HomeMy WebLinkAboutStaff Report 5.B 07/15/2019DATE: July 15, 2019
TO: Honorable Mayor and Members of the City Council through City Manager)
FROM: Dan St. John, F.ASCE — Director, Public Works & Utilities Department
Dan Heirera, P.E. — Senior Civil Engineer
SUBJECT: Resolution Authorizing Award of Contract for the B Street Sewer Replacement
Project to Team Ghilotti, Inc.
RECOMMENDATION
It is recommended that the City Council approve a Resolution Authorizing Award of Contract
for the B Street Sewer Replacement Project to Team Ghilotti, Inc.
BACKGROUND
To maintain and improve the condition of the City's water and wastewater systems, the City
replaces or rehabilitates deteriorating water and sanitary sewer lines annually. A five-year
priority list of water and sewer line replacements has been created. These projects are cross-
referenced with the City's street maintenance program, development projects, and proposed
PG&E work to endeavor to assure that new or nearly new pavement will not be impacted.
The project scheduled for FY 19/20 is the B Street Sewer Replacement Project, CIP #
C66401941. It includes: 1) the replacement and upsizing of the sewer main and manholes along
sections of B, 5th, and E Streets, and Hinman Lane; 2) the replacement and upsizing of the water
main and water services along B Street for improved firefighting capability; 3) installation of
Americans with Disabilities Act approved curb ramps at various intersections in the project area,
including replacement of damaged and uplifted sidewalk; and 4) replacement of deteriorated
asphalt pavement in the project area. This project replaces pipes aging and undersized piping,
abandons existing sewer mains that have the potential of high stormwater infiltration, improves
city services, reduces maintenance costs, reduces inflow and infiltration, and reduces the risk of
sanitary sewer overflows during storm events. The project location is shown in Attachment 2.
The proposed action supports the City of Petaluma's Goal 8-G-4 as outlined in the General Plan:
Wastewater — Manage the wastewater collection and treatment system to address 100 percent
capture and treatment of the City's wastewater in an economically and ecologically sound
manner.
DISCUSSION
The project was designed, and contract documents compiled, in-house by City staff. A Notice
Inviting Bids was advertised on May 23`d, 2019, and on June 13th,,2019, three (3) bids were
received as follows:
Name of Bidder
Bid Total
Team Ghilotti Inc.
$2,497,141.00 Lowest Responsible Bidder
W.R. Forde Associates
$2,650,600.00
Mercer -Fraser
$3,187,850.00
Engineer's Estimate
$2,400,000.00
The lowest responsible and responsive bidder, Team Ghilotti Inc. has performed similar sewer
and water projects throughout the Bay Area, including Petaluma. Staff verified that Team
Ghilotti Inc possess a valid Class A California Contractor's License, number 895384, which
qualifies Team Ghilotti Inc. to perform the work. It is recommended that Council adopt the
resolution awarding the contract to Team Ghilotti, Inc., the lowest and responsive bidder, in the
amount of $2,497,141.00.
Construction is scheduled to begin in September 2019 and to be completed by January 2020.
Construction management and inspection services will be conducted by City staff with assistance
by an outside consultant for geotechnical and material testing services.
PUBLIC OUTREACH
This project will require extensive public outreach due to the proximity of the project to
downtown as well as within residential streets. Prior to commencement of the project, City staff
will meet with the Petaluma Downtown Association to discuss the impacts of the project to the
downtown area. In addition, the City intends to hold a community outreach meeting to inform
the residents and business owners of the project timeline and impacts to area, to address any
concerns, and incorporate any comments into the City's construction management efforts.
Additional public outreach will include a mailer to all stakeholders within the project area prior
to construction, social media notifications including Facebook and Nextdoor, and weekly
updates to the City's website for project information.
FINANCIAL IMPACTS
The total approved budget for the B Street Sewer Replacement Project, Project Number
C66401941, is $3,380,000.
The following shows the approved CIP budget and a breakdown of the project costs based on the
bid amounts:
2
Uses
Planning/Environmental
$
10,000.00
$
500.00
Land & Easements
$
5,000.00
$
-
Design
$
50,000.00
$
32,000.00
Legal Services
$
5,000.00
$
5,000.00
Administration
$
5,000.00
$
5,000.00
Construction Contract
$
2,541,000.00
$
2,497,141.00
Construction Management
$
314,000.00
$
310,359.00
Contingency
$
400,000.00
$
480,000.00
CIP Overhead
$
50,000.00
$
50,000.00
TOTAL:
$
3,380,000.00
$
3,380,000.00
Sources
Wastewater Capital Funds 1
$
3,38000.00
$
3,380,000.00
Total 1
$
3,380,000.00
$
3,380,000.00
ATTACHMENTS
1. Resolution
2. Location Map
Attachment 1
RESOLUTION AUTHORIZING AWARD OF CONTRACT FOR THE
B STREET SEWER REPLACEMENT PROJECT TO TEAM GHILOTTI, INC.
WHEREAS, in accordance with the City of Petaluma Charter and Municipal Code,
California Public Contract Code Section 20162 and other applicable law, City staff prepared
construction bid documents and solicited bids for the Project; and
WHEREAS, the project was bid on May 23, 2019, and three (3) bids were received and
opened on June 13, 2019 in accordance with applicable law; and
WHEREAS, the lowest responsible bid for the Project was submitted by Team Ghilotti
Inc., from Petaluma, CA for $2,497,141.00; and
WHEREAS, staff has verified that Team Ghilotti Inc., possesses a valid California
Contractor's License, Class A, #895384 that qualifies Team Ghilotti Inc. to perform the Project;
and
WHEREAS, the Project is categorically exempt pursuant to California Environmental
Quality Act ("CEQA") and Title 14, the California Code of Regulations ("CEQA Guidelines"),
Section 15301 and 15302, because the project consists of replacement and reconstruction of
existing infrastructure of similar size and function.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Petaluma hereby:
1. In accordance with the City of Petaluma Charter and Municipal Code, California Public
Contract Code Section 20162, and other applicable law, waives any and all non-
conformance in the bid of Team Ghilotti Inc. for the B Street Sewer Replacement, Project
No. C66401941, finds the bid of $2,497,141.00 to be the lowest, responsive bid and
further finds that Team Ghilotti Inc. is the lowest responsible bidder, and establishes a
contract contingency of $480,000.00.
Awards the contract for the B Street Sewer Replacement, Project No. C66401941 to
Team Ghilotti Inc., in the amount of $2,497,141.00, the amount of the lowest responsive
bid, conditioned on Team Ghilotti Inc.'s timely executing the project contract and
submitting all required documents, including but not limited to, executed bonds,
certificates of insurance, and endorsements, in accordance with the project bid
documents.
4. Directs staff to issue a notice of award to Team Ghilotti Inc.
5. Authorizes and directs the City Manager to execute the project contract on behalf of the
City of Petaluma upon timely submission by Team Ghilotti Inc., of the signed project
contract and all other required document, including but not limited to, executed bonds,
certificates of insurance, and endorsements, in accordance with the project bid
documents.
.19
Attachment 2