Amount
FY Fund# Exp..Acct.<# Project# Amount$
THIS 7OFESSIONAL SERVICESAGREEMENT("Agreement") is entered into and effective
as of , 20 ("Effective Date"),.by and between the City of Petaluma,a
municipal corporation and;a charter city (".City") °arid Hydropoint Data Systems, a Irrigation
Controller Manufacutrer and Service Provider("Consultant")(collectively, the"Parties").
WHEREAS, the Parties `enter-into this Agreement`,for the purpose of Consultant providing
professional services to City under`the-terms and conditions set forth herein.
THEREFORE, in consideration of the mutual covenants contained in,this Agreement, the Parties
agree ias follows:
1. Services. Consultant shall provide the services as described. in,and in accordance with
the schedule set, forth in' Exhibit "A" attached hereto and incorporated herein
("Services").
2. Compensation; Business Tax.Certificate.
A. For the full performance of the Services as described herein, City shall
compensate Consultant under the' following terms:' Time,and materials not to
exceed:stated amount:
�J B. Consultant :shall submit detailed monthly invoices reflecting all services
performed during the preceding month, and including a revised schedule for
performance and additional documentation requested by City, as applicable.
compensated for services in addition to those described in
Exhibit A, o
C. Consultant s my if .Consultant and City execute a written amendment to this
: ,
Agreement describing the additional services .to be performed and the
compensation to be paid for such:services. 'In no.case shall'the total compensation
under this.Agreement exceed $262,707.00 without.prior written authorization of
the City'Manager. Further, no compensation for a ,section-or work program
component attached,with a,specific budget shall be exceeded without prior written
authorization of the City Manager.
D. Notwithstanding any provision herein, Consultant ,shall not be paid any
j compensation' until such time as Consultant has on file with the City Finance
Department current information requested on the "Vendor Information' form
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PROFESSIONAL SERVICES AGREEMENT(City)
(iManagc#609321)April 2010
10
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available from City, and`,has obtained a currently.valid Petaluma business tax
certificate.
E. City's obligation to 'pay compensation to Consultant as provided herein is
contingent upon Consultant's;performance of the Services pursuant to the terms
and conditions of this Agreement.and any amendments thereto.
3. Term. The term of this Agreement commences'on the.Effective Date, and terminates on
6-30-2012, unless sooner terminated in,accordance with Section 4.. Upon termination,
any arid all of City's documents or materials;provided to Consultant,and any and all of
the documents or ,materials prepared for City or relating to the .performance of the
Services, shall be`delivered .to the City as soon As possible, but not'�later than fourteen
(14)days after termination of the Agreement.
4. Termination. City :may.terminate this tAgreement.without.cause upon ten (10) days'
y,'
written.notice. City may immediately"terminate or suspend this Agreement for cause.
Cause for.immediate termination or suspension shall include, but not be limited to, any
breach of this Agreement by Consultant,or Consultant's bankruptcy or insolvency. Upon
receipt of notice of termination,or suspension for cause, Consultant shall immediately
p p gr Agreement. In the,event of early termination of this
stop all work in ro ess under this A ee,
Agreement b City, Consultant shall,be-entitled to payment for all Services performed to
g Y tY�
the date of termination"to the extent such Services were,performed to the satisfaction of
City in accordance with the terms and.conditions of this Agreement. if City terminates
this Agreement for cause, Consultant shall be liable to City for any excess cost City
incurs for completion of the Services:
5. Consultant's Representation; andeyendent- Contractor: Consultant represents that
Consultant p p ills in performing the Services. City has
. ossesses distinct, rofessional skills
Corelied
ultpon said re as a material, inducement.to enter into this Agreement.
P � representation
provide properly skilled professional and technical personnel
to perform all Services under-this Agreement. It is expressly understood that Consultant
and its agents'and.employees, shall act in an independent capacity and as an independent
contractor and not as officers, employees or agents of City. This Agreement shall not be
construed as an agreement for employment.
6. I Facilities .and Equipment. Consultant shall, at its sole cost and expense, furnish all
facilitiesi.and equipment that may be required for furnishing Services pursuant to this
Agreement:, City shall furnish to Consultant no or equipment, unless-the City
otherwise agrees In writing to provide the same:
7 Licenses.'Permits:Etc. Consultant shall, at Consultant's sole cost and expense,,keep in
effect at all times during the term of this Agreement any licenses, permits or other such
i approvals which are legally required for performing the.Services:
8. Time: Consultant shall devote such time to the performance of'the Services as may be
reasonably necessary for satisfactory performance of Consultant's obligations pursuant to
this,Agreement.
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PROFESSIONAL SERVICES AGREEMENT(City)
(iMnnngc 0609321)April 2010
1 ,
9'. Inspection. Consultant shall provide.the City.every reasonable opportunity to ascertain
that the Services are`being;performed in accordance with the requirements and intentions
of this Agreement: All work done and',materials furnished, if any, shall be subject to
inspection and approval by the City. The inspection of such work shall not relieve
J Consultant of any of its obligations pursuant to this Agreement.
10. Progress Reports. Upon the City"s request„ Consultant shall provide, in a form ;
acceptable to City, written,progress reports of all`oral and written observations, opinions,
recommendations, analyses, progress and conclusions related to Consultant's
performance of the Services.
11. Confidentiality In the course of Consultant's employment,.Consultant may have access
to trade secrets and confidential information, disclosure of which is protected or limited
by law. Consultant shall not directly or indirectly disclose or use any such confidential
information, except as required:for'the performance.of-the Services.
12. Conflict of Interest. Consultant represents that it presently has no interest, and
covenants that it shall not acquire any interest; direct or indirect, financial or otherwise,
which would conflict in any manner or degree with the performance of the Services
hereunder. .Consultant further covenants that, in the performance of this Agreement, it
shall not employ any subcontractor or, person having such a_ conflict of interest.
I Consultant represents that no,one who has or will have any financial interest under the
Agreement is an officer or employee of City. If such,conflict ofinterest arises during this
Agreement or any extension, Consultant will immediately advise City and City may, at
its sole discretion, immediately terminate this Agreement. Certain Consultants are
subject to the requirements, including the disclosure and' reporting requirements, of the
City's Conflict of Interest Code adopted pursuant to the Political Reform Act. Such
Consultants.subject to the'City's Conflict of Interest_Code include those whose work may
involve: making government decisions regarding approval,or adoption of rates, rules, or
regulations, action on permits or other.applications, authorization to enter°into or modify
contracts, or approval;of,plans, designs, reports, or studies. Consultant agrees to comply
fully with,all such requirements to the extent they apply to Consultant's performance of
the Services.
13. Consultant No Agent. Except as City may specify in writing, Consultant shall have no
j authority, express or implied,,to act on behalf of City in any capacity whatsoever as an ,
agent: Consultant shall liave,no authority,express or implied,pursuant to this Agreement
to bind City to;any obligation whatsoever.
14. 'Standard of Performance. Consultant shall perform all the Services in a manner
consistent with,the standards.of Consultant's'prrofession_. All instruments_of service of
whatsoever nature,which Consultant delivers to City pursuant to this Agreement, shall be
prepared in a substantial, first class and 'workmanlike manner and conform to the
i standards of Consultant's profession, All such instruments of service shall become the
{ sole and exclusive property of City upon delivery of the same.
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15. ; Assignment/Transfer. No assignment or transfer in whole or in part of this Agreement
shall be made without the prior written consent of City.
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PROFESSIONAL SERVICES AGREEMENT(City)
(iManage#609321)April 2010
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�.16. Subcontractors. JConsultant shall directly perform all:Services,and shall not subcontract
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any portion of performance of the Services 'without the prior written consent of City.
Any such subcontractors shall be required to comply,to the full ;extent applicable, with
the terms and conditions of this Agreement,'including but not limited to, procuring and
maintaining insurance coverage as required herein -and which shall name City As an.
additionalinsured.
state Compliance
W rul s. Consultant shall.fully comply with all applicable local,
' s �AILLaw
17. Compliance federal
r es,'laws, regulations,;an'd ordinances pertainingto the performance of
the Services re uired`hereunder, includingbut not limited. to, the California Building
Standards Code asin_effect in the City,the Americans with,Disabilities Act, and any,laws
and regulations related to any copyright; patent, trademark or other:intellectual property
right involved in performance of the Services. .Consultant's failure to comply with any
law(s) or regulations) applicable to the performance of the Services hereunder shall
constitute a;material breach of this Agreement. To the extent that any other government
agency or entity provides
g y y p compensation for any,Services, Consultant shall comply with
Ii all rules and regulations applicable to such fiscal assistance.
18. 1, Living Wage Ordinance. •Without limiting the foregoing:Section 17, Consultant shall
comply fully with the requirements. of Petaluma Municipal Code, Chapter 8.36, Living
Wage (the "Living Wage Ordinance"),.as the same niay be amended from time to time.
Upon the City's request Consultant.shall promptly provide to the City documents and
information verifying Consultant's compliance,with the requirements of the Living Wage
Ordinance, and shall within `fifteen (15) calend'ar 'days of the Effective Date of-this
Agreement, notify,each of°its 7affected employees as to the amount of wages and time off
d that are required to be provided 'to them °pursuant to the Living Wage Ordinance.
Consultant's noncompliance with the Living Wage;:Ordinance. shall constitute cause for
City's termination of this Agreement pursuant16'Section,4 hereof
19. Discrimination. 'During the performance of this Agreement, Consultant shall not
discriminate against any employee,'or applicant for employment.because of racei religion,
j creed, color, national 1 origin, ancestry, gender, sexual orientation,, age or physical or
mental disability in violation of any applicable law.
I
J.
20. Notice.. Except as otherwise specified in this Agreement, all notices to be sent pursuant
,to ,this Agreement shall. be.made in writing; and sent,to the Parties at their respective
addresses specified below or to,such other address as a Party may designate by written
notice delivered to the other Party°in accordance with this Section. All such:notices shall'
be sent by:
(i) personal delivery, in which case notice,is effective upon delivery;
(ii) certified or registered mail,return receipt requested, in which case notice shall be
deemed delivered on receipt if delivery is confirmed'by a return receipt;
(iii) nationally recognized overnight courier„with charges prepaid or charged to the
a sender's account, in which case notice is 'effective on delivery if delivery is
f confirmed by the delivery-service;or
4
PROFESSIONAL SERVICES AGREEMENT(City)
� (iMauagc#609321)April 2010
13
i
(iv) facsimile .transmission, in which case notice shall be deemed delivered upon
transmittal;provided that(a) a duplicate copy of the:notice is:promptly delivered
by first-class or certified' mail or by overnight delivery, or (b)`a transmission
report is:generated reflecting the accurate transmission,thereof .Any notice,given .
by facsimile shall be,considered to have been.:received'on the next business day if .
it.is:received after 5 Wp.m..recipient's time or on a nonbusiness day.
City: City-Clerk
City of Petaluma
Post Office Box 61
Petaluma,Califortiia.94953
Phone: (7071778-4360
Fax: (707)778-4554
j Email: cityclerk@ci:petaluma'.ca.us
I
And:
Remleh Scherzinger
City of Petal uma-DWRC
202 N mcDowell Blvd
Petaluma CA:94954
Phone: 707-778-4593
Fax: 707=7763635
Email: rscherzin er ci. etlauma.ca.us
Consultant: Ben Slick
HydroAoint.Data.Systems
1720 Comorate Cir
Petaluma CA,94954
Phone: 707-'769-9696
Fax: 707=769-969.5
Email: f sl ck(&hydropoint.com
21. Ownership of Documents. All.original papers, documents or computer material on disk.
or microfilm, and copies'thereof, produced as a result of this Agreement,:shall be the
property.of City and.may not be used by Consultant without the written consent of City:
Copies of such documents or papers shall not,be disclosed to.others without the written.
consent of the City Manager or his or her designated representative.
22. j lademnincadon. 'To the maximum extent permitted`liy law, Consultant shall, at its own.
expense, indemnify, defend with counsel acceptable to the City,:(.which acceptance.will
! not be 'unreasonably withheld), and hold harmless City and Its 'officers, officials,.
employees, agents and volunteers ("Indemnitees") from-and against,any and.all liability,
loss, damage, claims, suits; actions, arbitration proceedings, administrative proceedings,
regulatory proceedings, civil,penalties and fines,•expenses and costs (including, without
limitation,,claims expenses,,attomey's feesi and costs and fees of litigation) (collectively,
•Liability'') ry tual, allege' d, arising out of or in
connetion.vv th the Services or Consultant's failure to comply with any of the terms of
this Agreement, regardless of any fault or alleged fault of the Indemnitees.
{ 5
PROFESSIONAL SERVICES AGREEMENT(City)
(Wanoge#609321)April 2010
14
I '
The Consulfant's:obligation to indemnify, defend.and hold harmless'under this provision
shall,not-be excused because of the Consultant's inability to evaluate Liability,or because
the Consultant evaluates Liability,and determines that the Consultant is not or maynot,be
liable. The Consultant must respond within, 30 calendar days to any tender for defense
and indemnity by he City,,'unless the time for responding has been extended by an
authorized representative of the.City in writing. If the Consultant fails;to accept tender of
1 defense and indemnity within 30 calendar days, .in addition to any other remedies
authorized by law,, so much of tlie money due or that may become due the Consultant
under this Agreement as shall'reasonably'be..considered necessary'by the City, may be,
retained by,the.City until,disposition has been rnade of the matter:subject to tender, or
until the Consultant:accepts the tender, whichever.occurs;first. In the event that the City.
must file responsive documerits in a matter tendered to Consultant prior to Consultant's
�f acceptance of tender, Consultant agrees. to fully reimburse all costs, including'but not
limited to.attorneY'"s fees and costs and fees of litigation,;incurred by.the City in filing
k
such responsive documents.
The Consultant waives; any, and ;all rights to express 'or _implied•,indemnity against the
Indemnitees concerning any Liability of the Consultant arising out of or in connection
with the Services or Consultant's failure to comply with any of the terms of this
Agreement.
Notwithstanding the;foregoing-,to the extent this Agreement is a "construction,contract"'
as defined by California Civil Code Section 278S, as maybe amended from time to time,
Consultant's duty
be prohibited b Californtia Civil, Code Section
not apply when to do so would
p y , as may be amended from time to
time.
Notwithstanding;the.foregoing,;to;the extent that the;Services include design professional
.services subject to California Civil Code Section 2782.8,.as may be amended from time
to time, Consultant's duty to indemnify shall only be to the maximum extent permitted by
California Civil Code'Section 2782.8.
23. I Insurance. Consultant.shall comply with the "Insurance Requirements for Consultants"
1 in Exhibit B-1 attached hereto and incorporated herein by reference. [Indicate attached
exhibit, e.g., "B-2, "B-3,' or "B-4."]
24' i Amendment.- This.Agreement may be amended only by'a-written instrument executed
by boih,Parties.
25. I Litigation. If litigation ensues which pertains to the, subject matter of Consultant's
services hereunder,. Consultant, upon request from .City, agrees to testify therein at a
reasonable and customary fee.
gr p gotiation„and compromise on the,part
26. Construction. This Agreement is the;product of ne
of both Parties and that,the Parties agree that, notwithstanding Civil Code Section 1654,
any uncertainty in the Agreement shall not be construed. against the drafter of the
.Agreement.
'.
_ PROFESSIONAL SERVICES AGREEMENT(City)
(iMarmp#609321)April 2010
15
27. Governing Law; 'Venue. `This Agreement shall be enforced 'and interpreted under the
laws of the State of California and the,City of Petaluma. Any'action arising from or
' County o 'this Agreement shall be venued in, a court of competent
jurisdiction m h Co n ty i f^Sonoma, State of California.
28. Non-Waiver. The, City's failure to enforce any;provision of this Agreement or the
waiver thereof in a particular.instance shall not be construed as a general waiver.of'any
part of such provision. The provision shall remain in.fulf force and effect.
29. Severability. If any term or portion of this Agreement,is held to be invalid, illegal!; or
otherwise unenforceable by a:court of-competent j urisdiction,the remaining provisions of
this Agreement shall continueln full force and effect.
30. No Third Party Beneficiaries. The Parties do,not:intend to create, and nothing in this
Agreement shall:be construed to..create any benefit or right in any third party.
31. Mediation. The Parties.agree to,make a good faith attempt to-resolve any dispute arising
out of this Agreement through. m
mediation prior to, comencing litigation. The Parties
shall mutually agree upon the mediator and shall divide the costs of mediation equally..
32. 1 Consultant'sBooks`and Records
A. Consultant shall maintain any and all ledgers, books of accounts, invoices;
vouchers, canceled checks, and otheryecords^or-documents evidencing or relating
to charges for services, or expenditures and disbursements charged to the City for
a minimum.period of three (3) years or for any longer. period required,by law,
from the date of`final,payment to Consultant pursuant to this Agreement.
B. Consultant shall maintain all documents and records which demonstrate
1 performance_under this Agreement for a minimum°period of three (3,) years or for
any longer.period required,by law, from the date of termination or completion of
this Agreement.
C. Any records or documents required to be maintained,pursuant to this Agreement
shall be made available for inspection or audit,at anytime during regular business
{ hours, upon written request by the City Manager;: City Attorney, City Finance
Director, or a designated representative of, these officers. Copies of such
documents shall Abe provided to the City. for inspection at Petaluma .City Hall
when.it is practical to.do so. Otherwise, unless an alternative is mutually agreed
1 upon, the records shall be:available at Consultant's address indicated for receipt
of notices in this'Agreement.
jD. Where City has.reason to.believe that such records or documents may be lost or
discarded due to dissolution, disbandment or termination of Consultant's
business, City may; by written request by any `of the above-named officers,
require that custody.of the records be given to the City„and that the records and
documents be maintained in Petaluma City Hall. Access to such records and
documents shall be granted to any party :authorized by Consultant, Consultant's
�. representatives,or Consultant's successor in interest.
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PROFESSIONAL SERVICES AGREEMENT(City)
(Manage#609321)April 2010
16
f33 Headings: The headings,used in:this Agreement are for convenience only and are not
: intended to affect the interpretation or construction of any provisions herein.
34.1' Survival. All obligations ansing`'prior:to the.terniination orexpiration of this Agreement
and all provisions.cif this Agreement allocating liability between City'and Consultant
. shall survive the termination or'exg iration of this Agreement
r
35 Entire Agreemment. This. Agreement, including the exhibits attached hereto and
incorporated herein, constitutes the entire agreement between the Parties with respect to
the Services, and supersedes all prior agreements,or understandings, oral or written,
between the Parties in this regard;
Ifd WITNESS WHEREOF,the Parties hereto have executed this document the day, month and
year first above written.
CITY OF PETALUMA CONSULTANT
I
i - By. ' �-
City'`Manager Name
1
ATTEST: a
I Title 4
City,jClerk Address
APPROVED AS TO FORM;:
City State Zip
City`Attorney Taxpayer LD.Number
APPROVED:
`~� V L '`i
Petaluma Business Tax Certificate Number
Department Director
,APPROVED: 1
1
I -
Risle Manager
APPROVED:
i
y
Finance Director
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8
PROFESSIONAL SERVICES AGREEMENT(City)
I (iManuge t+G09321}Aprii 2610
17
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Attachment 3
Exhibit A
Services
The Petaluma SmartYard program will be a collective�effort between Consultant and.City of
f 200 Petaluma water customers participating in the program.
Petaluma,resulting in a minimum o
The scope of services shall include the following-'
® In conjunction with City of Petaluma staff, Consultant shall target and make contact with
high water use single familyresidentiat customers and offer the SmartYard program to
these customers. Contact shall be made via letter and follow up phone call.
® Customers.must have:irrigated_.landscaping with at least.6 irrigation stations.operated.by
aremote control valve and an existing irrigation controller.
® Customers.must show historical consumption resulting in consistent tier 4 charges during
each billing period:of,any two irrigation seasons between 20.09.and 2010. For the
purposes of this contract, an.irrigation season is defined-as April through October.
® Consultant shall provide project.:management which shall"include product delivery,
scheduling, installation and programming, training and,per-:formance verification.
Consultant shall also provide resources for issue resolutionrelated to scheduling
conflicts, change orders and siteespecific controller orFprogramining questions
. during the�Program. reporting encountered du y'
® Consultant shall provide weekly program ptg to City- of of Petaluma representative.
® Controller installation shall be completed in the same .visit as site inspection as long as
the site meets standards required for proper installation. If, dur-ing the course of an audit,
findings!disqualify the'site-from participating, Consultant shall forward this information
to both the,customer.and City of Petaluma. If subsegruent:repairs are made that are
proven to address sand remedy the reasons for disqualification, Consultant shall re-
schedule an installation:for'the site.
® Controller.installation shall e performed by a licensed C=27`landscape contractor(s).
® Consultant shall verify installations, and train'those that need to operate the system,
including end-users, on.,product operation. Consultant,shall also ensure that controllers
are programmed to conform'to any watering restrictions.
o Consultant shall schedule and provide a customer follow up visit fifteen to.thirty days
After`installation.
® Audited sites shall receive,written recommendations for irrigation system repairs or
improvements.
� p -
® Consultant shall provide a-Project Management.Plan prior,to pro gram start. Project
Management Plan shall include but not'be limited to`project timelines; staffing
credentials; and reporting methods.
® Consultant shall develop program:specific,marketing materials to support customer
awareness and education (with City of Petalumaparticipafion and approvals).
® 'Consultant shall create outreach campaign(s);and assist City of Petaluma with media
outreach:
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®. Consultant shall establish a dedicated toll free telephonef number.sand;manage inbound
customer,calls; and%or.•emails.
ensure custo_me r i g nature•on
® _ any relevant terms..&conditions, and to
Consultant shall_
forward these agreemenfs-`to'CiWof Petaluma.:
® All installations shall include an out-processing report, including before and-after
pictures of controller installations,.in order to document program.execution.quality.
® Consultant shall manage scheduling of installations and follow up inspections.
® City of Petaluma may elect to provide electronic water usage information, through water
bill data to Consultant for analysis.-
® Consultant shall organize all program data into a,standard;spreadsheet format-for
program reporting.
® Consultant shall-provde end of year report with pertinent project data including but not
limited to units installed, names and addresses of customers served, irrigation stations
converted, number,of follow-up visits conducted both,on-site and via phone call, units.of
water saved to date, b total
efit the cost, labor
exp end'ed;'and all other data regarding
the project that may e_ y
I
Syste n Support
I,
Consultant shall also,manage a dedicated team of internal tech support specialists (Bi-lingual in
English and Spanish) that are available by phone 6 days a week,to work with customers to
facilitate:their success and maximize the savings potential.
Tralnl_ng
Consulta
nt shall providea complete training program for its installers to ensure that all
controllers are installed and programmed for optunum operation.
1 i n and activation. Tramm ,shall cover controller on-site following the controller
Homeowner training shall be:conducted b Consultant on s
instal at o g features including manual watering,
modifying program"settings &,adjustments; alerts, valve checking:and troubleshooting as well as.
how to Customer Service.
Computer Based Training(CBT) for programming the controller shall be available on the
Consultant Website.
. I
Controller Removal/Installatfon
Any and all-electrical,work performed by Consultant and/,or'it's subcontractors shall be
performed in:accordance with all.current local and State electricanuilding codes.
1) OLD�'CONTROLLER REMOVAL
a) Remove exist ing,controllers and dispose as desired by customer.
b) Record program settings from old controller.(days,-times, starts, #of weekly runtime
minutes),
c -Conduct Ohm reading to identify "not connected" or"electrical shorts prior to retrofit.
I - 19
d) Label field,wires before removing.
e) Shut off power to controller.
fl Remove old'controllers off ofwall/out ofpedestal-.
g) D'isconnect/cap bf..electrical for units;that'shall not be`replaced with a-new unit.
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2) INSTALLATION AND WIRING
I
a) Physically install controller-'provided for project.
b) Install/.mount controller per manufacturer's specifications.
c) Connect and secure,electrical including-grounding to local code.:
d) Connect and securev fi 24eld wires.
e) Install rain sensors in sensible places-that.shall capture rain water effectively without.
overhead interference and with receivers mounted=outside of any metal enclosures.
Connect rain sensor wires to RS port on controller.
f) Run a valve test and troubleshoot wiring on any stations showing ishorts or no-connects'.
3) PROGRAMMING
a)t Program controllers,as pbr manufacturer's recommendations.
b Co cmplete Program Worksheet
Run each zone manually and walk site to complete Program Worksheet (provided
with each controller). Program°worksheet is a simple punch list that allows users to
j record zone by zone site data including;
(1) Plant type, soil, sprit kl'er, slope, sun exposure.
c) Program Set Up
i) Enter Set up information including:
(1) Date, time, time-zone active stations:
d) Program Days and Times
i) Enter desired water day, patterns, start times and water windows to meet site needs.
e) P4rogram'Stations in Auto Mode
i) Program controller..in Automated Mode by setting,each station to Auto and then
entering data,from Program Worksheets, plant; soil, sprinkler;slope, sun exposure,
} p `p' d root depth optional for maximum water conservation.
reel nation rate an.
NOTE, If-new landscape is.in place; those stations/zones should be programmed;in User
Mode (Non,'ET Mode) for a period of time,05-45-days) to establish roots before being
switched to Automated Mode. In this mode,the.user can set the desired run times.
f) Leave,"copy" of worksheet with each.controller and one copy with the customer.
g) Check Alerts
1
�) Go to Alerts screen,and verifythat no alert's•`are present i troubleshoot as needed.
h) Preview `
i) Review each station-in the Preview Screen for 'reasonable' program times and days.
20
t
4), SERVICE ACTIVATION
a) Activate service to controllers by, calling Hydro,point Customer Service..
CONTROLLER INSPECTION REPORTS (CIR)
Consultant shall conduct.a 1-5-point field review of each controller after installation and-ensure.
that.eacl .controller is optimized for,each site".,A Controller lnspection Report (CIR)shall be.
provided which includes a review of each.physical installation,verification that it was performed
correctly and up to code, a-review,of ET service'status, validation that programming was
performed correctly., and t-hat wiring issues (including detectedp shorts and:"no connection" alerts)
are recorded. Notes of any irrigation system repairs shall also be recorded.
SITE DATA
Consultant shall record the installation data,.customer address, customer name,,-phone number,
email address, water meter number; and square footages of turf and non-turf irrigated areas. Data
shall be provided to the City ofFetaluma,in an Microsoft Excel•spreadsheet or Microsoft Access
database (or other approved method):
FOLLOW UP FIELD VISIT
Consultant shall schedule and provide a,customer follow-up visit 'fteento thirty days after
installation. Follow up visit shall,*include an initial phoneXall or email to the customer addressing
a
landscape condition, overall,satisfaction with the controller, any issues that may have arisen, and
any other questions or concerns that�the customer may have. Consultant shall offer to;physically
visit the site if the customer requests further'assistance.,Consultant shall record all of the data
receivedkAuring the follow up site°visit and-provide data to City°via Microsoft Excel 'spreadsheet
or Microsoft Access database (or other approved method).
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f •
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21
I Attachment 4
MWeatherl'F�A
. Proposal / Cute
-- no�ir.;e , Moda�srircple,,
HydroPolnt Data-.Systems,Inc:, _
1720 Corporate;Circle Quot Petaluma_SmartYard 12-3-10
Petaluma,Califomia:94954
(707)769-9696 voice/(707)769-9695'fax
Bill To Ship To
City of lDetaluma_
On File
6272e1
Account Executive I Project _ Payment Terms Quote;Ex iration,Date
Ben,Slick SmartYafd:'Retail;=Phase 1 Nef30 12/24/2010
s8 Quantity . ';.Part,#µ..'. ',, ,Description. a '. . ` .�. Unit Cost'. ':Total..-
200 WTPLS-I2-ID weatheiTRAKr Olus;lndoor 12 station $ 355.24 $ 7T,048.00
i
200 WRS Wireless Rain"Sensor $ 51.94 $ 10,388.00
200 ANT-Bowtie Bowtie antenna $ 17.43 $ 3,486.00
200 ETE-912-5Y 5'YFService-9 8-12 ET plus $ 240:00 $ 48;000.00.
ProfessionalServices as described below:
200 Program/Project Management $37 $ 7,400.00
Lanoscape'Contractor Coordination
Program Wo rksheetand Controller Prog ramming r M anageme nt.
Training*
200 Follow,up Visit:(1 per site,15-30 days after installation) $ 71.43 $ 14,286.00,
Contractor„Installation
200 Residential 6,9,12 station $333 $ 66{600:00'
1 Marketmg;Campaign to drivwprogram,participation and,adopt,on;includes: $ 28,939.10 $ 28,939.10
Website enhancements,hostedlevents DVD,webinais,direct mail,.and telesales
Estimated Freight-Subject to Change $ 3,900.00
,.Estimated Sales Tax:(actual taxes will be billed when invoiced) $ 8,660.15
262;7107,25
Applicable sales taz'and.actual freight charges'Will be iill'ed,uponInvoicing:
• 22-
III
Attachment 5
f
l
CITY—or PETALUMA,,CALIFORNIA
. . PROCUREMENT
! SOLE SOURCE JUSTIACATION
i
DATE: 12-7-10 DEPARTMENT' wR&C
CONTACT David Iribame TELEPHONE; 778-4591
i
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VENDOR: Hydropoini Data S sv tems TELEPHONE:, 800=362-8774
I� JUSTIFICAT'ION
(Initial all entries that apply)
1. Amount of purchase does not exceed-current dollar amount required for formal bidding.
2 Vendor is the original equipment manufacturer there:are no regional distributors.
3 The parts/equipment are not interchangeable with similar parts of another manufacturer.
I ,
_x 4 This is the.only equipment that meets_ the specialized needs of the department and
performs the intended function.
x. 5 Detailed justification,is available which establishes beyond doubt that the Vendor in the
only sourcerpracticably available to provide!the items.or service required.
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I
I recommend that competitive procurement be waived, and that the equipment and/.or
supplies on the attached Procurement Request be purchased as a Sole Source.
Signed:, Dater
R. equestor
I
Approvals:.
Purchasing Officer: Date:
23
r CITY OF P..ETALUMA, CALWORNIA
PROCUREMENT
SOLE !SOiJRCE JUSTIFICATION
The Department of.Water Resources and Conservation has selected Hydropoint Data
Systems (Hydropoint)to provide enhanced program.services.based on the fact.they are
the manufacturer of the WeatherTrak':Smart controller and are,the-only manufacturer of
this technology".with an exist'- Au. SmartYard,program. The City.sole sourced this
equipment, with approval from City Council, for the previous two Smart Controller
ro'ects and is re uestin a sole-sourceadeclaratioma ain with Hydropoint Data S stems
p Jt q g g - y
for the SmartYard'program based,'onihe'below criteria:
• Hydropoint is the only companythat,,manufactures this technology-who scored 100%
on the Irrigation Association's testingprotocols for Smart Water Application
Technology(SWAT). SWAT testing evaluation is conducted by creating a six-zone
virtual landscape subjected to real-time climate through monitoring of a selected
weather station to evaluate,the ability of individual "smart"controllers to adequately
and efficiently,irrigate,that:landscape. After initial programming and calibration, the
f controller is expected to perform without further intervention during the test period.
Performance results indicate•to'what degree the controller maintained root zone
f':moistures levels within ran acceptable range. Since the.goal.of this:program is water
conservation, the criteria for scoring 100% in all testing;protocols was the most
important factor in.,determiningthe controller technology and manufacturer. Below is
a summary of test results::
� . 22 total SWAT reports (22 products)
■ Only9 are residential versions
Of those 9°residential versions - 6 have,less than 100%/0% (perfect)
scores, including AquaConserve (100/1.3); CyberRain (100/20.5),
Hunter Solar Sync�(:100/20.2),.Alex Troni-x Smart Module (99.9/5.6),
j Raindrip Weather.Smart Pro (1'0048.6),WeaiherMatic (100/2.3); one
residential,product company'is out of business (Water Optimizer)
® Of the 9 SWAT:tested residential products; only 3 have perfect.test -
scores, all WeatherTRAK technology.(HydroPoint, Toro,.Irntrol)
a On the SWAT website there-:are 4 smart controller case study reports.
Of those case studies used-as background.3 of 4 (75%) used
WeatherTRAK technology(Santa Barbara, Irvine, Boulder). One case
study.described AquaConserve(Seattle) and described that water bills
went;up in 40%0 of sites).
Go to www.irrigdtionassociatiOn/swat/ease-studi_es.to view reports.
e Hydropoint not onlyinanufactures the.WeatherTrak controller,:but also provides
enhanced program services as described in the attached Exhibit A- Services.
24
kCfI'Y.OF•PETAMMA,;CALIFORNIA
PROCIOWWNT
SOLE $0URCE USTIFICATION
No other manufacturer of this technology offers this.product,along with this type of
managed program with.,marketing, subcontractor management,'installation, customer
service (including a.customized website for Petaluma customers).and local factory
support for field related issues.
® The other companies offering this;type:of product who scored 1.00%.on the SWAT
testing protocols.were Toro Company and Irritrol. Both of these companies utilize the
WeatherTrak:coi troller te;linology from Hydropointin their product; meaning that
HydropointData Systems:manufactures the controller and sells it to Toro and"trol
who then place their name oii the product. No other company offers a customer
service Centex°open 6 days:per week(English and Spanish);specifically for their Smart
controller customers and no other irrigation manufacturer offers a customized website
for Petaluma customers for the SmartYard program.
The Cityof„Petaluma.has sole sourced Hydropoint based IA,testing protocol scores
. on
and proven water savings for two previous programs in the City of Petaluma.
Maintaining product consistency benefits the City by allowing the City to get a top of the
line product at the best possible price(bulk discount pricing) as,.well as allowing City
staff-to have extensive product knowledge and experience which benefits Petaluma
customers.
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